Policies and Procedures Handbook
Created by the Resource Center
Contact the
Webmaster
Last Updated: 11/08/2011
Garrett County Board of Education
40 South Second Street
Oakland, MD 21550
(301)334-8900

VISION/HEARING SCREENING

Administrative Procedures

The Garrett County Board of Education will provide vision and hearing screening to the following students:  Unless evidence is presented that a student has been tested within the past year, the year that a student enters the school system, pre-kindergarten, kindergarten, first grade, eighth grade, and referrals.  To facilitate these screenings, each school is requested to provide a quiet area.

 

Screening procedure will include: 

  1. Informing staff and parent/guardians in advance of dates, times, procedures, etc.;

  2. Collaboration with the Garrett County Lions Club Vision Program when appropriate. Collaboration with Prevent Blindness Mid-Atlantic for  training, resources, and support;

  3. Accepting referrals (1) from a teacher/principal/counselor and/or (2) from a parent/ guardian;

  4. Documentation of screening results on SR5;

  5. Reporting of students who failed screenings to parents/guardians and Department of Pupil Services;

  6. A student whose parent or guardian objects in writing to hearing and vision screening on the grounds that it conflicts with the tenets and practice of a recognized church or religious denomination of which he/she is an adherent or member may not be required to take these screenings.

STEP 1 - Screening

 

Students will be screened on entry into school in pre-kindergarten or kindergarten, and again in first grade, eighth grade, and new students, from outside the Garrett County School System. Students [Referrals] will be screened in the local school on a schedule arranged by the school and the School Health Services Staff. Initial screenings should be completed within 60 school days of the start of school, new student enrollment, or referrals.

 

Lions Club Vision Screening Volunteers

 

Volunteer Requirements:

 

  1. Lionís Club volunteers that assist with vision screenings must have received training appropriate for the age group, screening tools, and method of screening.

                i.     Lion Club Sure Sight Vision Screener Training. (for children age 6 & under)

                ii.    Successful completion of a Certified Childrenís Screening Program through Prevent Blindness Mid-Atlantic. 

  1. Volunteers must meet the requirements established by the Garrett County Board of Education for volunteers in the schools.

 

Pre-Kindergarten/Kindergarten Registration Screenings: 

  1. Department of Pupil Services will send the schedule for pre-kindergarten and kindergarten registration to the Garrett County Lions Club Vision Program Coordinator.

  2. The Lions Club will be responsible for coordination of their volunteers to ensure that Sure Sight Vision Screeners and volunteers are at each registration.

  3. Once the childís vision screening is completed, a copy of the Lions Vision Screening Consent Form and the screening results on the back of the consent must be given to the principal or school health services nurse at the end of registration.

  4. The nurse will be responsible for documentation of the screening on the SR5 card and retaining the copy of the consent and results in the studentís file.

  5. The Lions Club will provide a copy of follow-up attempts and outcomes to the Coordinator of School Health Services. This information must be documented on the studentís SR5 card and filed in the studentís health folder by the appropriate School Health Services Staff.

Assisting With In School Screenings Pre Kindergarten and Kindergarten: 

  1. School nurses, with support from the schoolís principal, may collaborate with the local Lions Club volunteers to assist with vision screening of pre-kindergarten and kindergarten students.

  2. The Garrett County Vision Program Coordinator for the Lions Club will provide a list of volunteers for each school so that the school nurse can arrange a screening schedule.

  3. The nurse will send home a Lions Vision Screening Consent Form to all pre-kindergarten and kindergarten students not screened during registration.

  4. The Lions Club volunteers using the Lions Club Sure Sight Vision Screener will screen students that return a signed Lions Vision Screening Consent Form.

  5. Once the childís screening is completed, a copy of the Lions Vision Screening Consent Form and the screening results on the back of the consent must be given to the principal or designated school health professional.

  6. The designated school health professional will be responsible for documentation of the screening on the SR5 card and retaining the copy of the consent and results in the studentís file. 

  7. The Lions Club will provide a copy of follow-up attempts and outcomes to the Coordinator of School Health Services. This information must be documented on the studentís SR5 card and filed in the studentís health folder by the appropriate designated school health professional.

  8. The designated school health professional will screen students whose parents/guardians do not consent to screening using the Lions Club Sure Sight Vision Screener and follow-up by the Lions Club.

Assisting With In- School Screenings Grades 1-12: 

  1. School nurses, with support from the schoolís principal, may collaborate with the local Lions Club volunteers to assist with vision screening of students in grades first through twelfth.

  2. The Garrett County Vision Program Coordinator for the Lions Club will provide a list of volunteers for each school so that the school nurse can arrange a screening schedule.

  3. Students will be screened using recommended best practices for this age group as out lined in the Maryland State Vision and Hearing Manual.

  4. Lions Club volunteers will document the vision screening findings on a class registration list.

  5. Documentation on the childís health records, re-screening, referral, and follow-up will remain the responsibility of the designated school health professional.

STEP 2 - Feedback

 

The designated health professional will generate a list of students who failed or are suspected of failing either the vision screening or hearing screening or both.

 

STEP 3

 

The designated health professional will send letters to the parents/guardians of students who have failed the vision test using PS 41 and the vision screening referral form from Prevent Blindness Mid- Atlantic.

 

STEP 4 - Re-Screening

 

Re-screening will be done for students who are suspected of failing hearing and vision.  A schedule for re-screening will be determined by the school. The nurse will perform the re-screens. Pre-kindergarten and kindergarten students participating in the Lions Club Sure Sight Vision Program that fail are automatically referred for follow- up at the time of the screening and no re-screening is required.

 

STEP 5

 

The designated health professional will send a letter to the parents/guardians of the students who failed the hearing re-screening using PS 41.

 

STEP 6

 

Pupil Personnel Worker/principals will refer, when appropriate, to the Department of Social Services those cases where the students have not been provided follow-up.

 

STEP 7

 

Screening results and [R] responses from parents/guardians or health care professionals will be filed with studentsí health records using SR 5. Supporting documentation will be retained in the studentís health file.

Source:   COMAR 13A.05.05.07

Form For Failing The Vision/Hearing Test  Adobe Acrobat is required to view this chart.  Download free at http://www.adobe.com/products/acrobat/readstep2.html )


Back Button [
[
[
Previous | Next
Section 400
Table of Contents 
]
]
]
Pupil Services 472.4
Adopted 9/13/1983
Revised 7/14/1988, 5/11/1999, 10/11/2011 PL