Weather Related School Alert: All Garrett County Public Schools will be closed tomorrow, Wednesday, February 20, 2019, because of the predicted inclement weather that includes possible heavy snowfall and ice accumulation. Code Orange and liberal leave in effect for employees. Administrative offices will open at 10:00 AM. Should a change in code status for employees be necessary, the announcement will be made by 8:00 AM.

Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes September 11, 2012



Oakland, Maryland 21550


Tuesday, September 11, 2012


Part I - Call to Order

Mrs. Charlotte Sebold, President, called the monthly meeting of the Board of Education to order at 4:03 p.m.  Also in attendance were Mrs. Cynthia Downton, Vice President; Mr. Thomas Carr, Dr. Donald Forrester, Mr. Rodney Reckart, associate members; and Dr. Janet Wilson, Superintendent of Schools.  The meeting was held at central office. 

            Part II – Recognition             

Dr. Phil Lauver, Supervisor of Pupil Services, introduced Dr. Sally Dorman, School Psychologist from Maryland State Department of Education (MSDE), who presented Northern Middle School with the Positive Behavioral Interventions and Supports (PBIS) Gold Award, the highest level of PBIS Maryland recognition.  The award recognizes the positive effects and benefits related to school discipline and achievement data.  Representing Northern Middle School and receiving the award were Karen DeVore, Principal; Richard Stevens, Vice Principal; Jeremy Rice, Teacher; Jack Settle, Counselor; and Dr. Allyson H. Martz, School Psychologist.

Mrs. DeVore informed the Board that a student assembly will be held on Wednesday to celebrate the award.  Dr. Wilson will attend the assembly.  Mrs. Sebold congratulated Northern Middle School and thanked everyone for attending.

Part III – Public Comment

            There was no public comment at this time. 

                        Part IV - Executive Session

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously agreed to move to executive session at 4:12 p.m. in accordance with Public Law 4-1-6 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more specific individuals and administrative function.

            Mrs. Barbara Baker, Assistant Superintendent; Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance; Commissioner Gregan Crawford, Ex-Officio member; and Miriam Sincell, Attorney, were present during all or part of the Executive Session.

Part V - Re-Opening of Public Session

The Board reconvened in public session at 6:13 p.m.  Mrs. Sebold led a moment of silence in observance of the events which occurred on September 11, 2001, after which Ms. Ashley Parandhamaia, 2012/2013 student board member, led the assembly in the Pledge of Allegiance. 

Part VI -Acceptance of Agenda

Upon a motion by Dr. Forrester, seconded by Mr. Reckart, the agenda was approved as amended.

            Part VII – Announcements

               The following announcements were shared: 

September 17-21 

Homegrown School Lunch Week

October 3-5 

MABE Annual Conference – Ocean City, MD

October 5, 2012

Teacher of the Year Gala - Baltimore

October 8, 2012

Garrett College – College Expo

  •  Mrs. Sebold encouraged Board members to visit a school during Homegrown School Lunch Week.

Part VIII – Approval of Minutes – August 14, 2012

Upon a motion by Mr. Carr, seconded by Dr. Forrester, the minutes of August 14, 2012 were unanimously approved as amended.

            Part IX – Continuing Business

Mr. Ed Wildesen, Director of Transportation, presented Board Policy 853.3, Awarding School Bus Contracts, for approval.  He reviewed the revisions of the policy with the Board pointing out the change concerning assignment, transfer, and/or termination of bus contracts involving corporations.  Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously approved the revisions to Board Policy 853.3, Awarding School Bus Contracts.

Mr. Keith Harvey presented Board Policy 175, Ethics. He reviewed the revisions of the policy with the Board pointing out the change of members on the Garrett County Public School System Ethics Panel will decrease from 6 members to 5 and informed the Board of the minor changes to the policy due to COMAR.  Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the Board of Education unanimously approved the revisions to Board Policy 175, Ethics.

Mrs. Barbara Baker presented Administrative Procedure 939.1, Application for a Public Charter School.  She reviewed the revisions of the administrative procedure pointing out that Charter School applications will now be submitted between October 15 and November 1.  She reviewed the flowchart which outlines the 120 day process which is required by law and the timeline for comments and clarifying questions from both the Board and the charter applicants.  Mrs. Baker reviewed the Application Review Process concerning the number of committees and the makeup of each committee leading to the final recommendation by the Superintendent.

            Part X – New Business

Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, presented the 2014 Capital Improvement Plan (CIP).  The three school projects outlined in the CIP include the Southern Middle School Renovation which is scheduled to begin in FY2014, the Southern High HVAC and the Northern High HVAC projects which are scheduled from FY2017-FY2019.  Mr. Thomas informed the Board that action has to be taken on the CIP plan this evening as it is due to the State by October 5th.  He also shared that the split between the State and County on Capital Improvement Plan projects is 50/50.  Upon a motion by Mr. Carr, seconded by Mrs. Downton, the Board of Education unanimously approved the 2014 CIP as drafted.

Mr. Carr asked for a status on the Energy Audit.  Mr. Thomas informed the Board that the Energy Audit is 90% completed and everything should be up and running by October 15th.  All four schools involved in the Energy Audit will be controlled from the Head Custodians office and Central Office will be able to monitor it as well.  He added that since it is web based, it can be monitored from a home computer.  Mr. Carr thanked Mr. Thomas for all his years of work.

Mr. Harvey presented Board Policy 110, Appeals and Hearings to the Board of Education.  He informed the board that this policy was adopted in 1988 and has never been updated.  The administrative procedure was last revised in 1994.  He explained that this particular appeals policy encompasses both employees and student in one and legal counsel has advised to have separate administrative procedures for student and employees.  He also informed the Board that information has been gathered from lawyers and other counties across the state and his suggestion is to abolish what is currently in place and replace it with the new policy and procedures.  He pointed out that the new policy and procedures are very detailed, much improved over what is currently in place, and has separate procedures for employees and students.

Mr. Harvey presented Administrative Procedure 110.1, Appeals and Hearings to the Board of Education - Decisions Involving Employee.  He explained that the procedure governs appeals and hearings concerning decisions involving employees.

Mr. Harvey presented Administrative Procedure 110.2, Appeals and Hearings to the Board of Education – Student Suspension and Expulsion.  He explained that the procedure governs appeals and hearings of student suspensions and expulsions.

Mr. Harvey presented Administrative Procedure 110.3, Appeals and Hearings to the Board of Education – Employee Suspension or Dismissal.  He explained that the procedure governs hearings regarding an employee’s suspension or dismissal. 

Mrs. Sebold asked for other appeal processes to be reviewed such as bus stop appeals.  Mr. Harvey stated that this will be looked into as well as any other type of appeal that the Board might be faced with. 

Dr. Wilson informed the Board that she is familiar with the National School Board Associations category placement for policy and procedures and administrators will investigate other appeals and place them in the appropriate category.  She stated that the appeal for a bus stop will be placed under a Transportation category.

She informed the Board that the policy committee, which includes Attorney Sincell, plans to start with the 100 category of policies and procedures and move forward making sure that all policies and procedures are current with changes in statute.

Because there is not a transportation appeal procedure established at this time, it was discussed that it will be necessary to keep the current appeal policy in place should a bus stop appeal occur in the meantime.

            Part XI – Public Comment

There was no public comment at this time. 

            Part XII – Personnel Recommendations

 Dr. Wilson recommended approval of the following personnel matters:


·        Appointments:    Nicole Miller, Principal, Grantsville Elementary School, eff. September 4, 2012

Jeff Gank, Data Base Specialist, CO, eff. September 4, 2012

Eric Cosner, Software Developer, CO, eff. September 17, 2012


·        Retirement:        James E. Thomas, Director of Facilities & Maintenance, eff. October 1, 2012


·        Resignation:        Margarette S. Futch,  Part-time cafeteria worker, CR, eff. August 22, 2012


        Upon a motion by Mr. Carr and a second by Mrs. Downton, the Board of Education unanimously approved the superintendent’s recommendations.

        Dr. Wilson recommended the ACE Student Members for the 2012-2013 school year:

                Callie Vernon, Northern High School, grade 12

                Bryson Holler, Southern High School, grade 12

        Upon a motion by Mr. Carr and a second by Mr. Reckart, the Board of Education unanimously approved the superintendent’s recommendations.

        Mrs. Sebold asked Dr. Wilson to review the ACE Committee policy.

                          Part X – New Business

        Mr. Harvey presented Board Policy 950, Sexual Offenders and Administrative Procedure 950.1, Sexual Offenders.  He informed the Board that this new policy and procedure is very detailed and goes along with the Annotated Code of Maryland, Article 11-722.  The policy concerns a convicted sexual offender seeking an exception to the policy by requesting permission to access school sponsored events, activities, or services.  He explained that an individual seeking exception must file an application with the school principal in order to be eligible for permission to be on school grounds.  An application must be filed at least two weeks prior to the event.  The principal will make the determination within two weeks.  The decision will be recorded by the principal and filed at the school for a period of one year.

         Dr. Wilson added that the principal ultimately makes the decision since the principal, or their designee, is the one who is responsible for making sure they are aware of where the sexual offender is at all times when he or she is on the school’s property and there are children present.  She also informed the Board that all offenses are not the same and that we need to be informed in order to make a wise decision regarding who is allowed to be on school property.  The application will be copied to the Superintendent, the Director of Human Resources, the Sheriff’s Office, and the Board Attorney.

        Mr. Carr inquired about the schools being used for polling places and whether or not the principal should be the one to sign off for events such as this.  Dr. Wilson explained that there was discussion on this particular situation and it was felt that it should fall under the Use of Facilities form.  The responsibility will then fall on the person(s) hosting a particular event and should be aware of who is on school property while under their supervision.  Dr. Wilson informed the board that this will be covered in an upcoming policy and procedure revision.

        Dr. Wilson informed the Board that Attorney Sincell met with Attorney Ingram and the Bethel Deed issue has been resolved.  Dr. Wilson has signed the deed on the Board’s behalf to change the coordinates back to the appropriate location which was between Bloomington and Kitzmiller.

        Mr. Jim Morris, Coordinator of Research, Evaluation and Information, presented a PowerPoint presentation on the MSA results.  The MSA 2012 results were reviewed for students’ grade 3-8.  Garrett County students scored 89.1% proficient in reading compared to the State at 85.2%; scored 84.8% proficient in mathematics compared to the State at 81.9%; and scored 82.2% proficient in science compared to the State at 69.9%.  He informed the Board that areas of strength in reading include “General Reading Processes” at most grade levels, and “Algebra, Patterns or Functions” and “Number Relations and Operations” at several grade levels in mathematics.  He reported that all schools but two, Broad Ford Elementary and Southern Middle, met the Annual Measurable Objectives (AMO) for 2012.  He also informed the Board that Annual Yearly Progress (AYP) is no longer in effect with the state’s reauthorization.  The School Progress Index (SPI) will be the new gauge, but results have not come back from MSDE.

        Dr. Wilson briefly explained how aspects of student growth will be determined for students and pointed out that much of the information presented will be tied to teacher and principal evaluations.

        Mr. Morris will share high school SAT, ACT, and HSA scores at the October meeting.

            Part XIII – Board Business

Ms. Ashley Parandhamaia shared several concerns of students.  She shared with the Board that the loss of the student activity bus on the northern end due to budgetary issues has been challenging.  Many students rely on the bus ride from after-school activities.  She would like to know if it is possible for Northern High School and Northern Middle School to have the ice cream self-serve placed in the cafeteria again as well as salad bars for the students in both high schools.  Administration will research her requests.

Mr. Carr informed the Board that Legal Services Association (LSA) met yesterday but he was unable to attend.  He also informed the Board that legislature will not meet until December.

Mr. Carr reported that MABE has narrowed down the platform to three candidates for president.  The vacancy exists due to the retirement of Carl Smith.  A decision will be made on September 28 when the three candidates are interviewed by the entire board.  The MABE Conference Planning Committee requested the LEAs to provide a resolution to recognize Mr. Smith.  Mr. Carr will contact St. Mary’s County for a resolution template and create one for Garrett County.  Board members will be contacted to establish a time to obtain a signature for the resolution, as the resolution is due prior to the next Board meeting.

Mrs. Sebold received a letter from ASBO offering a free one-year membership.  She will check to see if the membership can be transferred to someone else.

There will be a special board meeting for the FY12 audit on Tuesday, September 25, 2012 at 5:30 p.m. for executive session and 6:00 p.m. for regular session.

                                  Part XIV – Information Items

1.     MABE Annual Business Meeting Information

2.     September 2012 Home & School Connection

3.     September Activities Calendar

                                    Part XV – Adjourn

            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 8:22 p.m.


_______________________________________ _______________________________________
Mrs. Charlotte Sebold Dr. Janet S. Wilson
President Secretary/Treasurer
Approved:   October 9, 2012