|Policies and Procedures Handbook||
Last Updated: 5/05/2005
Garrett County Public Schools
40 South Second Street
Oakland, MD 21550
I. Elementary Level
A. By mid-year or as soon as possible thereafter, the school will notify the parents of any student who will be considered for retention.
B. A conference involving the parents and school personnel must be scheduled as soon as possible after the parent notification prescribed in I.A. above.
C. A Retention Management Plan Form, including strategies to remediate deficiency, must be prepared for this conference and retained in the student's file.
D. An end-of-the-year conference, involving the parents and school personnel, must be scheduled at least three weeks prior to the close of school.
E. The parents, teacher(s), and principal must work together to make the best possible decision concerning the promotion/retention of the student. The authority to make the final decision rests with the principal. This decision can be challenged through the Student Due Process Procedures only for deviation from procedures and/or policy.
II. Middle School/High School Levels
The decision to promote/retain a student at these levels is based on much more objective criteria-grades, "Carnegie Units" (credits) and/or attendance - and is, therefore, more easily made and understood.
A. Middle School
1. Basis for Promotion/Retention
a. A student should strive for passing grades in every subject. However, should a student not achieve passing grades according to the Garrett County grading policy, retention in the same grade will occur when the student:
(1) Fails two (2) or more full year classes in any given year.
(2) Fails the same subject two years in the areas of reading, language arts, science, math or social studies.
(3) Fails to meet the conditions of the Garrett County attendance policy.
a. By mid-year, or as soon as possible thereafter, the school (via the report card, a phone call, or a letter) will notify the parents of any student whose performance falls below the standards set in II.A. above.
b. At the end of each subsequent grading period a similar notification must be issued to the parents.
c. Since report card dates are advertised and report cards are the traditional method of informing parents of their student's progress, an omission on the part of the school in regards to the notification stated in parts "a" and "b" above will not preclude a student's retention.
d. It must be noted that it would be possible for a student whose parents were not notified to be retained. An example: A student who received grades of 65% during each of the first five grading periods and the earned less than 35% during the final grading period.
B. High School
1. Basis of Promotion/Retention for students entering Grade 9:
In order for a student to be considered in twelfth grade, he/she must have accumulated at least fourteen (14) credits, have been previously enrolled in high school at least three years, and be able to satisfy all program completion requirements.
In order for a student to be considered in eleventh grade, he/she must have been previously enrolled in high school at least two years, have earned at least seven (7) credits, and be enrolled in an approved program of studies.
In order for a student to be considered in the tenth grade, he/she must have been previously enrolled in high school at least one year, be enrolled in high school at least one year, be enrolled in an approved program of studies and have earned a minimum of three (3) credits.
In order for a student to be considered in the ninth grade, he/she must have successfully completed eighth grade and be enrolled in an approved program of studies leading toward high school completion.
A student's attendance record must meet the criteria established in the Garrett County's attendance policy.
The graduation/completion requirements are publicized to each student and parents through the Student Education Planning Guide. These requirements are reviewed periodically with the student.
It is the responsibility of each student to ensure that he/she identifies and successfully completes all the requirements for graduation/completion.
At the mid-point of each grading period, teachers will issue a progress report for each student who is failing a course. The Progress Report must be returned to the teacher with parent/guardian signature within 5 school days. In the event a signed progress report is not returned or parent signature is questionable, the teacher will call or otherwise contact the parent/guardian.
It is possible for a student whose parents/guardians were not notified to fail to achieve satisfactory performance in program completion, assessments, service learning, or final grades.
At the completion of the ninth and tenth grades, the counselor will attempt to reschedule required courses for those students who did not earn "Carnegie Units" (credits) in required courses and also notify parents/guardians of students who have not satisfies service learning requirements.
At the completion of eleventh grade, the school will review the credit status of each student and attempt to schedule the necessary courses which are needed for program completion. Parents/guardians of students not achieving twelfth grade status will be notified and the reasons given.
At the end of first semester for twelfth grade, students and parents/guardians will be informed of failing performance when it appears that it will affect the student's opportunity to graduate. This will include grade requirements, program completion, assessments and service learning requirements.
III. Special Education
Special education students who are in non-graded or non-credit programs will be advanced as follows:
A. If the school places non-graded or non-credit special education students at a certain grade level for attendance, extra-curricular activities, and other social purposes, the decision as to appropriate grade placement will be made by the I.E.P. Team in consultation with the principal and special education teacher. (The I.E.P. must have a statement which will indicate why the special education student has been placed at a certain grade level.)
B. The decision whether to advance a non-grade special education student from one school level to another (i.e., elementary to middle; middle to high school) must be made on the basis of appropriate criteria such as age, social development, maturity, appropriateness of curriculum, and progress toward achievement of I.E.P. goals and objectives. This decision will be made by the I.E.P. Team in consultation with the principal(s) and the special education teacher(s) involved. (There should be a statement on the I.E.P. which will indicate basis for advancement from one school level to another, i.e., elementary to middle; middle to high school.)
Data Sheet For Elementary Pupils Considered For Retention.
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Table of Contents
Instruction 344.31 JJR
Revised 9/11/86, 1/10/95, 3/10/99, 3/09/04 BEM/LB