Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes February 12, 2013

 MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, February 12, 2013

 

Part I - Call to Order

Mrs. Cynthia Downton, President, called the monthly meeting of the Board of Education to order at 4:01 p.m.  Also in attendance were Dr. Donald Forrester, Vice President; Mr. Thomas Carr, Mr. Rodney Reckart, Mrs. Charlotte Sebold, associate members; and Dr. Janet Wilson, Superintendent of Schools.  The meeting was held at central office. 

            Part II – Public Comment

            There was no public comment at this time. 

                        Part III - Executive Session

Upon a motion by Dr. Forrester, seconded by Mr. Reckart, the Board of Education unanimously agreed to move to executive session at 4:02 p.m. under authority of 10-503 and

 10-508 of the State Government Article of the Annotated Code of Maryland for the following reasons:  to discuss personnel matters affecting one or more individuals, to consult with counsel to obtain legal advice, negotiations, and administrative function.

            Mrs. Barbara Baker, Assistant Superintendent; Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance; Ed Wildesen, Director of Transportation; William Swift, Director of Facilities, Maintenance & Operations; and Miriam Sincell, Attorney, were present during all or part of the Executive Session.

Part IV - Re-Opening of Public Session

The Board reconvened in public session at 6:15 p.m.  Mrs. Downton led a moment of silence after which Ms. Parandhamaia, 2012/2013 student board member, led the assembly in the Pledge of Allegiance. 

            Part V -Acceptance of Agenda

Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the agenda was approved as amended.  School safety was added as an information item under Continuing Business.

            Part VI – Announcements

               The following announcements were shared: 

            February 15-16             Northern High School Play – Lucky Stiff

 

            February 18                  No School

 

February 17                  FIRST Robotics Team 1629 will be hosting an Open House/Practice Session on Sunday, February 17, 2013 from 4:00 – 6:00 p.m.  at the Garrett Engineering and Robotics Society (GEARS) Building in Accident at the Industrial Park. The Open House/Practice Session will be open for the team to share how this year’s robot is progressing and to see Meshach 9.0 in action.  

 

Part VII – Approval of Minutes – January 8, 2013

Upon a motion by Mrs. Sebold, seconded by Mr. Reckart, the minutes of January 8, 2013 were unanimously approved as amended.

            Part VIII – School Organizations

Mr. Duane Salisbury, Band/Music Teacher at Northern High School, and Ms. Carol Newman, parent, accepted the invitation by the Board to attend the February meeting to give an update on the band and music boosters program.  Mr. Salisbury informed the board of all the success the band and music program has had during the past year and of the upcoming performances and events.  He and Ms. Newman thanked the Board for the support given at both high schools.  Mrs. Downton thanked Mr. Salisbury for all the work he does for the students.

            Part IX – Recognition

The Board recognized students from Garrett County who attended the Rethink Recycling regional and state sculpture contests.  The state sculpture contest is sponsored by the Maryland Department of Environment, in celebration of America Recycles Day. 

Regional Sculpture Contest Winners are as follows:

Jillian Yant Best in Show
Dallas Hetrick  Creativity
Dakota Wassell   Workmanship
Madi Gallagher   Most Popular
Brooke Cosner  Most Popular (tied)
Gabrielle Daniels     Best Use of Materials

                  

State Sculpture Contest Winners are as follows:

 

Dakota Wassell (10), NH First Place: Best Use of Materials Phunny Pharm
Dallas Hetrick (11), NH  Second Place:  Best Use of Materials Hubris ex Machina
Jillian Yant (11), SH  Second Place:  Most Popular   Flight of the Butterfly

 

            Kimberly Madigan, Recycling Coordinator, and Jay Paxton, Northern High School Art Teacher, were present.  Dr. Wilson stated the artwork is amazing and congratulated the students for their success.  She also thanked all the parents in attendance for supporting their children.

                        Part X – Continuing Business

            Mr. Harvey presented the revisions to Board Policy 563.121, Use of Sick Leave by Certificated Employees, for approval.  Dr. Wilson recommended approval of the revisions to Board Policy 563.121, Use of Sick Leave by Certificated Employees.  Upon a motion by Mr. Carr, seconded by Dr. Forrester, the Board of Education unanimously approved the revision of Board Policy 563.121, Use of Sick Leave by Certificated Employees

            Mr. Harvey presented the revisions to Board Policy 650.1, Use of Sick Leave by Supportive Services Employees, for approval.  Dr. Wilson recommended approval of the revisions to Board Policy 650.1, Use of Sick Leave by Supportive Services Employees.  Upon a motion by Mr. Carr, seconded by Dr. Forrester, the Board of Education unanimously approved the revision of Board Policy 650.1, Use of Sick Leave by Supportive Services Employees

            Mr. Harvey presented three proposed calendars created by the Calendar Committee for the 2013/2014 school year.  Calendar “A” has the first day of school on August 26; Calendar “B” has the first day of school on August 28; and Calendar “C” has the first day of school on September 3.  Dr. Wilson recommended approval of Calendar A.  Upon a motion by Mr. Carr, seconded by Dr. Forrester, the Board of Education unanimously approved Calendar “A” with the first day of school on August 26.

            Dr. Wilson informed the Board that the Garrett County Commissioners have funded two School Resource Officers (SRO).  One officer will be assigned to the northern end of the county and one officer will be assigned to the southern end of the county.  Training for the SROs will take place this spring and the officers will begin in June.  The officers will be supervised by Sheriff Corley.  Dr. Wilson stated this is one step being taken to provide for safe learning environments.  She added that she looks forward to working with the SROs and appreciates the funding provided by the Commissioners.

                        Part XI – New Business

Mr. Ed Wildesen, Director of Transportation, presented revisions to Board Policy 853.3(a), Awarding School Bus Contracts.  He shared the Board is cutting themselves short by only allowing two contracts to a new contractor.  The revision of policy will state that the Board will have the discretion to determine the number of contracts to be awarded to a new contractor.  The Board will take action on the policy revision in March.

Mr. Wildesen also presented revisions to the Administrative Procedure, 853.3(a), Awarding School Bus Contracts.  Revisions relate to the Board giving primary consideration to an immediate family member named through an application process when awarding school bus contracts in the event of a death or resignation.  An immediate family member is defined as a spouse, child, and/or grandchild.  An application can be completed for no more than two family members.  In the event of a bus contractor’s death, if an application has not been completed, the school bus contract will be advertised.  The revisions also state that in an emergency, death, breach of contract, or resignation of the contractor during the school year, the Superintendent or designee shall have full discretion to provide for temporary services until a contract can be awarded.

Mr. Paul Edwards, Director of Secondary Education, informed the Board he has been working with Mr. Harvey and both high school athletic directors to ensure a timely processing of coaching contracts.  Mr. Edwards indicated that all contracts for spring athletics had been turned in.

Mr. Edwards presented information on the 2013 graduation.  He informed the Board that both high schools are requesting the graduation ceremonies be held at the Community Athletic and Recreation Center (CARC) on the Garrett College campus.  Mr. Edwards shared that having graduation at this facility will first and foremost provide unlimited seating for guests of the graduates.  In addition, having graduation at this facility will resolve weather related issues, parking and health related issues due to the heat index. 

Mr. Edwards met with Dr. MacLennan, President of Garrett College, and Dr. MacLennan informed Mr. Edwards that he is extremely interested and supportive of hosting the graduations for both high schools.  The facility will be provided without charge.  The college will provide staff for set up, tear down, and parking.  This may require a remedial payment. 

Mr. Edwards stated for the sake of time, he will be requesting to move graduation from Sunday to Saturday.  The first ceremony, Southern High School, will be held at 10:00 a.m. and the second, Northern High School, at 3:00 p.m.  He feels this change will benefit all parties involved.  A discussion ensued on the possibility of having graduation at the fairgrounds.  The Board will take action on this item in March.

            Part XII – Public Comment

Mr. Dale Evans made public comment regarding school bus contracts.

            Part XI – New Business (continued)

Mr. McKenzie provided a FY13 mid-year financial update.  He informed the Board that at the halfway point of the fiscal year, 41.1% of the school systems budget has been spent.  He noted that 56% of the supplies and materials budget has been spent and other budget categories fluctuate between 33% - 48% spent.  He added that it is still too early to be making guesses on where the budget will end up but that he believes the budget is trending well and is where it needs to be. 

            Part XIII– Personnel Recommendations

Dr. Wilson recommended approval of the following personnel matters:

 

·        Resignation:     Kimberly Shaffer, Teacher, Broad Ford Elementary – Effective July 1, 2013

                                 Kathleen Doyle, Teacher, Southern Garrett High School – Effective July 1, 2013

 

·        Retirement:      Sandra V. Smith, Assistant, Southern Garrett High School – Effective July 1, 2013

                                 Barbara Ann Sweitzer, Custodian, Southern Middle School – Effective July 1, 2013

                                 Oren D. Yoder, Teacher, Broad Ford Elementary – Effective July 1, 2013  

 

·     Extra Duty Compensated Coaches:   Debbie Brenneman, Head Softball Coach, NH

                                                       Phil Carr, Head Baseball Coach, NH

       Jacqueline Hawkins, Assistant Boys’ Track Coach, NH

                                                       Jack Riley, Head Girls’ Tennis Coach, SH

                                                       Linda Wengerd, Girls’ Tennis Coach, NH

 

·     Emergency Coaches:     Amber Bernard, Head Softball Coach, SH

                                   Terry Brenneman, Assistant Softball Coach, SH

                                               Charles Carr, Assistant Baseball Coach, NH

                                               Dominique Fazenbaker, Girls’ Head Track Coach, NH

                                               Jaron Hawkins, Boys’ Head Track Coach, NH

                                               Kasey Lambert, Assistant Boys’ Track Coach, SH

                                               George Lander, Boys’ Tennis Coach, NH

                                               Sara Shaffer, Head Boys’ Track Coach, SH

                                               Melvin Sines, Assistant Softball Coach, SH

                                               Lowell Workman, Assistant Baseball Coach, NH

 

·        Volunteer Coaches:    Robin Arnold, JV Girls’ Basketball, Northern High School

                                          Cory Bosley, Baseball Coach, SH

                                    Brian Glass, Assistant Softball Coach, SH

                                    Kevin Miller, Tennis Coach, NH

                                    Shawn Nesselrodt, Baseball Coach, SH

                                    Kara Savage, Girls’ Basketball Coach, NH

                                    Steve Savage, Baseball Coach, SH

                                    Joel Uphold, Assistant Baseball Coach, SH

                                    Christine Woodward, Assistant Girls’ Tennis Coach, SH

·        Professional Leave: 

2013 FIRST Robotics Competition Event

March 28-30. 2013

Cleveland, OH 

·        Field Trip Request:

Southern Garrett High School – JROTC

Camp Dawson, Kingwood, WV

June 8-13, 2013      

        Upon a motion by Dr. Forrester and a second by Mr. Reckart, the Board of Education unanimously approved the superintendent’s recommendations. 

                          Part XIV – Board Business

    Ms. Parandhamaia shared that despite several school delays and cancellations due to inclement weather, students are back into their routines.  She also shared that the Garrett County Association of Student Councils (GCASC) is working on ideas for an “anti-bullying campaign” for middle school students. 

      Mr. Carr shared that he attended a Boardsmanship Academy.  At the academy, Apple was present to demonstrate the use of tablets in the classroom for information retrieval. 

      Mr. Carr informed the Board that there was information provided on the Green Sheet (pending legislation) which indicated that due to budget transparency, any expenditure of $25,000 must be made public and justified.  He added that there is also a current debate in legislature about mandating recess in schools.

      A discussion ensued regarding the press release in regards to the salary commission’s decision not to grant the Board of Education a raise.  The Board has requested a clarifying statement be posted to provide clarification.  The media release should indicate that members of the elected Board of Education approached the Salary Commission and requested not to be considered for a salary increase because of the dire financial situation of the County. Prior to the Salary Commission meeting, the Board members decided not to ask for a salary increase for themselves due to the budget demands placed upon the school system’s employees in the past several years.

    The Board reviewed Board Policy 173.38, The Garrett County Public Schools Advisory Committee on Education.  Discussion ensued on the purpose of the committee and what the committee’s charge is.  It is felt by the Board this committee has very valuable assets within its membership and that the members will be ideal to serve on the Board of Directors for the foundation.  Upon a motion by Dr. Forrester, seconded by Mr. Reckart, the Board of Education voted unanimously to sunset Board Policy 173.38, The Garrett County Public Schools Advisory Committee on Education.

    The Board discussed having a special board meeting regarding the FY14 budget.  By consensus, the meeting will be held on Wednesday, March 27, 2013 at 6:00 p.m.

    Dr. Wilson proposed a new format for the board meeting.  The Board will hold an executive session from 4:00 p.m. – 5:00 p.m.  A work session, during which informational items will be presented as well as a public comment period, will be held from 5:00 p.m. – 6:00 p.m. A business meeting will begin at 6:30 p.m when action items will be addressed among other topics. The Board, by consensus, will follow the proposed format for a trial period before making a final decision.  The proposed format on a trial period will begin in March.

                                  Part XV – Information Items

a.      2011-2012 Maryland State Department of Education  - The Fact Book

b.     February 2013 School Activities Calendar

c.      February 2013 Home & School Connection

d.     January 2013 HOPE healthletter

e.      February 2013 HOPE healthletter 

               Part XVI – Recess 

 There being no further business, the meeting recessed at 8:51 p.m.  The Board returned to executive session.           

Part XVII - Reopening of Public Session

The Board reconvened in public session at 10:24 p.m.

                     Part XVIII – Adjourn

            Upon a motion by Mr. Carr, the Board adjourned the meeting at 10.25 p.m.

 

_______________________________________ _______________________________________
Mrs. Cynthia Downton Dr. Janet S. Wilson
President Secretary/Treasurer
Approved:   March 12, 2013