Policies and Procedures Handbook
Created by the Resource Center
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Last Updated: 6/10/2005
Garrett County Board of Education
40 South Second Street
Oakland, MD 21550

Administrative Procedure





Garrett County Board of Education



     Policy Statement ..................................................3 - 4

Management Roles.............................................5

 Objectives............... ..............................................6

  Inspection .............................................................7

  Action Thresholds..................................................7

          IPM Strategies ......................................................8 - 12

    Evaluation............................................................. 13



Policy Statement

Structural and landscape pests can pose significant problems to people, property, and the environment. It is therefore the policy of the Garrett County Public School System to incorporate Integrated Pest Management (IPM) procedures for control of structural and landscape pests.


Pests are populations of living organisms (animals, plants, or microorganisms) that interfere with use of the school site for human purposes. Strategies for managing pest populations will be influenced by the pest species and whether that species poses a threat to people, property, or the environment.

Pest Management

Pests will be managed to:

Integrated Pest Management Procedures

IPM procedures will determine when to control pests and whether to use mechanical, physical, chemical, cultural, or biological means. IPM practitioners depend on current, comprehensive information on the pest and its environment and the best available pest control methods. Applying IPM principles prevents unacceptable levels of pest activity and damage by the most economical means and with the least possible hazard to people, property, and the environment.

The choice of using a pesticide will be based on a review of all other available options and a determination that these options are not acceptable or are not feasible. Cost or staffing considerations alone will not be adequate justification for use of chemical control agents, and selected non-chemical pest management methods will be implemented whenever possible to provide the desired control. It is the policy of this School System to utilize IPM principles to manage pest populations adequately. The full range of alternatives, including no action, will be considered.

Integrated Pest Management Procedure Contd.

When it is determined that a pesticide must be used in order to meet important management goals, the least hazardous material will be chosen. The application of pesticides is subject to the Federal Insecticide, Fungicide, and Rodenticide Act, School System policies and procedures, Environmental Protection Agency regulations in 40 Code of Federal Regulations, Occupational Safety and Health Administration regulations, and state and local regulations.


Staff, students, pest managers, and the public will be educated about potential school pest problems and the IPM policies and procedures to be used to achieve the desired pest management objectives.

Record Keeping

Records of pesticide use shall be maintained on site to meet the requirements of the state regulatory agency and School System. Records must be current and accurate. In addition, pest surveillance data sheets that record the number of pests or other indicators of pest populations are to be maintained to verify the need for treatments. Documentation of communications to students and staff regarding IPM and pesticide use will be maintained by the school principal and contact person.


This School System takes the responsibility to notify the school staff and students of upcoming pesticide treatments. Notices will be posted in designated areas at school and sent home to parents of middle school and high school students who wish to be informed in advance of pesticide applications, and all elementary school parents.

Pesticide Storage and Purchase

Pesticide purchases will be limited to the amount authorized for use during each application. Pesticides will be stored and disposed of in accordance with the EPA- registered label directions and state regulations. Pesticides must be stored in an appropriate, secure site not accessible to students or unauthorized personnel.

Pesticide Applicators

Pesticide applicators must be educated and trained in the principles and practices of IPM and the use of pesticides approved by this School System, and they must follow regulations and label precautions. Applicators should be certified and comply with this School System IPM policy and Pest Management Plan.


Functions and responsibilities of the pest management personnel are as follows:

Students and Staff

Sanitation: Much of the prevention and reduction of pest infestation at the school site depends on the cooperation of students and staff in clearing leftover food, avoidance of placing gum under desks, and performing proper maintenance.

In addition, if pests are observed, they should be reported to the administration.


Become aware and informed about IPM practices and follow them at home.

Pest Manager

The pest manager is the person who observes and evaluates the site, or directs others to do so, and decides what needs to be done to achieve the site pest management objectives. The pest manager shall be the Head Custodian, or Custodian-in-Charge.


The Director of Facilities, Maintenance and Operations shall serve as the primary management administrator. Costs, liability, time expended, safety, occupant satisfaction, and authority to approve pest management solutions will fall within this area of responsibility. The Director of Facilities, Maintenance & Operations is Jim Thomas and may be contacted at 301-334-8906, or by writing to the Garrett County Board of Education, 40 South Second Street, Oakland, Maryland 21550.


The IPM program shall include a commitment to the education of students, staff, and parents. Basic concepts of IPM and who to contact with questions or problems are to be included. All pesticide products shall be applied only by designated personnel.


The Garrett County Public School System has historically minimized the use of pesticides outdoors. The area does not experience comparable infestations of insects; e.g., mosquitos, etc., as do other areas of the state. Therefore, outdoor use of any pesticide will be limited to the possibility of use when, and if, an extremely unusual condition exists.

The same general objectives will be identified and utilized in all facilities within the Garrett County School System. Unique facility features will be addressed by the Pest Manager and handled in accordance with acceptable IPM practices.


Manage pests that may occur on school sites to prevent interference with the learning environment of the students.

Eliminate injury to students, staff, and other occupants.

Preserve the integrity of the school building or structures.

Provide the safest playing or athletic surfaces possible.


Routine inspection and identification of pests will be employed to ensure that control methods are effective.

Habitat modification (exclusion, repair, and sanitation efforts) can greatly reduce the prevalence of pests. Monitoring includes inspecting areas for evidence, entry point, food, water, and harborage sites, and estimating pest population levels.


An action threshold is the level at which action is initiated. The action threshold is set by the pest manager and the Director of Facilities, Maintenance and Operations with input from the occupants. The presence of some pests does not, in itself, necessarily require action.

In most instances, a certified contracted applicator will be consulted and secured when pesticides are deemed necessary. A final determination will be based upon the information obtained through inspection, identifying, and monitoring.


Universal pest prevention and control measures will be utilized throughout the Garrett County Public School System.

Preventive measures such as structural repair, screens, traps, etc., will be utilized when possible and implemented through the procedures outlined in the county Comprehensive Maintenance Plan.

Preventive measures are designed to reduce the need for pesticide applications and include sanitation measures.

IPM Indoor Strategies

Typical pests:               mice, rats, cockroaches, ants, flies, wasps, hornets, yellow jackets, spiders, microorganisms, termites, carpenter ants, and other wood
                                   destroying insects.


        (doorways, overhead doors, windows, holes in exterior walls, openings around pipes, electrical fixtures, or ducts):

Classrooms and Offices

         (classrooms, laboratories, administrative offices, auditoriums, gymnasiums, and hallways):

IPM Indoor Strategies Contd.

Food Preparation and Serving Areas

        (dining room, main kitchen, teachers' lounge, home economics kitchen, snack area, vending machines, and food storage rooms):

Rooms and Areas With Extensive Plumbing

        (bathrooms, rooms with sinks, locker rooms, dishwasher rooms, home economics classrooms, science laboratories, swimming pools, and greenhouse):

IPM Indoor Strategies Contd.

Maintenance Areas

        (boiler room, mechanical room, janitorial-housekeeping areas, and pipe chases):

IPM Strategies for Outdoors

Typical pests:                Mice and rats. Turf pests -- broad-leaf and grassy weeds, insects such as beetle grubs or sod webworms, diseases such as brown patch, and
                                    vertebrates such as moles. Ornamental plant pests -- plant diseases, and insects such as thrips, aphids, Japanese beetles, and bag worms.

Playgrounds, Parking Lots, Athletic Fields, Loading Docks, and Refuse Dumpsters:

  • Regularly clean trash containers and gutters and remove all waste, especially food and paper debris.
  • Secure lids on trash containers.
  • Repair cracks in pavement and sidewalks.
  • Provide adequate drainage away from the structure and on the grounds.


        (lawns, athletic fields, and playgrounds):

    IPM Outdoor Strategies Contd.

    Ornamental Shrubs and Trees:

    Use of Pesticides

    Due to their potentially toxic nature, pesticides will be applied by qualified applicators in a manner to ensure maximum efficiency with minimal hazard.

    The posting of a sign indicating the application of pesticides will conform to Maryland Department of Agriculture regulations.


    Records will be established and maintained by the Pest Manager. The records will include:


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    Other Non-Instructional Operations 854.10 MGS
    Adopted 9/14/99