Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes November 13, 2012



Oakland, Maryland 21550


Tuesday, November 13, 2012


Part I - Call to Order

Mrs. Charlotte Sebold, President, called the monthly meeting of the Board of Education to order at 4:02 p.m.  Also in attendance were Mrs. Cynthia Downton, Vice President; Mr. Thomas Carr, Dr. Donald Forrester, Mr. Rodney Reckart, associate members; and Dr. Janet Wilson, Superintendent of Schools.  The meeting was held at central office. 


            Part II – Public Comment

            There was no public comment at this time.


                        Part III - Executive Session

Upon a motion by Dr. Forrester, seconded by Mr. Reckart, the Board of Education unanimously agreed to move to executive session at 4:05 p.m. in accordance with Public Law 4-1-6 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and administrative function.

            Mrs. Barbara Baker, Assistant Superintendent; Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance; and Miriam Sincell, Attorney, were present during all or part of the Executive Session. 


Part IV - Re-Opening of Public Session

The Board reconvened in public session at 6:12 p.m.  Mrs. Sebold led a moment of silence after which Ms. Ashley Parandhamaia, 2012-2013 student board member, led the assembly in the Pledge of Allegiance. 


Part V -Acceptance of Agenda

Upon a motion by Dr. Forrester, seconded by Mr. Reckart, the agenda was approved as presented.


            Part IX – Recognition

The Board recognized several students involved in the Southern High School JROTC Program. Lieutenant Colonel Ralph Sheaffer, senior army instructor, thanked the Board for the invitation to be recognized.  Each year, the army cadet command evaluates the 1,645 army JROTC programs in the US, its territories and in Germany and Japan. The four categories that a JROTC program can receive recognition are Satisfactory, Merit Unit, Honor Unit, and Honor Unit with Distinction. By order of the Secretary of the Army through cadet command, Southern Garrett High School JROTC is awarded honor unit "for maintaining exceptionally high standards of JROTC training and discipline during school year 2011-2012". This award "is effective for the academic year of 2012-13”. Those cadets in the program will now be wearing the blue star on their uniform, indicating they are an honor unit. This is the second year in which Southern JROTC has received one of the top three unit awards.  Mrs. Sebold thanked Colonel Sheaffer, congratulated the JROTC for their success and thanked the parents for attending.

The Board recognized Crellin Elementary School for being named a Title I Distinguished Highest Performing Reward School.  Crellin Elementary was successful in being among Title I schools that met Annual Year Progress (AYP) for two consecutive years for all students group, and any lower performing subgroup at or below 10 percent.  Crellin Elementary School was also in the top 10 percent of Title I schools showing the most improvement in performance on the MSA between 2007 and 2011.

Crellin Elementary teacher, Rebecca Sanders, was recognized by the Board for being awarded the Presidential Innovation Award for Environmental Education from the Environmental Protection Agency (EPA).  Ms. Sanders was one of eighteen selected for this award.  The Presidential Innovation Award for Environmental Educators recognizes outstanding K-12 teachers and their local education agencies for excellent in integrating environmental education into their lessons and connecting students with their communities and the natural world.

Dr. Dana McCauley, Principal, Crellin Elementary School, stated that she is very proud of the students and staff.   Crellin Elementary School students in attendance for recognition included Wendy Tichnell, Cheyenne Reckart, Joey McComas, Tia DeGiovanni, Madison Hinebaugh, Braydon Warnick, Madison Embleton, Megan Smith, Joe Beckman, Landon Powers, and Jadyn Sisler.  The Crellin students and staff also provided the Board with information on the Great American Can Round-Up.  Crellin Elementary School will be collecting aluminum cans from November 15, 2012-April 22, 2013.  Funds earned will go towards school activities and field trips.  The goal is to collect 10,000 pounds of aluminum cans.  Additional information can be obtained by contacting the school.

Mrs. Downton read a Proclamation in honor of American Education Week, November 12-16, 2012, which was signed by Board members and Dr. Wilson. The Proclamation was presented to Mike Pula, President of the Garrett County Education Association and Lynne Elmlinger, Vice President.

Mrs. Sebold read the Veterans Day Resolution in honor of Veterans Day, November 12, 2012, which was signed by Board members and Dr. Wilson. Mrs. Sebold recognized Mr. Ron Friend, American Legion Post 71 Commander, who was in attendance to accept a copy of the Resolution in honor of all veterans. Mrs. Sebold and the Board thanked Mr. Friend for his service and for attending the meeting.


            Part VI – Announcements

               The following announcements were shared:

November 12-16           American Education Week

            November 16                Southern High School Talent Show @ 9:00 a.m. - $5

            November 21                Three-hour early dismissal for students

            November 22-23           Thanksgiving Holiday – No School

            November 26                Make-Up Day #1 (October 29)

            November 30                Northern High School Play – It’s a Wonderful Life @ 7:00 p.m.           

            Other Scheduled Make-Up Days:           

            June 5, 2013                 Make-Up Day #2 (October 30)

            June 6, 2013                 Make-Up Day #3 (October 31)

            March 25, 2013             Make-Up Day #4 (November 1)

            March 26, 2013             Make-Up Day #5 (November 2) 

            Mrs. Sebold expressed her appreciation for everyone’s efforts during Hurricane Sandy.   

            Dr. Wilson informed the Board that students made thank you cards for the relief workers, over 400, who assisted Garrett County during the storm.


Part VII – Approval of Minutes – September 25, 2012

Upon a motion by Mr. Reckart, seconded by Mrs. Downton, the minutes of September 25, 2012 were unanimously approved as amended.


            Part VIII – Approval of Minutes – October 9, 2012

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the minutes of October 9, 2012 were unanimously approved as amended.


            Part X – Continuing Business

Dr. Phil Lauver, Supervisor of Pupil Services, and Rebecca Aiken, Head Nurse, presented the second reading of Board Policy 472.131, Epinephrine, and Administrative Procedure 472.132, Epinephrine, as an information item at the October 2012 meeting.  He informed the Board that there have not been any changes made to the policy or procedure.  Dr. Wilson recommended approval of Board Policy 472.131, Epinephrine.  Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously approved Board Policy 472.131, Epinephrine.

Dr. Phil Lauver and Rebecca Aiken presented Board Policy 472.312, Concussion Awareness Program, and Administrative Procedure 472.313, Concussion Awareness Program, as an information item at the October 2012 meeting.  He informed the Board that there have not been any changes made to the policy or procedure.  Dr. Wilson recommended approval of Board Policy 472.312, Concussion Awareness Program.  Upon a motion by Dr. Forrester, seconded by Mr. Reckart, the Board of Education unanimously approved Board Policy 472.312, Concussion Awareness Program.

Mrs. Sebold welcomed Mr. William Swift, Director of Facilities and Maintenance. Mr. Swift presented information on the Dennett Road facility.  Before his presentation, he expressed his appreciation to his staff for the wonderful job they did during Hurricane Sandy.

Mr. Swift stated the purpose of the Dennett Road facility is to provide a community based educational, professional and recreational complex supporting the needs of Garrett County residents.   He informed the Board that the facility will be occupied by the Board of Education; County Government; Community Action; local civic groups; and charitable organizations.  Mr. Swift reviewed the floor plan; the next steps in regards to equipment/supplies and facility improvements which have been completed, are currently in progress or planned for the future.

Dr. Wilson approached the Board to see if they are willing to entertain the idea of the Dennett Road facility being used as an Emergency Operations Center (EOC).  She explained that in the event of another emergency, such as Hurricane Sandy, the Dennett Road facility would serve as space for Emergency Management to set up and run their operations.  She stated that further discussion needs to occur with Emergency Operations Center Staff.

Dr. Wilson also explained to the Board that since the Board of Education is retaining the facility through the period of the debt service, there has to be a percentage of educational use and support within the facility.  Dr. David Lever, Executive Director, Interagency Committee (IAC), has informed Dr. Wilson that this is a bit of a gray area in the regulation.  She has sent Dr. Lever an email outlining the usage of the facility and has asked Mr. Swift to follow up her email with his PowerPoint presentation presented this evening.  The information will be sent to the Attorney General's office to ensure the use is in alignment with the requirements.  Dr. Lever also informed Dr. Wilson that the Board may be eligible for Community Use Space funds to renovate portions of the facility due to the relationship with Head Start.  Dr. Wilson informed the Board that if there is collaboration between the Board and the EOC, additional funding sources may be available.  She also informed the Board that there is a need to sit down with the County Government to discuss shared IT costs.  Dr. Wilson stated that the additional space at the Dennett Road facility will help with staff development; and, the hearing evaluation booth will remain for the purpose of assessing students. 


            Part XI – Public Comment

There was no public comment at this time. 


            Part XII – Personnel Recommendations

 Dr. Wilson recommended approval of the following personnel matters:

  • Appointments: SFC Ronald Ours, JROTC Instructor, Southern Garrett High School – eff. date TBD
  • Resignation: Amanda Green, Cafeteria Assistant, Southern Middle School – eff. 11/9/12
  • Extra Duty Compensated Coaches:    Cindy Garlitz, Mock Trial Advisor, NH
                                                            Robert Moranduzzo, Assistant Wrestling Coach, NH
  • Emergency Coaches:    Cory Bosley, Assistant Boys’ Basketball Coach, SH
                                        Daymond Schmuck, Head Wrestling Coach, NH
  • Transportation: Driver – Final Approval
            Eric Beeman – For Michael Beeman, Route 28


    Ralph Wilson Livengood, Jr.
    Randall Eugene Glass

        Upon a motion by Dr. Forrester and a second by Mrs. Downton, the Board of Education unanimously approved the superintendent’s recommendations.


                          Part XIII – New Business

      Mrs. Baker presented the charter school timeline for the charter school application for Riverside Academy.  She informed the Board that she had a copy of the application to distribute to each of them at the end of her presentation.  She explained that the timeline outlines the review process of the charter school application.  The charter school application for Riverside Academy was received on October 15, 2012.  A Review Committee Orientation meeting was held on November 7, 2012 for all committees. The committees include transportation, human resources, student services, maintenance, business plan, and curriculum, instruction, and assessment.  At this meeting, the following topics were discussed:  charter school law, how to perform a fair and honest review, confidentiality, and having an open and honest approach following all the rules.  Each committee was charged with reviewing their section of the application.  Committees began the review process on November 13, 2012 and the reviews will continue through November and December.  The final committee review based on feedback from the Charter School founders will take place during the months of November and December.  The application will be available for public review in January 2013.  There may be meetings with selected charter school members at the superintendent’s discretion.  A meeting will be held on January 15, 2013 for public comment.  The snow date will be January 22, 2013.  The superintendent’s recommendation to the Board will be made on January 29, 2013 and a special board meeting will be held on February 7, 2013 for the Board to accept or reject the superintendent's recommendation. 

      Mrs. Sebold welcomed Mr. Gary Reichenbecher, Principal, Northern High School and Mary Ann Umbel, Northern High School Senior Class Advisor.  The 2013 senior class trip is planned to Virginia Beach and Kings’ Dominion from May 2, 2013 – May 3, 2013.  Ms. Umbel informed the board of the steps taken to secure funds for the trip, the process taken to choose the class trip, the itinerary, and the educational component of the trip, which will be graded. 

      Discussion ensued on the topic of AP testing falling on the Monday after the trip and the two days of preparation which will be missed in addition to other general liability while students are on field trips sponsored by the Board of Education. There was also discussion on the amount of seniors who will participate.    Mr. Reichenbecher pointed out the tradition in the past for senior trips have been overnight trips and the seniors have been preparing since the end of their junior year.  He feels it unfair to have it taken away from them now. Mrs. Sebold explained the concerns of the Board and informed Mr. Reichenbecher that no particular class has been singled out.  She also informed Mr. Reichenbecher that the field trip policy is being reviewed.  Further discussion ensued. Mr. Reichenbecher thanked the Board for their consideration.

      Mrs. Sebold welcomed Mr. Maddy, Principal, Southern High School.  Mr. Maddy thanked the Board for meeting with him to discuss the senior class trip.  The 2013 senior class trip is planned to Virginia Beach and Busch Gardens on May 23, 2013 through Mary 26, 2013.  The date is flexible.  He explained that the student is responsible for the cost of the trip and that there are fund raising opportunities provided throughout the year.   He provided the Board with an itinerary of the trip and pointed out the cultural experience the trip provides for the students.  Mrs. Sebold also reviewed the Board concerns with Mr. Maddy.  Mr. Maddy indicated that he feels if this trip is not approved, it will be unfair to the students.  He feels when he signs the field permission form that all the procedures currently in place have been met.  Mrs. Sebold informed Mr. Maddy that a decision on the senior class trips will probably be made this evening. Mr. Maddy thanked the Board.


               Part XIV – Board Business

      Ms. Parandhamaia reported that Southern High School held their blood drive and had 32 pints of blood donated which met and exceeded the goal.  She informed the Board that Northern High School will hold their blood drive in December.  She also asked if the medical forms were being put on PowerSchool.  Dr. Wilson informed her that this is currently in the works and when the process is completed, the forms will populate the information contained in the student data system and parents will only have to verify the information.

      LSA will meet in December. 

      Mrs. Sebold apologized to the Board for not being able to attend the legislative breakfast.  There was an article in the Cumberland Times News covering the meeting. 

      The MABE legislative meetings begin on Monday, November 26, 2012.

      The ACE Committee did not meet on Monday, November 26, 2012 due to the weather.


                        Part XIV – Recess

There being no further business, the meeting recessed at 8:18 p.m.  The Board returned to executive session.   


            Part XVI - Reopening of Public Session

The Board reconvened in public session at 9:28 p.m.

Dr. Wilson made a motion that the Southern High School trip be approved.  Mrs. Downton made a motion to approve the Southern High School senior class trip to Virginia Beach/Busch Gardens, seconded by Mr. Reckart.  The Board of Education approved the Southern High School senior class trip.

Dr. Wilson made a recommendation that the Northern High School trip be approved.  Mr. Reckart made a motion to approve the Northern High School senior class trip to Virginia Beach/Kings Dominion, seconded by Mrs. Downton.  The Board of Education approved the Northern High School senior class trip.


Part XVII – Information Items

1.     November 2012 Home & School Connection

2.     October 2012 Attendance Summary

3.     November 2012 School Activities Calendar


                          Part XVIII – Adjourn

            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 9:30 p.m.


_______________________________________ _______________________________________
Mrs. Charlotte Sebold Dr. Janet S. Wilson
President Secretary/Treasurer
Approved:   December 11, 2012