Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes May 14, 2012



Oakland, Maryland 21550


Tuesday, May 14, 2012


Part I - Call to Order

Mrs. Charlotte Sebold, President, called the monthly meeting of the Board of Education to order at 4:04 p.m.  Also in attendance were Mr. Rodney Durst, Vice President; Mr. Thomas Carr, Dr. Donald Forrester, and Mrs. Cynthia Downton, associate members; and Mrs. Sue Waggoner, Interim Superintendent of Schools.  The meeting was held at Southern Middle School.  

Part II – Public Comment

            Smokey Stanton, Elizabeth Hebden, Ardra Sharpless, and Jodi Smith gave public comment in regards to the school closings. 

                        Part III – Meeting with Student Councils

            Mrs. Sebold welcomed the student councils. 

            Students present representing the Southern High School included Elizabeth Sines, President; Stevee Royce, Representative; and Bryson Holler, Treasurer.  Ms. Sines informed the Board of the new officers for the 2012/2013 school year which include Bryson Holler, President; Jillian Yant, Vice President; Jessica Cooper, Secretary; and Stevee Royce, Treasurer.  Ms. Sines also informed the Board of the new Garrett County Association of Student Councils (GCASC) officers for the 2012/2013 school year. They include Emily Vincent, President; Annie Fratz, Vice President; Ashley Parandhamia, Secretary; and Justin Derato, Treasurer. 

            Ms. Sines expressed appreciation for the Board and their support and permission for attending many leadership development trips.  The council attended a fall leadership conference, a legislative session and a conference in Ocean City, Maryland at the end of March which concentrated on building leadership skills and building networks.  She informed the Board that due to the Rams period, the student council was able to meet every day.  The student council sponsored the Ram Rumble as well as sponsoring numerous fan buses while raising funds for the student council.  She again thanked the Board for their support. 

            Mr. Holler stated that it has been an honor to work with Ms. Sines.  He added that he will continue with the fan buses and spoke of how great student involvement was for this school year.  The Board thanked the student council for attending.

            Michelle Harman, GCASC Advisor, stated that she is proud and honored to work with the student councils at all the schools as well as her position as the advisor for Northern High School.

She introduced Heather Vincent, Ashley Parandhamaia, and Annie Fratz, representatives for the Northern High School student council.  Ms. Harman thanked the board for their continued financial support of the student activities.  She stated that she has been very proud of their behavior and how they look out for the needs of the county.  She reported that 44 individuals attended lobbying day.  The students had an opportunity to meet with the delegates, senators, and they were given a tour. 

            Heather Vincent, President of GCASC and Northern High School student council, reported that the student government put together care packages for the Dove Center, held the war of the classes, held a canned food drive, held winter wish week, and two blood drives.  She shared concerns of the student council which include credit for teacher’s assists, service learning hours granted and the modified schedule.  The student council thanked the Board and Ms. Harman gave a special thanks to all the advisors for their support and for attending the weekend meetings.

            Northern Middle School representatives present included Abbey Burdock, Bethany Hershberger, Justin Hershberger, and Faith Parandhamia.  Ms. Burdock thanked the Board for their support.  She reported that the student council attended the following conferences:  November  - leadership conference, February - they traveled to Annapolis to meet Senator Edwards and tour the Capitol, and March -  attended a conference in Ocean City.  The student council sponsored Red Ribbon Week, raised $400 for St. Jude’s Children Hospital, collected $515 for the Leukemia and Lymphoma Society through the Pennies for Patients campaign, and more than $300 for Hats off to Cancer by charging $1 for students to wear a hat to school.  They are currently collecting donations for the raffle for the senior citizen prom as well as working with Mr. Settle to organize the fifth grade orientation.  The final project is to honor the Veterans for Memorial Day.  They expressed their sadness of losing Mr. Lander, due to his retirement, and wished him the best of luck.  The student council thanked the Board again and asked for the student council to be kept in the budget for the 2012/2013 school year.

            Ms. Lindsey Strubin, Advisor, accompanied the Southern Middle School student council representatives, Jordon Sines, President and Sonney Royce, Vice President.  She stated that they focus on home room representatives.  She added that the homeroom representatives have been very good about bringing the concerns of the students and taking information back to the homeroom classes.  She reported the two big events for the past year were Red Ribbon Week and Pennies for Patients.

            Ms. Sines and Ms. Royce expanded on the event for Red Ribbon Week stating that the student body was educated on Red Ribbon Week through morning announcements and activities.  They held a school wide slogan and art competition with the winner’s artwork being displayed in the hallway bulletin board.  The student council raised over $1,800 for the Leukemia and Lymphoma Society and was one of the top 100 fundraisers in Maryland.  The student council is in the process of educating the student body on ectodermic dysplasia and conducting a fundraiser for research.  They also purchased decorations for the senior citizen prom. 

            Mrs. Sebold thanked all the student councils for attending and for taking the opportunity to be leaders.  She wished them much luck and stated that a lot of the successes in the schools are due to the success of the student councils.

            Ms. Sines made her last student board member report stating that she has been working with Mr. Carr preparing for the superintendent search and that several student council members present will take part in the interview process.  She read a prepared statement to the Board about her time served on the Board and what she has learned.  Mrs. Sebold thanked Ms. Sines for her time served and presented her with a gift.  Ms. Sines thanked the Board. 

                        Part IV - Executive Session

Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the Board of Education unanimously agreed to move to executive session at 4:40 p.m. in accordance with Public Law 4-1-6 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals, and negotiations.

            Mrs. Barbara Baker, Assistant Superintendent; Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance; were present during all or part of the Executive Session.

Part V - Re-Opening of Public Session

The Board reconvened in public session at 6:52 p.m.  Mrs. Sebold led a moment of silence after which Dr. Forrester led the assembly in the Pledge of Allegiance.  Mr. Durst stated that he said a silent Protestant prayer in the name of Jesus.

Part VI -Acceptance of Agenda

Upon a motion by Mr. Carr, seconded by Mrs. Downton, the Board of Education unanimously approved the agenda as amended.  The Board added action under Board Concerns for the 2012/2013 Student Member of the Board.

            Part VII – Announcements

               May 15                    Middle School Success Night at 6:30 p.m. – Northern Middle     

               May 15                     Superintendent Search Stakeholders Meeting

                                              Garrett College Room 205 at 6:30 p.m. 


               May 16                     Superintendent Search – BOE Board Room

                                               8:00 a.m. – 5:30 p.m. 


               May 17                     Superintendent Search – BOE Board Room

                                               8:00 a.m. – 5:30 p.m.


               May 17                     Senior Awards Assembly – Southern High cafetorium 7:00 p.m.


               May 20                     Graduation:     Northern High School – 1:00 p.m.

                                                                      Southern High School – 4:00 p.m.


               May 28                     Memorial Day – Schools closed


               May 31, June 1, 4    Final Exams – Students Dismissed 2 hours early


               June 5           Last day for teachers


·     On Friday, April 27, and Saturday, April 28, the music students from Northern High competed in the “World Strides Heritage International Music Festival” held in New York City.  All 7 of our ensembles placed with the following awards:  3 Gold Superior Awards and 4 Silver Excellent Awards.  There were 3 First Place, 1 Second Place, and 3 Third Place finishes.  In addition, Jenna Duckworth was selected Outstanding Female Vocal Performer in Jazz and Garrett Yoder was selected Outstanding Instrumental Performer in Jazz.


The students also received the Spirit award for the festival.  This award was given for demonstrating outstanding dedication, cooperation, discipline, and demonstrating the best characteristics of a high school music program.


Part VIII – Approval of Minutes of March 27, 2012

Upon a motion by Dr. Forrester, seconded by Mr. Durst, the minutes of March 27, 2012 were unanimously approved as drafted.

Part IX – Approval of Minutes of April 10, 2012

Upon a motion by Mr. Carr, seconded by Dr. Forrester, the minutes of April 10, 2012 were unanimously approved as amended.

Part X – Approval of Minutes of April 16, 2012

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the minutes of April 16, 2012 were unanimously approved as drafted.

Part XI – Approval of Minutes of April 24, 2012

Upon a motion by Mrs. Downton, seconded by Mr. Carr, the minutes of April 24, 2012 were unanimously approved as amended.

            Part XII – Public Comment

Mr. Leo Martin presented a petition to the Board requesting a revote on the motion to close Dennett Road Elementary and Kitzmiller Elementary.  Stephanie Shook, Ardra Sharpless, Monica Rinker, and Angel Simms gave public comment in regards to the school closings.

            Part XIII – Personnel Recommendations

Mrs. Waggoner recommended approval of the following personnel matters:

·     Appointments:   Debbie Brenneman, Science Teacher, HEEC, eff. July 2, 2012

   Karen Brewer, Pupil Service Secretary II, eff. July 2, 2012

   Lori Tichinel, Financial Secretary II, eff. July 2, 2012


·     Retirements:     George Lander, Teacher, NX, eff. July 1, 2012


·     Resignation:     Christina Solomon, School Psychologist, eff. July 1, 2012


·     Transportation:  Driver – Final:  Jeffery Walter Georg – For Double G


                        Assistants – Final:        Debra Sue Davis – For Roland Murphy, Rout 34

                                                            Catherine Victoria Green – For Roland Murphy, Route 34

                                                            Tammy M. Nicol – For Alice M. Bittner, INC., Route 19

                                                            Julia Shuree Lewis – For Gerald Harman, Route 10

                                                            Rosalie Ann Piper – For Gerald Harman, Route 10


·     Tenure Recommendation:  Robert Scardina, Food Teacher, SH



·     Field Trip Requests:   Northern High School Senior Class Trip

                                 May 16-17, 2012

                                 Sandusky, OH

                                 Brian Price, NH

                                 Angela Berger, NH         


·     Professional Leave Requests: 


                                    Curriculum for Agricultural Science Education (CASE) AFNR Institute 2012

                                    University of Kentucky, Lexington, Kentucky

                                    Monday, May 28-June 9, 2012

                                    Richard McRobie, NH

                                    Steve Kisner, SH


      Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board of Education unanimously approved the superintendent’s recommendations.

                          Part XIV – Recognition

      The Board recognized Dr. Dana McCauley and Crellin Elementary School for being the recipient of the 2012 Richard A. Johnson Environmental Education Award.  Along with Dr. McCauley, several teachers, students, and parents were present for this recognition.  The award is an honor given for the outstanding contribution to environmental education in Western Maryland.  Dr. McCauley and Crellin Elementary School were chosen for this award by the University of Maryland Center for Environmental Science’s Laboratory. 

 Bruce Taliaferro, Coordinator of the Hickory Environmental Education Center, gave an overview of the 6th Annual Charlie Strauss Earth Day Contest.  The contest is open to students from grades 5, 7, and 9 and presented in honor of Mr. Charles Strauss, who was the first coordinator of Hickory when it was opened in 1965.  Mr. Taliaferro introduced Mason Hordubay, 5th grade winner from Crellin Elementary School; Morgan Rush, 7th grade winner from Northern Middle School; and Travis Newton, 9th grade winner from Southern High School.  All winners read their essay for the board.  The topic this year was Environmental Literacy.  The students were presented with a certificate signed by the members of the Board of Education and their names will be displayed on a plaque at each of the individual schools.  Several of the student’s parents were in attendance for the presentation.

Mrs. Lisa Bender, Business Teacher at Southern High School, and Mrs. Angela Meyer, Language Arts Teacher at Southern Middle School, were recognized by the Board for being a grant winner from the Association of American Educators Foundation in their Spring 2012 National Teacher Scholarships and Classroom Grant Program.  Mrs. Bender and Mrs. Meyer worked together on a Book Buddies project with their classes using the book Lawn Boy.  The project was used as a reading literacy project, a financial literacy project, and an informational literacy project.  Mrs. Bender thanked the Board for this recognition and Mrs. Meyer expressed her appreciation to Mrs. Bender for asking her to take part in the project.

Mrs. Waggoner recognized Mrs. Angela Meyer for becoming a National Board Certified Teacher.

The Board recognized Mrs. Erin White, Southern High School drama teacher, as the 2012/2013 Teacher of the Year.  Mrs. White will be recognized in Baltimore next week.  Mrs. White stated that her students make her look so good.  Mrs. Sebold congratulated Mrs. White.

The Board recognized Cody Sliger, Southern High School student, for his success of become the Skills USA State Champion in Precision Machine Technology.  Mr. Sliger’s teacher, Jarod Roth, was also present and thanked the Board for giving the opportunity to have Cody recognized.  Mr. Sliger will be going to Kansas City in June to represent Maryland SKILLSUSA at the national SKILLSUSA competition.  Contestants will compete in NIMS Level I & II manual machining skills and knowledge areas including operation of manual milling machines, lathes, drill presses, and surface grinders. Contestant knowledge of CNC programming skills using a PC will be evaluated. Related knowledge and skill in the areas of engineering drawing interpretation, general dimensioning and tolerances, technical math, machining practices, use of precision measuring/hand tools and ability to communicate verbally using proper industry terminology are also part of this competition. 

The Board recognized Swan Meadow School for their participation with the Harvest for the Hungry “Kids Helping Kids” food collection campaign and for being one of the campaign’s high achievers.  Mrs. Jessica Fratz, Principal, and Mrs. Arlene Lantz, Teacher, are very involved with the campaign but were unable to attend.  Mrs. Liz Gilbert, Teacher, along with Brian Yoder and Isaiah Schrock, students, were present for the recognition.  Mrs. Gilbert thanked everyone for the support during the Harvest Sale.  She explained that helping with the food campaign is one way they can give back to the community. She informed the Board that there were 460,000 pounds of food collected across Maryland and Swan Meadow will be recognized on May 30, 2012 at an awards ceremony.

Mrs. Jane Wildesen, Director of Elementary/Middle School Education, informed the Board that on March 30 and March 31, several middle school and high school students participated in the 73rd Annual Pittsburgh Regional Science Fair.  This science fair if the 3rd oldest and had 1,180 participants this year with 78 participating from Garrett County. 

Mr. Brian Price, Northern High School science teacher, stated that 20 students participated from Northern High. Mr. Price recognized science fair winners Alyssa Savage, Justin Derato, Trenton Friend, and Andrew Beachy.

Mr. Steven Savage, Southern Middle School science teacher, thanked the Board for the recognition and stated that all the students are deserving of the recognition.  Mr. Savage recognized Annika Naylor, Jack Janoske, and Emily Bowser, science fair winners.

Chuck Trautwein, FIRST Robotics Team 1629, and Rebecca Lee, sophomore at Southern High School was present to do a presentation.  He reviewed the teams standing for the year and informed the Board that the team also received the Engineering Inspiration Award.  He stated that it means a lot to them for receiving the award as well as all the support given by parents, county government, the Board of Education, and especially Mrs. Waggoner.  He thanked her for her support and presented her with a gift and plaque engraved “Thanks for turning the gears of education.”  Mrs. Waggoner spoke of the wonderful opportunity that this program provides.  She stated that Garrett County has a lot to be proud of in this field and that it is amazing that our students have the opportunity to compete on the world stage.

Mrs. Sebold thanked the parents and teachers who participate with the trips, participate in the practices, and spend the extra time with the students.

            Part XV – New Business

Mr. Jim Thomas, Director of Facilities & Maintenance, presented the FY13 Comprehensive Maintenance Plan for Educational Facilities of Garrett County draft to the Board.  He asked the Board to call with any questions they have after reviewing the document.  The plan will be an action item on the June agenda.

            Mr. Thomas also presented the FY13 Educational Facilities Master Plan draft.  He reviewed the draft document and stated there are some changes.  The draft of the master plan will be an action item on the June agenda.

            Mr. Thomas gave a brief update to the Board regarding the energy audit.  He stated that the plumbing portion is on schedule, the lighting is currently being updated, and the materials have been ordered for the boiler change out.  The crew has been working second shift to avoid interrupting classes.

            In Dr. Phil Lauver’s absence, Mrs. Baker reviewed the changes to the Students Handbook:  Rights, Responsibilities, and Discipline. She explained that the changes were made due to COMAR recommendations.  This item will be an action item on the June agenda.

            Mr. Keith Harvey requested a change to the timeline for the development and approval of the school calendar.  The request is to have the calendar committee submit their recommendation to the Board and Superintendent at the January board meeting and have a vote at the February board meeting.  Mrs. Waggoner recommended the change in the timeline.  Upon a motion by Mr. Carr, seconded by Dr. Forrester, the Board of Education unanimously approved the change in the calendar timeline.

            Mr. Harvey informed the Board that all four bargaining units have ratified the contract proposals negotiated for this upcoming school year for the period of 2012-2015.  The new language has been shared with the Board.  Mrs. Waggoner recommended the acceptance of the ratification of the contracts as presented.  Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the Board of Education unanimously approved the contracts as ratified.

            Upon the presentation of the FY13 Operating Budget, Mr. Durst stated since the legislatures are going to meet and make decisions that could affect the budget that the budget presentation be postponed until after all the information for the budget is received.  Mr. Durst made a motion to postpone the budget presentation awaiting the decision for additional funding from the State.  Dr. Forrester seconded the motion.  Mr. Carr and Mrs. Downton opposed the motion.  Due to a tie, Mrs. Sebold had to place a vote.  She voted against the motion.  The budget presentation continued reflecting the funds that are currently at the Board’s use for FY13.

            Mrs. Waggoner explained that the budget has been delayed due to the fact that all the possible funding has not been determined.  She covered the goals of the FY13 budget stating that is will continue to maintain the established goals of the Garrett County Board of Education, to support the implementation of the Master Plan, to support and maintain the educational programs, services, and facilities, to maintain staffing levels to support educational programs and services, and to fund the approved capital improvement program. 

            Mr. Larry McKenzie explained the changes in funding for FY13.  He stated that the Board appropriation in the proposed County budget for FY13 is $25,359,000.  He informed the Board that this allocation is $500,000 higher than the previous year and helped to reduce the number of lost positions from the shortfall in state aid reductions and losses of federal grants.  Mr. McKenzie expressed gratitude for the County’s continued support. 

            Mr. McKenzie also informed the Board that the State Aid reduction exceeded 10.27% or $2, 259 million dollars.  He explained that Garrett County’s state aid was impacted by the largest drop in enrollment in the state, the largest increase in wealth in the state, the largest per pupil wealth increase, and the state’s per pupil wealth.  He informed the Board that the State legislature went back into session today to finish their session and hopefully avoid the implementation of the “doomsday” budget scenario.  The 5% loss limitation bill is still currently under consideration by the legislature.  He added that the continued support of Senator Edwards and Delegate Beitzel is greatly appreciated.  Mr. McKenzie informed the Board that the FY13 budget does not include a carry-over from the FY12 budget stressing that previous year’s budgets have typically included an amount from the current year to balance the next year’s budget.  As a result, he explained that this will eliminate the ongoing structural deficit which has been a concern for many years. 

            Mrs. Waggoner reviewed the FY14 budget reductions which included the consolidation of Kitzmiller Elementary School into Broad Ford Elementary School, and the consolidation of Dennett Road Elementary School into Broad Ford Elementary School, Crellin Elementary School, and Yough Glades Elementary School.  Other reductions include the elimination of the Driver’s Education program, the reduction of evening high school, the elimination of the Service Learning program, the restructuring of the elementary SEP program delivery, elimination of the Academic Coach program, reduction of academic intervention, reduction of staff development, reduction of supplies and materials by over 14%, and elimination of the transportation costs of the Mountain Ridge bus as well as the activity buses.  She informed the Board that overall, a total of approximately 43 positions were reduced in the proposed budget with thirteen of the positions being absorbed via attrition through retirements, while the remainder were reductions in force.

            Mr. McKenzie reviewed the budget challenges.  He informed the Board that the overall state aid was reduced to near FY05 levels as Garrett County became the 5th wealthiest county in the state.  The 10.27% reduction is the largest of any district in the State.  He also informed the Board that there is potential looming for reductions in federal funding which will have impact on Title I appropriation and Special Education allotment.  He touched on transportation costs informing the Board that they have increase as bus mileage reimbursement is based upon diesel fuel and fuel costs which have increased. 

            Mrs. Waggoner reviewed budget highlights which include the protection of the core curriculum of current programs within the system PK-12, other transportation initiatives such as allocations for band and athletics, and other programs continued at similar funding levels, maintained robotics/Lego Science Fair, Envirothon, and Arts Fair, provided Bridge Plan funding to support students in meeting HSA requirements for graduation, limited support for teacher through Staff Development is included, tuition reimbursement has been maintained, and academic intervention programs will be offered on a limited basis.  She added that these items have been maintained while the overall budget for FY13 has been reduced by 4.6% over FY12.

            Mr. McKenzie pointed out that the budget stands at 49.2 million dollars.  The budget hasn’t been below 50 million dollars since 2007.  Mrs. Waggoner pointed out that the major changes of the budget are in the personnel line items and informed the public that the budget will not be posted to the website at this time.  Mrs. Sebold thanked Mrs. Waggoner and Mr. McKenzie.

                        Part XVI – Board Business

            Mrs. Charlotte Sebold was pleased to announce Ashley Parandhamaia, Northern High School student, as the 2012/2013 Student Member of the Board.    

            No report was given for LSA.

            Mr. Durst reported that the April 3 meeting topic was whether or not the legislature would hold a special session. 

            Mrs. Sebold attended the ACE meeting at the end of April.  The topic discussed was the five top technological needs for the Garrett County Board of Education.  Mr. Trautwein brought the technological plan and will update it over the summer.  Mrs. Baker attended and shared the Maryland School Performance Report.  Mrs. Sebold advised the Board that she is going to work on a way to get the ACE minutes to the Board members.

            Mr. Carr reported that LSA is sponsoring an all day session on open and closed meeting regulations on Monday, May 21 and that he will share the information with the Board members.

            The superintendent search stakeholders meeting will be held at Garrett College tomorrow evening from 4:00 p.m. – 6:30 p.m.  The candidates will be in Garrett County on Wednesday and Thursday of this week. He stated that hopefully, by the end of the week, there will be a new superintendent.

                        Part XVII – Information Items          

In addition to the April 2012 attendance bulletin, Crellin’s Energy Expo flyer, the retirement invitation, and the chamber annual meeting and dinner invitation, the Board also received the following:

1.     March 2012 Attendance Bulletin

2.     May/June School Activities

3.     May 2012 Home & School Connection

4.     2011 Maryland School Performance Report

5.     2011 Maryland School Guide

6.     MSDE Innovation:  High Standards, World-Class Reform, the Maryland “State of Education” Report

7.     March 2012 ASBO Matters

8.     April 2012 HOPE Health Letter

9.     May 2012 HOPE Health Letter


                        Part XVIII – Recess


There being no further business, the meeting recessed at 8:33 p.m. to return to executive session.


            Part XIX - Reopening of Public Session


The Board reconvened in public session at 10:45 p.m.


                          Part XX – Adjourn


            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 10:48 p.m.


_______________________________________ _______________________________________
Mr. Charlotte Sebold Sue F. Waggoner
President Secretary/Treasurer
Approved:   June 12, 2012