Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes October 11, 2011



Oakland, Maryland  21550


Tuesday, October 11, 2011



                        Part I – Call to Order

            Mr. Tom Carr, President, called the monthly meeting of the Board of Education to order at 4:00 p.m.  Also in attendance were Mrs. Charlotte Sebold, Vice President; Mr. Rodney Durst, Dr. Donald Forrester, and Mrs. Cynthia Downton, associate members; and Mrs. Sue Waggoner, Interim Superintendent of Schools. The meeting was held at the Board of Education central office.

                        Part II – Public Comment

            There was no public comment at this time.

                        Part III - Executive Session

            Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the Board of Education unanimously agreed to move to executive session at 4:02 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals including a retirement, extra duty compensated coaches, a resignation of an extra duty compensated coach, volunteer coaches, and field trip permission requests.  Board members also discussed a five-year plan.

            Mrs. Barbara Baker, Assistant Superintendent, Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance; and Commissioner Gregan Crawford were present during all or part of the Executive Session. Mr. James Raley, and Mr. Robert Gatto, Board of Garrett County Commissioners, were also present during all or part of executive session.  

Part IV –Re-Opening of Public Session

The Board reconvened in public session at 6:54 p.m. Student Board Member, Elizabeth Sines, joined the meeting at this time. Mr. Carr led a moment of silence after which Ms. Sines led the assembly in the Pledge of Allegiance.  Mr. Durst stated that he said a silent Protestant prayer in the name of Jesus.

 Part V – Acceptance of Agenda

                        Upon a motion by Dr. Forrester, seconded by Mr. Durst, the Board of Education unanimously approved the agenda.

                                    Part VI – Comcast Internet Essentials Program

                        Mr. Mark Depretis, Comcast Representative and Mr. Frank Shap presented information regarding the Comcast Internet Essentials Program.  Comcast would like approval of the Board to allow the school system to endorse the program’s introduction, Comcast Internet Essentials Program, to the school student/parent population.  The program offers internet access to students who receive a free lunch at a discounted price, $9.95 per month.  The program also offers an opportunity to purchase a computer system for $149.00.  Mr. Depretis explained that this program is not a marketing initiative but   rather a requirement that has been placed on Comcast by the FCC after Comcast purchased NBC Universal.  He also informed the Board that there are only two factors that don’t allow a free lunch student to qualify.  If an account has previously been established with Comcast in the past, the account must be current.  Also, an account cannot be established under this program if a Comcast internet account has been active for ninety days prior the activation date.  The Board members expressed that they like the idea of the program but had concerns regarding the Board of Education’s involvement with the distribution of the information about the program.  Mr. Depretis stressed to the Board that this is about an opportunity for students and not a marketing ploy. Mr. Shap will attend the November board meeting for the Board’s decision on how they would like to proceed.  Mr. Carr thanked Mr. Depretis and Mr. Shap for the information on the program.

Part VII – Public Comment

There was no public comment at this time.

Part VIII - Announcements

  • October 14                  Schools Closed

  • October 16                  National Bosses Day

  • October 24-28             Red Ribbon Week 

Mrs. Sebold attended the College Expo at Garrett College and commented on the success of the event.  She explained that the format changed this year with financial aid being addressed first.  Scholarships totaling $1,700 were drawn for distribution by Mr. Carr and Mrs. Waggoner.

                        Part IX – Approval of Minutes

            Upon a motion by Mrs. Sebold, seconded by Mrs. Downton, the minutes of September 13, 2011 were unanimously approved as amended.

Part X – Personnel Recommendations

            Mrs. Waggoner recommended approval of the following personnel matters: 

  • Retirement:    Lynn Bell, Director of Secondary Education (9-12), Central Office, eff. 01/01/12

                              Claudine Friend, Part-Time Custodian, YG, eff. 12/01/2011

  • Extra Duty Compensated Coaches:    Melissa Barnes, Co-Junior Class Advisor, SH

                                                                Loren Bowser, Skills USA VICA, SH

                                                                Maria Zumpano, Co-Senior Class Advisor, SH

  • Resignation-Extra Duty Compensated Coaches: 

                                                               Jason Rice, Head Girls’ Varsity Basketball Coach, NH

                                                                Ron Opel, Asst. Girls’ Varsity Basketball Coach, NH

  • Volunteer Coaches:    Katie Bowser, Marching Band, SH

                                         Tracey Deckman, Marching Band, SH 

  • Field Trip Permission Requests:

                                             National FFA Convention

                                             October 18-21, 2011

                                             Indianapolis, IN


                                             Senior Class Trip 2012

                                             May 17-20, 2012

                                             Williamsburg, VA

  • Professional Leave Forms:

                                     Investigating Agricultural Project Based Learning

                                     November 7-8, 2011

                                     Newton, KS


Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the Board of Education unanimously approved the superintendent’s recommendations.

Part XI – Continuing Business

            Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, presented the Project Development Agreement with Johnson Controls to the Board.  He reviewed the contract with the Board explaining that this agreement confirms the intent of Johnson Controls and Garrett County Public Schools to develop a guaranteed energy and operational savings Performance Contract.  Also, he added that the agreement will provide the basis of the scope of the Project Development Agreement, the obligations of both parties, the financial metrics to be met, and the intended outcomes and timelines.  Mr. Thomas explained that the schools will be prioritized.  He also explained to the Board that there are not any costs involved until this phase is over.  Once this phase is completed Johnson Controls will come back with the engineering.  If the Board chooses to accept the recommendation of Johnson Controls, there will not be a cost at that time.  However, if  the Board chooses not to accept the recommendations, the cost owed to Johnson Controls will be $39,386.00.  Mr. Thomas reviewed the aggressive schedule with the Board and informed them that the project is not locked in should there be any reason not to move forward.  He also reviewed the financing of the program and indicated that there will be no forward funding required by the Board.  The payback from savings normally takes about 15 years and after that, the savings become that of the Board of Education. 

            Mrs. Waggoner wanted to make sure what was being committed to and she wanted to make sure she had a complete understanding of what was being committed.  She didn’t want to have to put money up front or to have to go to the county.  She informed the Board that they are not committing funds beyond what is already committed for utilities.  She added that if the savings don’t result, Johnson Controls is responsible for the difference.              Discussion ensued as to whether or not the Board’s attorney had reviewed the agreement.  Mr. Thomas informed the Board that he has not had the attorney review the agreement but has had the attorney review the Memorandum of Understanding with Johnson Controls.  Upon a motion by Mr. Durst and a second by Dr. Forrester, the Board of Education approved (4-1) the Project Development Agreement with Johnson Controls for the Energy Savings Audit.  Mrs. Sebold did not vote in favor of the motion.

            Mrs. Barbara Baker, Assistant Superintendent, provided the executive summary of the Master Plan. She recapped the highlights of the Master Plan that was presented to the Board at the regular September board meeting and informed the Board that the document is due to MSDE on Friday, October 14, 2011.  She gave a brief introduction followed by the Budget Narrative.  The Budget Narrative included system priorities, fiscal outlook, and climate changes.  She continued with Goal Progress. In the area of Goal Progress, she highlighted Race to the Top Scope of Work, Core Content Areas, Cross Cutting Themes and Specific Student Groups in Bridge to Excellence, Closing the Achievement Gap for Student Groups”  FARMS, African American Males, English Language Learners, and Special Education students. 

            Mrs. Waggoner thanked Mrs. Baker for all the work she has put into the Master Plan.  Mrs. Baker thanked everyone who had input into the Master Plan which included Mrs. Lynn Bell, Mr. Ed Wildesen, Dr. Phil Lauver, Mrs. Penny Proudfoot, Mr. Larry McKenzie and Mr. Jim Morris.  Mrs. Waggoner recommended approval of the Master Plan.  Upon a motion by Dr. Forrester seconded by Mr. Durst, the Board of Education unanimously approved the Master Plan.

                        Part XV– New Business

            Dr. Phil Lauver, Supervisor of Pupil Service and Head Nurse, Rebecca Aiken, were present to present the changes to Administrative Procedure 472.4, Vision/Hearing Screening.  They reviewed the changes of the administrative procedure with the Board pointing out that the language has been added to the procedure regarding the vision screening which will be administered by the Lion’s Club Vision Screening Program which was presented at the September 13, 2011 meeting.  Mr. Carr stated that he is thrilled that the Lion’s Club is going to be an active participant in the vision screening of the younger students.  Mrs. Waggoner and Mr. Carr thanked Dr. Lauver, Mrs. Aiken, and Terry Helbig, representative from the Lions Club, for all they have done.

            Mrs. Lynn Bell, Director of Secondary Education, reviewed the draft Environmental Literacy Plan.  She informed the Board that this process has been going on for many years now.  The document breaks down the plan by grade/area of study, investigative issue, and provides the outdoor learning location.  The Hickory Environmental Center plays a large role as location for outdoor learning.  Mrs. Bell informed the Board that all activities incorporate the common core standards.  She stated she is very proud of all those involved in creating the Environmental Literacy Plan. Mrs. Bell also informed the Board that students will be tracked throughout their entire school career in Garrett County and that each student must complete an environmental project in order to graduate.  Mrs. Waggoner thanked Mrs. Bell for all the work she and her staff has put in creating the Plan.  It was added that the Environmental Literacy Plan will be a joint effort between classroom teachers, Hickory Environmental Center staff, and volunteers in the community. 

            Mrs. Bell provided information to the Board in regards to students with a modified schedule.  The information included the reason for each student being on a modified schedule as well as the current GPA for each student.  Mrs. Bell expressed her concern, which is also shared by the Board, regarding the large amount of students who are on modified schedule and go home as opposed to work or a school to careers program.

            Mrs. Bell also reviewed the changes of the 2012/2013 Student Education Planning Guide.  The guide will go to print in November 2011. 

            Mr. Bell reviewed the changes to Policy 331, Maryland and Garrett County Graduation Requirements, which is being revised in order to match the changes in the 2012/2013 Student Education Planning Guide.  The changes include information on the Environmental Literacy Program, High School Assessments, changes in credits for those students enrolled in a merit program, and an increase of course requirements for those enrolled in a Maryland Honors Program.

            Mrs. Bell provided a memo to the Board regarding the courses not taught at the high schools.  She addressed all concerns and questions the Board had regarding these courses. 

            The Board again discussed modified schedules. Ms. Sines informed the Board that colleges do not like it if students do not go to a full day of school for their entire senior year.  Mrs. Bell added that there are some options out there that are being considered to enhance the student’s education.

 But, she reminded the Board that the State requires modified schedule to be offered.  She did reinforce that criteria has been created and a process that must be followed in order to have the modified schedule.  The Board and Mrs. Waggoner thanked Mrs. Bell for the information provided. 

            Mr. Morris presented a PowerPoint on the 2010-2011 HSA results and the 2010-2011 AYP results. He explained that the AYP data is from the class that graduated in 2011 and reminded them that the HSA data is now being recorded by cohorts. 

For the 2010-2011 HSA results, information in the PowerPoint highlighted the increase in algebra, biology, English, and government scores over the past three years.  The information also reviewed the scores broken down by Free and Reduced Meals Students (FARMS) and by Special Education over the last three years.

He provided the number of students passing and not passing the HSA for the 2011 cohort.  Of this information, he provided a break down for those students who are special education and for those Bridge Plan participants.  HSA information for cohort 2012 was also provided in the PowerPoint presentation.  This information was also broken down by special education students and Bridge Plan participants. 

Mr. Morris provided the 2010-2011 AYP information to the Board highlighting scores by the individual schools, by county, and by system improvement status for the county. He reported that 12 of the 15 schools made AYP.  Dennett Road Elementary did not make AYP in FARMS reading.  Southern and Northern Middle School did not make AYP in Special Education Reading and Math.    He reported that Garrett County made AYP in reading and math in all subgroups except Special Education.  He also informed the Board that the county system improvement status is “Not In Improvement”.  Garrett County is the only county in the state that has not had a school on the state improvement list. 

Mr. Morris also provided the 2011 SAT results in reading, math, and writing.  He compared the scores with those of the state and nation and also between male and female.  He specifically reviewed the low scores for males in writing. 

The ACT Results for 2011 in the areas of English, math, and reading, Garrett County falls between those scores of the state and the nation.  PSAT results for 2010 show that Garrett County falls below the nation in reading and writing and just barely above the nation’s scores in math. 

Discussion ensued regarding the test results.  Mr. Morris pointed out to the Board that some tests are looked at for colleges and scholarships. 

Mr. Carr thanked Mr. Morris for his information.

                        Part XVI – Board Business

             Ms. Sines had the opportunity to work with Northern and the War of the Classes will be held on November 4.  She is currently working on publicizing the event.  The student government will attend MASC Lobbying Day in February. Mr McKenzie offered to help prepare for this event. Ms. Sines expressed the concern of the student government in regards to the future of secondary education.  GCASC believes that there are some positions which are invaluable especially that of the Director of Secondary Education.

            The Board discussed the events which occurred at the MABE conference.  Mr. Durst reported that the Legislative Committee will meet this week. 

            Mrs. Waggoner recommended Emily Huxford, Senior, from Southern High School and Heather Vincent, Senior, from Northern High School to serve as the 2011-2012 ACE Committee student members.  Upon a motion by Dr. Forrester, seconded by Mr. Durst, the Board of Education approved the recommended students, Emily Huxford and Heather Vincent, for the 2011-2012 school year.

                        Part XIX – Information Items

            Along with the items listed, the Board also received the

a.   October 2011 Home & School Connection

c.   October 2011 Activities Calendar

d.   August 2010 Attendance Bulletin           

                        Part XX – Adjourn

            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 10:05 p.m.


_______________________________________ _______________________________________
Mr. Thomas A. Carr Sue Waggoner
President Secretary/Treasurer
Approved:   November 8, 2011