Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes August 9, 2010



Oakland, Maryland 21550


Monday, August 9, 2010


Part I - Call to Order

Dr. Donald Forrester, President, called the regular monthly meeting of the Board of Education to order at 4:07 p.m.  Also in attendance were Mr. Thomas Carr, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Rodney Durst, associate members and Dr. Wendell Teets, Superintendent of Schools.  

            Part II ? Public Comment

            There was no public comment at this time.

                        Part III ? Executive Session

             Upon a motion by Mrs. Sebold and a second by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:09 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed items that included approval of the July 19, 2010 executive minutes, appointments, resignations, and emergency coaches.

Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; and Commissioner Ernie Gregg; were present during all or part of the executive session.

                        Part IV ? Reopening Public Session

            Dr. Forrester reconvened the public session at 5:45 p.m.  Mr. Durst offered a prayer, after which Ms. Elizabeth Sines, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

                        Part V - Acceptance of Agenda

Upon a motion by Mr. Carr and a second by Mrs. Sebold, the Board of Education approved (4-0) the agenda as amended.  The amendment to the agenda was as follows:

Other Board Business:  Change of September 14 Board Meeting due to Primary Election Day.


The following announcements were offered:

  • August 12                            A & S Meeting at WOW ? Ron Friend, USDE, will speak around 1:00 p.m. on ESEA reauthorization

  • August 18        8:30 a.m.     New Teacher Orientation at WOW

  • August 22                            Jennifer Rankin, Maryland TOY will throw out first pitch at the Orioles game

  • August 23                            County Wide Staff Development Meetings:

                                8:45 a.m.    Southern High

                               12:45 p.m.    Northern High

  • August 25                            First day of school (3 hour early dismissal)



Accident Elementary            Monday, August 23 at 5:00 p.m. ? 7:00 p.m.

Bloomington Elementary      Tuesday, August 24 at 5:00 p.m. ? 6:00 p.m.

Broad Ford Elementary        Tuesday, August 24 at 5:00 p.m. ? 7:00 p.m.

Crellin Elementary                Monday, August 23 at 6:00 p.m. ? 8:00 p.m.

Dennett Road Elementary     Friday, August 20 at 8:00 p.m. ? 7:00 p.m.

Friendsville Elementary         Monday, August 23 at 5:00p.m. ? 7:00 p.m.

Grantsville Elementary          Monday, August 23, at 5:00 p.m. ? 7:00 p.m.

Kitzmiller Elementary            Tuesday, August 24 at 6:00 p.m.

Route 40 Elementary             Monday, August 23 at 5:00 p.m. ? 7:00 p.m.

Swan Meadow                      Monday, August 23 at 7:00 p.m.

Yough Glades Elementary     Tuesday, August 24 at 5:00 p.m. ? 6: 30 p.m.

Northern Middle                   Thursday, September 2 at 6:15 p.m. ? 8:15 p.m.

Southern Middle                   Thursday, September 2 at 5:30 p.m. ? 8:30 p.m.

Northern High                       Tuesday, August 31 at 6:00 p.m. ? 8:00 p.m.

Southern High                       Monday, August 23 at 5:00 p.m. ? 7:00 p.m.


  • As per MSA testing, all Garrett County elementary and middle schools made AYP with no schools in any form of improvement status.
  • As reported in the Baltimore Sun, Crellin Elementary was the top performing elementary school in Maryland based on MSA testing.
  • There will be an educational exhibit at the Garrett County Fair.


Part VII - Approval of Minutes


Upon a motion by Mr. Durst and a second by Mr. Carr, the minutes of July 19, 2010 were unanimously approved as amended. 

Part VIII ? Continuing Business

            Mr. Thomas, Director of Facilities & Maintenance, was present for action on the FY 2011 Educational Facilities Master Plan.  Dr. Forrester thanked Mr. Thomas for providing the Board with the updates for the plan. It was the Board?s consensus in July to send in the FY 2011 Educational Facilities Master Plan to the state without Board approval with explanation that the plan will continue to be reviewed by the Board and action on the plan would not be made until the August meeting, after some site evaluation ratings have been reviewed. Mr. Thomas informed the Board that Dr. Lever asked for submission of the plan prior to approval and for Mr. Thomas to submit any changes as they occur. 

 Mr. Thomas presented the plan for approval.          

Mr. Raley thanked Mr. Thomas for revisiting some of the site evaluations. He also apologized to Mr. Thomas for allowing his emotions to take control at the July meeting.  Mr. Raley stated that Mr. Thomas has a great department and that he would like to work together with him to try and resolve all emergent issues.

            Dr. Teets recommended approval of the Educational Facilities Master Plan.  Upon a motion by Mr. Durst and a second by Mr. Carr, the Board of Education approved (4-0) the FY 2011 Educational Facilities Master Plan.

            Dr. Teets presented the proposed school closing calendar.  In his opening remarks, he pointed out that the Board and the administration are committed to the small schools and are also committed to providing the best education for all the students.  The proposed school closings calendar will give guidelines and time frames on what needs to take place in order for possible school closings to be made.  Dr. Teets explained that the current loss in student enrollment equals a significant loss of  state funding ---more than one million dollars.  There is also the possibility of teacher retirement costs being shifted back to the county.  The revenue outlook does not look promising for the next couple years.  He explained that he and the staff have been meeting to determine what action has the most positive impact on the highest number of students, staff, and programs.  He recapped the steps that have been taken thus far in the process. 

            Based upon the proposed school closing calendar by Dr. Teets, the Superintendent will present consideration for potential school closure(s) at the September board meeting and will organize Advisory Groups for school(s) being considered for closing by the end of September.  Dr. Teets explained that the advisory groups will consist of, but not limited to,  at least a parent representative, a school representative, and a town representative.  The Board policy does not specify the exact make up of the committee. During October, the Board will set hearing dates and letters will be sent to school(s) being considered for closure; notices to local newspapers will be submitted to The Garrett County Republican and The Cumberland Times News.  During November, the hearings will be held for school(s) being considered for closure.  Also in November, the advisory groups(s) and the Superintendent will report on the impact of the proposed closing on the following factors:  student enrollment trends, age or condition of school buildings, transportation, educational programs, racial composition of the student body, financial considerations, student relocations, impact on the community in the geographic attendance area of the school(s) proposed to be closed and school or schools to which students will be relocated, and such other factors enumerated by the Superintendent or which the Advisory Group finds to be relevant.  In December, a decision will be made by the Board.  By law, a decision must be made by April 30.  After the recommendation of the Superintendent at the September Board meeting, the Board of Education will be able to make any revisions to the Superintendent?s recommendation as they see fit.

            Discussion ensued regarding the proposed calendar with Mr. Durst suggesting that the information be made available by the end of the calendar year but that the final decision be delayed until after final budget numbers are available in the first part of 2011.    Dr. Teets explained that making a decision that late puts administration in a dilemma in providing for the logistics of personnel, etc. 

            Dr. Teets highlighted the loss of funding for next year.  This includes ARRA funds from both operating and federal programs, the loss of 1.2 million in county and one million in Title I and ? million in Special Education funds.  The drop in enrollment of 100 students is equal to the loss of one million dollars.   Dr. Teets advised to keep in mind that even though projection funding will be known there are other factors that will be unknown that will affect the budget. 

            Other Board members preferred the idea of waiting until funding was finalized early in 2011.  It was pointed out to board members that employees must be notified by May 1 if their contract is not going to be renewed.  It is an advantage to the employee losing a job to be notified as soon as possible to allow them ample time to secure another position elsewhere. 

            Mr. Raley stated that the school board has no fiscal autonomy.  The Board relies on state, federal, and county funding and then the funding is distributed as the board sees fit.  He questioned how the Board of Commissioners feel about the possible school closings.  He also expressed his concern of the effect school closings will have on a community. 

            After further discussion, Mr. Durst made a motion to accept the proposed school closing calendar as amended.  This includes adjusting the November hearings to fit all board members schedules sometime in the month of November and moving the final decision from December 2010 to March 8, 2011.  A second to the motion was made by Mr. Carr.  The Board of Education approved the amended Proposed School Closing Calendar (3-2).  Mr. Raley and Mrs. Sebold voted against the motion.  Dr. Forrester voted for the motion.

                        Part XI ? Public Comment

      Public comment was made in regards to the possible school closings by Marlayna Paugh, Jim Stanton, Bobbi Bender, Kristi Tichnell, Eric Robison, Angie Paugh, Jim Browning, and Matthew Paugh.

Part IX ? New Business

            After a short break, Mr. Thomas presented the Capital Improvement Plan.  Dr. Teets indicated the CIP will again push major projects back due to the capital budget not impacting potential operational funds.  The funding rate is now at a 60/40 split with the Board and State.  The biggest project currently is the replacement of the windows at Southern High School on the west side of the building.  Mr. Thomas pointed out that the maintenance building is all local funding and as soon as funds are available, the appropriate steps will be taken to update the building.  Mr. Raley expressed his concern of losing out on state dollars for projects.  A short discussion continued on the Capital Improvement Plan.  Mr. Thomas informed the board that the Capital Improvement Plan must be approved at the September meeting and submitted to the Governor by October. He also made himself available throughout the month for any questions the Board members might have. 

            Mr. Fink presented the Vehicle Insurance Bid.  There were two bids received.  One bid came in from Yoder-Hershberger, Ins., LLC ? Erie Insurance and CBIZ Insurance Services, Inc. ? Selective Insurance.  CBIZ was the low bidder with a very minimal increase from last year at $46,064.00.  This includes terrorism coverage.  Upon a motion by Mr. Raley and a second by Mr. Carr, the Board of Education approved (4-0) to accept the CBIZ Insurance Services, Inc. bid for the Vehicle Fleet Insurance that includes the terrorism coverage in the amount of $46,064.00.    

                        Part XII ? Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

?       Appointments:    Dawna Ashby, Principal, FV, eff. 08/10/1

                                Penny Proudfoot, Coordinator of Staff Development & Curriculum, effective date to be arranged

                                Dean A. Mulcaster, CPA Teacher, SX, eff. 08/19/10

                                Jason Rice, Instructional Assistant, NH, eff. 08/19/10

                                Sandra L. Beachy, Instructional Assistant, CR, eff. 08/19/10

                                Tammy R. Butt-Tichinel, Instructional Assistant, DR, eff. 08/19/10

                                Cynthia K. Carr, Instructional Assistant, DR, eff. 08/19/10

                                Sarah Cosner, Instructional Assistant, DR, eff. 08/19/10

                                Brittany A. German, Instructional Assistant, BF, eff. 08/19/10

                                Ashley D. Kahl, Instructional Assistant, YG, eff. 08/19/10

                                Amanda E. King-Schmidt, Instructional Assistant, YG, eff. 08/19/10

                                Nichole Gring, Secretary VI, NX, eff. 08/12/10

?               Information:     Transfer of Janet Gregory, Principal of Friendsville Elementary to Yough Glades Elementary, eff. with the 10/11 school term.

?               Resignation:     Darla K. Ayodele, Family & Consumer Science Teacher, SX, eff. 08/01/10

?                Emergency Coaches:     Sandi Smith, Sr. Class Advisor, SH

      Upon a motion by Mr. Durst and a second by Mr. Raley, the Board of Education approved (4-0) the superintendent?s recommendations.

             Part X ? Board Business

      Ms. Sines reported that she is going to attend the Student Member of the Board Orientation at the MABE office on August 19, 2010.

      LSA meets on September 13, 2010.  Dr. Forrester and Mr. Carr are both planning on attending.  The Board designated MABE committee assignments.  The committee assignments did not change from when they were originally set in January.  The Board members discussed who will attend the MABE Annual Conference in Ocean City in late September.  A sign up sheet was distributed.  Dr. Teets noted that Mr. Carr will be elected President of MABE at the conference.  The Board will then have had two Presidents of MABE on the Board with Mr. Durst having served as President in the 2001-2002 school year.

      The board agreed to move the September 14, 2010 board meeting to September 15, 2010 due to Primary Election Day.       

                        Part XIII - Information Items

            In addition to the following item, the Board also received the FY 2011 budget books and the 2010/2011 school calendar.

a.          August 2010 Hope Health Letter


                        Part XIV - Adjournment

Upon a motion by Mr. Carr, the Board adjourned the meeting at 8:18 p.m. 



Dr. Donald D. Forrester

Wendell D. Teets



Approved:   September 15, 2010