Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes June 11, 2013

BUSINESS MEETING MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, June 11, 2013

 

Part I - Call to Order

 

Mrs. Cynthia Downton, President, called the business meeting of the Board of Education to order at 6:57 p.m.  Also in attendance were Mr. Thomas Carr, Vice President; Dr. Donald Forrester, Mr. Rodney Reckart, Mrs. Charlotte Sebold, associate members; and Dr. Janet Wilson, Superintendent of Schools.  Miriam Sincell, Board Attorney, was also present.  The meeting was held at central office. 

 

Part II – Opening Ceremonies

 

Mrs. Downton welcomed Mr. John Major, 2013/2014 student board member.

 

Mrs. Downton led a moment of silence after which Mr. Major led the assembly in the Pledge of Allegiance. 

 

Part III – Consent Agenda

 

The Board moved Item #4 of the consent agenda, Budget Amendments, to New Business and renamed the item, Variance Requests. Upon a motion by Dr. Forrester, seconded by Mr. Reckart, the Board of Education unanimously approved the consent agenda as amended. 

           

Part IV – Superintendent’s Report

 

Dr. Wilson reported the following announcements:

 

    June 12        Last Day of School for Students

                       Three hour early dismissal

 

    June 13        Last Day of School for Teachers

 

    June 14        Flag Day

 

·       Summer Workshops have been posted to the website

 

·       Education Effectiveness Academy (EEA) will be held in July

 

Part V – Hearing of Constituents

 

There were no constituents signed up to speak. 

 

Part VI – Continuing Business

 

Mr. Keith Harvey, Director of Human Resources, presented Board Policy 348.7, Leaving School for Curricular, Co-Curricular or Extra Curricular Events during the work session.  Upon a motion by Mr. Carr, seconded by Mr. Reckart, the Board of Education unanimously approved revisions to Board Policy, 348.7, Leaving School for Curricular, Co-Curricular or Extra Curricular Events and to sunset Administrative Procedure 348.71, Educational Field Trips, Co-Curricular Education Field Trips, due to the compilation of its information in into Board Policy 348.7.

 

Mr. Bill Swift, Director of Facilities, Maintenance, and Operations presented information on the Education Master Facilities Plan at the May meeting.  Mr. Swift informed the Board of a few minor changes with the plan since the May meeting.  The plan is due to The Interagency Committee on Public School Construction / MSDE on July 1.  Upon a motion by Mr. Reckart, seconded by Dr. Forrester, the Board of Education unanimously approved the Education Facilities Master Plan.

 

Part VII – New Business

 

Mrs. Sandy Rodeheaver, Resource Center, presented the FY14 paper bid during the work session.  Upon a motion by Mr. Carr, seconded by Dr. Forrester, the Board of Education unanimously approved the paper bid award to the lowest bidder, whose bid also met all specifications, to Contract Paper Group for $39,350.59.

 

The Board was presented with a proposal from Facility Engineering Associates, P.C. (FEA) for the development of an elementary school facility needs assessment and master plan for the school system.  The proposal is for $61,680.00.  FEA will work with the school system to develop effective options and recommendations for the various educational facilities.  The recommendations will prioritize the needs and projects, modernizations, renovations, closures, major repairs, relocation, use of swing space, transportation changes, cost control, and attendance boundaries.  Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously approved the proposal by Facility Engineering Associates, P.C. for $61,680.00

 

Mr. Keith Harvey informed the Board of the ratified negotiated contracts for GCEA Teachers and GCEA Support Personnel during the work session.  Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the Board of Education unanimously approved the ratification of the GCEA Teachers contract.  Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously approved the ratification of the GCEA Support Personnel contract.

 

Mr. Larry McKenzie, Director of Finance, presented information on a variance request.  Mr. McKenzie asked the Board to authorize Dr. Wilson to request approval from the county government to keep carry-over money for use toward several “one time” needs of the school.  Requests being made will be for infrastructure need as well as for instructional needs.  Upon a motion by Dr. Forrester, seconded by Mr. Reckart, the Board of Education unanimously agreed to authorize Dr. Wilson to request budget variance funding for FY13.

 

Part VIII – Board Business

 

Mr. John Major, student member of the Board was again welcomed by the Board.  He shared positive feedback in regards to the graduation ceremonies being held at the Community Aquatic and Recreation Center (CARC).

 

There is an LSA meeting on Monday and Mr. Carr will be going for Mr. Reckart.

 

Mr. Carr reminded the Board that MABE has not had a dues increase in three years and that MABE wants to raise dues by 12%.  MABE will be working with its affiliates first before adopting the dues increase. 

 

Mr. Carr will attend an upcoming budget meeting, a strategic planning meeting, and a conference committee meeting.

 

The Board discussed inviting Kitty Blumsack for a visit, sometime during the dates of July 8-10, to finish discussions on the mission and vision statement as well as a review of the evaluation of the superintendent. 

 

Part IX – Information Items

 

a.      June 2013 Hope health letter

b.     June Activities Calendar

c.      Pay Dates for 13/14

 

Part X – Recess

 

The Board adjourned at 8:05 p.m.

 

 

_______________________________________ _______________________________________
Mrs. Cynthia Downton Dr. Janet S. Wilson
President Secretary/Treasurer
Approved:   July 9, 2013