Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes July 10, 2012

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, July 10, 2012

 

Part I - Call to Order

Mrs. Charlotte Sebold, President, called the monthly meeting of the Board of Education to order at 4:00 p.m.  Also in attendance were Mr. Rodney Durst, Vice President; Mr. Thomas Carr, Dr. Donald Forrester, and Mrs. Cynthia Downton, associate members; and Dr. Janet Wilson, Superintendent of Schools.  The meeting was held at central office. 

Part II – Public Comment

            There was no public comment at this time. 

                        Part III - Executive Session

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously agreed to move to executive session at 4:01 p.m. in accordance with Public Law 4-1-6 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.

            Mrs. Barbara Baker, Assistant Superintendent and Mr. Keith Harvey, Director of Human Resources; were present during all or part of the Executive Session.

Part IV - Re-Opening of Public Session

The Board reconvened in public session at 6:30 p.m.  Mrs. Sebold led a moment of silence after which Ms. Ashley Parandhamaia, 2012/2013 student board member, led the assembly in the Pledge of Allegiance.  Mr. Durst stated that he said a silent Protestant prayer in the name of Jesus.

Mrs. Sebold introduced and welcomed Dr. Janet Wilson as the new Superintendent.

Part V -Acceptance of Agenda

Items under new business were rearranged. The item listed as Administrative Procedure 853.3(a), Awarding Bus Contracts and MOU was changed to Administrative Procedure 853.3(a), Awarding Bus Contracts. Under Board Business, sign letter of welcome to State Superintendent, Dr. Lillian Lowery, was added.  Upon a motion by Mr. Durst, seconded by Mr. Carr, the Board of Education unanimously approved the agenda as amended. 

            Part VI – Announcements

               The following announcements were shared: 

            August 14                   A & S Meeting

            August 20                   New Teacher Orientation

            August 21-24              Staff Development/Professional Day(s) for Staff

 

            August 27                   Schools Open

 

  • A tree planting ceremony will be held on Friday, July 13, 2012 at 2:13 p.m. in memory of Charles F. Strauss at the Hickory Environmental Education Center (Camp Hickory).  The tree was donated by the Garrett County Forest Conservancy Board.

 

Charlie Strauss was a pioneer in developing an outstanding outdoor education program in the state of Maryland.  To him, outdoor education was a common sense method of learning-natural, plain, direct, and simple.

 

For more information concerning the tree planting, please contact Joseph L. Winters at (301) 359-5096.

 

·       Dr. Lillian Lowery, State Superintendent, will be visiting with Dr. Wilson on July 23.

 

Part VII – Approval of Minutes of June 11, 2012

Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the minutes of June 11, 2012 were unanimously approved as amended.

            Part VIII – Approval of Minutes of June 12, 2012

Upon a motion by Mr. Carr, seconded by Dr. Forrester, the minutes of June 12, 2012 were unanimously approved as drafted.

            Part IX – New Business

Mr. Wildesen, Director of Transportation, presented the changes for Board Policy 851.1, Pupil Transportation.  The current policy states that the fleet of school buses transports approximately 5,000 students to and from school each day.  Mr. Wildesen informed the Board that the policy needs to state approximately 4,000 students are transported to and from school each day.  Upon a motion by Mr. Carr, seconded by Dr. Forrester, the Board of Education unanimously approved the revisions to Board Policy 851.1, Pupil Transportation.

Mr. Ed Wildesen presented revisions to Administrative Procedure 853.3(a), Awarding Bus Contracts.  Discussion ensued on the changes to the interview selection committee members which are part of the administrative procedure. The interview selection committee members currently consist of the Director of Transportation, Director of Human Resources, and one other central office administrator.  The change to the administrative procedure in regards to the interview selection committee will consist of a principal representing a school served by the advertised contract, one school bus contractor/drive representative to be recommended by the School Bus Contractors association Executive Committee on an annual fiscal year basis (this representative would either be from the northern or southern area) dependent upon the location of the contract, a member of the Garrett County Traffic and Transportation Advisory Committee, and the driver trainer of the Garrett County Public School System as a non-voting member. Mr. Wildesen explained the reason for the change stating these additional individuals will have knowledgeable input, give advisement, and add to the discussion.  It also provides a voice for the people who each of the members represent and gives them a chance to be part of the process.  The change of administrative procedure came about from a bus contractor’s meeting.  Mrs. Sebold shared her concerns which include scheduling conflicts of all the members of the committee as well as the Board being the employer when it comes to choosing contractors.  Mr. Durst added that in times past, the perception was that there was favoritism shown when it came to selection of bus contractors which is why the administrative procedure was changed to the three person panel.  The Board requested to see Board Policy 853.3, Awarding School Bus Contracts, and they would also like to review the administrative procedure further.  Mr. Wildesen will bring both the policy and the administrative procedure to the August meeting.

Mrs. Sebold informed the Board that they have been provided with a copy of the school bus contract along with an attached addendum.  She added that Ms. Sincell, board attorney, has been working on the bus contract.  The Board has been working towards a decision as to whether or not to leave the addendum as part of the school bus transportation contract.  Ms. Sincell explained that if the contractor is a partnership, corporation, or a limited liability corporation and someone buys into and acquires at least 10% or more of the ownership of the entity, they must first have board approval.  She informed the Board that there were some issues surrounding the contractors understanding of this.  She explained that it enables board authority and makes sure contractors manage their own businesses.  Mr. Wildesen explained to the Board that the bus contractors would like to delete the addendum.  Mrs. Sebold stated that the Board needs to have further discussion before they make a decision to delete the addendum.  The addendum will be an item on the August agenda.

            Mr. Wildesen presented two bids for vehicle insurance bid.  One bid came in from Yoder-Hershberger, Ins., LLC - Erie Insurance at $53,461.00 and the other bid came from CBIZ Insurance Services, Inc. - Selective Insurance at $42,477.00.  The CBIZ quote including terrorism coverage came in at a cost of $43,964.00.  Dr. Wilson recommended CBIZ Insurance, Inc., with terrorism included, for the vehicle fleet insurance.  Mr. Wildesen added that CBIZ has been the carrier since 2008, they provide outstanding customer service, have been a positive partner in our efforts to ensure affordable and complete coverage for the vehicle fleet, and their bid came in less than the other bid.  Dr. Wilson recommended CBIZ Insurance, Inc. as the vehicle fleet insurance at a cost of $43,964.00 which includes the terrorism coverage.  Upon a motion by Mr. Carr, seconded by Mrs. Downton, the Board of Education unanimously approved CBIZ Insurance Services, Inc. for the vehicle fleet insurance carrier at a cost of $43, 964.00 including terrorism coverage.

            Part X – Public Comment

There was no public comment at this time. 

            Part IX – New Business

Mrs. Rodeheaver, Library/Media Resource Teacher, presented the Summer Reading Program.  The books for the Summer Reading Program were ordered for all incoming sixth and ninth grade students and distributed in May.  The program is sponsored by community support, donations and the Garrett County Board of Education.  Mrs. Rodeheaver explained that students are encouraged to read during the summer months and those who read 15 minutes per day usually have improved academics.  The books chosen have various genres.  Mrs. Rodeheaver provided the summer Reading website for review.  The website is www.ga.k12.md.us/SummerReading2012 

            Mrs. Sandy Rodeheaver also presented the paper bids for FY 2013.  She indicated that only one bid was received and it was from the same vendor used for FY2012, Liberty Distributors.   She informed the Board that the price, due to volume, is down.  Dr. Wilson recommended Liberty Distributors, Inc. quote in the amount of $37,503.90.  Upon a motion by Dr. Forrester and a second by Mrs. Downton, the board unanimously voted to select Liberty Distributors, Inc. for the FY 2013 paper order.

            Mr. Harvey presented information on Board Policy 175, Ethics.  He reminded the Board that an ethics policy sample, for use by the smaller counties, was provided by the Maryland Association of Boards of Education (MABE) and then modified to suit the needs of the system. The modified ethics policy was then sent to the State Ethics Commission for approval and approval was granted.  Mr. Harvey explained that the Board needs to revisit the policy and make any further desired edits.   Once the edits have been made, the policy will again be submitted to the State Commission for approval.  Mr. Harvey explained that the deadline for having the policy to be implemented is October 1, 2012.  He asked the Board to review the policy during the month of July, have discussion of any desired changes at the August meeting, and then take action on the policy at the September meeting.   This will ensure for implementation prior to the deadline. 

            Mr. Harvey also presented the Board with the financial disclosure statement.  He informed the Board that the State Ethics Commission provided him with a sample.  He added that the State Ethics Commission informed him that most boards of education are modifying the sample to meet their individual needs.  Mr. Harvey stated that the financial disclosure statement is for internal use only.  He asked the Board to consider whether or not to include all administrators with the full financial disclosure statement or limit it to the gift portion of the form.  Discussion ensured regarding the financial disclosure statement.  Mr. Durst stated that he feels it is very intrusive.  He feels this will limit, even further, those people who fill positions which require this information be disclosed.  Mrs. Sebold asked the Board to review the information, review other county websites, and be prepared for further discussion next month. 

            Commissioner Crawford stated that the County Government was required to move to the updated policy last year.  Mr. Harvey will communicate with Monty Pagenhardt, County Administrator, to review the county’s policy and disclosure statement. 

            Mr. Harvey also confirmed that the ethics panel stated in the policy is the same as the current policy and the new policy includes all legislative changes which have occurred over the year.  Mrs. Sebold asked that Mr. Harvey review other board’s ethic policy and asked him to provide Ms. Sincell with the policy and disclosure statement for her review.   

            Part XI – Personnel Recommendations

Dr. Wilson recommended approval of the following personnel matters:

·     Appointments:   Patrick Damon, Assistant Principal, BF, eff. 08/07/12

Brooks Elliott, Assistant Principal, SX, eff. 08/07/12

Melissa Nesselrodt, Secretary III, CO, eff. 07/02/12

Robert Sines, Head Custodian, RF, eff. 07/16/12

Eugenia Cassidy, Person In Charge, YG, eff. beginning of 2012-2013

Dianna Bachtel, Cafeteria Assistant, BF, eff. beginning of 2012-2013 school year

 

·     Reassignment:  Connie Uphold, Teaching Principal, FV, eff. 08/07/12

 

·     Retirement:      Arnold (Dale) Kimble, Coordinator of Data Processing, CO, eff. 08/01/2012

 

·     Resignation:       Christa Bowser, Teacher, SH, eff. 06/30/12

  Joyce Ridder, Part-time Cafeteria Worker, SH, eff. 06/29/2012

 

·        Extra Duty Compensated Coaches:

 

Derek Berger, Junior Class Advisor, NH

Harry Biggs, Varsity Cheerleading Advisor, SH

Rodger Bowman, Head Unified Bocce Coach, SH

Loren Bowser, Skills USA Advisor, SH

Phil Carr, Athletic Director, NH

Phil Carr, Head Football Coach, NH

Steve Cosner, Head Girls’ Cross Country Coach, SH

Josh Elmlinger, Band Director, SH

Nan Gangler, Unified Tennis Coach, SH

Bob Moranduzzo, Assistant Football Coach, NH

Melissa Pyle, Co-Junior Class Advisor, SH

Matt Redinger, Athletic Director, SH

Duane Salisbury, Band Director, NH

Kim Sanders, Co-Senior Class Advisor, SH

Terry Stough, Athletic Trainer, NH

Erin White, Drama Coach, SH

Ryan Wolf, Golf Coach, SH

Ryan Wolf, Assistant Unified Bocce Coach, SH

Hollie Wund, Co-Junior Class Advisor, SH

Maria Zumpano, Co-Senior Class Advisor, SH

 

·        Emergency Coaches:

 

Angie Biggs, Assistant Cheerleading Advisor, SH

Marci Biggs, Assistant Cheerleading Advisor, SH

Danny Bosley, Head Girls’ Basketball Coach, SH

Tracy Brenneman, Athletic Director, NH

John Durst, Assistant Boys’ Basketball Coach, NH

Frank Ewing, Assistant Football Coach, NH

Amy Friend, Assistant Band Director, SH

Kim Friend, Assistant Volleyball Coach, NH

Zach George, Assistant Band Director, NH

Nina Glisan, Assistant Girls’ Basketball Coach, NH

Jon Hegeman, Head Boys’ Basketball Coach, SH

Oliver Jones, Head Boys’ Basketball Coach, NH

Lynn Lais, Head Boys’ Soccer Coach, NH

Jim Meyers, Assistant Boys’ Soccer Coach, NH

John Milbourne, Head Girls’ Soccer Coach, NH

Dave Monahan, Head Girls’ Basketball Coach, NH

Dave Ritchie, Assistant Boys’ Basketball Coach, SH

Todd Schneider, Assistant Boys’ Basketball Coach, NH

John Sharpless, Bowling Coach, SH

Sherry VanNosdeln, Junior Class Advisor, NH

Lowell Workman, Jr., Assistant Football Coach, NH

Laura Wilburn, Head Volleyball Coach, NH

 

·        Volunteer Coaches:

 

Rodger Bowman, Assistant Golf Coach, SH

Robin Spiker, Bowling, SH

 

Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board of Education unanimously approved the superintendent’s recommendations.

            Part XII – Board Business

Ms. Ashley Parandhamaia thanked the Board for the opportunity to serve as the Student Member of the Board and stated that she looks forward to working with everyone.

It was announced that Legal Services Association will meet in September.

Mr. Carr announced that the 2012 Maryland Association of Boards of Education (MABE) Annual Conference will be held in Ocean City on October 3-5 at the Clarion Resort Fontainbleau Hotel and provided information to each Board member.  Dr. Lillian Lowery, State Superintendent, will be a keynote speaker.  He also informed the Board that MABE is in the process of searching for a new executive director because Dr. Smith is retiring.  Mr. Carr composed a letter of welcome for Dr. Lowery for all the Board members to sign.

Mrs. Sebold thanked Mr. Crawford for attending the meeting.

Mrs. Sebold announced that this is Mr. Durst’s last meeting after serving for 22 years and 7 months.  Mr. Durst received a standing ovation.

               Part XIII – Information Items

                          a.       Pay Dates Memo for 2012-2013

                          b.       May/June 2012 Attendance Bulletin                

               Part XIV – Adjourn

            Upon a motion by Mr. Durst, the Board adjourned the meeting at 7:33 p.m.

 

 

_______________________________________ _______________________________________
Mr. Charlotte Sebold Dr. Janet S. Wilson
President Secretary/Treasurer
Approved:   August 14, 2012