Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes March 8, 2011

MINUTES

 

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland  21550

 

Tuesday, March 8, 2011

____________ 

 

                        Part I – Call to Order

            Mr. Tom Carr, President, called the regular monthly meeting of the Board of Education to order at 4:04 p.m.  Also in attendance were Mrs. Charlotte Sebold, Vice President; Mr. Rodney Durst, Dr. Donald Forrester, and Mrs. Cynthia Downton, associate members; and Dr. Wendell Teets, Superintendent of Schools.  The meeting was held at Southern Middle School.

                        Part II – Public Comment

            There was no public comment.

                        Part III - Executive Session

            Upon a motion by Dr. Forrester, seconded by Mr. Durst, the Board of Education unanimously agreed to move to executive session at 4:05 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed items that included approval of the February 8, 2011 executive minutes, retirements, a resignation, emergency coaches, volunteer coaches, professional leave requests, an update on tenure, and an update on the retirement incentive.

            Dr. Teets, Mrs. Sue Waggoner, Executive Director of Instruction; Mr. Keith Harvey, Director of Human Resources; Mr. Larry McKenzie, Director of Finance; and Commissioner Gregan Crawford, ex-officio member, were present during all or part of the Executive Session.

Part IV – Opening of Public Session

                        The Board reconvened in public session at 5:36 p.m.

Part V – Acceptance of Agenda

Student Board member, Elizabeth Sines, joined the meeting at this time.  Mr. Durst offered a prayer, after which Ms. Sines led the assembly in the Pledge of Allegiance.

Upon a motion by Dr. Forrester and a second by Mrs. Sebold, the Board of Education unanimously approved the agenda.   

                        Part VI – Announcements

March 7-11, 2001                               School Breakfast Week

 

March 22, 2011          7:00 p.m.         Bloomington Elementary School Public Hearing

                                                            Bloomington Elementary School Gymnasium

 

March 24, 2011          7:00 p.m.         Kitzmiller Elementary School Public Hearing

                                                            Kitzmiller Elementary School Multipurpose Room

 

April 5, 2011              4:00 p.m.         Regular Monthly Board of Education Meeting

                                                            Southern Middle School

 

April 12, 2011            6:00 p.m.         Special Board of Education Meeting

                                                            Southern Middle School

 

  • NeXT Gen won the Maryland State Lego Championship on Saturday, February 26, 2011 for the fourth time in five years.  This is their fifth championship in a row with a previous win in Pittsburgh.  The Fiery Snow Bricks of NXS won last year, but did not go to the World Championships due to Maryland not having an entrance slot in the Championships.  This year, Maryland does and NextGen will travel to St. Louis for the World Championship at the end of April.

 

All five Garrett County teams won awards and did well.  The Fiery Snow Bricks made the final four in the robot competition.  Congratulations to all the team members and coaches as we again, as a county, dominated the Maryland competition.  Phil Malone, NeXT GEN coach, also was selected as the Adult Mentor Award winner.

 

  • Team 1629 High School Robotics team will participate in the Pittsburgh Regional this weekend (April 11-12)
  • State High School Bocce Tournament was held last weekend.  SHS teams finished 2nd and 4th and NHS finished 3rd  in their divisions.
  • Northern High School Girls’ basketball team won the regional and will play at UMBC on Friday at 9:00 p.m.
  • Southern High School had three wrestlers win state championships and Northern High School had three finish 3rd and one 5th last weekend.  Southern High School wrestlers, Jakob “Bubba” Scheffel, and Lex Ozias, broke the all time record for most career victories in the history of Maryland wrestling.  Bubba Scheffel has 167 wins and Lexis Ozias has 163.
  • The Science Fair in Pittsburgh will be held on April 1-2.  Eighty students will be attending.  13-NXS: 19-NHS; 18-SXS; 19-SHS
  • Mrs. Sebold attended the Elks Lodge Appreciation Dinner.  Awards were given to elementary and middle school students for essays and poster contests sponsored by the Elks.  Melinda Bishoff and Matt Redinger were recognized as the Elks Teachers of the Year.
  • Mrs. Sebold also asked that the family of Ann Ellis be kept in our prayers.  Funeral services for Ann will be held Wednesday, March 9 at the Loch Lynn Church of God at 11:00 a.m.  Mrs. Sebold added that Ann meant a lot to a lot of the kids in our school system.

Part VII – Approval of Minutes

            Upon a motion by Dr. Forrester, seconded by Mr. Durst, the minutes of February 8, 2011 were unanimously approved as amended.

                        Part VIII – Continuing Business

            Mr. Harvey, Director of Human Resources, was present to answer any additional questions the Board had on policy 636.11, Work Force Plan for Non-Instructional Support Service Personnel.  Mr. Harvey informed the Board that he made the suggested revisions given at the February board meeting.  Upon a motion by Dr. Forrester and a second by Mrs. Downton, the board unanimously approved Board Policy 636.11, Work Force Plan for Non-Instructional Support Service Personnel. Mr. Carr and Dr. Teets thanked Mr. Harvey.

                        Part IX – New Business

            Mrs. Bell, Director of Secondary Education, proposed the 2011 graduate commencement date of Sunday, June 5, 2011.  Southern High School will have their ceremony at 1:00 p.m. and Northern High School at 4:00 p.m.  It was the consensus of the Board to hold graduation on the proposed date.

            Mr. Thomas, Director of Facilities, presented the information on the bids for the Southern Middle School chiller.  He stated that the Southern Middle School Chiller replacement project was approved on September 15, 2010 as part of the 2012 Capital Improvement Project (CIP).  Mr. Thomas informed the Board that there were three bidders who responded to the advertisement which was in the local paper.  A pre-bid meeting was held on February 15, 2011 with only one contractor in attendance.  Two other contractors picked up drawings and bid documents for this project within two days of the pre-bid meeting.

            Bids were received on Tuesday, March 1, 2011 from the Beitzel Corporation and R.H. Lapp and Sons, Inc.  Daystar did not submit a bid.  Mr. Thomas also informed the Board that Section 01 20 00 article 1.6 C of the bid documents indicate the bid award shall be the total of the base bid chiller plus the Add Alternate #1.  Mr. Thomas recommends the bid for the Southern Middle School chiller be awarded to the Beitzel Corporation, who came in with the lowest bid, in the amount of $300,300.  This includes the base bid for the York Chiller of $275,000 and Add Alternate #1 for $25,300.  The Add Alternate is to install a temporary chiller in the event the permanent chiller could not be delivered prior to the cooling season.  The bidders have indicated the lead time for the chiller delivery is 12 to 16 weeks.  Therefore, it will be necessary to include Add Alternate #1 in the bid award.  Dr. Teets recommended that the Beitzel Corporation be awarded the bid for the Southern Middle School chiller and Alt #1. Upon a motion by Mr. Durst and a second by Mrs. Downton, the Board of Education unanimously approved the Southern Middle School chiller bid be awarded to Beitzel Corporation in the amount of $300,300.    

            Mr. Harvey, Director of Human Resources, proposed two options to the Board for the 2011/2012 school year.  Calendar A has the first day of school for students as Wednesday, August 24, 2011 and Calendar B has the first day of school for students as Monday, August 29, 2011.  Mr. Harvey informed the Board that the school calendar committee consisting of representatives for GCEA, A & S, Central Office, Administration, Chamber of Commerce, Parent Organization, Student Board of Education member, and a member of the Board met on Tuesday March 1, 2011.  Issues affecting the school calendar which were discussed include the use of schools as election sites, if the Monday following the Thanksgiving holiday would truly affect attendance if reinstated, and how the business community is affected.

            The committee recommended Calendar A, which has the first day of school for students as Wednesday, August 24, 2011.  Several reasons for this recommendation were explained by Mr. Harvey.  These reasons consist of the number of instructional days needed prior to assessments while taking into consideration the snow days, having the children begin in the middle of the week to help the younger children adjust to the change, honoring the business community, continue to close the schools on the Friday of Autumn Glory, and respecting the Board’s decision of not using President’s Day and Martin Luther King, Jr. Day as make up days.  The recommended calendar also includes the possibility of six make up days throughout the school year before attaching any days to the end of the calendar.  The committee also reinstated the 91st day to be a floating day for the end of the first semester.  This will provide for a better transition between each semester.  Mr. Harvey also reviewed the order in which make up days will be made up in the event the recommended calendar is approved.  Discussion ensued regarding the first day of school in other Maryland counties for the 2011/2012 school year.  Mr. Carr asked Mr. Harvey to continue to look into the election days.  The proposed calendar was presented as an information item and will be brought to the April meeting as an action item.

                        Part X - Board Business

            Ms. Sines stated she had a busy month.  She focused on scheduling concerns and has talked with a lot of teachers, and she feels confident that the calendar that was voted on by the calendar committee for the 2011/2012 school year will meet the needs of the system.  She brought up a lot of scheduling concerns at the high school level as well during the calendar committee meeting.  The date of the senior trip is being reconsidered because the date is interfering with AP exams.  Ms. Sines has met with student council advisors to keep up to date with them and to see if she can help in any manner.  A letter has been drafted for the student advisory committee and will be sent out this week.  The letter requests that each of the groups  she has asked to join will send a representative to meetings in order to have conversation with Ms. Sines to keep her in the loop on their various activities and to see if she can assist them in any way.  On March 19, there will be a Garrett County Association of Student Councils (GCASC) meeting at Garrett College at 9:00 a.m. in the Continuing Education building, and Ms. Sines invited the Board to attend.  This will allow them an opportunity to hear student concerns and keep up on activities.  Decisions will be made for tutors for Study Buddies at this meeting.

            Mr. Carr reported that there had been a legislative luncheon held this month and a great deal of time spent traveling to Annapolis to lobby for more money for schools.   It is hoped that the legislature will hold off changing the structure of funding for teacher retirement.  Dr. Teets added that he and Mr. McKenzie will be traveling to Annapolis tomorrow, March 12, 2011, to testify for SB 495.  This is the hold harmless version bill which will protect any school system from extreme loss in state aid over 7% in any given year. 

                        Part IX – New Business

            Mr. Phil Rodeheaver, Chamber of Commerce Representative for the Calendar Committee, addressed the Board and asked them to consider Calendar option B with a start date of August 29, 2011. 

                        Part XI – Kitzmiller Elementary School Advisory Committee Report

            Mr. Matthew Paugh, spokesperson for the Kitzmiller Advisory Committee, thanked the Board for their leadership and support.  He also thanked Dr. Teets and his administrative staff for meeting with the advisory committee and providing all the information.  Mr. Paugh stated that this is an emotional issue that evokes strong reactions for all involved.  He reported to the Board on the following facts:  (1) student enrollment trends;  (2) age and condition of building;

(3) Transportation; (4) educational programs; (5) ethnic and racial composition of the student body; (6) financial factors; (7) student relocation; (8) impact on community; and (9) such other factors enumerated by the Superintendent or which the Advisory Group finds to be relevant.  Dr. Teets thanked Mr. Paugh and the committee for the analysis and hard work.  Mr. Carr stated Mr. Paugh did an awesome job presenting and also had an awesome presentation.  He thanked Mr. Paugh for attending and announced that the public hearing for Kitzmiller Elementary School would be held on March 24, 2011 at 7:00 p.m. at Kitzmiller Elementary School.

                        Part XII – Public Comment

            Kitty Mills, Don Covell, Nancy Brady, Jim Browning, and Jack Curuthers made public comment in regards to the proposed closing of Bloomington Elementary School and/or Kizmiller Elementary School. 

                        Part XIV – Bloomington Elementary School Advisory Committee Report

            Mr. Greg Harvey, spokesman for the Bloomington Advisory Committee, gave a Power Point presentation on the findings of the Advisory Committee.   He reported to the Board on the following facts:  (1) student enrollment trends;  (2) age and condition of building;

(3) Transportation; (4) educational programs; (5) ethnic and racial composition of the student body; (6) financial factors; (7) student relocation; (8) impact on community; and (9) such other factors enumerated by the Superintendent or which the Advisory Group finds to be relevant.  Mr. Harvey stated that our children are not an expense but an investment.  He thanked the advisory committee for allowing him the honor and privilege of serving.  Mr. Harvey also thanked Dr. Teets and Mr. Carr.  Mr. Carr announced the public hearing for Bloomington Elementary School would be held on Tuesday, March 22, 2011 at Bloomington Elementary School. 

Part XIII – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

·     Retirements:                      William Carlson, Principal, NX – eff. 07/01/11

Donald Douds, Teacher, NH eff. 07/01/11

Rosalind Eggleston-Wiseman, NX – eff. 07/01/11

Cheryl Georg, Teacher, NX – eff. 07/01/11

Edith Harvey, Instructional Assistant, KZ – eff. 07/01/11

David Zimmerman, Teacher, BF – eff. 07/01/11

·     Resignation:                       Eric Sheets, JROTC Instructor, NH, eff. 05/15/11   

·     Emergency Coaches:         Mike Fike, Assistant Girls’ Track Coach, NH

Jeff Murphy, Head Boys’ Tennis Coach, SH

Jack Riley, Head Boys’ Tennis Coach, SH

·     Professional Leave Requests:

 

Rural Youth Development Grantee Service-Learning Summit (National FFA Organization)(EXEC XVII)

June 27-29, 2011

Indianapolis, Indiana

 

FIRST Robotics Competition

April 6 – 9, 2011

Cleveland, OH

 

ISTE National Educational Conference

June 26-29, 2011

Philadelphia, PA

 

Upon a motion by Dr. Forrester and a second by Mr. Durst, the Board of Education unanimously approved the superintendent’s recommendations.  

                        Part XV – Information Items

            Along with the items listed, the Board also received the March 2011 School Activities Calendar.

a)     March 2011 Home & School Connection

b)     March 2011 Hope Health Letter

c)      February 2011 Attendance Bulletin

d)     MSDE Maryland Public Education:  Ranked #1 in the Nation for the third straight year

                        Part XVI – Adjourn

            Upon a motion by Dr. Forrester, the Board adjourned the meeting at 7:57 p.m.

 

_______________________________________ _______________________________________
Mr. Thomas A. Carr Wendell D. Teets
President Secretary/Treasurer
Approved:   April 5, 2011