Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes October 9, 2012

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, October 9, 2012

 

Part I - Call to Order

Mrs. Cynthia Downton, Vice President, called the monthly meeting of the Board of Education to order at 4:02 p.m.  Also in attendance were Mr. Thomas Carr, Dr. Donald Forrester, Mr. Rodney Reckart, associate members; and Dr. Janet Wilson, Superintendent of Schools.  The meeting was held at central office. 

            Part II – Public Comment

            Traci Royce made public comment seeking clarification on field trip guidelines for senior trips. 

                        Part III - Executive Session

Upon a motion by Dr. Forrester, seconded by Mr. Reckart, the Board of Education unanimously agreed to move to executive session at 4:10 p.m. in accordance with Public Law 4-1-6 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and administrative function.

            Mrs. Charlotte Sebold, President, joined the meeting during executive session.  Mrs. Barbara Baker, Assistant Superintendent; Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance; Commissioner Gregan Crawford, Ex-Officio member; and Miriam Sincell, Attorney, were present during all or part of the Executive Session. 

Part IV - Re-Opening of Public Session

The Board reconvened in public session at 6:05 p.m.  Mrs. Sebold led a moment of silence after which Ms. Ashley Parandhamaia, 2012/2013 student board member, led the assembly in the Pledge of Allegiance. 

Part V -Acceptance of Agenda

Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the agenda was approved as amended.

            Part VI – Announcements

               The following announcements were shared:

 

·        A calendar of activities was provided in the Board packet for the various activities occurring in the schools for the month of October

 

·        The College Expo was held at Garrett College on October 8 and was a huge success.  Mrs. Sebold expressed appreciation for everyone who coordinated the College Expo and to the parents who brought their children. 

 

·        The Northern High School class of 2012 is creating a cookbook and has asked the board members to submit recipes.  Recipes are to be given to Debbie Ahern and the deadline for submission of recipes is October 15.

 

      Mr. Carr asked the Board if one or two members would like to attend the policies and procedures meeting which will be held two weeks prior to the next board meeting.  Dr. Wilson would like to have board member participation.

Part VII – Approval of Minutes – September 11, 2012

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the minutes of September 11, 2012 were unanimously approved as amended.

            Part IX – Continuing Business

Mr. Harvey presented Board Policy 110, Appeals and Hearings to the Board of Education; Administrative Procedure 110.1, Appeals and Hearings to the Board; Administrative Procedure 110.2, Appeals and Hearings to the Board – Student Suspension and Expulsion; and Administrative Procedure 110.3, Appeals and Hearings to the Board – Employee Suspension or Dismissal.  A short discussion ensued.

Upon a motion by Mrs. Downton, seconded by Dr. Forrester, the Board of Education unanimously approved Board Policy 110, Appeals and Hearings to the Board of Education.

Mr. Harvey presented Board Policy 950, Sexual Offender and Administrative Procedure 950.1, Sexual Offender.  He informed the board that there was a modification made to the offender exception request form.  A section has been added for an address of the sexual offender.

Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the Board of Education unanimously approved Board Policy 950, Sexual Offender.

Dr. Lauver, Director of Pupil Services, and Mr. Bob Stephens, Director of Behavioral and Family Health at the Garrett County Health Department gave an overview of the Garrett County 2012 Youth Risk Behavior Survey.  Mr. Stephens recognized Lucia Biers, also in attendance, for compiling the outcome of the survey.  The survey was given to all middle and high school youths attending Garrett County Public Schools in April 2012.  The Board was informed that students were given the option to opt out of taking the survey.  The survey addresses unintentional injuries and violence, tobacco, alcohol and other drugs, dietary behaviors, physical activity, and sexual behaviors.  Information obtained from the survey is provided to the school health planning council, the local health planning council, and the drug free community coalition.  Dr. Wilson asked if the data is shared with student government.  Dr. Lauver stated that it has not been intentionally shared but may have been shared unintentionally.  Dr. Wilson stated that it will be a good idea to share this information with student government as it could be a good resource for them.  The Garrett County Health Department currently funds the survey so the data can be used to secure various grants.  Dr. Lauver informed the Board that the State will again do the survey beginning this spring.  The survey will be given to those students in 6th grade, 8th grade, 10th grade, and 12th grade.  The results will be shared with the Board in the spring.  Mrs. Sebold and Mrs. Downton thanked Dr. Lauver and Mr. Stephens for their presentation.

            Part X – Public Comment

There was no public comment at this time. 

            Part XI – Personnel Recommendations

 Dr. Wilson recommended approval of the following personnel matters:

·        Rescind Appointment:  James Eagleman, JROTC, SH

 

·     Extra Duty Compensated Coaches: Jon Nazelrod, Assistant Football Coach, SH

                                                    Steve Savage, Head Football Coach, SH

                                                    Linda Wengerd, Unified Tennis Coach, NH

 

·     Emergency Coaches:    Bob Carney, Assistant Girls’ Soccer Coach, NH

                                       George Lander, Unified Tennis Coach, NH

                                       Melanie McFarland, Assistant Girls’ Soccer Coach, NH

                                       Joe Mousch, Assistant Boys’ Soccer Coach, SH

                                       Sara Shaffer, Head Girls’ Soccer Coach, SH

                                       Jay Stewart, Assistant Football Coach, SH

                                       Randy Storey, Assistant Girls’ Soccer Coach, SH

                                       Bill Weissgerber, Assistant Girls’ Basketball Coach, SH

      

·     Volunteer Coaches:     Jim Bosley, Assistant Athletic Director, SH

                                 William Kelly, Assistant Golf Coach, SH

                                 Gino Mauricci, Assistant Boys’ Soccer Coach, NH

                                 Ardra Sharpless, Bowling Coach, SH

                                 Robin Spiker, Bowling Coach, SH

                                 Gary Tichnell, Bowling Assistant Coach, SH

                                 Craig Warnick, Assistant Boys’ Soccer, NH

                                 Elijah Lewis, Boys’ Soccer Coach, NH

 

        Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board of Education unanimously approved the superintendent’s recommendations.

        Garrett Mentors, Trish Cheesman, Director, and Rick Shiff, Board President, was present to give the Board an update on the Garrett Mentors program.  Garrett Mentors currently serve 109 students, with 29 students on a waiting list, and has 80 volunteers.  Garrett Mentors is always trying to recruit volunteers who love to work with children and who value education.  Mentors, half of which are retired with the other half working full time, are in the schools every week and children are referred by principals, counselors, and teachers from all schools.  Parental consent is required. 

      Garrett Mentors is a non-profit with a Board of Directors and one full-time employee.  The Board is responsible for the major policy decision making and for fund raising.  The Barn Dance is the principal source of funding from the community.  Other funds are obtained from grants and United Way.  The Naylor Foundation has also contributed to the Garrett Mentors during the past couple of years. 

      A challenge faced by Garrett Mentors is getting and keeping volunteers.  This year they have faced space issues due to the movement of students from Dennett Road Elementary and Kitzmiller Elementary into Yough Glades Elementary and Broad Ford Elementary.

      The Board was informed that outcomes of the mentoring program are monitored.  Outcome measures have shown increases in school attendance, improvements in students getting along with students and adults, and improvements in self-esteem.  Business cards and brochures were distributed to all in attendance. 

      Mrs. Sebold thanked the Garrett Mentors and stated that it is fortunate to have people who identify that Garrett County is a nice area for retirement and how knowledge has been channeled into the system.

                          Part X – New Business

      Mrs. Barb Baker presented information on the Kindergarten report card revisions.  Mrs. Baker presented for Mrs. Wildesen, Director of Elementary/Middle Education, due to Mrs. Wildesen having a prior commitment.  The goal of the committee, which includes five Kindergarten teachers, is to make the report card more user friendly and to parallel the language of the new common core state language.  Mrs. Baker informed the Board that Dr. Sandy Atkins reviewed the mathematical component and offered suggestions.  Mrs. Baker informed the Board that the first grade report card will also be revised.

      Dr. Lauver and Becky Aiken, Head Nurse, presented Board Policy 472.131, Epinephrine, and Administrative Procedure 472.132, Epinephrine.  The purpose of the policy is for prevention and intervention of anaphylaxis in students with known and unknown allergies.  Intervention would be the use of epinephrine auto-injectors to ensure the health and safety of students.  The proposed policy and procedure will establish preventative measures to diminish the potential for anaphylaxis and provide for emergency interventions in the event of known or unknown allergic reactions.  Discussion ensued on the standing order for administration which Dr. William Pope, Public Health Officer, will write and then sign.

      Dr. Wilson asked that the bullets in the policy and procedure be changed to numbers and for draft to be placed on each.  Board Policy 472.131, Epinephrine, will be placed on the November agenda as an action item.

      Dr. Lauver and Mrs. Aiken presented Board Policy 472.312, Concussion Awareness Program and Administrative Procedure 472.313, Concussion Awareness Program. The intent of the new policy and procedure is for proper education on the signs, symptoms, prevention, and treatment of concussion as a major health and safety issue with athletics.  Discussion ensued on how concussions are currently handled.  Dr. Lauver informed the Board that all coaches are required to take online training and sign off that they have received the training.  Board Policy 472.312, Concussion Awareness Program, will be placed on the November agenda as an action item.

      Dr. Lauver presented the September 30, 2012 enrollment.  The September 30, 2012 enrollment count was 4,006 students, which include Pre-Kindergarten.  The student enrollment was 10 above the projected enrollment.  Enrollment is down from 4,077 students for the 2011-2012 school year.

      Mrs. Sebold thanked Dr. Lauver for his hard work involving the College Expo.

      Mr. Harvey presented information on the Garrett County Employees Health Care Plan for the over 65 retirees. The over 65 plan is currently covered by CareFirst BlueCross/BlueShield.  Mr. Harvey informed the Board that at the end of the 2011-2012 school year, the coalition, consisting of the Garrett County Board of Education, the Garrett County Government, and the Garrett College met and began an investigation into the over 65 plan.  Early this fall, a RFP was created by Brian Bowsers, Procurement Officer for Garrett County Government, with the help of CBIZ, broker.  Several bids were received including one from the current carrier.  The three finalists were Transition Assist, AmWINS, and United Health Care.  United Health Care (UHC) was chosen to carry the over 65 retiree insurance effective January 1, 2013.  UHC offers excellent network access, strong customer service, and they provide enhanced benefits for the retirees.  They also provided the best price.  UHC will result in a saving to the retirees of approximately $174,000 and a savings to the Garrett County Board of Education of approximately $140,000.  The information has been presented and adopted by the County Commissioners. 

      Mr. Jim Morris, Coordinator of Research, Evaluation and Research, presented high school assessment data on the SAT, ACT, AP, and PSAT.  Mr. Morris reported that SAT scores in reading and math are on target with state scores and SAT writing is slightly below the state’s average. ACT scores for the county are above the state and national averages in English, math, reading, science, and the composite (total score).  AP results indicated that 52% of the students scored a 3 or higher on the tests in various subjects.  This is the second highest county average in the past five years.  PSAT results for all 10th grade students were marginally below the state averages in all three areas:  reading, math, and writing.  Mr. Carr asked if Presidential Scholars come from PSAT scores.  Mr. Morris is going to investigate this question.  Mrs. Sebold thanked Mr. Morris for his presentation. 

Dr. Wilson recommended approval of the following personnel matters:

·     Professional Leave Request: 

                                 National Council on Economic Education Annual Conference

                                 Kansas City, Missouri

                                 Thursday, October 4-Sunday, October 7, 2012

                                 Lisa Bender, SH

 

·     Field Trip Permission Request Forms:                  

Southern High School – Theatre Students

                                             New York City, New York

                                             Saturday, April 6-Sunday, April 7, 2013

                                             Erin White, SH

 

Southern High School – Business Students

New York City, New York

Thursday, April 18-Saturday 20, 2012

Maria Zumpano and Athena Wilson

 

National FFA Leadership Conference and Convention

October 23-27, 2012

Indianapolis, Indiana

Richard McRobie, NH

 

      Upon a motion by Mr. Carr and a second by Mr. Reckart, the Board of Education unanimously approved the superintendent’s recommendations.

                          Part XIII – Board Business

      Ms. Ashley Parandhamaia asked if there was any resolution on the student activity bus.  Dr. Wilson explained that there are not funds at this time to support the activity buses.  Coaches and advisors looked at last year’s participation and this year’s afterschool activities.  It was noted that if activity buses were reinstated, only seven students would be served at a cost of $26,000.

      Dr. Wilson also addressed the request from Ms. Parandhamaia regarding ice cream machines.  She noted that the cost of an ice cream machine would be approximately $15,000.  There is additional labor required to maintain the machine and ice cream provides a low nutritional value.

      Dr. Wilson also addressed the suggestion of having salad bars at both high schools.  She indicated that Mr. Germain will attend a student council meeting at both high schools to get the students’ thoughts on salad lunches.  A salad bar is not feasible due to issues of cleanliness and cost.  The possibility of salad entrees is being explored.

      Ms. Parandhamaia asked for consideration for the carpentry classes (CTE) to construct a building in the community.  Dr. Wilson stated that there is interest in the community and that Mr. Paul Edwards, Director of Secondary Education, is in the process of meeting with the CTE advisory group to see if a housing project is feasible for both high schools. 

      Mr. Carr reported that the Legal Services Association will not meet until December.

      Mr. Carr reported that the legislature will not meet until December.

      The first Advisory Committee for Education (ACE) for the 2012-2013 school year met at Garrett College on September 24.  The next meeting for the ACE meeting will be held on Monday, October 29, 2012.  Dr. Wilson attended the meeting and discussed technology which has been a concern of the committee and the Board.  Also discussed were high school scheduling and the implementation of the Maryland common core curriculum.  It was reported that there are positions that need to be filled on the ACE committee.  The ACE committee has been asked to provide a representative for the Commissioner for Salary Review Commission and Jerry Lynch has agreed to serve. 

      Mrs. Downton, Mr. Reckart, Dr. Forrester, and Mr. Carr attended the MABE Annual Conference.  The Board members reported that one highlight of the conference was meeting State Superintendent, Dr. Lillian Lowery.  Various workshops were attended including discipline/suspension, environmental education requirements, social media and the effects on education, how technology will affect the work place, legal issues dealing with social media, technology policies, bullying via social media, PARCC testing and teacher evaluations, and Charter Schools.

      Mr. Carr served on the planning committee and stated that he thought everything went well.

                        Part XIII – Recess

There being no further business, the meeting recessed at 8:47 p.m.  The Board returned to executive session.   

            Part XIV - Reopening of Public Session

The Board reconvened in public session at 10:15 p.m.

Part XV – Information Items

1.    October 2012 Home & School Connection

2.    September HOPE healthletter

3.    October 2012 HOPE healthletter

4.    October 2012 Activities Calendar

 

                         Part XV – Adjourn

            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 10:16 p.m.

_______________________________________ _______________________________________
Mrs. Charlotte Sebold Dr. Janet S. Wilson
President Secretary/Treasurer
Approved:   November 13, 2012