Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes August 9, 2011




Oakland, Maryland  21550


Tuesday, August 9, 2011



                        Part I – Call to Order

            Mr. Tom Carr, President, called the monthly meeting of the Board of Education to order at 4:00 p.m.  Also in attendance were Mrs. Charlotte Sebold, Vice President; Mr. Rodney Durst, Dr. Donald Forrester, and Mrs. Cynthia Downton, associate members; and Mrs. Sue Waggoner, Interim Superintendent of Schools.  The meeting was held at the Board of Education central office.

                        Part II – Public Comment

            Mrs. Barbara McKenney made public comment on finances.  Mrs. Kitty Mills made public comment on personnel appointments to be approved by the Board.

Part III - Executive Session

            Upon a motion by Dr. Forrester, seconded by Mr. Durst, the Board of Education unanimously agreed to move to executive session at 4:12 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed items that included approval of the July 12, 2011 minutes, appointments, resignations, emergency coaches, a request for leave without pay, transportation items, and the appeals process.

            Mrs. Barbara Baker, Assistant Superintendent, Mr. Keith Harvey, Director of Human Resources, and Mr. Larry McKenzie, Director of Finance, were present during all or part of the Executive Session.

Part IV –Re-Opening of Public Session

The Board reconvened in public session at 5:47 p.m. Student Board Member, Elizabeth Sines, joined the meeting at this time. Dr. Forrester offered a prayer, after which Ms. Sines led the assembly in the Pledge of Allegiance.

 Part V – Acceptance of Agenda

            Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the Board of Education unanimously approved the agenda.

                        Part VI – Announcements

  • Cody Sliger, SHS machine tool student, placed 23rd in the nation in Precision Machine Technology in Kansas City at the National Skills Leadership Conference. 

  • Thursday, August 11           A &S Conference at Will O Wisp - Breakfast at 8:30 a.m. and Lunch at noon

  • Wednesday, August 17        New Teacher Orientation

  • Friday, August 19                County-wide Staff Development

  • Wednesday, August 24        First day of school (3 hour early dismissal)

                        Part VII – Approval of Minutes

            Upon a motion by Mr. Durst, seconded by Dr. Forrester, the minutes of July 12, 2011 were unanimously approved as amended.

Part VIII – Continuing Business 

            Dr. Lauver, Supervisor of Pupil Services, was present to answer any questions or address any concerns regarding Board Policy 452.0, Prohibition of Gang Activity and Similar Destructive or Illegal Group Behavior.  He informed the Board that the approved policy has to be submitted to MSDE in September.  Upon a motion by Dr. Forrester, and a second by Mrs. Sebold, the Board of Education unanimously approved Board Policy 452.0, Prohibition of Gang Activity and Similar Destructive or Illegal Group Behavior.

            Mr. Wildesen, Director of Transportation, informed the Board that he met with Mr. Thomas, Director of Facilities and Maintenance, and Mr. McKenzie, Director of Finance, to compare Vehicle Fleet Insurance purchased last year and the quotes for this year.  He explained the requirements for the personal injury protection and confirmed that the terrorism coverage was purchased last year. Vehicle Insurance Bids were received from Yoder-Hershberger, Inc., LLC through Erie Insurance and CBIZ Insurance Services, Inc. through Selective Insurance.  Mr. Wildesen recommended the CBIZ Insurance Services, Inc. through Selective Insurance including the Terrorism Coverage at a cost of $44,952.00.  Upon a motion by Dr. Forrester, and a second by Mrs. Downton, the Board of Education unanimously approved the purchase of the Vehicle Fleet Insurance, including terrorism coverage, with CBIZ Insurance Services, Inc. through Selective Insurance at the cost of $44,952.00.

            Mr. Thomas was present to report on the Energy Audit.  He informed the Board that a Request for Qualification (RFQ) was sent to seven Delivery Contractors qualified by the Department of General Services (DGS).  The seven Delivery Contractors were asked to complete a Statement of Qualification Questionnaire.  Of the seven, six responded and submitted the requested information.  A committee comprised of Mr. Thomas, Larry McKenzie, and Dave Browning, Assistant for Operations and Maintenance, was formed to review the submittals.  At this time, the committee is still reviewing the submittals and expects to choose the most qualified company within the next two weeks.  Mr. Thomas stated he believes the Board can save money through this process.  The three schools which will be affected are Southern High, Northern High, and Southern Middle.  Mr. Thomas will bring more information along with a recommendation for the Delivery Contractor next month.

            Mrs. Waggoner reviewed Board Policy 348.7, Leaving School for Curricular, Co-Curricular or Extra Curricular Events.  She informed the Board that the changes which were suggested last month have been made to the policy.  After further review, the Board made one additional change to the policy which states that the Board of Education must also, in addition to the others stated in policy, approve travel within the United States but outside of Maryland.  Upon a motion by Mrs. Downton, seconded by Mrs. Sebold, the Board of Education unanimously approved Board Policy 348.7, Leaving School for Curricular, Co-Curricular or Extra Curricular Events, as amended.

            Mr. Waggoner also informed the Board that there has been a correction to Administrative Procedure 348.71.  The heading was incorrectly listed as Board Policy and not Administrative Procedure. 

                        Part IX – New Business

            Mr. Thomas reviewed the Capital Improvement Plan (CIP) for FY 12 through FY 18 with the Board.  He informed them that he met with Monty Pagenhardt, County Administrator; Wendy Yoder, Director of Finance; Mrs. Waggoner, and Mr. McKenzie regarding funding which will affect the CIP.  He stated that there hasn’t been much change to the CIP other than the deletion of the Northern High School parking lot project and the new Maintenance Building project.    Mr. Thomas stated that the County has asked for there not to be any projects scheduled for FY13.  Mr. Thomas will bring the CIP to the Board for approval in September.

            Mrs. Bell, Director of Secondary Education, reviewed modification to Field Trip Permission Request Form, 348.72.  She indicated that she feels the information is better organized in the modified format.  Mrs. Waggoner recommended approval of the modification to Field Trip Permission Request Form, 348.72.  Upon a motion by Mr. Durst, and a second by Mrs. Sebold, the Board of Education unanimously approved the modification to the Field Trip Permission Request Form, 348.72.

            Mrs. Bell reviewed the Unified Sports Program with the Board.  She stated that it is currently set up to support aquatics in the fall, bocce in the winter, and track and field in the spring.  At this point in time, she explained that there is not funding to support the aquatics and that students have also expressed fear of aquatics.  Mrs. Bell recommended support for a tennis program in the fall instead of the aquatics.  She reasoned that tennis is more affordable with a minimum of two competitions and a regional competition. Also, there is funding possible through the proceeds of the Deep Creek Dunk.  She added that there are specially trained coaches, bigger balls, and racquets which is provided through Special Olympics.  There was a short discussion on the condition of the tennis courts.  Upon a motion by Mr. Durst, and a second by Dr. Forrester, the Board of Education unanimously approved the Unified Sports Program supporting a tennis program in the fall, a bocce program in the winter, and a track & field program in the spring. 

            In order to introduce the new Common Core Standards in the topics of Math and English, Mrs. Bell was very proud to present a very catchy poster created to get the attention of the students which lists things that are needed to be successful in life.  The poster was formatted in the layout of a Face Book page and included quotes for success from recognizable people of all aspects of life including athletes, artists, males, females, multi-culture, and the Garrett County Board of Education.  

            Mrs. Bell also informed the board that a writing rubric has been created for secondary education which grades on content, grammar, spelling, and punctuation.  She explained the writing rubric was created because there will be writing across the curriculum and this will allow the grading to be consistent across the county. 

                           Part XI – Personnel Recommendations

            Mrs. Waggoner recommended approval of the following personnel matters:

·     Appointments:     Connie Uphold, Assistant Principal, SX, eff. 08/10/11

Brittany German, Teacher, BF, eff. 08/18/11

Shannon Martz, Foreign Language Teacher, NX, eff. 08/18/11

Amanda King-Schmidt, Teacher, BF, eff. 08/18/11

Jennifer Windle, Case Manager, NH, eff. 08/8/11

Nancy Zbel, Special Education Instructional Assistant, AC, eff. 08/18/11

Rachel Stanley, Custodian IV, BF, eff. 08/10/11

Anthony Miller, Custodian IV, AC, eff. 08/10/11

Christy Page, Custodian IV, NH, eff. 08/24/11


·     Resignations:       Jennifer Rankin, Teacher, NX, eff. 08/09/11

                                      Mark Wolf, Teacher, NX, eff. 08/09/11

                                      Jarrod Hauser, Teacher, FV, eff. 08/09/11


·     Emergency Coaches:  Robert Speicher, Assistant Boys’ Basketball Coach, NH


·     Transportation:  Bus Contract Resignation – Sandra J. Fitzwater, Bus #14

Driver Resignation – Sandra J. Fitzwater

Assistant - Final:  Kara Nicole Savage (for routes 37, 87, 86)


Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the Board of Education unanimously approved the superintendent’s recommendations.

                        Part X – Public Comment

            There was no public comment at this time.

                        Part IX – New Business

            Ms. Kotulak, Supervisor of Special Education, was present to review the changes to the Administrative Procedure 431.22, Homeless.  She stated the revisions to the procedure were made to reflect the changes in COMAR.  Ms. Kotulak informed the Board that the homeless population is normally around ten and added that Community Action does very well in placing the homeless students.

             Ms. Kotulak also reviewed the changes to Administrative Procedure 445.1, Student Behavior Intervention.  She stated the revisions to the procedure were made to reflect changes in COMAR.  She also informed the Board that Homeless and Student Behavior Intervention will now be the responsibility of Dr. Lauver with her in the support role.

            Mr. Trautwein gave a Power Point presentation on Instructional Technology.  He informed the Board of the instructional uses of technology, the students per computer ratios, computers by school and age, and computer by age district wide.  He also presented information on the percent of classrooms with Smart Boards.  The presentation also included past and current funding initiatives and areas of concern.  He shared various photos of students using the available technology and thanked the Administration and Board for their continued support.

Mr. McKenzie presented the Public Schools Federal/State/Local Government Debarment Procedure.  He informed the Board that this is an information type procedure which states that the Board of Education will not use vendors who have been debarred or suspended – meaning companies with whom the government has cited negatively.  He indicated that this came about due to the Special Education audit and is geared more towards special education monitoring but is relative to all purchases. 

Mr. McKenzie also presented a Power Point presentation on the State Aid Projections for FY13.  He reviewed the wealth formula, how wealth for the county is calculated, and how the wealth is distributed.  He also reviewed the state aid sources and the factors that will cause a projected decrease in the FY13 state aid.  The estimated decrease in enrollment was also reviewed.  He explained that taking all these estimates under consideration, a decrease of state aid funding could be $2,445,608.00.  He stressed that these are estimates, at this time.

Mrs. Waggoner presented a Power Point presentation for the Board which she had previously presented to the County Commissioners.  The presentation touched on staff development, instruction, special education, pupil services, transportation, maintenance, finance, human resources, food service, improving communication, and developing a long range plan.

            Part XII – Board Business

Ms. Sines reported that she has spent the summer revamping the program of theGarrett County Association of Student Councils (GCASC).  The GCASC is trying to incorporate more student involvement on the middle school and elementary school level.  In order to achieve this, the association is working on a fund raiser which will be connected to the Maryland Association of Student Council’s charity.  Ms. Sines informed the Board that the state charity for last year was Special Olympics and a charity has yet to be chosen for this year.  GCASC is also hoping to create leadership workshops and may partner with Maryland Leadership Workshops (MLW).  There has also been discussion of planting the seeds of leadership earlier.  Student Council is planning to meet with the fifth grade to inform them of all the opportunities available to them at the middle school level.  Personally, Ms. Sines indicated that she is working on a scholarship program bulletin board to inform students of scholarship opportunities available.  She is hoping this bulletin board will educate those students on modified schedule or those who miss announcements on the various scholarship opportunities.  Ms. Sines is also working on an AP presentation and will have a table set up at freshman orientation. She will make informational pamphlets available as well as being on hand to answer any questions students or parents may have. 

            Mr. Carr stated it was very pleasant to serve as a judge for Teacher of the Year and that the Garrett County applicant looked very good.  He informed the Board that he went to Annapolis to testify before the Senate Budget Finance Committee because the Montgomery County Board of Commissioners decided they did not want to meet Maintenance of Effort (MOE).  Mr. Carr explained that Montgomery County tinkered with BERFA and got the language changed on MOE.  It is stated that it is not a requirement for the county to meet the MOE that it is simply desirable, a suggestion.  MABE and PSSAM are both fighting it with Budget & Finance.  The penalties are still in place which state that if the county doesn’t make MOE, the school board pays the penalty. 

            Mr. Carr also reported that he attended the P20 Council speaking on several initiatives, specifically community colleges.  He indicated there was a report on distance learning and how it is very big in some states and added that Pennsylvania is not doing it as a state initiative.  He stated that everyone is getting bombarded with private cyber school ads  on local television.

            Mr. Carr also informed the Board that Secretary Duncan will be granting waivers to states so they wouldn’t have to meet AYP.  

            The Board discussed the possibility of having to have another meeting prior to the beginning of school to approve additional personnel position.  The meeting will be held on Tuesday, August 16 at 5:15 p.m.  Mr. Durst indicated that he may not be able to make it and if necessary, he can be reached via phone.

                        Part XIII – Information Items

            Along with the items listed, the Board also received the 2011/2012 Board of Education School Calendar, Summer 2011 Student Handbook, County-wide Staff Development Agenda, New Teacher Orientation Agenda, Teachers’ Top 10 Questions about Race To The Top, and the meal benefit memo.

a)          Charity Drive Report 2010/2011

b)         August 2011 HOPE Health Letter


                        Part XIV – Adjourn

            Upon a motion by Mr. Durst, the Board adjourned the meeting at 9:28 p.m.



_______________________________________ _______________________________________
Mr. Thomas A. Carr Sue Waggoner
President Secretary/Treasurer
Approved:   September 13, 2011