Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes February 14, 2012



Oakland, Maryland  21550


Tuesday, February 14, 2012



                        Part I – Call to Order

            Mrs. Charlotte Sebold, President, called the monthly meeting of the Board of Education to order at 4:00 p.m.  Also in attendance were Mr. Rodney Durst, Vice President; Mr. Thomas Carr, Dr. Donald Forrester, and Mrs. Cynthia Downton, associate members; and Mrs. Sue Waggoner, Interim Superintendent of Schools.  The meeting was held at Southern Middle School. 

                        Part II – Public Comment

            There was no public comment at this time.

Part III - Executive Session

            Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously agreed to move to executive session at 4:02 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals including retirements, resignations, emergency coaches, extra-duty contract coaches, volunteer coaches, professional leave requests, field trip permission requests, revised timeline projections for school closures, the ethics policy, negotiations, retirement incentive, and the 2011/2012 school calendar.

             Mrs. Barbara Baker, Assistant Superintendent; Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance, were present during all or part of the Executive Session.

Part IV –Re-Opening of Public Session

The Board reconvened in public session at 6:05 p.m. Student Board Member, Elizabeth Sines, joined the meeting at this time. Mrs. Sebold led a moment of silence after which Ms. Sines led the assembly in the Pledge of Allegiance.  Mr. Durst stated that he said a silent Protestant prayer in the name of Jesus. 

 Part V – Acceptance of Agenda

                        Mrs. Sebold stated that the Student Board Member report will occur after the approval of minutes so that Ms. Sines can attend a school function.  The item listed as approval of minutes of January 14, 2012 should read as approval of minutes of January 17, 2012.   Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously approved the agenda as amended.

                                    Part VI – Announcements

·  February 20                          No School – President’s Day

·  February 20-March 16           Elementary School Student Art Exhibit The Gallery Shop


·  Rachael Huxford, Southern High School, has been named the second place winner in the national division of the InvestWrite essay contest.  She will receive a new laptop and a pizza party for her class.  The contest is sponsored by the Securities Industry Financial Markets Association Foundation and is a companion piece for students competing in the Stock Market Game academic competition.  


·  Laurel Plitnik, Rt. 40 Elementary School, has been named the first place winner in the 2012 SoMIRAC Young Authors Contest Short Story Winner for the 5th grade.  The title of her story is “The Weeping Willow Tree”.  Miss Plitnik’s teacher is Mrs. Donna Deal.


Part VII – Approval of Minutes – January 10, 2012

Upon a motion by Mr. Carr, seconded by Mrs. Downton, the minutes of January 10, 2012 were unanimously approved as amended.

Part VIII – Approval of Minutes – January 17, 2012

Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the minutes of January 17, 2012 were unanimously approved as amended.

            Ms. Sines reported that she has currently been working on Student Member of the Board (SMOB) interviews.  She indicated that there is a lot of interest and participation.  She explained the purpose of the SMOB.  She informed the Board that there are currently 30 students who will attend lobbying day.  The students will meet with Senator Edwards and Delegate Beitzel. 

            Part IX – Continuing Business

Mrs. Waggoner presented information on the revised timeline projections for school closures.  She explained that the revision was needed due to the possibility of pending legislation and the possibility of additional funding opportunities.  She stated that funding is not definite at this time and therefore, the process must move forward.  Mrs. Waggoner recommend the advisory committee reports be presented to the Board at the regular board meeting on Tuesday, March 13, 2012 and the superintendent’s recommendation on school closures be made at regular board meeting on Tuesday, April 10, 2012.  A special board meeting will be held on Tuesday, April 24, 2012 for the board’s vote.  This fulfills the requirement that the Board must have the recommendation two weeks prior to a vote.  Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously approved the recommended revised timeline presented by Mrs. Waggoner.

Mr. Harvey informed the Board that 158 retirement incentive letters were sent to eligible employees prior to the Christmas holiday and the deadline to have them returned was February 10, 2012.  Ten certified and 9 non-certificated employees are interested in the incentive program.  The information sent to the eligible employees stated that the retirement incentive program’s goal was to have 15 certificated and 3 non-certificated employees participating.  Mrs. Waggoner recommended for the Board to accept the number of employees interested and move forward with the retirement incentive regardless of the initial target numbers being met.  Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously approved the retirement incentive program.  Mrs. Waggoner informed the Board that the estimated savings at this time will be approximately $400,000-$500,000.

Part X - Recognition

Lindsey Murray, tenth grade student at Southern High School, was the designer of the 2011 Christmas card which was sent from the Board of Education and the superintendent to all employees, each Maryland school superintendent, and various county and state agencies.  The Board and Mrs. Waggoner recognized Miss Murray and expressed their appreciation for her great artistic work.  She was presented a framed and matted copy of her Christmas card. Lindsey was accompanied to the meeting by her parents.

Mr. Trautwein and the FIRST Lego League were recognized by the Board of Education.  Teams which had members present to be recognized were Pink Ice, Technominds, Fiery Snowbricks, Robopups, Phantoms, and NExT GEN.  Mr. Trautwein gave background on the FIRST Lego League and informed the Board about the competition which was held on January 28, 2012 at the University of Maryland.  Six of the eleven teams from Garrett County qualified to compete at the Maryland State FIRST LEGO League Championship.  All total, there were 72 teams competing.  Awards received at the competition include:   


Pink Ice (NX)    1st:  Robot Performance
  2nd:  Research Presentation
Technominds (BR) 1st:  Robot Design
 Fiery Snowbricks (NX)  2nd:  Robot Design
Robopups (AC) 1st:  Team Spirit
  3rd:  Robot Performance
Phantoms (home-school)  2nd:  Robot Performance 


Mr. Trautwein expressed his appreciation for the students and their outstanding job at the competition.  He also expressed his appreciation for the coaches and parents for their effort and dedication to the program.  Mr. Trautwein also recognized the Board, Mrs. Waggoner, and other staff who support the program. Mrs. Waggoner stated that Garrett County should be very proud of the students and that the school system is very fortunate to have Mr. Trautwein leading the way with the program.  Mr. Trautwein provided a demonstration for viewing which he set up on the stage.

            Part XI – New Business

Mrs. Baker presented changes to the Student Planning Guide.  She reviewed the new math sequence.  She explained that the current sequence is algebra I, algebra II, and geometry.  The recommendation is to move the sequence to algebra I, geometry, and algebra II in order to be in line with the new common core and in order to make sure students are prepared for the assessments.  Mrs. Baker also reviewed changes within the child care pathway in regards to psychology I and psychology II.  Mrs. Baker informed the Board that staff development will be provided in order for a smooth transition to take place due to these changes. 

Mrs. Waggoner informed the Board that loss limitation legislation has been filed in both the Maryland State Legislature.  A copy of House Bill 660 and Senate Bill 586 were provided to the Board for review.  She explained the bill will be effective for three years and if passed in current form,  will ensure that a decrease in total direct education aid will not be any more than 5%.  She added the cut in state aid for FY13 is 10.3%.  Total funding loss for FY13 is 2.4 million.  Mr. McKenzie stated that if this bill is approved, it will provide an additional 1.15 million from state aid.  However, Mr. McKenzie asked the Board to keep in mind that should the bill be passed and the additional funding received, the loss for FY14 will be approximately 1.4 million which was originally estimated to be $288,000.  This represents a loss of approximately 6.9%.  If approved, the three-year bill will hold the state-aid to 5% in FY14.  Looking forward to FY15, the loss for the board is expected to be under 5% so the bill will not have an effect on state aid funding. 

Mrs. Waggoner informed the Board that the hearing for Senate Bill 586 will be held on February 22, 2012 at 1:00 p.m. in Annapolis at the Senate Building.  Testimony will be heard by the Budget and Taxation Committee.  Mrs. Waggoner and Mr. McKenzie will testify on behalf of the bill.  Mrs. Sebold encouraged support of the bill.  Information to provide written testimony will be provided on the Garrett County Board of Education website.  Mr. McKenzie added that House Bill 660 will be heard at a later date.  That information will be forthcoming.

            Part XII – Public Comment

Angel Simms, Elizabeth Hebden, Pauline Wilson, and Spencer Schlosnagle made public comment in regards to budget concerns.

            Part XIII – Personnel Recommendations

            Mrs. Waggoner recommended approval of the following personnel matters:

·    Resignation:      

                        Tara Friend, Cafeteria, Part-time, SX, Effective February 6, 2012

                        Jason Rice, Instructional Assistant, NH – Effective February 28, 2012

·    Retirement:

                        Gayle Farrar, Teacher, SX – Effective July 1, 2012

                        Debra Hinebaugh, Teacher, YG – Effective July 1, 2012

                        Frances Kenna-Schenk, Teacher, NX – Effective July 1, 2012

                        William Kolbe, Teacher, NH – Effective July 1, 2012

                        Glenda Newcomb, Teacher, YG – Effective July 1, 2012

                        Louis Newcomb, Teacher, SX – Effective July 1, 2012

                        Jolene Scofield, Teacher, SX – Effective July 1, 2012

                        Carol Snider, Teacher, SX – Effective July 1, 2012

                        Pam Spurrier, Teacher, DR – Effective July 1, 2012

                        Bruce Taliaferro, Coordinator, HEEC – Effective July 1, 2012

                        Elizabeth Burdock, Instructional Assistant, RF – Effective July 1, 2012

                        Liz Lewis, Secretary, CO – Effective July 1, 2012

                        Linda Maroney, Secretary, CO – Effective July 1, 2012

                        Judy Nice, Cafeteria Assistant, BR – Effective July 1, 2012

                        Linda Robinson, Instructional Assistant, FV – Effective July 1, 2012

                        Virginia Thayer, Instructional Assistant, DR – Effective July 1, 2012

                        Russell White, Custodian, DR – Effective July 1, 2012

                        Pauline Wilson, Media Assistant, DR – Effective July 1, 2012 


·     Extra-Duty Compensated Coaches: 

                         Debbie Brenneman, Head Softball Coach, NH

                               George Lander, Head Boys’ Tennis Coach, NH

                               Brian Price, Senior Class Advisor, NH

                               Linda Wengerd, Head Girls’ Tennis Coach, NH


·     Emergency Coaches:                    

                        Dominique Fazenbaker, Head Girls’ Track Coach, NH

                        Dan Holler, Head Baseball Coach, SH

                       Jeff Murphy, Head Boys’ Tennis Coach, SH


·     Volunteer Coaches: 

                        Sheila Butler, Softball Coach, NH

Jon Nazelrod, Baseball Coach, SH

Shawn Nesselrodt, Baseball Coach, SH


·     Professional Leave Requests:

                              International Reading Association Conference

                              McCormick Place-West Building, Chicago, Illinois

                              Sunday, April 29-Tuesday, May 1, 2012

                              (Approval granted ONLY if employee participating pays expenses)


·     Field Trip Permission Requests:        

                 Ohio County High School & National Farm Machinery Show - Kentucky

                 February 16-18, 2012

                 Richard McCrobie, NH


                 WVU Honor Band - Morgantown, WV

                 February 9-11, 2012

                 Duane R. Salibury, NH


                 Atlantic City East Coast Championship - Atlantic City, NJ

                 February 10-12, 2012

                 Lisa Carr, NH 

Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board of Education unanimously approved the superintendent’s recommendations.

                        Part XIV – Board Business

            Mr. Durst presented the legislative recap.  He reported that most counties in the state are having the opposite challenges of Garrett County in that the other counties are not adequately funding their school systems and they are facing over population in their schools.  He added that the Garrett County Commissioners have done a wonderful job at funding the county school system. 

Mr. Durst reported another area of concern within the State is the push back of retirement.  Mr. Durst informed the Board that funds are available in the area of construction and the capital budget, an area which the County is not in that much need, again, opposite of other counties in the State.

            Mr. Carr stated that Garrett County is very active with the Maryland Association of Board of Education (MABE).  Currently, the concerns of Garrett County are being overpowered because of the challenges the counties are facing downstate in regards to Maintenance of Effort (MOE).  Mr. Carr has attended four meetings downstate over the past month and has been asking other Boards about their money saving efforts.  He indicated that only one other county, Washington, is considering the closure of one school.  He informed the Board that March 15 is lobbying day with the state legislature and the Board will be represented.     Mr. Carr, Mrs. Downton, and Mr. Durst will all be attending the MABE Legislative Day on March 15. 

Mrs. Sebold announced that she has received the confirmation that Mr. Durst has been assigned to the MABE Budget and Planning Committee and Dr. Forrester has been approved to serve on the Nominating Committee.  There was confusion about the committee assignment changes which will be worked out with the MABE office.

            Mr. Carr announced that applications are being received by MABE for the superintendent position.  There will be a meeting on March 14 with MABE to begin reviewing the applications received.  Six applications have been received at this time.  The Board will be represented at the AASA Annual Conference in regards to the search for a new superintendent.   Interviews will begin on March 31 with a second round of interviews on April 21.  Final interviews will take place on May 16, 17, and 18 with an appointment to be effective July 1, 2012.

Part XV – Information Items

            In addition to the January 2012 Attendance Bulletin, the Board also received the following information items:

a.      2010-2011 Maryland State Department of Education The Fact Book

b.      February 2012 HOPE Health Letter

c.      February 2012 Home & School Connection

d.      February 2012 School Activities Calendar


                        Part XVI – Recess

There being no further business, the meeting recessed at 7:30 p.m.  The Board returned to executive session after a short break.    

            Part XVII - Reopening of Public Session

The Board reconvened in public session at 10:45 p.m.

                          Part XVIII – Adjourn

            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 10:48 p.m.


_______________________________________ _______________________________________
Mr. Charlotte Sebold Sue F. Waggoner
President Secretary/Treasurer
Approved:   March 13, 2012