MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION
Oakland, Maryland 21550
Tuesday, November 9, 2010
Part I - Call to Order
Dr. Donald Forrester, President, called the regular monthly meeting of the Board of Education to order at 4:00 p.m. Also in attendance were Mr. Thomas Carr, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Rodney Durst, associate members and Dr. Wendell Teets, Superintendent of Schools. The meeting was held at the Garrett County Board of Education office.
Part II – Public Comment
Public comment was made by Elliott Perfetti of Inspired Systems in regards to the action item on the public agenda, Memorandum of Understanding with Johnson Controls.
Part III – Executive Session
Upon a motion by Mr. Durst and a second by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:04 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Board members discussed items that included approval of the October 12 and October 19, 2010 executive minutes, a change of assignment, rescission of an appointment, emergency coaches, transportation approvals and deletions, field trip requests, and a professional leave request.
Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; Mr. Keith Harvey, Director of Human Resources; were present during all or part of the executive session.
Part IV – Reopening Public Session
Dr. Forrester reconvened the public session at 6:04 p.m. Mr. Ross Glotfelty, representing the Mt. Top Ministerial Association offered a prayer, after which Ms. Elizabeth Sines, student board member, led the assembly in the Pledge to the Flag of the United States of America.
Part V - Acceptance of Agenda
Upon a motion by Mr. Durst and a second by Mr. Raley, the Board of Education approved (4-0) the agenda as amended. Unified Sports was added as an action item to be presented by Mrs. Bell.
Part VI – Announcements
The following announcements were offered:
November 11 Veterans Day
November 14-20 American Education Week
November 25, 26, 29 Schools Closed for Thanksgiving Holiday
State CTE program monitoring visit went very well last month. Dr. Teets thanked Mrs. Bell.
Garrett County was the only county that had their Master Plan receive a “table top” review. They were very complimentary of our only being reviewed by the departments and not having a committee review. Last year there were four counties in that position. Currently, it appears that our plan has been approved by all parties. Dr. Teets thanked Mrs. Waggoner and all the staff who worked on the Master Plan.
On November 4, an audit of school construction funds allocated by the State Public School Construction Program was conducted. The audit went very well.
Yolanda Michelle Harman achieved renewal status of her National Board Certification. She was the first teacher in Garrett County to achieve National Board Certification over ten years ago.
The Garrett County Solid Waste & Recycling Division and the Garrett County Arts Council hosted the Regional Recycling Sculpture Contest on November 6 for the Northern and Southern High School students at Garrett College. Students created wonderful sculptures from recycled and reused materials.
NHS plays Mt. Ridge in first round of football playoffs this Friday night at 7:00 at Mt. Ridge.
· The agency walking challenge was just competed and was very successful. The Board of Education winning team, Stinky Sneakers, walked 457 miles. Team members included Barb Baker, Liz Lewis, Heather Raybold, and Carol Savage.
New walking challenge for our school system “Who Could Eat the Most Thanksgiving Day” starts today to promote wellness.
Dr. Teets congratulated Mr. Durst, Mr. Carr, and Dr. Forrester on their reelection to the Board of Education and Mr. Raley on his successful election to County Commissioner.
Part VII - Approval of Minutes
Upon a motion by Mrs. Sebold and a second by Mr. Raley, the minutes of September 27, 2010 were unanimously approved as amended.
Upon a motion by Mr. Carr and a second by Mr. Raley, the minutes of October 12, 2010 were unanimously approved as amended.
Upon a motion by Mrs. Sebold and a second by Mr. Durst, the minutes of October 19, 2010 were unanimously approved as amended.
Part VIII – Continuing Business
Dr. Teets recommended a revised school closing calendar to the Board. He explained that due to pending appointments of a new board member to replace Mr. Raley and the value of having more actual budget data for the 2010-2011 school year, the hearings will be moved to late March. The closing vote will most likely occur on April 19 or 26. This will allow for the Advisory Groups to make their reports at the regular March meeting with specific dates being set in February. Upon a motion by Mr. Durst and a second by Mrs. Sebold, the Board of Education approved (4-0) the revised school closing calendar.
Mrs. Bell informed the Board that since the last board meeting, the instructors and the teachers have completed the training for the air rifles for the Marksmanship Program. She informed the Board that an annual training for recertification is to be completed by all instructors. Dr. Teets recommended the program to the Board. There was question as to the liability issues of the program. Mrs. Bell is going to research the liability issue and bring the program to the December meeting for action.
Mrs. Bell provided a handout to the Board members on Unified Sports. Sports that are asked to be considered as part of the Unified Sports program are bocce for the winter sport, aquatics/swimming for the fall sport, and track & field for the spring sport. Dr. Teets pointed out that the Unified Sports is a regulation that has been mandated and he feels it is a wonderful opportunity for all students and families. Dr. Teets recommend the Bocce program as a Unified Sports program.
Mrs. Bell informed the Board that twelve people participated in the bocce training yesterday. There have been two coaches at each school who have expressed interest in coaching Bocce. Mr. Fink has spoken with Mr. Benson in regards to the contract and GCEA has approved negotiated contracts for the Head and Assistant coaches. The Head Bocce coach will be paid $600.00 and the assistant Bocce coach will be paid $400.00. This is being funded by Special Olympics of Maryland. The only cost the Board of Education will have to cover is the cost of transportation for the two away games, one held at Northern High and one in Allegany County, and the state competition held in the Baltimore/Washington, D.C. area. The principals have suggested a faculty challenge between the two schools to raise funds to support the transportation expense.
Mrs. Bell stated that the Unified Sports will be run as a regular athletic sport with a physical being required. There was concern by Board members that the 504 students, who the program is being established for, will not make the team. Mrs. Bell informed the Board that currently 10% of the sporting population is 504 students. The goal is to have a 50% of 504 students participating in the sport. And, the principals and athletic directors understand the goal of the program. A roster has to be submitted to the state with the 504 students indicated so that they can tell if the goal is being met. It was asked of Mrs. Bell to have information regarding the specifics of the Unified Sports written into policies and procedures. Mr. Bell will update the extra-curricular policy and administrative procedure and bring it to the December meeting.
Upon a motion by Mr. Durst and a second by Mr. Carr, the Board of Education approved (4-0) bocce as the winter sport for the Unified Sports program. The other suggestions for the Unified Sports program are to be brought back for further discussion at the December meeting. Ms. Sines, student board member, commented that there is a lot of interest at Southern High School for bocce.
Part IX – New Business
Mrs. Bell reviewed the World Languages Program of Studies. She indicated that Spanish is being taught on the middle school level this year. The MSDE Curriculum for World Language is being used for the high school. Sixth grade level is similar and the comparative language of Latin, Greek, French, German, and Spanish is still being used to make children aware of these languages at an earlier age. Seventh grade is offered French IA, German IA, or Spanish IA. At the eighth grade level, French IB, German IB, and Spanish IB are being offered. For grades nine through twelve, French I, II, III, and IV is being offered as well as German I, II, III, IV and Spanish I, II, II, and IV.
Part X – Public Comment
There was no public comment.
Part XI – Personnel Recommendations
Dr. Teets recommended approval of the following personnel matters:
Rescind Appointment: Sgt. Ronald Ours, JROTC Instructor,
Emergency Coaches: Peter Brosniham, Assistant Girls’ Basketball Coach, NH
Joe Facciolli, Head Boy’s Soccer Coach, SH
Dominique Fazenbaker, Head Girls’ Track Coach, NH
Steve Fratz, Head Girls’ Basketball Coach, NH
John Milbourne, Girls’ Head Soccer Coach, NH
Transportation: Assistant – Final Approval: Nancy Louise Hinebaugh
Bus 38, Bruce Warsaw
Deletion of Drivers: Dennis G. Glotfelty – deceased
Change of Assignment: Brittany German from instructional assistant to half-time instructional assistant and half-time teacher at Broad Ford Elementary School for the remainder of the 2010-2011 school year (Information)
Professional Leave Request:
New Acquisition Training Lead, NACSEA Training Section Code 942
December 9&10, 2010
Field Trip Request:
Southern High 2011 Senior Class Trip
April 26-May 1, 2011
Walt Disney World, Orlando, FL
Upon a motion by Mr. Carr and a second by Mr. Raley, the Board of Education approved (4-0) the superintendent’s recommendations.
Part XII – Recognition
Dr. Forrester read the Veterans Day Resolution (attached) in honor of Veterans Day, November 11, 2010, which was signed by Board members and Dr. Teets. Dr. Forrester recognized Mr. Ron Friend, American Legion Post 71 Commander, who was in attendance to accept a copy of the Resolution in honor of all veterans. Dr. Teets and the Board thanked Mr. Friend for coming to the meeting.
Dr. Forrester read a Proclamation (attached) in honor of American Education Week, November 14-20, 2010, which was signed by Board members and Dr. Teets. A signed Proclamation will be distributed to each school. The Proclamation was presented to Patrick Damon, President of GCEA.
Part IX – New Business
Mrs. Bell provided a CTE Program Overview. She pointed out that the Board was given information on the student enrollment numbers compared to those student completers for each CTE program. She also informed the Board that one thing that MSDE looks at is the technical assessments and the technical assessments have been limited in number due to the alignment with the curriculum and the cost factor.
Mrs. Bell presented a PowerPoint presentation which included information on the four clusters of CTE programs currently being offered. The four clusters are arts and human services, food program, which is being updated to a culinary arts program, business management and finance, and engineering and technology. Mrs. Bell shared various projects that are taking place in each of the programs during this school year.
Mrs. Bell informed the Board that machine tool equipment has been secured from Mergenthaler Vocational-Technical High School in Baltimore City for both Northern and Southern High Schools machine tool program. Mr. Jared Roth, teacher at Southern High School, and Mr. Tim Sisler, Northern High School, were present to answer any questions regarding the machine tool equipment. Mr. Jim Thomas has been working with Beitzel Corporation to have the machine tool equipment transported to each of the schools. The teachers pointed out that the equipment is not new but is an upgrade to what is currently used in the schools. Dr. Teets added that it’s important to have this upgraded equipment in order to move the programs forward. Mrs. Bell thanked the teachers and all involved for making this possible. She indicated that during the CTE monitoring visit that the strengths, weaknesses, and threats of the CTE programs had to be listed. Mrs. Bell reviewed those with the Board.
Mrs. Bell gave an overview of the Gear-Up Program for this year. She covered the grant revisions, new employees involved in the program, various activities that have occurred or will be occurring this year, upcoming college visits, and upcoming conferences. She asked that the Board members mark their calendar for the Gear-Up celebration which will be held at the Wisp on May 11. Dr. Teets thanked Mrs. Bell for all her work with the programs.
Mrs. Waggoner recognized Mrs. Bell, Mr. Roth, Mr. Sisler, and Mr. Thomas for the team effort of securing the machine tool equipment from Baltimore City and improving the machine tool program.
Mr. Jim Thomas and Mr. John Cavanaugh were present to discuss a Memorandum of Understanding with Johnson Controls. Mr. Cavanaugh is the Account Executive K-12 with Johnson Controls. Mr. Thomas explained that during the past year he has been exploring ways to conserve energy. He informed the Board that during the legislative audit, there was a recommendation to look at performance standards and energy usage. After meeting with four audit companies, Mr. Thomas chose Johnson Controls to perform the preliminary analysis. He explained that the preliminary analysis will determine if there is significant energy savings in the system that will assist in determining whether or not the Board should move forward with a detailed audit. Mr. Thomas informed the Board that this is the no cost portion of the process. If there is potential for saving energy and saving money, a RFQ (Request for Qualifications) will be issued.
Mr. Cavanaugh expressed that he is thrilled to be presenting to the Board. He shared a PowerPoint presentation which included a few short videos. He explained to the Board that the first step is simply a preliminary analysis and that there is no cost involved. He informed the Board that after the preliminary audit/site visit, a decision will need to be made on whether or not to proceed. If the decision is made to proceed, a detailed audit will be conducted. He explained that the detailed audit consists of sophisticated analysis tools used to gather data and develop customized solutions. Lighting, water, HVAC, renewable energy, building upgrades, wireless, and meters/controls will all be taken into consideration during this process.
Mr. Cavanaugh informed the Board it takes approximately 30-60 days to do a walk through and review the utility bills during the preliminary process and that there are approximately four people who will be involved in the initial step. Mr. Thomas asked for the Board’s approval to move forward with the MOU with Johnson Controls for the preliminary step. Dr. Teets recommended Johnson Controls to complete the preliminary analysis.
There was a question as to the procedure of this particular item by Mr. Raley. Information is normally provided one month on an item and brought back for action the following month. Mr. Durst feels that there was a misunderstanding in the community that the Board was going to sign a contract with Johnson Controls which is actually a step after the preliminary analysis. Mr. Fink added that Mr. Watson has reviewed the Memorandum of Understanding and he sees no problem with the Board entering into the Memorandum of Understanding. It was decided that this item is not going to be treated as an action item but as an information item. The preliminary analysis decision is not to be made on the Board level. Dr. Forrester asked that Mr. Thomas bring the item to the Board when there is going to be cost involved and that he present it as an information item first.
Mr. Morris presented a PowerPoint presentation on the SAT, ACT, PST, and AP scores. He indicated that the results are not as good as they have been in the past three years. He reviewed the SAT math, reading, and writing scores comparing the county, state, and nation. He also presented the scores comparing males and females. The female’s scores were extremely low. Mr. Morris could not pinpoint why the female scores were so low. He also indicated that students are opting out of taking the SAT preparatory class that has typically been offered in high school as well as a drop off of after school tutoring. Discussion regarding possible explanations of why the females scored so low ensued. Mr. Morris shared that Mary Fry, College Board, met with all five high school guidance counselors; both principals, Mrs. Bell, and Mr. Morris to review the test results. She introduced seven different programs/websites that are now on the Board of Education website that can be utilized by students, counselors, and parents. She also encouraged the group to begin working with the students as soon as their PSAT results are received. Ms. Sines added that she has been hearing that there is a higher SAT preparatory enrollment and that it has been going well and also the students are saying that it is more challenging than earlier years. She also indicated that there is a push by colleges for students not to take the SAT over and over. Ms. Sines also added that the resources provided on the website are very popular among the Southern High population.
The ACT was taken by 26 students and PSAT was taken by 355 students. Mr. Morris indicated scores are in line with the state and national scores. The AP results were presented comparing scores since 2006. Ms. Sines indicated that the majority of the PSAT is geometry driven and it proves to be challenging if one hasn’t had a refresher or geometry course prior to taking the test. Mr. Morris indicated to the Board that strategies are being discussed between teachers in order to improve test scores. Mrs. Waggoner indicated that the staff will continue to work and to look for motivating ways to improve test scores. The Board thanked Mr. Morris for the testing results.
Mr. Harvey reviewed proposed changes to Board Policy 173.36, Garrett County Board of Education Wellness Council; Board Policy 175, Ethics Provisions; Board Policy 534.1, Contracts, Tenure, Resignation, and Board Policy 650.01, Use of Sick Leave by Supportive Services Employees. He will bring the proposed board policy changes for approval in December.
Mr. Harvey reviewed the changes to the Temporary Employment Assignment Form that goes along with Administrative Procedure 532.23, Temporary Employment. He also reviewed the changes for Administrative Procedure 532.61, Employment of Non-Administrative Professional Employees and Administrative Procedure 536.1, Substitute Teachers. Mr. Raley suggested that the Board look into the substitute call system that Allegany County uses called Aesop Frontline Placement.
Part XIII – Board Business
Ms. Sines stated that the Garrett Cup, which is awarded to the winner of the Northern High School, Southern High School football game annually, went well. An article will be in the newspaper regarding the Garrett Cup. She indicated that the Garrett Cup will be promoted more next year. She informed the Board that Woodmen of the World and First United Bank sponsored the trophy. The Study Buddy program is currently in the planning stages. Ms. Sines is planning to meet with Northern High School to meet with student council. She also plans to attend the SIT meeting at Northern High. The tobacco surveys were taken today and it seemed to go well. Ms. Sines indicated that she feels as though they are being taken more seriously this year because the students were educated on why the survey was being conducted. She also informed the Board that the Real Deal went well. She announced that there will be a Veteran’s Day celebration at Southern High School on November 11 at 9:00 a.m. Coffee and doughnuts will be provided. The event is being sponsored with JROTC in collaboration with student council. Ms. Sines continues to focus on student involvement and is also working with parents to work out some activities for basketball season.
Mr. Carr informed the board that LSA met in September and will not meet again until December.
Mr. Durst attended a legislative meeting and reported that they were given the proposals for the year. He also indicated the topics of discussion included the state shifting retirement back to the counties, unfunded mandates, and state education funding. Mr. Durst indicated that he suggested the state be responsible for teacher salary and retirement and eliminate the formulas. Mr. Carr added that gang’s prevention policy was discussed as well as student fees inquiry.
Part XIV - Information Items
In addition to the following items, the Board also received the revised school closing calendar as of November 9, 2010, the 2010/2011 Directory, and the October/November 2010 Southern High School newspaper, The Acorn.
October Hope Health Letter
September 2010 Attendance Bulletin
College Expo Information
October 2010 ASBO Matters
November Hope Health Letter
November 2010 Home & School Connection
November 2010 School Activities
Part XV4 - Adjournment
Upon a motion by Mr. Durst, the Board adjourned the meeting at 9:36 p.m.
Dr. Donald D. Forrester
Wendell D. Teets
Approved: December 13, 2010