Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes January 8, 2013



Oakland, Maryland 21550


Tuesday, January 8, 2013


Part I - Call to Order

Mrs. Charlotte Sebold, President, called the monthly meeting of the Board of Education to order at 4:02 p.m.  Also in attendance were Mrs. Cynthia Downton, Vice President; Mr. Thomas Carr, Dr. Donald Forrester, Mr. Rodney Reckart, associate members; and Dr. Janet Wilson, Superintendent of Schools.  The meeting was held at central office. 

            Part II – Oath of Office for Elected Board Members

Mrs. Sondra Buckel, Clerk of the Circuit Court of Garrett County, administered the oath of office to the newly re-elected Board members, Mrs. Cynthia Downton and Mrs. Charlotte Sebold, for the term of January 2013 through December 2016.

            Part III – Public Comment

            There was no public comment at this time. 

                        Part IV – Election of Officers

In order to conduct the election for president of the Board of Education, Mrs. Sebold relinquished the chair to Dr. Wilson.  Dr. Wilson thanked Mrs. Sebold on behalf of the children, community, and all in attendance for her service.  Dr. Wilson then asked for nominations for president.  Mr. Carr nominated Mrs. Downton.  Upon a second by Dr. Forrester, the Board of Education unanimously approved Mrs. Downton as president.  Mrs. Downton then assumed the chair and stated it has been her pleasure to serve and she looks forward to a year of moving forward.  She then asked for nominations for the vice presidency.  Dr. Forrester was nominated by Mr. Carr.  Upon a second by Mrs. Sebold, the Board of Education unanimously approved Dr. Forrester as vice president.

                        Part V - Executive Session

Upon a motion by Mr. Reckart, seconded by Mr. Carr, the Board of Education unanimously agreed to move to executive session at 4:12 p.m. under authority of 10-503 and

 10-508 of the State Government Article of the Annotated Code of Maryland for the following reasons:  to discuss personnel matters affecting one or more individuals, to consult with counsel to obtain legal advice, negotiations, and administrative function.

            Mrs. Barbara Baker, Assistant Superintendent; Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance; Ed Wildesen, Director of Transportation; William Swift, Director of Facilities, Maintenance & Operations; Commissioner Gregan Crawford, Ex-Officio member, and Miriam Sincell, Attorney, were present during all or part of the Executive Session.

Part VI - Re-Opening of Public Session

The Board reconvened in public session at 6:20 p.m.  Mrs. Downton led a moment of silence after which Mr. Reckart led the assembly in the Pledge of Allegiance.  Ms. Ashley Parandhamaia, 2012/2013 student board member was not present.

Part VII -Acceptance of Agenda

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the agenda was approved as amended.  Salary Commission Meeting and Legislative Information were added under Board Business.  A correction of the year was made to the recognition item, Christmas Card Designer.  The date of 2013 was changed to 2012.

            Part VIII – Announcements

               The following announcements were shared: 

            January  10                             Focus Group Meeting – Garrett College – 6:00 p.m.

January 14                              Board of Education Work Session – Garrett County Chamber of Commerce – 4:30 p.m.

January 14-February 9             Middle & High school Art Exhibit @ The Gallery Shop

January 15                              Public Comment – Riverside Academy Charter School – Southern Middle School - 7:00 p.m.

January 18                              Professional Day – Students dismissed 3 hours early

January 21                              Dr. Martin Luther King, Jr. Day – No School

January 22                              Snow date for Public Comment – Riverside Academy Charter School – 7:00 p.m.

January 24-25                         PACE Reception

January 24-26                         Northern High School Play – Lucky Stiff

January 29                              Superintendent Recommendation to the Board of Education via web and press

February 2                              Northern Middle School & Southern Middle  School Science Fair – Multiple Use Building at Fairgrounds – 10:00 a.m.–2:00 p.m.

  • IAC has recommended that the Southern Middle School renovation be reprioritized to “A”.  This means it will be recommended for funding to the Board of Public Works which meets on January 23, 2013 in Annapolis.

  • The public announcement, as it related to this meeting, stated that the topic of graduation was to be included on the agenda.  Shortly after the release, Dr. Wilson learned that principals were in the process of gathering feedback from constituents and thus the graduation item will be moved to the February agenda.

Part IX – Approval of Minutes – December 11, 2012

Upon a motion by Mrs. Sebold, seconded by Mr. Reckart, the minutes of December 11, 2012 were unanimously approved as amended.

            Part X – Recognition

Erin Holtschneider, eleventh grade student at Northern High School, was the designer of the 2012 Christmas card which was sent from the Board of Education and the superintendent to all employees, each Maryland school superintendent, and various county and state agencies.  The Board and Dr. Wilson recognized Miss Holtschneider.  Dr. Wilson stated she was honored to present Miss Holtschneider with a framed and matted copy of her Christmas card.  Miss Holtschneider was accompanied to the meeting by her mother.

            Part XI – Continuing Business

Mrs. Jane Wildesen, Director of Elementary/Middle Education and Mrs. Penny Proudfoot, Coordinator of staff Development and Curriculum presented the Financial Literacy Plan for action by the Board.  Dr. Wilson recommended the Financial Literacy Plan for approval.  Upon a motion by Dr. Forrester, seconded by Mr. Reckart, the Board of Education unanimously approved the recommendation for the approval of the Financial Literacy Plan.

Mr. Harvey provided an update to the Board on the procedure for processing contracts.  He informed the Board that he has met with Mr. Paul Edwards, Director of Secondary Education, and they have discussed ways to improve the processing of contracts in a more timely manner.  Mr. Harvey informed the Board that fall sport contracts need to be submitted by June 25, winter sport contracts need to be submitted by October 25, and spring sport contracts must be submitted by January 25.

            Part XII – New Business

Mrs. Wildesen  and Mrs. Proudfoot presented information on the Garrett County Public Schools Transitional Plan to the Common Core.  Mrs. Wildesen informed the Board that all English/language arts, math, science, and social studies programs have been aligned to the common core state curriculum.  She added that being able to read and navigate through the new common core state curriculum has been a focus for teachers and that formative and benchmark assessments across the subject areas are being developed.  She also informed the Board that benchmarks are based on Partnership for Assessment of Readiness for College and Careers (PARCC) sample prototypes and that professional development is continuing concerning argument writing, rubric use, and text complexity during instruction.  Dr. Wilson and the Board thanked Mrs. Wildesen and Mrs. Proudfoot for their hard work.

            Part XIII – Public Comment

There was no public comment at this time.

            Part XIV– Personnel Recommendations

Dr. Wilson recommended approval of the following personnel matters:

                        Nanette Braithwaite, Part-time Cafeteria Assistant (4.0 hour), SX– eff. 01/22/13
                        Tammy Welch, Part-time Cafeteria Assistant (4.0 hour), SX – eff. 01/22/13
                        Angela Hinebaugh, Part-time Cafeteria Assistant (4.0 hour), SX – eff. 01/22/13

            Extra Duty Compensated Coaches: Jon Nazelrod, Assistant Baseball Coach, SH


Emergency Coaches:

            Jeff Murphy, Head Boys’ Tennis Coach, SH
                        Ted Raynovich, Assistant Girls’ Basketball Coach, SH
                        Randy Storey, Head Girls’ Track Coach, SH

            Volunteer Coaches:

            Corey Carr, Baseball Coach, NH
                        Jeff Carr, Baseball Coach, NH
                        Kris Carr, Baseball Coach, NH
                        Mel Evans, Assistant Girls’ Basketball Coach, SH
                        Martin Finch, Boys’ Basketball Coach, SH
                        James Plank, Varsity Basketball Coach, SH
                        Blake Walker, Girls’ Basketball Coach, NH


Professional Leave Requests:
                        Assistive Technology Industry Association (ATiA) 2013 Orlando Conference

            Caribe Royale All-Suites Resort & Convention Center

            Orlando, Florida

            January 30 – February 2, 2013

                        CoLab 2013 Virtualized Communications Conference: Building the Social Enterprise of the Future
                        Bentley University
                        175 Forest St., Waltham, MA 02452
                        March 10-12, 2013

            Field Trip Permission Request:

            Northern Garret High School – JROTC
                        Quantico MCB/Andrew AFB
                        May 16-18, 2013


        Upon a motion by Dr. Forrester and a second by Mrs. Sebold, the Board of Education unanimously approved the superintendent’s recommendations. 

                          Part XV – New Business

            Mr. Harvey presented proposed changes to Board Policy 563.121, Use of Sick Leave by Certified Employees.  The Board will take action on the proposed changes in February.

            Mr. Harvey presented proposed changes to Board Policy 650.1, Use of Sick Leave by Support Services Employees.  The Board will take action on the proposed changes in February.

            Mr. William Swift, Director of Facilities, Maintenance and Operations, Mr. Ed Wildesen, Director of Transportation, and Dr. Wilson presented a security update for the Board.  Dr. Wilson explained that there has been an increase in the attention paid to school security on the national, state, and local level due to the tragedy at Sandy Hook Elementary School last month.  She informed the Board that Garrett County schools have been proactive with security measures.  The Maryland Emergency Management team conducted site visits in the fall and made recommendations to the school response plan and will return in the spring for another site visit.  Mr. Swift and Dr. Wilson informed the Board that each school has a school safety plan and various schools already have security measures, such as buzzers and cameras, in place.  Quotes have been received between $11,000 - $12,000 for security systems consisting of an IP dome camera and intercom system.  Dr. Wilson has been invited to meet with the County Commissioners and Sheriff Corley to discuss security on January 22.  Many of the measures are all a matter of revenue.  Mr. Wildesen shared that there are currently no operating bus cameras and he added that a 3 camera system, which includes audio, is the minimum that is needed.  The Board would like more information.

            Mr. Harvey informed the Board of an issue concerning the current school year calendar.  Because of the missed school days due to inclement weather, the three hour early dismissal originally scheduled for January 18 needs to be reconsidered due to the timing of the end of the semester is now January 24.  Keeping the early dismissal on January 18 will interfere with finals and preparation time for report cards and conferences.  In addition, Dr. Wilson added that if the date isn’t moved, it will send a message that an entire week of student’s classwork isn’t valued.    Dr. Wilson recommended the half-day be changed from January 18 to January 25.  Dr. Forrester made a motion to change the half-day to January 25.  If January 25 is a snow day, the half-day will occur on the next full day of school.  Mr. Carr seconded the motion.  The Board of Education unanimously approved the motion.  Mr. Harvey will communicate this change to all employees tomorrow and will ensure the community is informed.

Mr. Harvey proposed three options to the Board for the 2013/2014 school year.  Calendar A has the first day of school for students as Wednesday, August 26, 2013; Calendar B has the first day of school for students as Monday, August 28, 2013; and Calendar C has the first day of school for students as Tuesday, September 3, 2013.  Mr. Harvey informed the Board that the school calendar committee consisting of representatives for GCEA, A & S, Central Office, Administration, Chamber of Commerce, Parent Organization, Student Board of Education member, and a member of the Board met on Thursday, December 6, 2013.   The committee recommends Calendar A.  The proposed calendar was presented as an information item and will be brought to the February meeting as an action item.  The Board thanked Mr. Harvey.

Mr. Jim Morris, Coordinator of Research, Evaluation and Information presented information on the Garrett County Public Schools Annual Report for 2011-2012.  He provided the Board with the annual report and pointed out that the annual report has been finalized with a new pamphlet format.  He informed the Board that the annual report was not professionally printed this year and it has been uploaded to the Garrett County Public School’s website under the “Public Information Office” tab.  He added that this change has resulted in $2,000 savings.  The annual report encompasses testing, graduation, financial data, and highlights and recognitions from 2011-12. 

Mr. Morris presented information on the School Progress Index (SPI).  He informed the Board that the SPI is Maryland’s new accountability system as a result of the flexibility waiver from the ESEA (Elementary and Secondary Education Act).  Mr. Morris explained that a school is now measured on progress reflecting performance targets based on the schools’ history of student performance.  He also explained that the SPI looks at three (3) targets which include achievement, gap reduction, and growth in elementary and middle schools.  In the high schools, the three (3) targets are achievement, gap reduction, and college and career readiness.  Mr. Morris went on to explain that based on the SPI, schools are then assigned to a Strand from 1-5.  Strand 1 represents the most progress made and Strand 5 represents the least progress made.  He informed the Board that for the 2011-2012 school year, Garrett County Public Schools had five schools in Strand 1, five schools in Strand 2, one school in Strand 3, one school in Strand 4, and two schools in Strand 5.  Mrs. Sebold commented that Mr. Morris did a wonderful job presenting information on the SPI.

            Part XVI – Board Business

Mr. Carr attended the December 12th MABE Board of Directors meeting.  The topics covered included legislative predictions; representation fees; post Labor Day start; charter schools authorization, and expansion of Pre-K mandate.  He attended the Legislative Committee Meeting on December 17th.  The topic covered, “mental health not metal detectors”, was pre-empted by the tragedy at Sandy Hook Elementary School.  Mr. Carr attended the Legislative Committee meeting on January 7th.  The topic covered was school construction.  He informed the Board that many counties are in competition for the available funds.  School security in relationship to new school construction and renovations was discussed.  Mr. Carr announced there will be a legislative luncheon on March 5th. 

By consensus, the Board elected to maintain the regular meeting time as the second Tuesday of each month, beginning at 4:00 p.m. to move immediately into executive session, with public session to reopen at 6:00 p.m.  The Board will continue to retain the services of Miriam Sincell, Board Attorney, and  Rodeheaver & Associates as auditor for the current year.

Mrs. Downton asked Board members to select committees on which to serve for the current year.  By consensus, the following were assigned for the 2013 calendar year:







Health Advisory Committee

Dr. Forrester

Mrs. Sebold

Hickory Env. Ed. Center Advisory Committee

Dr. Forrester

Mrs. Sebold

Multicultural Advisory Panel

Mrs. Downton

Mr. Reckart

Wellness Council

Mr. Reckart

Mr. Carr

Food & Nutrition Advisory Council

Mr. Carr

Mrs. Downton

Fine Arts Advisory Council

Dr. Forrester

Mr. Carr

Advisory Committee for Work Force Prep.

Dr. Forrester

Mrs. Sebold

Advisory Committee on Education

Mrs. Sebold

Mrs. Downton

Ethics Panel

Dr. Forrester

Mrs. Downton

Calendar Committee

Mrs. Downton

Dr. Forrester

Master Plan Steering Committee

Mrs. Downton

Dr. Forrester

MABE Budget & Planning

Mr. Carr


MABE Legislative Committee

Mr. Carr

Mr. Reckart

MABE Conference Program Planning

Mr. Carr

Dr. Forrester

MABE Federal Relations Network

Mr. Carr


MABE Nominating

Dr. Forrester

Mr. Carr

MABE Resolutions

Dr. Forrester

Mrs. Sebold

Charles Willis Memorial Award

Dr. Forrester


Legal Services Association

Mrs. Downton

Mr. Harvey


The Salary Commission meeting is being held on January 15th at 2:00 p.m.  The Salary Commission determines increases in salaries for elected officials.  The Board decided to attend to show good faith and they decided not to request a raise in salary.

            Mrs. Sebold provided the Board with Dates of Interest for the 2013 session of the Maryland General Assembly.  She also added that it will be a recommendation of the Chamber of Commerce for a post Labor Day school start and that it will be a talking point at PACE.

Mrs. Sebold stated that the ACE meeting is like a redo of the monthly Board meeting. The Board reviewed the purpose of the Advisory Committee on Education (ACE).  Discussion ensued.  The Board will discuss further the future of the ACE committee at the February meeting.  The next regular scheduled ACE meeting will be held in March.

It was discussed by the Board that the ASBO Honorary Membership, if accepted, may be an ethics violation.  Dr. Wilson will research this for the Board.

The Board and Dr. Wilson discussed carpooling details for the Mountain Maryland PACE Reception.

                                  Part XVII – Information Items

a)     Mountain Maryland PACE Reception Tickets and Reservation Confirmations

b)     ASBO Honorary Membership Information

c)     January 2013 School Activities Calendar

d)     January 2013 Home & School Connection 

               Part XVIII – Adjourn

            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 9:52 p.m.


_______________________________________ _______________________________________
Mr. Charlotte Sebold Dr. Janet S. Wilson
President Secretary/Treasurer
Approved:   February 12, 2013