Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes October 12, 2010



Oakland, Maryland 21550


Tuesday, October 12, 2010


Part I - Call to Order

Dr. Donald Forrester, President, called the regular monthly meeting of the Board of Education to order at 4:00 p.m.   Also in attendance were Mr. Thomas Carr, Vice President; Mr. James Raley; and Mrs. Charlotte Sebold; and Rodney Durst, associate members and Dr. Wendell Teets, Superintendent of Schools.  The meeting was held at the Garrett County Board of Education.

            Part II – Public Comment

            There was no public comment at this time.

                        Part III – Executive Session

             Upon a motion by Mr. Carr and a second by Mr. Durst, the Board of Education agreed (4-0) to move to executive session at 4:02 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed items that included approval of the September 15, 2010 executive minutes, appointments, resignations, a rescind in a resignation, volunteer coaches, a leave without pay request, a sabbatical leave request, professional leave requests, and a field trip request. 

Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; Mr. Keith Harvey, Director of Human Resources; were present during all or part of the executive session.  Commissioner Ernie Gregg was also in attendance.

            Part IV – Reopening Public Session

Dr. Forrester reconvened the public session at 5:50 p.m.  Mr. Durst offered a prayer, after which Ms. Elizabeth Sines, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

                        Part V - Acceptance of Agenda

Upon a motion by Mrs. Sebold and a second by Mr. Raley, the Board of Education approved (4-0) the agenda.

            Part VI – Announcements


The following announcements were offered:


October 16                    2:00 p.m.          Dedication of the Timothy Umbel Environmental Education Trail, NHS

October 16                    3:00 p.m.          Northern FFA Buckwheat Cake Dinner

October 18-22                                       National School Bus Safety Week

October 20                                            Staff Development – Three hour early dismissal

October 25-29                                       Red Ribbon Week


  • The Northern High School FFA received a $5,000 Learn and Serve grant from the National FFA and the U.S. Department of Agriculture State Research, Education and Extension Service to restore the ¾ mile trail.


  • Food & Nutrition Services received two certificates of achievement.  The first is for having the highest percentage increase in the paid category of the National School Lunch Program.  The second was the highest percentage increase in all categories.


  • On October 23 from 5:00 p.m. – 8:00 p.m., the Kitzmiller Elementary School will hold its Fall Social.  Other schools holding a Fall Social Event will be listed on the monthly activities calendar.


  • Mrs. Sebold announced that the College Expo was well attended.  Attendees were given free movie tickets to Garrett Eight and coaster ride tickets at the Wisp.  There were attendees from many different colleges.


Part VII - Approval of Minutes


Upon a motion by Mr. Carr and a second by Mr. Durst, the minutes of September 15, 2010 were unanimously approved as amended. 

Part VIII – Continuing Business

            Mrs. Waggoner presented a PowerPoint presentation on the Master Plan.  She recapped the highlights of the Master Plan that was presented to the Board at the regular September board meeting.  The Master Plan is due to be posted on DocuShare by Friday, October 15, 2010.  Dr. Teets recommended the Master Plan to the Board.  Upon a motion by Mr. Carr and a second by Mr. Raley, the Board of Education approved (4-0) the Master Plan as presented.  Mrs. Waggoner added she will have a final copy for the Board in November after it’s been approved by the State and she will also inform the Board of any changes requested by the State.

            Mrs. Waggoner presented a PowerPoint presentation which provided a brief overview on Race To The Top.  She reviewed the state success factors which highlighted articulating the state’s reform agenda, the participating LEAs, eliminating the achievement gap, statewide capacity, and demonstrating significant progress.  The area of standards and assessments covered common standards, common, high-quality assessments, and transitioning to enhanced standards and assessment.  The data systems included expanding longitudinal data system, enterprise security system, PK-20 data center, dashboards, internet based training modules, interagency data system expanding capacity to give data, partnership with higher education, research collaboration, link teacher and student data with principals, longitudinal data system, accessing and using state data, and using data to improve instruction.  The portion of the presentation that covered great teachers and leaders included alternative routes to certification, teacher and principal evaluation system, LEAs having flexibility for 70% of evaluations for both teachers and principals, a state model that will go into place if the LEA and local bargaining unit cannot agree on the components where there is LEA flexibility, evaluation, equitable distribution of effective teachers and principals, improving effectiveness of teacher and principal preparation programs, training 58 executive officers, providing additional principals’ academy, delivering targeted professional development in low-achieving schools through Breakthrough Center, support for teachers and principals.  The low-achieving schools area touched on legal authority and turning around the lowest-achieving schools.  General items covered included making funding a priority, and other innovative schools and competitive and invitational priorities.

The Race To The Top funds for Garrett County are $833,298.  This is the total amount budgeted over four years although amounts may vary by year.  She reviewed the Garrett County Draft Plan which includes standards and assessments.  This area covers staff development on the common core for teachers and administrators to transition addressing state curriculum gaps and alignment with new assessments which is budgeted at $50,000.  It will also cover staff development for teachers and administrators on the formatives and use of data which is budgeted at $50,000 and will reimburse students for proficient scores on AP, CTE, SAT, ACT assessments at a budget amount of $40,000.  Also, in the area of standards and assessments, technology will be utilized to connect high schools to maximize distance learning provided by highly qualified teachers at a budget of $16,000.  Another area covered is data systems to support instruction.  A budget of $360,000 is to provide laptops for teachers to be able to utilize data to improve instruction.  Developing uniform lesson plan formats and student improvement plans is budgeted for $7,000 and providing staff development on the use of Power School and Inform to provide data to improve instruction is budgeted at $20,000.  The next area of great teachers and leaders involves a budget amount of $20,000 to provide substitutes and stipends to support the development, training, and implementation of the new evaluation system and a budget amount of $40,000 to provide MSDE credit/college class to support middle school math teachers to prepare to teach the common core due to the results of recent state gap analysis.  The last area of turning around the lowest-achieving schools involves a budget amount of $200,000 to provide additional special education staff development and support for modification, strategies, IEP implementation, inclusion and special education law in all schools.  This area also includes a budget amount of $20,000 to provide staff development on the SIMS strategies, inclusion in lesson plans and team meetings to meet the needs of at-risk students and a budget amount of $10,000 to provide staff development on differentiating instruction to meet the needs of at-risk students.  Mrs. Waggoner asked that if any of the Board has any additional thoughts or ideas to contact her within the next few weeks.  The Garrett County Scope of Work Plan is due on November 3, 2010.  She also informed the Board that the earliest to hope for any of these funds is March.  There were positive comments made by the Board on some of the ideas being budgeted with the Race To The Top funding. 

 Mrs. Waggoner also pointed out within the presentation that Mrs. Jane Wildesen and Ms. Mary Jane Fike, Southern Middle, has been invited by the State to participate in the Gap Analysis discussion in the area of math and that Mrs. Randee Craig, Swan Meadow, will be participating in the area of Language Arts.  She expressed that having staff involved allows for the county to keep ahead of where everyone is going.  She informed the Board that the area of STEM (Science, Technology, Engineering, & Math) is very competitive right now and that this is where all the funding happens to be. 

Part IX – New Business

Dr. Lauver presented additional information on the Youth Risk Behavior Survey (YRBS).  Information was initially presented in February to the Board regarding the YRBS.  He explained that Rodney Glotfelty, Health Officer, Garrett County Health Department, approached the Board of Education to do this survey due to both entities requiring data to apply for grant funding.  Due to the State discontinuing the Maryland Adolescent Survey, another avenue was needed to provide this information.  There was collaboration between the Board of Education, the Garrett County Health Department, and the Garrett County Partnership for Children and Families to implement and manipulate the data received from the survey.  Mr. Bob Stephens, Director of Behavioral and Family Health, was present to represent the Garrett County Health Department and the Drug Free Community Coalition.  He thanked the Board for allowing him to present the findings of the survey.  He presented a PowerPoint presentation which included details of the survey, demographics of the survey and reported the results of the survey.  The areas covered by the survey were unintentional injuries and violence, tobacco, and other drug use.  In addition to fulfilling grant requirements, he pointed out that knowing where the problems are is the key to knowing what needs to be addressed.  Mr. Stephens briefly reviewed some of the questions asked and their outcomes.  He explained that there are measures to look for inconsistencies on the survey and that those measures were taken into consideration when compiling the data.  He informed the Board that this is the first time the information has gone public and that the information will eventually be available to the public on the Garrett County Health Department website.  He added that students are made aware of some of the results through social marketing campaigns such as the “7 outta 10” campaign and that once the information has been formatted in an acceptable format, it will be made available to the students.  The Board asked that the health and fitness information be presented to the Board.   Dr. Teets thanked Dr. Lauver and Mr. Stephens for the information on the survey.

                        Part X – Public Comment

            Public comment was made in regards to the information being provided for the Bloomington Advisory Council meetings by Kristi Tichnell, council member. 

                        Part XI – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

§  Resignations:                      Charlene Shingler-Beeman, Teacher, RF, eff. 10/15/2010


·        Volunteer Coaches:             Miriam Burton, Girls’ Soccer Coach, SH

                                                Bob Carney, Assistant Girls’ Soccer, NH

                                                Edward M. Francis, Marching Band, SH

                                                Jonathan Houser, Football Coach, NH


·        Leave Without Pay:            Judy Nice, Cafeteria Worker, BF


·        Sabbatical Leave:                Dawn Moon, Teacher, DR


·        Field Trip:                          National FFA Convention

           October 19-23, 2010

           Indianapolis, IN


·        Professional Leave Requests:


National Dropout Prevention Conference

November 14-17, 2010

Loews Hotel, Philadelphia, PA


National FFA Convention

October 19-23, 2010

Indianapolis, IN


National Association of Biology Teachers

November 3-6, 2010

Minneapolis, MN


Upon a motion by Mr. Durst and a second by Mr. Carr, the Board of Education approved (4-0) the superintendent’s recommendations.

Part IX – New Business (continued)

Ms. Kotulak was present to provide the Provision of Special Education Services to Students with IEPs in Adult Correctional Facilities Administrative Procedure.  She informed the Board that this came about as a result of some things that have happened in a few larger counties in the state.  Ms. Kotulak reminded the Board that the Board of Education is responsible to provide services for students up to the age of 21.  The template used for this procedure came from MSDE and she informed the Board that she tailored the procedure to the needs of Garrett County. 

Ms. Kotulak also presented the IEP Documents Provided to Parents of Students with Disabilities Administrative Procedure.  She informed the Board that this came about due to a COMAR regulation that states that school personnel has to provide parents of children with disabilities copies of documents that will be discussed at an IEP meeting five business days prior to the IEP meeting.  Documents will be sent to parents through a dependable means.  This includes being sent home with the student.  The regulation states that the information can be sent electronically; however, Ms. Kotulak expressed that she is not comfortable with this means.  The second piece of this procedure is that the parents will be provided a copy of the IEP within five business days after the meeting.   

Mrs. Bell asked Mr. Maddy, Mr. Reichenbecher, Col. Shaeffer, Col. Sheetz, and a first year JROTC student, Colton Wassil, to join her for the presentation of the proposal for the JROTC CO2 Pellet Rifle Proposal.  Dr. Teets thanked all of those for being in attendance.  Mrs. Bell thanked the Board for hearing the proposal.  She explained that she has been hesitant in moving in this direction but has had an opportunity over the past few months to attend some safety trainings and they have decided, as a group, to make this proposal.   She provided a PowerPoint presentation that covered an introduction to marksmanship and the sport of shooting, program prerequisites for instructors, requirements prior to opening the program (have a BOE approved program and develop MOU between Army, BOE, and school, adopt SOP (Standard Operating Procedure), and have a storage area to properly store equipment).  The PowerPoint also provided information on the requirements for cadets/students.  This includes satisfactorily completing a safety exam and signing a cadet safety pledge.  Mrs. Bell informed the Board of the opportunities students will have which include opportunities to attend competitions, possess rifle safety skills, and win awards and scholarships.  She reviewed the range indoor and outdoor range requirements along with the equipment and supplies that are required for the program.  She explained that there has been discussion with both schools on an area for the program to be held.  Northern High is currently looking at an area at Hickory that used to be an old shooting range.  Mrs. Bell also informed the Board that the equipment and supplies will be provided by the Army.  All presenters reinforced that safety is the most important aspect of this program.  The Board was given an opportunity to see the equipment and supplies used in the marksmanship program. 

Mr. Wassil expressed that he feels there are many of his peers who hunt and this will provide safety lessons and provide for a more accurate shot.  The presenters informed the board that there are currently over 90 cadets enrolled in Northern and there are an estimated ten more who will be interested due to this program.  Competitions can be done directly from the home site.  Targets are sent via mail to other schools for competition.  Garrett Container has made two containers that are double locked with a quality lock.  There will be a key control mechanism.  There has been a great deal of thought and detail in the storage safety of the equipment.    It was discussed that the program is only open to those students in JROTC due to liability issues.  

Mrs. Bell expressed her gratitude to the JROTC instructors and to all those involved with the Leadership Academy.  She explained that due to the leadership and devotion to the students, the program has truly been positive in the lives of the students.

Mrs. Bell presented a PowerPoint presentation on the Fitness and Athletics Equity for Students with Disabilities Law Overview and Garrett County Public Schools Plan for Athletics.  Mrs. Bell explained that a law was passed two years ago stating that there has to be a unified sports program for kids.  The second part of the law states that all kids have an opportunity to try out and if they make the team, participate with the team.  And lastly, reports must be submitted to MSDE on an annual basis to show how the program is being implemented.    She reviewed the percentage of special education students who are currently participating in sports.  She informed the Board that there are several options for a unified sports program. Having qualified coaches was one considerations of choosing a program to implement.  Other considerations were cost, facilities, and the ability to compete with other schools.  The Special Olympics Program of Maryland will provide the Board with the resources to implement the program of Indoor Bocce as a winter program.  Students with and without disabilities are able to participate and there is a hope for a 50/50 ratio.    She reviewed the equipment and supplies required for Indoor Bocce.  There is training for staff on Monday, November 8.  The Special Olympics program of Maryland will provide a coach stipend of up to $1,000 to work with a Bocce team.  Mrs. Bell has to have discussion with Mr. Benson, GCEA, due to the current negotiated salary scale for coaches.  Her recommendation is to pay a head coach $600 and an assistant coach $400.  In addition to the training, Special Olympics provide resource materials and sports equipment.  It has been discussed that the physical education teachers will introduce Bocce as part of the curriculum.  Mrs. Bell informed the Board that it is a requirement of the unified sports that the team participate in two games each season and also one state competition.  She added that the state competition is typically held at UMBC and this will be an expense that has to be supported at the Board level.  The local games can be scheduled with another event and this will provide shared transportation.  The Board is required to provide a place to practice and transportation to and from home and away competitions. 

Mrs. Bell added that students with disabilities expressed that this unified program helps to develop new friendships, provides an opportunity to understand and participate in sports, and an opportunity to develop communication skills and what it means to be part of a team.  It also provides them an opportunity to show others their strengths that normally would not be exposed.  She added that students without disabilities have a feeling of self worth, it broadens how they see diversity, how to work together, patience and teamwork and they find it to be a rewarding experience. 

Garrett County Extra Curricular Activity recommends that aquatics be implemented next fall.  The pool facility being built at Garrett College will provide an opportunity for this to happen.  There are still logistics to be worked out in regards to transportation and coaching.  Track and Field will be offered in the spring.

Dr. Teets explained that this has been evolving over a period of years and it is a mandate.  Mr. Reichenbecher commented that he feels it will be a good program. Mrs. Bell stated that the position for the Bocce coach will be posted and gave a brief overview of the rules and objectives.  Ms. Sines added that a lot of students have expressed interest at Southern High School. Mr. Raley commented that the Board has to keep the budget in mind when making decisions on new programs.

Mrs. Bell informed the Board that she provided the agenda for the Career Technology Education (CTE) Monitoring Visit on Friday, October 22, 2010 and also the list of courses not being taught for the 2010-2011 school year.

Mr. Morris presented a PowerPoint on the 2009-2010 HSA results and the 2009-2010 AYP results. Mr. Morris explained that the AYP data is from the class that graduated in 2010 and HSA data is now being recorded by cohorts. 

For the 2009-2010 HSA results, information in the PowerPoint highlighted the increase in algebra and biology scores and the decrease in English and government scores over the past three years.  The information also reviewed the scores broken down by Free and Reduced Meals Students (FARMS) and by Special Education over the last three years.

Mr. Morris also provided a comparison by race of the 2010 HSA test in all four areas.  He provided the number of students passing and not passing the HSA for the 2010 cohort.  Of this information, he provided a break down for those students who are special education and for those Bridge Plan participants.  HSA information for cohort 2011 was also provided in the PowerPoint presentation.  This information was also broken down by special education students and Bridge Plan participants. 

Mr. Morris provided the 2009-2010 AYP information to the Board highlighting scores by the individual schools, by county, and by system improvement status for the county. He reported that 14 of the 15 schools made AYP.  Southern High did not make AYP in special education reading.  He informed the Board that the sub groups of all students, Asian, African American, White, Hispanic, FARMS, and Special Education, made AYP in both reading and math.  Additionally, subgroups making AYP, but by “Safe Harbor” are Special Education reading, Special Education math, and Hispanic math.  He also informed the Board that the county system improvement status is “Not In Improvement”. 

It was discussed that Southern High School not only has to make AYP in special education reading this year but must also meet AYP in all the other areas in all other subgroups or they will be put on the state list for school improvement.  Mr. Morris informed the Board that Special Education is the trouble spot for making AYP across the state.

Mr. Morris informed the Board that he will have the AP, SAT, ACT, and PSAT scores to review next month.  Dr. Forrester thanked Mr. Morris for his information.

Dr. Teets informed the Board that there was cost savings to move forward on the Southern High School Athletic Parking Lot Paving Project this fall.  Upon a motion by Mr. Carr and a second by Mr. Durst, the Board of Education approved (4-0) to accept the Southern High School Athletic Parking Lot Paving Project which was delineated in a memo and received electronically by Board members.

Dr. Teets informed the board that the school closing calendar, that was approved at the August 9, 2010 board meeting,  indicates that hearing dates, to be held the week of November 15, for those schools being considered for closing will be scheduled during the month of October.  The Board consensus is to hold the Bloomington meeting on Tuesday, November 16, 2010 and Kitzmiller on Thursday, November 18, 2010. Both meetings will be held at 7:00 p.m. at the individual schools.

            Part XII – Board Business

Ms. Sines informed the Board that the AYP information is alarming and scary.  She indicated that the topic was part of a SIT meeting at Southern High and she is starting a study buddy program for the special education students.  She is hoping to get the Best Buddies on board.  This will take place during RAMS period and during flooding.  If it all goes well, she would like to start the program at the other schools.  She feels as though the unified sports is an amazing opportunity to get students involved and feels it will boost their confidence and have a positive impact.  She added that it adds cohesiveness for the students.  Ms. Sines stated that she is focusing on student involvement.

Dr. Teets commented that there is concern for AYP results but because a school doesn’t make AYP doesn’t mean the school isn’t good or the students aren’t achieving.  A brief conversation followed regarding the new unified sports.  The Board encouraged Ms. Sines to proceed with the Study Buddies program.  Mrs. Waggoner thanked Ms. Sines for her comments and asked her, as well, to continue with her idea with the program. 

Ms. Sines added that there was some concern raised by parent at the SIT meeting regarding the declining SAT scores.  She stated that a lot of parents feel there is too much focus on AYP and that the SAT scores are becoming less competitive.  She feels the reimbursement being discussed for SATs and AP test are a plus. Dr. Teets responded that there are pros and cons of taking the college courses.  Mrs. Waggoner informed the Board that the SAT scores dropped in the female subgroup. 

Dr. Forrester addressed Ms. Sines regarding her request to have a student member of the board preference vote.  Dr. Forrester verified exactly what Ms. Sines meant by having a vote.  He stated that her vote would not count against or for the vote but would simply be recorded in the minutes.  Dr. Forrester clarified that it will be more of her opinion on the topic so that it isn’t binding.    Ms. Sebold also wanted to know if she worked out her involvement on the Northern High School School Improvement Team.  Ms. Sines is currently working on her involvement and will be participating with them.

Dr. Teets recommended junior, Heather Vincent, as the Northern High School representative; senior, Gina Stuck, as the Southern High School representative; and Dr. Jerome Lynch, as the civic organization representative, for appointment to the ACE Committee.  Upon a motion by Mr. Raley and a second by Mr. Carr, the Board of Education approved (4-0) the recommended ACE representatives.  There was a short discussion on how the student representatives are chosen.

Dr. Forrester commented that the MABE Annual Conference was very nice and that it provided an opportunity to network.  Mr. Carr was sworn in as the President of MABE and gave a very nice speech.  Mr. Carr is going to be attending a MSEA Reception in Ocean City to solidify some relationships with them.  He advised the Board that the State Board has asked MABE to make a report in December on Charter Schools as seen from the view of the Boards of Education.  He reported that Dr. Grasmick talked about the achievement gap.  Dr. Forrester added that she spoke of the achievement in Maryland, about what still  needs to be done, and the third generation of school reform.  He also pointed out that in 2014, there is the possibility that there will not be any school that isn’t in school improvement status.  The Board discussed their feelings on the goal set for 2014, by No Child Left Behind, for all students to be proficient.        Dr. Forrester stated that the Teacher of the Year banquet was spectacular.  He commented that Dr. Rankin did an incredible job giving her speech.  The 2010-2011 Maryland Teacher of the Year is Michelle Shearer from Frederick County.   Mr. Raley stated that it was great to spend time with Robyn Nazelrod, 2010-2011 Garrett County Teacher of the Year, and all the staff from Yough Glades.

Dr. Teets reminded the Board that there will be a special meeting to discuss personnel matters on Tuesday, October 19, 2010.

            Part XIII - Information Items

            In addition to the following item, the Board also received the Career Technology Education (CTE) Monitoring Visit Agenda for Friday, October 22, 2010 and the courses not taught memo for the 2010-2011 school year.

a.          October Hope Health Letter

b.          October 2010 School Activities

c.           October 2010 Home & School Connection


                        Part XIV - Adjournment

Upon a motion by Mr. Carr, the Board adjourned the meeting at 9:44 p.m. 





Dr. Donald D. Forrester

Wendell D. Teets



Approved:   November 9, 2010