Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes December 13, 2011



Oakland, Maryland  21550


Tuesday, December 13, 2011



                        Part I – Call to Order

            Mr. Tom Carr, President, called the monthly meeting of the Board of Education to order at 4:02 p.m.  Also in attendance were Mrs. Charlotte Sebold, Vice President; Mr. Rodney Durst, Dr. Donald Forrester, and Mrs. Cynthia Downton, associate members; and Mrs. Sue Waggoner, Interim Superintendent of Schools.  The meeting was held at the Board of Education central office. 

                        Part II – Public Comment

There was no public comment at this time.

                        Part III – Executive Session 

            Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:03 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals including a resignation, extra duty compensated coaches, emergency coaches, volunteer coaches, transportation items, professional leave requests, field trip requests, and a request for leave without pay.  The five-year plan, a legal response regarding an A & S Association letter, and negotiations were also discussed.

            Mrs. Barbara Baker, Assistant Superintendent, Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance; and Commissioner Gregan Crawford, Ex-Officio member, were present during all or part of the Executive Session.

Part IV –Re-Opening of Public Session

The Board reconvened in public session at 5:47 p.m. Student Board Member, Elizabeth Sines, joined the meeting at this time. Mr. Carr led a moment of silence after which Ms. Sines led the assembly in the Pledge of Allegiance.  Mr. Durst stated that he said a silent Protestant prayer in the name of Jesus.  Dr. Forrester informed the Board that the Supreme Court will be reviewing the 4th Federal Circuit Court’s decision on prayer at board meetings.

 Part V – Acceptance of Agenda

                        There were three items added to the agenda under board business.  They were carpooling to the Western Maryland Joint Legislative Breakfast Meeting, attendance for the PACE Reception, and an ACE meeting report.   Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the Board of Education unanimously approved the agenda as amended.

                                    Part VI – Announcements

·       December 16, 2011                Joint Legislative Breakfast Meeting

                                                                        Career Center – Culinary Arts Café

                                                                        9:00 a.m.

·       December 20, 2011                A & S Meeting

·       December 22, 2011                Students dismissed three hours early

·       December 23, 2011                Schools closed

·       December 26-30, 2011           Schools closed

·       January 3, 2012                      Schools reopen 

·       The FIRST LEGO League Qualifier will be held on Saturday, December 17, 2011 at Northern Garrett High School.  Open ceremonies begin at 9:00 a.m.  Judging and Robot rounds will occur throughout the day.  The awards ceremony will be at approximately 3:00 p.m.  Eighteen teams (12 from Garrett County and Teams from Washington and Allegany Counties) will participate.  There are up to ten students per team and who range in age from 9-14.  Six teams will go onto participate in the State Championship.  The event is free and open to the public.   

                        Part VII – Approval of Minutes

            Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the minutes of November 8, 2011 were unanimously approved as amended.

Part XIII – Continuing Business

            Mrs. Jane Wildesen, Director of Elementary/Middle School Education gave a brief update on a bus accident which had just occurred this afternoon.  She then continued with the Health Program of Studies.  She informed the Board that the Health Program of Studies was provided as information at the November meeting and that it has been aligned with the state standards.  The program uses a spiraling approach except for middle school.  It was felt for the middle that it is in the best interest to keep the family life component in 7th grade.  She also informed the Board that there is an infusion of the reading and language arts common core curriculum in the health program of study.  Upon a motion by Dr. Forrester, seconded, by Mr. Durst, the Board of Education unanimously approved the Health Program of Studies.

            At that time, Mr. Thomas began researching energy audits and how they are initiated.  In February of 2011, a no cost preliminary audit was performed by Johnson Controls.  At the October 2011 board meeting, the Board of Education approved a Project Development Agreement (PDA) to move forward with the next phase of the project which was to begin the Detailed Audit.  The PDA indicated that once the Detailed Audit was completed and the scope of work was presented to the Board of Education, the Board of Education had the right to either accept the recommendations of Johnson Controls or to reject the proposal.  In the event that the Board of Education did not accept the proposal from Johnson Controls, the Board would owe Johnson Controls $39,386.00 for the design work of the Detailed Audit.  Mr. Thomas informed the Board that Mr. Bob Watson, the Board’s attorney, reviewed the contract being considered and approved it.  He also informed the Board that Mr. Watson reviewed the PDA, which was approved in October, prior to signing and he approved it as well. 

Mr. Thomas then introduced Mr. John Cavanaugh and Chuck Barino from Johnson Controls.  Mr. Cavanaugh stated that it has been a pleasure working with the staff and complimented them not only on their cooperation but also their expertise.  He presented a PowerPoint presentation and provided a copy to the Board.  The PowerPoint covered key issues and objectives, the scope of work, current and projected utility use, financial business case, implementation plan, guaranteed measurement practices, environmental benefits, and company information. 

After Mr. Cavanaugh presented, Mr. McKenzie explained that Requests for Proposals had been sent to three institutions for project funding.  The total financed project cost is $4,192,786 at a projected conservative rate of 3.9% tax exempt municipal lease with a 15 year term.  The municipal lease payments total is $5,727,480.  The guaranteed utility savings is $5,802,597.  The total project price will not exceed the proposed price.  If actual construction costs are exceeded, Johnson Controls will absorb cost overruns.  There will be no change orders for the board to pay. Johnson Controls will be responsible for all change orders.   Mr. McKenzie explained that interest rates are coming in as low as 3.09% but the entire proposal must be reviewed before a decision can be made on which funding source to use.  Mrs. Waggoner stated that this is an exciting proposal at this time and being able to make these facility upgrades in the future which Johnson Controls is suggesting, is not foreseeable using state and county funds.  She also expressed her appreciation for all the work Mr. Thomas and his staff has done, as well as the professional job by Johnson Controls.  Mrs. Waggoner recommended the approval of the Guaranteed Energy Savings Performance Contract.  Upon a motion by Dr. Forrester, seconded by Mr. Durst, the Board of Education unanimously approved the Guaranteed Energy Savings Performance Contract with Johnsons Controls with the understanding that Mr. McKenzie will review and recommend which financial institution’s proposal best suits the Board of Education. 

                        Part XIV– New Business

            Mrs. Wildesen informed the Board that the Student Arts Fair will be held on Friday, April 13, 2012 from 6:30 p.m. – 9:00 p.m. and Saturday, April 14, 2012 from 10:00 a.m. – 3:00 p.m.  The fair will be held at Garrett College and the theme of the Arts Fair is “Four Seasons”.       

            Mrs. Wildesen also shared that Crellin Elementary School has invited the Board to the Christmas Program to be held on December 14.

            Dr. Phil Lauver, Supervisor of Pupil Services, gave a brief overview of the Alternative Program and pointed out that the procedures can be found in the student handbook.  He provided statistics on the alternative program and explained how the program is handled at the school level.  Dr. Lauver pointed out that the current system is working and a Board member added that the teachers and staff need to be commended for the small number utilizing the alternative program.  Mrs. Waggoner stated that she is very impressed with how the program is delivered especially as an alternative to expulsion for our students.  She commended the staff for their creative delivery of appropriate instruction for our students.  Mr. Carr thanked Dr. Lauver for the information on the program.

            Mr. McKenzie presented a PowerPoint presentation on the preliminary state aid projections.  Mr. McKenzie covered wealth information, how wealth is computed, wealth statistics, enrollment statistics, historical analysis of per pupil wealth rankings for state aid, historical analysis of full time enrollment, and the FY13 estimated state aid.

            Mr. McKenzie informed the Board that the preliminary state aid figures from the Maryland State Department of Education will not be available until late January and that all numbers in the presentation are estimates.  He went on to point out that although numbers are estimated, it is believed that while pieces of data are still outstanding, estimates and inferences regarding FY13’s state aid projections can begin to be made accurately. 

                        Part X – Public Comment

            There was no public comment at this time.

Mrs. Waggoner presented a PowerPoint presentation for the five-year plan.  She explained that when she assumed the position of Interim Superintendent, she shared that the key to success will be through communication.  She informed the Board that she has been meeting with the County Administrator and his staff since July.  Mrs. Waggoner also provided the background of how the budget has arrived to this point. 

For year one, which is FY13, the deficit is three million dollars.  This includes a 2.6 million due to declining enrollment and a $400,000.00 FY12 carryover used to balance the budget. Mrs. Waggoner has made the following proposals for year 1:

Eliminate the drivers’ education program: $200,000
Provide school enrichment by the classroom teachers and thus eliminate the full-time school enrichment teaching positions $165,000
Reconfigure grade levels  
  ■ PK/K-4  
  ■ MX – 5-8  
  ■ HS 9-12  
Consider closing Dennett Road: $1,214,150
  ■ Redistrict students to:  
      ■ Broad Ford  
      ■ Crellin  
      ■ Yough Glades – make special education center  
Consider closing Kitzmiller: $279,077
  ■ Redistrict students to:  
      ■ Yough Glades  
Consider closing Friendsville:


  ■ Redistrict students to:  
      ■ Accident  
      ■ Grantsville  
Provide a retirement incentive  
Reduce transportation $128,000
  ■ Review all bus routes  
  ■ Limit bus purchases  
  ■ Eliminate the activity bus  
  ■ Eliminate the bus to Mt. Ridge  
Reduce the maintenance budget $100,000
Reduce 6 instructional assistant positions $150,000
Reduce academic intervention $50,000
Reduce 3 high school teaching positions $165,000


 For year two, FY14, the budget deficit will be $249,678.00.  Suggestions made by Mrs. Waggoner through the five year plan are as follows:

Reduce approximately 5 high school teaching positions $249,678


       For year three, FY15, the budget deficit will be $491,917.00.  Suggestions made by Mrs. Waggoner through the five year plan are as follows:

 Review efficient use of all staff  
  ■ Consider reducing one maintenance employee  $50,000
Analyze the potential benefits of redistricting (i.e. the Swanton area to Grantsville and the lake area, especially for anyone moving into the area, consider sending to Accident – need to monitor numbers to maximize staff and class sizes)  
Consider sharing any staff possible as part of the lean initiative with the county and/or college $100,000
Consider having one behavior support teacher to provide services for the whole county $60,000
Utilize attrition to reduce positions  
Consider reducing academic intervention $50,000
Consider pay to play  
Review enrollments of each instructional program to ascertain feasibility $130,000
Review transportation routes to make as efficient as possible $100,000


For year four, FY 16, the budget deficit will be $500,838.00.  Suggestions made by Mrs. Waggoner through the five year plan are as follows:

Consider closing Crellin $415,373
Reduce maintenance budget $30,465
Reduce high school staff by 1 position $55,000


For year five, FY17, the budget deficit will be 175,603.00.  Suggestions made by Mrs. Waggoner through the five year plan are as follows:

 Consider re-configuring Route 40  
  ■ PK-2 school $165,000
Review all transportation routes  


Mrs. Waggoner commented that the plan is heart wrenching and not what she would like to be proposing.  She stated that the system has been fortunate in the past in being able to maintain the small schools and that these challenges are not being faced only on a local scale but a national scale. 

She added that she has looked into every facet of the system and although this may not be the only plan, it is the most viable based on the dramatic anticipated losses for this year and in the foreseeable future for at least the next five years.  She stated that this plan has been reviewed with the instructional and administrative administration, the Board, the county government and the Board of Commissioners and there have been numerous revisions.  She also stated that it is imperative to have a unified approach and that the system is vulnerable at this time and needs strong leadership. 

      Mr. Carr stated that there will be opportunities for the public’s input.  He also thanked Mrs. Waggoner for her work on the proposal.

 Mrs. Waggoner informed the Board that the advisory committees will be established this week.  And, the advisory committee meetings will be held on Tuesday, January 3, 2012 for Friendsville; Wednesday, January 4, 2012 for Dennett Road; and Monday, January 9, 2012 for Kitzmiller.  The advisory committees will consider the impact of student enrollment trends, age or condition of buildings, transportation, educational programs, racial composition of the student body, financial considerations, student relocations, impact on the community in the geographic attendance area of the school(s) proposed to be closed and the school or schools to which the students will be relocated, and such other factors enumerated by the superintendent or which the advisory group finds as needed.  The committee will then report to the Board of Education the pros and cons of the proposed closing.  The projected public hearing dates are scheduled for Dennett Road on Tuesday, January 24, 2012 with a make-up date of February 1, 2012.  The dates for Friendsville are Wednesday, January 18, 2012 with a make-up date of Wednesday, January 25, 2012.  And, the dates for Kitzmiller are Thursday, January 19, 2012 with a make-up date of Monday, January 23, 2012.  The advisory committees will report to the Board of Education at a special meeting on Tuesday, February 7, 2012.  The Superintendent’s recommendation will be made at the regular Board of Education meeting on Tuesday, February 14, 2012 and the Board will vote on the Superintendent’s recommendation at the regular meeting on Tuesday, March 13, 2012. 

Mrs. Waggoner recommended that the Board vote on the early retirement incentive plan at this time.  Upon a motion by Mr. Durst, seconded by Dr. Forrester, the Board of Education unanimously approved the early retirement incentive plan.

Part XI – Personnel Recommendations

            Mrs. Waggoner recommended approval of the following personnel matters:

·     Resignation:                Dana Rush, Head Custodian, RF, eff. 12/01/2011  

·     Extra Duty Compensated Coaches:  Melanie Collins, Mock Trial Director, SH

Sarah Cosner, Assistant Girls’ Track Coach, SH

Steve Cosner, Head Girls’ Track Coach, SH

·     Emergency Coaches:   Dale Baker, Assistant Girls’ Basketball Coach, SH

                                        Blair Bittinger, Head Wrestling Coach, NH

                                        Kris DeWitt, Head Bocce Coach, NH

                                        Howard Finzel, Assistant Wrestling Coach, NH

                                        J.D. Plank, Assistant Boys’ Basketball Coach, SH

                                        Ted Raynovich, Assistant Girls’ Basketball Coach, SH

                                        Jack Riley, Assistant Bocce Coach, NH

                                        Tim Rush, Assistant Wrestling Coach, SH

                                        Dave Taylor, Head Wrestling Coach, SH

·     Volunteer Coaches:     John Friend, Assistant Varsity Boys’ Basketball Coach, SH

                                         Nick Gregg, Assistant Varsity Boys’ Basketball Coach, SH

                                         Bob Mayles, Junior Varsity Assistant Basketball Coach, SH

                                         Ricky McCartney, Boys’ Assistant Freshman Basketball Coach, SH

                                         Matt Redinger, Basketball Coach (Boys’ and Girls’), SH

                                         David Ritchie, Junior Varsity Head Boys’ Basketball Coach, SH

                                         Greg Speicher, Basketball Coach, NH

                                         Scott Stough, Wrestling Coach, NH

                                         Gary Tichnell, Bowling Assistant Coach, SH

·     Transportation:  Driver – Final:  Anita Marie Zeus – For William E. Fitzwater, III

             Assistants – Final:  Kara Nicole Savage – For anyone

                                           Charles Michael Browning – For M.M. Browning, LLC, Route

                                           Vicki Lynn Callis – For M.M. Browning, LLC, Route 22

                                            Eva I. Yoder – For Delmer Yoder, Route 06

·     Professional Leave Requests:   Research Best Practices

                                                December 12-13, 2011

                                                New York, NY

                                                Dana McCauley, CR

·     Field Trip Permission Requests:  MASC Conference

                                                  March 28-30, 2012

                                                  Ocean City, MD 

                                                  Michelle Harman, NH


There was also one employee requesting leave without pay.  Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the Board of Education unanimously approved the superintendent’s recommendations.

                        Part XII – Board Business

            Ms. Sines reported that she is continuing to work on the projects she reported on in November.  She is also working on ideas for the delegates for the MASC lobbying day so far they have worked on proper decorum and is now beginning the research phase for the rest of the month. Student council has also been working intensely on school spirit.  The Ram Rumble at Southern and War of the Classes at Northern High were successful and there has been an improvement in both of the Six Man Clubs, student cheering section at basketball games.  GCASC is discussing the qualities a superintendent should possess and she hopes to have the presentation available in the coming months.  On behalf of the students of Garrett County, Ms. Sines thanked Mrs. Waggoner and the Board of Education for their hard work and dedication to the school system.  Ms. Sines stated that even though she will not be present in the next five years, she is confident that the Board will make the right decisions and do what is best for all students.

            Mr. Durst reported that Dr. David Lever was at the legislative meeting and talked about the school budget in regards to construction and stated that things look grim.  They only have half the funds which they have requested and western Maryland is on the short end when they look at what funds have been given to us in addition to Allegany County.  Dr. Lever reported that they are looking for alternative funding for capital projects.  Mark Hollands, a Senior Policy Analyst at the Department of Legislative Services, was a guest speaker.  He is projecting a 1% bump in the per pupil amount.  He also stated that the State is well aware that Garrett County and Allegany County are the two most negatively hit counties in the past couple year.  Mr. Durst passed out the School Systems Trends on local wealth and discussed it briefly.  Mr. Durst suggested possibly having conversations with Somerset and Kent Counties to see how they are handling the budget situation.  Mr. Durst was also informed at the legislative meeting that the 6.5% limit decrease in state aid is being looked at again.  On a negative, he added that universal Pre-K is being considered.  Other topics covered included maintenance of effort and the teacher pension cost sharing.  Mr. Durst stated that our County has been gracious in regards to the maintenance of effort and that the Board thanks them.

            Mr. Carr discussed carpooling for the Joint Legislative Breakfast meeting being held on Friday, December 16, 2011 at the Career Center in Cresaptown at 9:00 a.m.

            Mrs. Waggoner and Mrs. Sebold will attend the PACE meeting.  Mr. Durst might attend.

            Mrs. Sebold and Mrs. Downton attended the ACE Committee Meeting.  Mrs. Sebold reported that Mr. Chuck Trautwein and Mrs. Jane Wildesen were present to discuss the technology program.  The superintendent search was an item on the agenda and Mrs. Sebold and Mrs. Downton answered the committee’s question to the best of their ability.  Mrs. Sebold suggested that it might be a good idea for Mr. Carr to attend the ACE meetings to address the topic.  ACE wanted again to discuss the Comcast decision regarding sending information on their program home with children in their backpacks.  There was discussion on the technology topic of using Kindles or Nooks.  The next meeting is January 30, 2012 at 7:00 p.m. at the Garrett College board room.  They are having this extra meeting due to the superintendent’s search.  There was brief discussion of who will serve on the focus group for the superintendent search and how the information should be provided to the Board from the focus groups.          

                        Part XIII – Recess:

There being no further business, the meeting recessed at 8:40 p.m.  The Board returned to executive session after a five minute break.

            Part XIV - Reopening of Public Session

The Board reconvened in public session at 10:02 p.m.

                        Part XV – Information Items

            In addition to the January 2012 Home & School Connection, an invitation to Crellin Elementary School Christmas program, and the Fall 2011 Southern Garrett High School Alumni News, the Board also received the following information items:

a.      September 2011 Attendance Bulletin

b.      October 2011 Attendance Bulletin

c.      November 2011 Attendance Bulletin

d.      December 2011 HOPE Health Letter

e.      December 2011 School Activities Calendar

f.       December 2011 Home & School Connection

g.      Mountain Maryland PACE Reception Invitation 

    Part XVI – Adjourn 

            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 10:03 p.m.


_______________________________________ _______________________________________
Mr. Thomas A. Carr Sue Waggoner
President Secretary/Treasurer
Approved:   January 10, 2012