Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes September 13, 2011




Oakland, Maryland  21550


Tuesday, September 13, 2011



                        Part I – Call to Order

            Mr. Tom Carr, President, called the monthly meeting of the Board of Education to order at 4:02 p.m.  Also in attendance were Mrs. Charlotte Sebold, Vice President; Mr. Rodney Durst, Dr. Donald Forrester, and Mrs. Cynthia Downton, associate members; and Mrs. Sue Waggoner, Interim Superintendent of Schools.  The meeting was held at the Board of Education central office.

                        Part II – Public Comment

            Mrs. Barbara McKenney made public comment requesting answers for her questions from her public comment during the August 9, 2011 meeting.  Mr. Carr explained that he thought she was making public comment in August and indicated that her remarks will be reviewed and a response will be made to her in writing.

                        Part III – Mr. Carl Smith, Executive Director of MABE

            Mr. Carr turned the meeting over to Mrs. Sebold because he was going to be presiding in his position as the President of the Maryland Association of Boards of Education (MABE).  Mr. Carl Smith, Executive Director of MABE and Mr. Carr presented a PowerPoint presentation to the Board highlighting the benefits of MABE. 

Part IV - Executive Session

            Mr. Carr assumed his position as Board President.  Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:17 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed items that included approval of the August 9, 2011 minutes, approval of August 16, 2011 minutes, appointments, emergency coaches, volunteer coaches, professional leave requests, field trip permission request forms, and personnel projections.  Mr. Carl Smith also made a presentation to the Board during executive session regarding the Superintendent search.

            Mrs. Barbara Baker, Assistant Superintendent, Mr. Keith Harvey, Director of Human Resources, and Mr. Larry McKenzie, Director of Finance, were present during all or part of the Executive Session.

Part V –Re-Opening of Public Session

The Board reconvened in public session at 6:55 p.m. Student Board Member, Elizabeth Sines, joined the meeting at this time. Dr. Forrester offered a prayer, after which Ms. Sines led the assembly in the Pledge of Allegiance.

 Part VI – Acceptance of Agenda

                        Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the Board of Education unanimously approved the agenda as amended.  Mr. Gregan Crawford was scheduled to present on the LEAN Initiative but was unable to attend.  This item on the agenda was deleted.

                                    Part VII – Announcements

  • September 12-16        Maryland Homegrown School Lunch Week

  • September 16            Constitution Day

  • September 17            Barn Dance Fundraiser at Ridgeview Valley for Garrett Mentors

  • September 18-20       Crellin Elementary School will be acknowledged by Intel Corporation in Washington, D.C. The school will be awarded a grant for $5,000 and will be in the running with two other schools for an award up to $25,000.

                        Part VIII – Approval of Minutes

            Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the minutes of August 9, 2011 were unanimously approved as amended.

                        Part IX – Approval of Minutes

            Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the minutes of August 16, 2011 were unanimously approved as submitted.

                        Part X – Public Comment

            There was no public comment at this time. 

Part XI – Lion’s Club Vision Screening Program

            Dr. Porter Welch and Mr. Terry Helbig of the Oakland/Mt. Lake Park Lion’s Club thanked the Board for allowing them to present information on the Lion’s Club Vision Screening Program.  They asked the Board for permission to administer a vision screening test to Pre-Kindergarten and Kindergarten age children.  Dr. Welch and Mr. Helbig spoke to the early detection of eye problems and how the early screening can result in better identification of problems so students can be more successful in life.  The process of the screening was explained to the Board.  The process begins with the initiation of the consent form signed by parents to the follow up by the Lion’s Club to the parent regarding the outcome, if necessary.  Dr. Porter and Mr. Helbig demonstrated the actual screening on Ms. Sines.  They indicated that the Lion’s Club currently serves all Head Start programs in the county as well as several day care centers. Their goal is to screen as many children from ages 3-6.  Mrs. Rebecca Aiken, Head Nurse for the Garrett County Board of Education, stated that she is very excited about the screening program being offered by the Lion’s Club.  She informed the Board that this is the best practice for the targeted age group.  Dr. Phil Lauver, Supervisor of Pupil Services, Mrs. Aiken, Dr. Porter and Mr. Helbig will discuss how their vision screening can be incorporated into the current Vision/Hearing Screening policy and administrative procedure.  They will update the Board at the October meeting.  Dr. Porter and Mr. Helbig thanked the Board for allowing them to present their program and the Board thanked the Lion’s Club for presenting the vision screening information.

                        Part XII – Dancing Classrooms

            Mrs. Jennifer Christophel, Dancing Classrooms Western Maryland, thanked the Board for allowing her to present a PowerPoint on Dancing Classrooms which is offered as a social development program to 5th and 8th grade students.  She explained the origin of Dancing Classrooms and stated that it is not about teaching ballroom dance.  She delineated that dance is a tool for getting the children to break down social barriers, learn about honor and respect, treat others carefully, improve self-confidence, communicate and cooperate, and accept others even if they are different.  Mrs. Baker was very excited about the program.   Mr. Carr thanked Mrs. Christophel for her presentation and all she has done for the students.

Part XIII – Personnel Recommendations

            Mrs. Waggoner recommended approval of the following personnel matters:

· Appointments:    Daniel Gardner, Academic Advisor, NH, eff. 09/06/11

Andrea Sessa, Academic Advisor, SH, eff. 09/19/11

Odus Henline, Custodian III, SH, eff. 08/29/11

                                    Carrie Ashby, Custodian III, SH, eff. 08/29/11

                                    Donald L. Lipscomb, Custodian IV, SH, eff. 09/19/11


·   Extra Duty Compensated Coaches:        Lisa Carr, Head Cheerleading Coach, NH

                                                                Nan Gangler, Unified Tennis Coach, SH

                                                                Jon Nazelrod, Assistant Football Coach, SH

                                                                Steve Skipper, Assistant Football Coach, SH

                                                                        Terry Stough, Athletic Trainer, NH

                                                                        Ryan Wolf, Golf Coach, SH


·          Emergency Coaches:    Marci Biggs, Assistant Cheerleading Advisor, SH

                                         Joe Facciolli, Head Boys’ Soccer Coach, SH

                                         Christina Jones, Assistant Cheerleading Coach, NH

                                                Joe Mousch, Assistant Soccer Coach, SH

                                                Jay Stewart, Assistant Football Coach, SH

                                                Randy Storey, Assistant Girls’ Soccer Coach, SH



·   Volunteer Coaches:   Jim Bosley, Assistant Athletic Director, SH

                                     Bob Carney, Assistant Girls’ Soccer Coach, NH

                                     Sarah Cosner, Cross Country Coach, SH

                                     Dean Daniels, Assistant Soccer Coach, NH

                                     Jeffrey Folk, Golf Coach, NH

                                     Benjamin Friend, Girls’ Soccer Coach, NH

                                     Dan Holler, Assistant Football Coach, SH

                                     Tim Longest, Boys’ Soccer Coach, SH

                                     Gino Mauricci, Boys’ Soccer Coach, NH

                                     Brittany Milbourne-Friend, Girls’ Soccer Coach, NH

                                     Marcus Rugg, Football Coach, NH

                                     Cheryl Ann Scheffel, Band, SH

                                     Hana Smith, Cheerleading Coach, SH

                                             Richard Tasker, Boys’ Soccer Coach, SH

                                     Anthony Thomas, Golf Coach, NH

                                     Hannah Walters, Band, NH

                                     Craig Warnick, Boys’ Soccer, NH


·   Professional Leave Forms:        Logistics Course

          September 25-30, 2011

          Ft. Knox, KY


          The Highly Engaged Classroom

          November 16-19, 2011

          Cincinnati, OH


·   Field Trip Permission Request Forms:


          Eastern States Exposition (EXEC XXXIII)

          September 15-18, 2011

          Springfield, MA


          National FFA Leadership Conference and Convention

          October 18-22, 2011

          Indianapolis, IN


          ACC Championships Competition

          October 29-30, 2011

          Hershey, PA


          Heritage Music Festival

                                                            April 26-29, 2012

          New York, NY


Upon a motion by Mr. Durst, seconded by Dr. Forrester, the Board of Education unanimously approved the superintendent’s recommendations.

Part XIV – Continuing Business

            Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, presented the Capital Improvement Plan (CIP) for approval.  The CIP was presented as information at the August meeting.  Mrs. Waggoner recommended the approval of the Capital Improvement Plan.  Upon a motion by Dr. Forrester, seconded by Mr. Durst, the Board of Education approved the Capital Improvement Plan.

            Mr. Thomas presented the Board with the recommendation of the contractor for the Detailed Energy Audit.  He indicated that a committee has met on several occasions to complete the review of the Indefinite Delivery Contractor’s (IDC).  Mr. Thomas explained the process from submitting the Request for Qualifications (RFQ) to the IDCs to the scoring of the RFQs received.   He explained the scoring procedure and shared all the scores with the Board.  The committee unanimously chose Johnson Controls as the most qualified IDC to perform a detailed audit for the Board of Education.  He added they have their own specific division for K-12 clients.   Mr. Thomas also informed the Board that the energy audit will be done for only those schools which the Board chooses.  He went into detail how the audit will proceed once a Project Development Agreement has been made.   He informed the Board that there is still no cost through the next phase but a contract must be signed in order to begin the engineering study.  Further discussion ensued regarding the Energy Audit.  Mrs. Waggoner recommended Johnson Controls be selected for the Detailed Energy Audit with the understanding that there is no money commitment at this time. Mr. Durst made a motion to use Johnson Controls for the contractor to the Detailed Energy Audit with the understanding that there is no money commitment at this time. The motion was seconded by Dr. Forrester.  The Board of Education unanimously approved Johnson Controls as the contractor for the Detailed Energy Audit with the understanding that there is no money commitment at this time.

                        Part XV– New Business

Mrs. Baker presented the Board with information on the Master Plan.  She informed the Board of funding for Title I, Title II, and Fine Arts.  She highlighted the Common Core Curriculum, County Transition, School Transition Plan, Staff Development, the Eight Practices of Mathematics, Writing, STEM, and New Principal Training. She also touched on change and the next steps to focus on the future.  She noted several successes for the school system and spoke about the Teacher of the Year.  She informed the Board of the continued initiatives from 2010 and of several strategies. 

Mr. Harvey shared the timeline that MABE suggested in August to follow in regards to the new Ethics Policy.  MABE indicated that the Maryland State Ethic Commission and the members of MABE have created two different ethics policies which include all the changes to Bill 315 which the school boards can adopt.  One policy was based on large school systems and the other for small.  Mr. Harvey and Mr. McKenzie reviewed the model provided for the small school system and added information specific to the Garrett County School system, such as who serves on the Ethics Committee.  MABE suggested making those desired modifications to the ethics policy model provided and submit it to the Commission for their “draft” approval.  It will then be sent back with any changes suggested by the Commission and then will be brought to the Board for approval.  At the time of Board approval, it has to be submitted to the Commission again for their final approval.  Mr. Harvey informed the Board that the deadline for full implementation of the new Ethics Policy is October 2012 and that the local municipalities are given preference because they have a deadline of October 2011.  A discussion ensued regarding concern of who serves on the Garrett County Board of Education’s Ethic Committee.  Mr. McKenzie suggested reviewing other boards of education ethics committees. 

Mrs. Waggoner reviewed the changes to Administrative Procedure, 855.2201, Off-Highway Loading and Unloading Zones for School Sponsored Extra-Curricular Activities.  The change of the administrative procedure reflected the additions and deletions of bus stops provided for extra-curricular activities.

                        Part XVI – Board Business

            Ms. Sines reported that back to school went well.  She indicated that Southern High School had a separate freshman orientation and it benefited the freshman.  She continues to work with guidance and student council to get scholarship information to the students.  GCASC has not had their September meeting but continue to work on fundraising ideas.  The student council is looking into ways of getting younger students involved in student government and is working on student leadership programs.  Ms. Sines is also working on a video and pamphlet which will be provided to students in hopes of increasing enrollment in AP courses.  She will meet with the Northern student council on September 21. She indicated that she was unable to attend the new student board member orientation; however, was able to communicate through Skype with several of the student board members.

            Dr. Forrester reported that the LSA meeting was held yesterday in Annapolis.  He informed the Board that there are several issues with which the Board should be concerned.  The first one he touched on was cell phones.  An administrator can take a cell phone from a student for a justifiable purpose but the administrator does not have the right to review what is on the student’s phone.  If the administrator feels there is something on the phone that could be illegal, the administrator can seize the phone and should then call the police to investigate further.  Second, an ethics issue was discussed at LSA.  A decision made by the Nevada Commission on Ethics.  They have an ethics policy similar to the one Maryland is currently putting into place which prohibits an elective official from voting or advocating on behalf of matters for whom a conflict of interest exists.  The third issue Dr. Forrester discussed was an appeal on mandatory vaccinations.  He indicated that the West Virginia Court of Appeals upheld the Mango County Board of Education stipulation that vaccinations are a requirement of school attendance, except in the case of religion. 

            Dr. Forrester also discussed opening prayers at Board meeting.  The 4th Federal Circuit Court of appeals out of North Carolina ruled that the Board’s practice of prayer at the start of a meeting was an establishment clause violation because it repeated references to specific tenets of Christianity.  The 3rd Federal Circuit Court of Appeals in Delaware banned prayer at the beginning of the Board meetings.  Dr. Forrester added that the legal counsel of MABE strongly advised against opening meeting with prayer.  After much discussion, the Board agreed to start the Board meeting with a moment of silence.

            The tentative date was set for the FY2011 General Financial Report meeting with Rodeheaver & Associates for Thursday, September 29, 2011 at 6:00 p.m.  The alternate date will be Tuesday, September 21, 2011.

            It was announced that the ACE Committee meeting would be held on Monday, September 26, 2011 at Garrett College.  A short discussion ensued as to the ACE Committee composition and mission. 

                        Part XVII – Recess

There being no further business, the meeting recessed at 9:50 p.m.  The Board returned to executive session.   

            Part XVIII - Reopening of Public Session

The Board reconvened in public session at 10:52 p.m.

                        Part XIX – Information Items

            Along with the items listed, the Board also received the MABE Annual Conference Information and their invitations to the 44th Annual Autumn Glory Festival Reception.

a.            MSDE Letter

b.            MABE Information for Annual Business Meeting

c.            August 2011 Board & Administrator for School Board Members

d.            August/September 2011 School Activities

e.            September 2011 HOPE Health Letter

f.             September 2011 Home & School Connection

g.            2011/2012 Maryland Athletic Association Complimentary Pass


                        Part XX – Adjourn

            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 10:53 p.m.



_______________________________________ _______________________________________
Mr. Thomas A. Carr Sue Waggoner
President Secretary/Treasurer
Approved:   October 11, 2011