Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes July 12, 2011




Oakland, Maryland  21550


Tuesday, July 12, 2011



                        Part I – Call to Order

            Mr. Tom Carr, President, called the monthly meeting of the Board of Education to order at 4:00 p.m.  Also in attendance were Mrs. Charlotte Sebold, Vice President; Mr. Rodney Durst, Dr. Donald Forrester, and Mrs. Cynthia Downton, associate members; and Mrs. Sue Waggoner, Interim Superintendent of Schools.  Mr. Carr welcomed the new Assistant Superintendent, Mrs. Barbara Baker, also in attendance.  The meeting was held at the Board of Education central office.

                        Part II – Public Comment

            Mrs. Kitty Mills commented on programs offered on the MABE website.  Mrs. Barbara McKenney asked where the Board of Education is in the process of securing a permanent superintendent. 

Part III - Executive Session

            Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the Board of Education unanimously agreed to move to executive session at 4:06 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed items that included approval of the June 14, 2011 minutes, appointments, retirements, resignations, transportation issues, emergency coaches, FY13 enrollment, and a legal appeal.

            Mrs. Barbara Baker, Assistant Superintendent, Mr. Larry McKenzie, Director of Finance, and Commissioner Gregan Crawford, ex-officio member, were present during all or part of the Executive Session.

Part IV –Re-Opening of Public Session

The Board reconvened in public session at 6:40 p.m. Student Board Member, Elizabeth Sines, was unable to attend. Dr. Forrester offered a prayer, after which Mr. Carr led the assembly in the Pledge of Allegiance.

 Part V – Acceptance of Agenda

                        Upon a motion by Dr. Forrester seconded by Mrs. Sebold, the Board of Education unanimously approved the agenda as amended.  Mr. Carl Smith had been scheduled to speak regarding the search for a superintendent but he was unable to attend the meeting.  He will be scheduled for a meeting in the near future.  Mr. Jim Thomas was scheduled to present.  He will be rescheduled for the August meeting.  Board Policy 431.2 and Administrative Procedure 431.21, Admission to School Out of Attendance Area, was added as an information/action item.

                                    Part VI – Announcements

            There were no announcements. 

                        Part VII – Approval of Minutes

            Upon a motion by Mr. Durst, seconded by Mrs. Downton, the minutes of June 14, 2011 were unanimously approved as amended

                        Part IX – Personnel Recommendations

            Mrs. Waggoner recommended approval of the following personnel matters:

·     Appointments:   Jason Shank, Principal, SX, eff. 08/04/2011

      Melissa Davis, Special Education Teacher, BF, eff. 08/15/11

Tracy Rase, .5 Special Education/.5 Regular Education, RF, eff. 08/15/11

Jencene Tice, 3rd Grade Teacher, RF, eff. 08/18/2011

Lori Schmidt, Secretary/Media Assistant, FV, eff. 08/15/11

Timothy DeWitt, Custodian III, DR eff. 07/05/11

Wayne Resh, Custodian III, NX, eff. 07/05/11


·     Retirements:      Jean Wilt, Teacher, NH, eff. 09/01/2011


·     Resignations:      Kevin Hoover, Custodian, AC, eff. 06/10/11

   Emily Hughes, Teacher, BF, eff. 07/01/2011


·     Emergency Coaches:    Amy Friend, Assistant Band Director, SH

                                   Tracy Brenneman, Athletic Director, NH

                                   Zach George, Assistant Band Director, NH

                                   Oliver Jones, Head Boys’ Basketball Coach, NH

                                   Laura Wilburn, Head Volleyball Coach, NH

                                   Scott Winters, Boys’ Cross Country Coach, SH

           Frank Ewing, Assistant Football Coach, NH

                                               Kim Friend, Assistant Volleyball Coach, NH

                                               Melanie McFarland, Assistant Girls’ Soccer Coach, NH

                                               John Milbourne, Girls’ Head Soccer Coach, NH

                                               Lowell J. Workman, Assistant Football Coach, NH


Upon a motion by Dr. Forrester, seconded by Mrs. Downton, the Board of Education unanimously approved the superintendent’s recommendations.

                        Part X – Continuing Business

            Mrs. Kotulak, Supervisor of Special Education, was present to answer any questions or concerns regarding the Special Education Staffing Plan that was presented at the June meeting.  Mrs. Waggoner recommended approval of the Special Education Staffing Plan.  Upon a motion by Mr. Durst and a second by Mrs. Sebold, the Board of Education unanimously approved the Special Education Staffing Plan.

            Dr. Lauver, Supervisor of Pupil Services, was present to answer any questions or concerns regarding the revisions of the Student’s Rights, Responsibilities, and Discipline Handbook.  Mrs. Waggoner recommended approval of the revisions of the Student’s Rights, Responsibilities, and Discipline Handbook.  Upon a motion by Dr. Forrester and a second by Mrs. Downton, the Board of Education unanimously approved the 2011 revisions to the Student’s Rights, Responsibilities, and Discipline Handbook.

Part VIII – Public Comment

            There was no public comment at this time.

                        Part XI – New Business

            Mrs. Kotulak reviewed changes made to the Special Education Procedural Handbook.  She explained the changes were made to be in alignment with COMAR.  Since this is a procedure, the review of the handbook was only informational.

            Mrs. Sandy Rodeheaver, Library/Media Resource Teacher, presented the paper bids for FY 2012.  She indicated that three bids were received.   Mrs. Waggoner recommended the Liberty Distributors, Inc. quote in the amount of $42,016.76.  Contract Paper Group came in with the lowest bid but was not recommended because it does not guarantee delivery in the times that were requested.  Upon a motion by Dr. Forrester and a second by Mrs. Sebold, the board unanimously voted to select Liberty Distributors, Inc. for the FY 2012 paper order.

            Dr. Lauver introduced a new board policy and administrative procedure, Prohibition of Gang Activity and Similar Destructive or Illegal Group Behavior.  He informed the Board that this policy is based on the Safe Schools Act of 2010.  The State Department of Education (MSDE) provided their model policy and procedure earlier this year.  The approved policy and procedure, based on their model, should be submitted to MSDE by September.  Dr. Lauver met with the Student Handbook Committee, the School Law Enforcement Committee, the Mental Health Education Task Force, and the Drug Free Coalition Committee to discuss the parameters for the policy and procedure.  He also informed the Board that the state police are concerned that gangs will become an issue for our area in the near future.  The policy will be an item of action on the August agenda.

            Mr. Germain, Food & Nutrition Manager, was present to request approval for an increase in the cost of school lunch meals for the 2011/2012 school year.  The request was made to increase the elementary school breakfast from $1.15 to $1.20 and the secondary breakfast from $1.30 to $1.35.  And, the request was made to increase elementary school lunch from $2.00 to $2.05 and the secondary lunch from $2.15 to $2.20.  The increase request is due to the recent reauthorization of the food and nutrition program, which requires school systems to raise prices of paid lunches to be equal to that of a free lunch reimbursement.   Mr. Germain explained that the reauthorization allows the price increase of meals over a period of years with a maximum increase in any one year to be $0.10.  He explained that the price will need to be raised annually until the required rate of $2.46 is reached.  He added that students receiving free and reduced priced meals will not be affected by this increase.  It was with reservations that Mrs. Waggoner recommended raising the cost of meals by $ .05 but she did so to comply with federal regulations.  Upon a motion by Dr. Forrester and a second by Mrs. Downton, the Board of Education unanimously approved the $.05 increase for both lunch and breakfast meals.

            Mr. Wildesen presented two bids for vehicle insurance bid.  One bid came in from Yoder-Hershberger, Ins., LLC - Erie Insurance at $48,869.00 and the other bid came from CBIZ Insurance Services, Inc. - Selective Insurance at $43,432.00.  The CBIZ quote including terrorism coverage came in at a cost of $44,952.00.  Mrs. Waggoner recommends CBIZ Insurance, Inc. with terrorism included for the vehicle fleet insurance.  Dr. Forrester made a motion to accept the CBIZ Insurance, Inc.  Mr. Durst made a second to the motion.  After discussion, Dr. Forrester withdrew his motion.  Mr. Wildesen was asked by the Board to research the vehicle fleet insurance further and to bring the findings to the August meeting for action.

            Mrs. Waggoner reiterated the survey results regarding the potential option for Bloomington parents to send their children to Kitzmiller Elementary School as opposed to Broad Ford Elementary School, as had been slated.  The survey resulted with only five students, affecting two families, who would be interested, if this were an option.  Therefore, she shared the new bus schedule for the Bloomington area and indicated that there will be no special transportation for students to Kitzmiller Elementary School. She also shared that work is in process to have all bus stops in Garrett County published on the website.

            Mrs. Waggoner presented revisions to Board Policy 431.2 and Administrative Procedure, 431.21, Admission to School Out of Attendance Area.  The policy revisions added two new conditions in which students may be permitted to attend a school outside of the local school area. The one option has been a past practice to allow siblings of students assigned to a special education center to attend the same school.  The new option would allow parents of students who attended a school that was closed to have school choice.  The administrative procedure revisions clearly defined the criteria for existing transportation which can be accommodated.  Upon a motion by Mrs. Sebold, seconded by Mrs. Downton, the Board of Education unanimously approved Board Policy 431.2, Admission to School Out of Attendance Area.

              Mr. Morris, Coordinator of Research, Evaluation and Information, presented the Board with the 2011 MSA results.  He  informed them that they can access all types of information regarding MSA on all the schools in Maryland at   He provided a Power Point presentation which included proficient and advanced percentages on the MSA reading and math results for grades 3-8 and proficiency and advanced results for cohorts 2015 through 2018.  The presentation also included proficiency rate comparisons for the last three years broken down into the categories of FARM (free and reduced meals) students, special education students, and by gender.  He reviewed the strengths and weaknesses on the MSA and those areas in need of improvement.  Mr. Morris also spoke of challenges that are being faced as well as the next steps to be taken.  He informed the Board that three schools did not make AYP (Annually Yearly Progress).  Dennett Road did not meet AYP in the area of FARMs reading.  Northern Middle School and Southern Middle School did not meet AYP in the area of special education reading and math.

            The Board took a break at this time.  Commissioner Crawford left the meeting.

            Mrs. Waggoner reviewed Board Policy 348.7, Leaving School for Curricular, Co-Curricular or Extra Curricular Events, with the Board.  Mrs. Waggoner reported the percentage of students attending the Southern High School senior high school trip.  Discussion regarding cost of trip, fundraisers, and reasons for students not attending the trip, and liability of trip ensued.  Review of the policy took place and changes were suggested.  The suggested changes will be made to the policy and the administrative procedure will be revised to be in alignment with the policy changes.  The policy will be an action item on the August agenda.      

                        Part XII – Board Business

             There was no student board member report.

Pursuant to Public School Law 6-110(b), Education Article, Annotated Code of Maryland, Mr. Carr asked the Board to set an amount for the Interim Superintendent’s Public Official Bond.  Upon a motion by Mr. Durst, seconded by Mrs. Downton, the Board of Education unanimously offered the following resolution:

The Board of Education of Garrett County, as a result of its action on July 12, 2011, sets the Interim Superintendent’s Official Bond at $20,000.  This amount will remain in effect for the period of July 1, 2011 through June 30, 2012 in conjunction with the Interim Superintendent’s current contract


            The Board discussed plans to attend the MABE 2011 Annual Conference.


            Dr. Forrester reported that there was a lot of budget discussion during the MABE LSA meeting. Another item of discussion was the Maintenance of Effort (MOE).  The Maryland State Department of Education accepted the Montgomery County government’s interpretation of MOE as not being a mandate but more of an option for local government.  Discussion ensued.  Dr. Forrester informed the Board that legislation is being worked on and will be introduced to have the MOE be mandated and not optional.  He also touched on the new ethic laws which are very stringent and the ethics requirements which he explained as very intrusive. 

            Mr. Carr had attended a session on teacher effectiveness.  He informed the Board that there are six LEAs starting pilot projects this year for assessing teacher effectiveness.  He indicated that core curriculum is in the near future and that student standardized testing will trump anything else when assessing teachers if the school system has no alternative.  No one is clear on how teachers will be assessed in departments such as art and music.  The assessment for teachers must be in place the year after next. 

                        Part XIII – Information Items

            Along with the items listed, the Board also received the FY12 Budget, Board of Education pay date schedule, updated information for the Comprehensive Maintenance Plan for Education Facilities of Garrett County, and the updated information for the Educational Facilities Master Plan.

a)          MABE 2011 Annual Conference Preview/Registration


                        Part XIV – Adjourn

            Upon a motion by Mr. Durst, the Board adjourned the meeting at 10:05 p.m.



_______________________________________ _______________________________________
Mr. Thomas A. Carr Sue Waggoner
President Secretary/Treasurer
Approved:   August 9, 2011