Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes May 10, 2011




Oakland, Maryland  21550


Tuesday, May 10, 2011



                        Part I – Call to Order


            Mr. Tom Carr, President, called the monthly meeting of the Board of Education to order at 4:00 p.m.  Also in attendance were Mrs. Charlotte Sebold, Vice President; Mr. Rodney Durst, Dr. Donald Forrester, and Mrs. Cynthia Downton, associate members.  Dr. Teets was not in attendance due to a recent knee surgery.  Mrs. Waggoner served in Dr. Teets role.  The meeting was held at the Board of Education central office.


                        Part II – Public Comment


            There was no public comment at this time.


Part III - Executive Session


            Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:04 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed items that included approval of the April 5, 2011 minutes, the April 19, 2011 minutes, and the April 26, 2011 minutes.  In addition to the minutes, items discussed were appointments, retirements, a resignation date extension, a volunteer contract, a field trip permission request, and negotiations.


            Mrs. Sue Waggoner, Executive Director of Instruction; Mr. Keith Harvey, Director of Human Resources; and Mr. Larry McKenzie, Director of Finance, were present during all or part of the Executive Session.


Part IV – Re-Opening of Public Session


The Board reconvened in public session at 6:05 p.m. Student Board Member, Elizabeth Sines, joined the meeting at this time.  Dr. Forrester offered a prayer, after which Ms. Sines led the assembly in the Pledge of Allegiance.


 Part V – Acceptance of Agenda


            Upon a motion by Dr. Forrester, seconded by Mr. Durst, the Board of Education unanimously approved the agenda.


            Mr. Carr read a letter from Dr. Teets stating that Mrs. Waggoner could act on his behalf during his absence.


                        Part VI – Announcements


·        May 14       8:00 p.m.        Northern High School Prom

·        May 16       6:00 p.m.        Success Night at Northern High

·        May 20                               Garrett County Student Arts Fair – Garrett College

                                                High School Honor Chorus, Band & Drama

·        May 21                               Garrett County Student Arts Fair – Garrett College

                                                Elementary Honor Band & Chorus and Middle School

Honor Band Chorus & Theatre Performance

·        May 21       7:30 p.m.        Southern High School Prom – The Elks Lodge

·        May 25                               Teacher of the Year Banquet – State Board of  Education

·        May 27       6:00 p.m.        JROTC Awards Assembly

·        May 30                               Memorial Day – Schools Closed

·        May 31       6:30 p.m.        Success Night at Southern Middle


·                  Garrett County 2011/-2012 Teacher of the Year

Angie Rush, Accident Elementary School, has been named the 2011-2012 Teacher of the Year.  Mrs. Rush will be honored at MSDE at a luncheon on May 25, 2011.  Dr. Forrester will represent the Board.


·                  Northern Garrett High School Music Trip

The Band and Chorus had a very successful trip to the Heritage Festival of Music in Chicago, IL 

All of the groups performed very, very well.  Following is a recap of the awards earned:


1.         Men's Choir received a Gold Award, a Superior rating and 1st place out of seven such groups.

2.         The Stage Band received a Gold Award, a Superior rating and a 1st place out of four such    groups.

3.         The Concert Choir received a Silver Award, an Excellent Rating and a 2 place out of five such groups.

4.         The Concert Band received a Silver Award, an Excellent Rating and a 2nd place out of six such groups.

5.         The Chamber Choir received a Silver Award, an excellent rating and a 2nd place out of four such groups.

6.         Miss Jenna Duckworth received a Maestro Award for Outstanding Jazz Vocalist.  There were 12 such singers vying for this award.


·        National Financial Literacy Capability Challenge

Students from Southern High recently had the opportunity to take the National Financial Literacy Capability Challenge, sponsored by the U.S. Treasury Dept.  Students placed in the top 10th or top 20th percentile of test takers.  84,372 high school students took the test nationwide.  The average score nationally on the test was 69%.  The average score for Maryland was 66% with 2,955 students taking the test.  SGHS had 26 of Maryland’s 209 students scoring in the top 20th percentile.  In addition, we had one student score 100% on the test!  There were 563 perfect scores nationwide.  Two students from Southern High each missed one question. 


                        Part VII – Approval of Minutes


            Upon a motion by Dr. Forrester, seconded by Mrs. Sebold, the minutes of April 5, 2011 were unanimously approved as amended.


                        Part VIII – Approval of Minutes


            Upon a motion by Dr. Forrester and a second by Mrs. Sebold, the minutes of April 19, 2011 were unanimously approved as amended.


                        Part IX – Approval of Minutes


            Upon a motion by Dr. Forrester and a second by Mrs. Sebold, the minutes of April 26, 2011 were unanimously approved as amended.


                        Part X – New Business


            Mrs. Penny Proudfoot, Coordinator of Staff Development and Curriculum, reviewed the suggested revisions for Board Policy 270, School Improvement Teams. She also reviewed the suggested revisions for Administrative Procedure 270.1, School Improvement Team Training. The policy will be an action item on the June agenda.  Mr. Carr thanked Mrs. Proudfoot for the information on the policy and procedure.


            Mr. Jim Thomas, Director of Facilities & Maintenance, presented the FY12 Comprehensive Maintenance Plan for Educational Facilities of Garrett County draft to the Board.  He asked the Board to call with any questions they have after reviewing the document.  He informed the Board that the organizational chart included in the plan is a draft and will be updated prior to approval.   He also informed the Board that Dr. David Lever, Executive Director of the Public School Construction Program, was on site on Friday, April 29th for a visit.  They toured Grantsville Elementary School and Kitzmiller Elementary School.  Mr. Thomas commented that it was a good visit.


            Mr. Thomas also presented the FY 12 Educational Facilities Master Plan draft.  He reviewed the draft document and highlighted the changes.  The draft of the master plan will be an action item on the June agenda.


            Mr. Thomas informed the Board that Johnson Controls has completed the preliminary audit to determine ways the Board of Education can conserve energy.  This was done at no cost as stated in the Memorandum of Understanding with Johnson Controls.  Mr. Thomas has talked with several contacts from the Department of General Service.  He feels that we are ready for the next phase.  He will distribute the information regarding the next phase at the June board meeting and present it as information.  Action will be taken in July.  He explained the next step of the process and stated that he is anxious to get started.  The Johnson Controls preliminary audit will be provided in June.


            Part XII – Personnel Recommendations


            Mrs. Waggoner recommended approval of the following personnel matters: 

·        Resignation Date Extension    Eric A. Sheetz, JROTC, NH, Change from May 15, 2011 to May 30, 2011 

·        Appointments: 

Barbara Baker, Assistant Superintendent, Central Office, effective July 1, 2011

Karen DeVore, Principal, NX, Step 7, effective July 1, 2011 


·        Volunteer Contract 

Jonathan McCartney, Girls’ Tennis Coach, SH


·        Field Trip Permission Requests: 

Skills USA

June 20-25, 2011

Kansas City, MO


Upon a motion by Dr. Forrester and a second by Mr. Durst, the Board of Education unanimously approved the superintendent’s recommendations.


            Part XIII – Recognition


Mr. Carr introduced Master Brandon Green of Crellin Elementary School as a Carson Scholar winner.  Mrs. Linda Stephens, Brandon’s classroom teacher, nominated Brandon.  Brandon was required to write an essay to accompany his nomination. His essay was written on how Dr. McCauley had influenced his life. Brandon’s mother read his essay.  Dr. McCauley, Mrs. Stevens, Brandon, and his family shared their experience of attending the recognition ceremony at Martin’s West in Baltimore.  Brandon will receive a $1,000 scholarship for college.  Mr. Carr stated that being a Carson Scholar is a major accomplishment.  He congratulated and thanked Brandon for bringing such an honor to Garrett County. 


Mr. Carr introduced Mr. Bruce Taliaferro, Coordinator of the Hickory Environmental Education Center, who gave an overview of the 5th Annual Charlie Strauss Earth Day Contest.  The contest is open to students from grades 5, 7, and 9 and presented in honor of Mr. Charles Strauss, who was the first coordinator of Hickory when it was opened in 1965.  Mr. Taliaferro introduced Jessica Cooper, 9th grade winner from Southern High School, who read her essay for the board.  The topic this year was the Clean Water Act of 1972.  The other two winners who were unable to attend are:


·        Kyndal Rayner Route Forty Elementary School          5th grade

·        Clark Morin      Northern Middle School                      7th grade


                  Mr. Taliaferro presented Ms. Cooper with a certificate.  The board congratulated Ms. Cooper and thanked her for coming to the meeting to share her essay.  Mrs. Waggoner and the board thanked Jessica’s parents who were in attendance. 


                        Part XI – Public Comment 


            There was no public comment at this time. 


                        Part XIV – Board Business 


            Ms. Elizabeth Sines reported that Southern High School is starting the process of attaining Green School Status which normally takes about two years.  Ms. Sines will serve on the committee.  GCASC has just returned from a trip and in the future they will be working toward being a more cohesive unit.  They will have informal meetings throughout the summer.  This will help increase the communication between the schools and student councils. AP testing is going well this year.  Ms. Sines brought it to the Board’s attention that there are still several AP classes that are not being offered.  She also suggested that there be more incentives offered to those students taking the AP courses.  The senior prom for senior citizens will be held on May 21 at St. Peter’s Hall.  Ms. Sines informed the Board the students had a lot of fun on the senior class trip and that the trip for 2012 has not been decided.


            Mr. Durst gave the legislative recap.  The topics covered included state retirement administration cost, the approval of an increase of sales tax on alcoholic beverages and how the Board of Education will benefit, a charter schools bill, public school and youth programs in regards to concussions, academic requirements for participation in high school sports, fire safety standards on buses, and vehicle laws in regards to the local law enforcement agencies putting cameras on buses.


            Mr. Carr attended the Governor’s Pre-20 (Pre-K through college) Council meeting.  Most of the discussion involved the longitudinal data collection system which must be completed by 2014.  Each student will be assigned a number which will track them throughout their education years in the state of Maryland.   Some of the expense for this tracking will be absorbed by Race To The Top funding.  The other topic discussed was the Governor’s decision to close the offices of the Maryland Higher Education Commission in Annapolis and move them in with the State Board of Education in Baltimore. 


            Mr. Carr informed the Board that on Friday, May 27, 2011, MABE will hold a meeting for a Special Education Update.  The Summer Leadership Conference will be held on Friday, June 24, 2011 at Rocky Gap.  The main topic will be data driven programs in education. 


            Mr. McKenzie reported that he and Mr. Harvey attended a MABE seminar regarding the revised ethics law.  We will need to make revision in the Board policy to comply with changes.  The new regulations include individual filing for board members and personnel.  These changes are anticipated to be adopted by October 1, 2011.


            Mr. Carr announced that there would be a special board meeting on May 17, 2011 at 5:30 p.m. to present the superintendent’s FY12 budget and personnel items.


            Dr. Forrester informed the Board that the MABE Annual Conference will be held the first week of October.   The Breakers will still be open.


            Mr. Carr would like to establish a committee to meet on a regular basis with the Commissioners due to the budget shortfall the system is being faced with for the coming year. All Board members agreed to serve on the committee.


                        Part XIII – Recess


There being no further business, the meeting recessed at 7:45 p.m.  The Board returned to executive session.          


            Part XIV - Reopening of Public Session


The Board reconvened in public session at 9:30 p.m.


                        Part XV – Information Items


            Along with the items listed, the Board also received the 2011-2012 Student Board Member Applications, the 2011 Student Arts Fair flyer, and the 2010-2011 Southern High School Senior Awards Assembly Invitation. 


a)       May 2011 School Activities Calendar


                        Part XVI – Adjourn


            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 9:31 p.m.


_______________________________________ _______________________________________
Mr. Thomas A. Carr Wendell D. Teets
President Secretary/Treasurer
Approved:   June 14, 2011