Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes August 13, 2013



Oakland, Maryland 21550


Tuesday, August 13, 2013


Part I - Call to Order


Mrs. Cynthia Downton, President, called the work session of the Board of Education to order at 5:28 p.m.  Also in attendance were Mr. Thomas Carr, Vice President; Dr. Donald Forrester Mr. Rodney Reckart, Mrs. Charlotte Sebold, associate members; and Dr. Janet Wilson, Superintendent of Schools.  Ms. Miriam Sincell, Board Attorney; Commissioner Bob Gatto, Ex-Officio Member; and John Major, III, Student Member of the Board, were also present.  The meeting was held at central office. 


Part II – Read Closed Session Summary for Executive Session – July 9, 2013


Dr. Wilson read the closed session summary for July 9, 2013.


Part III – Hearing of Constituents


Mr. Jeffery Conner presented public comment.  He requested copies of the Board of Education financials citing concerns over the information he has seen regarding potential school closures.


Part IV – Review of MSA Information


Mr. Jim Morris, Supervisor of Research Evaluation and Iinformation, presented a PowerPoint presentation on the 2013 MSA Test Results.  The MSA 2013 results were reviewed for students’ grades 3-8.  Garrett County students scored 86.5% proficient in reading compared to the State 84.9% and scored 80.5% proficient in mathematics compared to the State at 78.2%.  He informed the Board that areas of strength in reading include “General Reading Processes” at most grade levels, and “Algebra, patterns, or Functions”, “Geometry and Measurement”, and “Statistics and Probability” at several grade levels in mathematics.  Areas of improvement include “Comprehension of Information Text” and “Comprehension of Literary Text” in Reading.  Areas of improvement include “Statistics and Probability’ and Processes of Mathematics” in Mathematics.  Mr. Morris reviewed information on the schools meeting and not meeting the Annual Measurable Objectives (AMO).


Part V –Policy


Mrs. Baker presented information on Board Policy 165, Advisory Committees.  There was a brief discussion on the way minutes will be provided for the advisory committees.  Board Policy 165, Advisory Committees will be presented as an action item on the September Business Meeting agenda.


Dr. Wilson presented information on Board Policy 200, Administration.  She reviewed the revised organizational chart explaining that reorganization of the central office staff has been made due to cuts in personnel and positions.  Titles have been changed due to the support needed to execute the new teacher/principal evaluation system.


Part VI – Administrative Procedure


Mr. Ed Wildesen, Director of Transportation, presented information on Administrative Procedure 855.222, Hickory Environmental Education Center Field Trip Buses.  He informed the Board that the title of this administrative procedure will be changed to Reimbursement for Co-curricular, Curricular, Extra-Curricular, and Hickory Environmental Education Center Trips


Part VII – Policy and Administrative Procedure


Mr. Ed Wildesen presented proposed policy 900, Video Surveillance and administrative procedure 900, Video Surveillance.  The policy and administrative procedure were produced using other Maryland county school systems policy and procedure as a guide.  The proposed policy addresses authorized use of video cameras on all Garrett County Public School property.  A brief discussion regarding the use of the captured information was discussed.  Miriam Sincell will look into the laws of Maryland for information on how the captured information can be used in relationship to employees.  Because the video surveillance will be used on buses, Mr. Wildesen informed the Board that bus contractors were part of the process for creating the policy and procedure.


Due to Mrs. Sincell’s need to research information relative to the policy, the Board will only address the transportation portion of the video surveillance policy and procedure during the Business Meeting.  Further details of the policy and procedure will be discussed at the September 4, 2013 policy and procedure meeting.


Mrs. Baker presented information on Board Policy 960, Distribution of Materials and Administrative Procedure 960, Distribution of Materials.  She indicated that she made a few revisions since last month.  She pointed out that the distribution of materials in the schools will be under the direction of the Public Information Office.  All non-sponsored publications that are distributed on school property must have the following conspicuous disclaimer affixed by the applicant: “These materials are neither sponsored nor endorsed by the Board of Education of Garrett County, the Garrett County Public Schools, or any agents thereof.”  Garrett County Public Schools and the schools’ parent-Teacher Organization are approved to distribute materials and publications at any time during the academic year without being subject to normal approval procedures.  Other organizations, group or person wishing to distribute non-school-sponsored publications on school property, must follow the appropriate procedure.  The applicant is required to submit a Distribution of Materials Request Form to the Public Information office at least 20 business days in advance of the distribution.  The applicant will be notified within ten (10) business days of approval or disapproval of the request. 


Mr. Morris presented information on Board Policy 970, Public Information and Communication and Administrative Procedure 970, Public Information and Communication.  He explained to the Board that the purpose of the policy is to establish procedure of releasing information about the school system to the public in a timely and accurate manner.  The policy will be presented as an action item on the September Business Meeting agenda. 


Part VIII – Memorandum of Understanding for the Use of Intellectual Property


Ms. Miriam Sincell presented information on the Memorandum of Understanding for the Use of Intellectual Property.  This memorandum of understanding was developed between the Garrett County Public Schools and Allegany County Public Schools to provide Garrett County Public Schools with access to the use of the Assessment Management System developed for student education, assessments, student data, and learning programs.  Allegany County Public Schools owns the Assessment Management System, but Garrett County Public Schools can use it and modify it to meet the needs of its system.  Mrs. Downton will write a letter to Allegany County Schools thanking them for this opportunity.


Part IX - Adjourn


The board adjourned the work session at 7:00 p.m.


_______________________________________ _______________________________________
Mrs. Cynthia Downton Dr. Janet S. Wilson
President Secretary/Treasurer
Approved:   September 10, 2013