Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes August 14, 2012

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, August 14, 2012

 

Part I - Call to Order

Mrs. Charlotte Sebold, President, called the monthly meeting of the Board of Education to order at 4:00 p.m.  Also in attendance were Mrs. Cynthia Downton, Mr. Thomas Carr, Dr. Donald Forrester, associate members; and Dr. Janet Wilson, Superintendent of Schools.  The meeting was held at central office. 

            Part II – Administration of the Oath of Office to Newly Appointed Board Member

Mrs. Sebold welcomed Mr. Rodney Reckart, newly appointed board member.  Mr. Reckart was appointed a Board member by the County Commissioners to replace Mr. Rodney Durst, who has relocated to another state.  Mrs. Sondra Buckel, Clerk of the Circuit Court of Garrett County, administered the oath of office to Mr. Reckart, who will serve from August 2012 through December 2014.    Mrs. Buckel read the Commission from the Governor of Maryland.

Mr. Reckart was joined by his spouse, Amanda, and three children, Amy, Cheyenne, and Austin.  Mrs. Sebold thanked Mr. Reckart’s family; County Commissioner, Mr. Bob Gatto, and Mr. Monty Pagenhardt, County Administrator, for their attendance during the administration of the oath of office.

Part III – Public Comment

            There was no public comment at this time. 

                        Part IV - Executive Session

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously agreed to move to executive session at 4:04 p.m. in accordance with Public Law 4-1-6 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and to meet with legal counsel to seek legal advice.

            Mrs. Barbara Baker, Assistant Superintendent; Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance; and Miriam Sincell, Attorney, were present during all or part of the Executive Session. 

Part V - Re-Opening of Public Session

The Board reconvened in public session at 6:05 p.m.  Mrs. Sebold led a moment of silence after which Ms. Ashley Parandhamaia, 2012/2013 student board member, led the assembly in the Pledge of Allegiance. 

Mrs. Sebold welcomed Mr. Reckart to the Board of Education.

Part VI -Acceptance of Agenda

The State Highway Administration/Archaeological Investigation and the Bethel School Deed was moved in order on the agenda and listed as item numbers one and two under new business.  Nomination for Vice President was added under Board Business.  Upon a motion by Mr. Carr, seconded by Dr. Forrester, the agenda was approved as amended.

            Part VII – Announcements

               The following announcements were shared: 

            August 13-17              Common Core Math Summit

            August 15                   Food Service Workshop at Northern Middle School

            August 15                   Magic Mountain Summer Program Culmination     

            August 20                   New Teacher Orientation

            August 21-24              Staff Development/Professional Day(s) for Staff

 

Tuesday, August 21, 2012

8:00 a.m. – 3:36 p.m.

Wednesday, August 22, 2012

8:00 a.m. – 3:36 p.m.

Thursday, August 23, 2012

8:00 a.m.-3:36 p.m.

Friday, August 24, 2012

8:00 a.m. – 3:36 p.m.

Block A

 

AM   Administrative/Principal PD

Block C

Educator Effectiveness Academy  Follow-up & Common Core Transition

Block E

AM Beginning Together @ Garrett County Fairgrounds

Block G

 

AM Teacher Work Time

 

 

 

 

Block B

 

PM  Teacher Work Time

Block D

Educator Effectiveness Academy  Follow-up & Common Core Transition

Block F

PM School-Based Professional Development

Block H

 

PM Teacher Work Time

 

 

           

 

 

 

 

 

 

 

 

 

            August 27                   Schools Open

 

  • Dr. Wilson has contacted the Fire Marshall’s office to visit both Broad Ford Elementary and Yough Glades Elementary prior to the beginning of school and once students are in session. 

 

Part VIII – Approval of Minutes – July 10, 2012

Upon a motion by Mr. Carr, seconded by Dr. Forrester, the minutes of July 10, 2012 were unanimously approved as amended.

            Part IX – Continuing Business

Mr. Ed Wildesen, Director of Transportation, reviewed the changes to Board Policy 853.3, Awarding School Bus Contracts.  Attorney Miriam Sincell pointed out that the School Bus Transportation Contract should be attached as an addendum to the board policy.  The policy will be an action item on the September agenda.

Mr. Wildesen also reviewed the changes to Administrative Procedure 853.3(a), Awarding Bus Contracts.  He discussed the responsibilities of the interview committee for selecting new contractors as well as pointing out the expertise that each of these committee members will bring to the interview process.

Mr. Harvey informed the Board that the revised Ethics Policy, 175, has been reviewed by the State Ethics Committee and must be approved by the deadline of October 12, 2012.  The Board will need to take action on the Ethics Policy in September and the policy will then be submitted to the State for review.  He reviewed the revisions to Section 2, Ethics Panel, which changes the number of panel members from 6 to 5 and explained that if there are not any other changes, there should not be a problem with the Ethics Policy being accepted by the State.  Mr. Harvey provided two disclosure addendums for the Board to review and explained that one, which is more detailed, will be used for board members and the other will be used for designated administrative staff.

            Part X – New Business

Dr. Wilson and Attorney, Miriam Sincell, reviewed the request by the State Highway Administration to access the Swan Meadow School Property for the purpose of conducting a small archaeological investigation.  The investigation will take place between August 15 and September 30 and take approximately two weeks to complete.  Discussion ensued on what the Board’s wishes are for any items found.  One option discussed was to complete a Deed of Gift to The Maryland Historical Trust.  The Board of Education asked Dr. Wilson to call and get more information before a decision is made.

Dr. Wilson and Attorney Sincell reviewed correspondence received from Craig Ingram’s office in regards to a corrective deed for the Bethel School property whose location was incorrectly described on an earlier deed.  Dr. Wilson informed the Board that records at central office have been checked and nothing was found to confirm or dispute the request.  It was decided that Attorney Sincell will contact Mr. Ingram’s office for more information in order to guide the Board with its decision to sign off on the corrective deed.  Dr. Wilson requested of the Board that once Attorney Sincell deemed the deed appropriate to sign, she could sign the paperwork allowing Mr. Ingram’s office to move forward with the corrective deed. 

Mrs. Baker reviewed the changes for Administrative Procedure 939.1, Application for a Public Charter School.  The deadline for the date of submission for a charter school application has been proposed to be changed to October 15-November 1 from September 1.  Mrs. Baker informed the Board that she is currently working on the flowchart and that there will be a charter school application submitted by the deadline.

Mr. Scott Germain presented information for the Food & Nutrition Services bids.  He informed the Board that sample foods were acquired ahead of the bid process.  The grocery bid was awarded to US Foods Services and the milk bid was awarded to Potomac Farms/Gallighers.

Dr. Wilson presented information to the Board in regards to the change in status of Dennett Road Elementary School.  Dr. Wilson read a letter to Dr. Sadusky, the Maryland State Department of Education Interim Superintendent, from Mrs. Sue Waggoner, Garrett County Board of Education 2011/2012 Interim Superintendent, dated May 15, 2012, concerning the closure of Dennett Road Elementary School.  Upon the decision of the closure, Mr. Jim Thomas, Director of Facilities and Maintenance, began filing the 501.1 paperwork to the IAC.  Upon receipt of the paperwork, the Interagency Committee on School Construction (IAC) informed Garrett  County Public Schools staff  of an approximately $140,000 debt on Dennett Road Elementary School.  Prior to this finding, a number of organizations approached Dr. Wilson and County Government regarding the use of Dennett Road Elementary.  In a letter dated July 13, 2012, Dr. Wilson wrote to the County Government stating that the school system would be best served by maintaining the Dennett Road School building as opposed to turning it over to the County.  When the vote was taken to close Dennett Road Elementary School on April 24, 2012 the vote to transfer the Dennett Road School building was done as part of the vote.  Due to this, the Board had to revote to maintain ownership of the Dennett Road School. 

Several stakeholders presented information regarding how Dennett Road School will serve the citizens of Garrett County and the Garrett County Public Schools.  Dr. Wilson explained the facility will continue to be used for educational purposes including but not limited to, classrooms for Head Start, mass food preparation by the Food & Nutrition Staff, storage, and the future location of the Facilities and Maintenance Department for the Board of Education.

Mr. Thomas presented information pertaining to the facilities relocation.  He explained that a new facilities location has been in the works for quite some time but has been bumped due to county funding.  The cost for a new facility is three million dollars.  Having the facility become part of the Dennett Road School building will reduce the cost to $300,000 - $500,000. 

Mr. Nathaniel Watkins,  Director of IT, presented the vision for a shared IT Department for County Government and the Board of Education which should lead to maximum use of broadband for instructional purposes.

 Mr. Duane Yoder, President of Garrett County Community Action, discussed the Dennett Road School building and how it will serve as a Head Start facility. 

Mr. Germain shared the intended use of the school cafeteria as a food preparation hub.  He informed the Board that the twelve burner stove will be moved to Southern High School to improve the culinary facility. 

Mr. Germain and Dr. Forrester discussed how the school will serve as a much needed location for the “It’s In the Bag” backpack program. 

Mr. McKenzie discussed the cost of utilities and explained that there should not be any issues in coming up with a mutually beneficial agreement in running the facility.  He added that the custodial responsibilities and snow removal responsibilities will be that of the maintenance staff housed in the building. 

Mr. Thomas presented a PowerPoint presentation highlighting the projects completed at Broad Ford Elementary, Yough Glades Elementary, and Southern Middle School.  He also highlighted an Aging School Funds project at Accident Elementary and Program Open Space Funds Project at Southern High School football field. 

Mr. Thomas also provided a brief update on the Energy Audit being performed by Johnson Controls.

Dr. Wilson advised the Board, in regards to the school construction program, the building has to have at least 10% educational use.  She pointed out the rich use of the facility and recommended the Board to reexamine the vote made in April to transfer the property to County Government.

Upon a motion by Mr. Carr, seconded by Mrs. Downton, the Board of Education approved Dr. Wilson’s recommendation to have the Garrett County Board of Education retain control and ownership of the Dennett Road School property.  Dr. Forrester abstained due to his involvement with the “It’s In the Bag” program.

            Part XI – Public Comment

There was no public comment at this time. 

            Part XIII – Recognition

Mrs. Sebold welcomed Mr. Duane Salisbury, Band Teacher, and the Northern High School Band and Chorus.  The Board recognized the Band and Chorus for their successes at the World Strides Heritage International Music Festival which was held at the Riverside Church in Upper Manhattan.  All seven of the performing ensembles placed in the competition.  They earned three first place awards, one second place, and three third place awards.  Of the awards, there were four Gold Awards, which come with a “superior” rating, and three Silver Awards, which come with an “excellent” rating.  Nearly 2,000 students participated in the festival from nineteen school districts. The musical program also received the “Spirit of New York” award which is presented to the music program that demonstrates not only excellent musicianship but also discipline, citizenship, cooperation, diligence, and a positive attitude.

Students who were in attendance included Kimberly Hawkins; Sydney Holtschneider; Madison Sines; Lydia Sisler; Elizabeth Green; Trace Livengood; Cameron Newman; and Garrett Yoder.  The parents in attendance were recognized.  Dr. Wilson thanked Mr. Salisbury for the talent he shares with the students.

The Board took a ten minute break.

Part XII – Personnel Recommendations

Dr. Wilson recommended approval of the following personnel matters:

  • Appointments:

 

Tim Artice, Head Custodian II, Northern High School-Effective July 23, 2011

Shannon Bittinger, Chemistry Teacher, Southern Garrett High School-Effective August 21, 2012

Matthew Eggleston, Assistant Principal, Northern High School-Effective August 7, 2012

MSG James Eagleman, JROTC Instructor, Southern High School-Effective date of employment to be determined

 

  • Resignation:  Patrick Todd Shaffer, Principal, Dennett Road Elementary-Effective July 13, 2012

 

·        Emergency Coaches:  Joe Facciolli, Head Boys Soccer Coach, SH, Step 3, $2,098.00

Becky Graham, Assistant Volleyball Coach, SH, Step 3, $1,452.00

Stephanie Stephens, Head Volleyball Coach, SH, Step 3, $2,098.00

 

·        Volunteer Coaches:   Tim Longest, Boys’, Assistant Soccer Coach, SH

Roland E. Nairn, Band, NH

Ellen J. Pitt-Nairn, Band, NH

Carol Newman, Band, NH

Lynn Newman, Band, NH

 

      Upon a motion by Dr. Forrester and a second by Mrs. Downton, the Board of Education unanimously approved the superintendent’s recommendations.

            Part XIV – Board Business

Ms. Ashley Parandhamaia reported that practice has started for several sports.  The new state law requires 3 hour practices with a one-hour cool down period.

Mr. Carr reported that the last Legislative Services Association (LSA) meeting was held on May 21, 2012.  Discussion during the meeting consisted of appropriate information to be discussed during executive and public session.  He also reported discussion regarding gaming and the Educational Trust Fund which took place at the legislative board meeting last month. 

Mr. Carr informed the Board that the State Board of Education has a new president, Dr. Charlene Dukes.

            Mr. Carr informed the Board that there will be a 5% increase in MABE dues which could result in an increase of approximately $800.  He reported the search for a new executive director for MABE continues and a read through of applications will take place on August 26, briefly discussing the members of the nominating committee.  He shared that social networking was a topic discussed and he suggested to the Board that a board policy be created on how Garrett County will specifically handle social networking. 

            Mr. Carr shared that Howard County students support a project in which students help students by going through lockers at the end of the school year and salvaging any school supplies.  Prior to the beginning of the following school year, Free and Reduced Meal (FARM) students can obtain the supplies collected.

            Mr. Carr reported the following dates to remember:

            October 3-5                          MABE Annual Conference

            November 30-December 1     New Board Member Orientation

            June 20, 2013                       Boardsmanship Academy Professional Development

                                                        Topics:  Parliamentary Procedure and Board Minutes

            Dr. Forrester nominated Mrs. Downton as Vice President, seconded by Mr. Carr.  Dr. Forrester moved that the nomination be closed, seconded by Mr. Carr.  The Board of Education unanimously approved Mrs. Downton as Vice President.

            The Board discussed MABE committee assignments and assignments were made as follows:

 

 

Committee

 

Assignment

as of Aug. 14, 2012

 

Alternate

Health Adv. Committee

Don Forrester

Charlotte Sebold

HEEC Adv. Committee

Don Forrester

Charlotte Sebold

Multicultural Adv. Panel

Cynthia Downton

Rodney Reckart

Wellness Council

Rodney Reckart

Tom Carr

FNS Advisory Council

Tom Carr

Cynthia Downton

Fine Arts Adv. Committee

Don Forrester

Tom Carr

Adv. Comm. for Work Force Prep.

Don Forrester

Charlotte Sebold

Adv. Comm. on Education

Charlotte Sebold

Cynthia Downton

Ethics Panel

Don Forrester

Cynthia Downton

Insurance Coalition

 

 

Calendar Committee

Cynthia Downton

Don Forrester

 

 

 

 

    MABE Committees

Budget & Planning

Tom Carr

 

Legislative Committee

Tom Carr

Rodney Reckart

Conference Program Planning

Tom Carr

Don Forrester

Federal Relations Network

Tom Carr

 

Nominating

Don Forrester

Tom Carr

Resolutions

Don Forrester

Charlotte Sebold

Charles Willis Memorial Award

Don Forrester

 

Legal Services Assn. (LSA)

Cynthia Downton

Keith Harvey

Insurance Program Trustee

 

 

Worker’s Compensation Fund

 

 

 

            Mr. Carr stated that since there is a waiver for No Child Left Behind (NCLB) that it seems that Annual Yearly Progress (AYP) is getting lost.  He asked for a report on how the students are doing.  Dr. Wilson informed the Board that she will have an item on the agenda for Mr. Morris to present the requested information at the September meeting.

                        Part XIII – Information Items

1.     2012/2013 School Calendar

2.     May/June 2012 Attendance Bulletin

3.     2011-2012 Charity Drive Report

4.     July HOPE healthletter

5.     August HOPE healthletter                

               Part XIV – Adjourn

            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 8:40 p.m.

 

_______________________________________ _______________________________________
Mrs. Charlotte Sebold Dr. Janet S. Wilson
President Secretary/Treasurer
Approved:   September 11, 2012