Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes July 19, 2010

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Monday, July 19, 2010

___________

Part I - Call to Order

Dr. Donald Forrester, President, called the regular monthly meeting of the Board of Education to order at 4:05 p.m.  Also in attendance were Mr. Thomas Carr, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Rodney Durst, associate members and Dr. Wendell Teets, Superintendent of Schools.  

 

            Part II – Public Comment

            There was no public comment at this time.

 

                        Part III – Executive Session

             Upon a motion by Mrs. Sebold and a second by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:07 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed personnel items that included approval of the June 8, 2010 minutes, appointments, retirements, resignations, rescind in a reduction of force, transportation matters, volunteer coaches, and professional leave requests.

Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; and Commissioner Ernie Gregg; were present during all or part of the executive session.

 

                        Part IV – Reopening Public Session

            Dr. Forrester reconvened the public session at 5:45 p.m.  Mr. Durst offered a prayer, after which Ms. Elizabeth Sines, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

 

                        Part V - Acceptance of Agenda

Mr. Carr made a motion to add an information item to the agenda, consolidation of elementary schools.  There was reservation about adding the information item to the agenda due to the fact that the item would be added without public knowledge.  Without a second for the motion, the motion was withdrawn.  Upon a motion by Mr. Durst and a second by Mrs. Sebold, the Board of Education approved (4-0) the agenda.

 

            Part VI – Announcements

The following announcements were offered:

 

                    August 9, 2010            4:00 p.m.         August Board Meeting

                    August 12, 2010                                  A & S Meeting at Will O’ Wisp

                    August 18, 2010          8:30 a.m.         New Teacher Orientation at Will O’ Wisp

                    August 19-24                                       3 - Staff Development Days and 1 – Professional Day

                    August 25                                            First Day of School

 

Ron Friend, United States Department of Education, will attend the August 12, 2010 A & S meeting and make a presentation about the reauthorization of the Elementary and Secondary Education Act at 1:00 p.m.

 

Part VII - Approval of Minutes

Upon a motion by Mr. Carr and a second by Mrs. Sebold, the minutes of June 8, 2010 were unanimously approved as amended. 

 

Part VIII – Continuing Business

            Dr. Lauver, Supervisor of Pupil Services, reviewed the 2010 revisions along with requests and changes that were requested by the board in June to the Student’s Rights, Responsibilities, and Discipline Handbook.  Dr. Teets recommended approval of the revisions of the Student’s Rights, Responsibilities, and Discipline Handbook.  Upon a motion by Mr. Durst and a second by Mr. Carr, the Board of Education approved (4-0) the 2010 revisions to the Student’s Rights, Responsibilities, and Discipline Handbook.

            Mr. Thomas was present to answer any additional questions or take comment on the Comprehensive Maintenance Plan for Educational Facilities of Garrett County and Dr. Teets recommended approval.  The Board asked that Mr. Thomas revise the plan so that there is consistency between the narrative section and the charts.  Upon a motion by Mr. Carr and a second by Mrs. Sebold, the Board of Education approved the Comprehensive Maintenance Plan for Educational Facilities of Garrett County (4-0), as amended.

            Mr. Thomas also presented the FY 2011 Educational Facilities Master Plan to the Board for approval.  Mr. Thomas explained that the new cover page, new student board member, and table of contents will be updated prior to submission.  The letter from MDP with projections stating that they agree with Mr. Thomas’s projections has been received along with the letter from John Nelson, Director of Planning and Land Development.  Mr. Thomas read the letter from Mr. Nelson stating that the school facilities master plan is consistent with the adoptive 2008 Garrett County Comprehensive Plan.   He will also provide a copy of the letter from Mr. Nelson to all board members.  All updated pages will be brought to the August meeting to complete the notebooks.

            The Board members discussed several concerns with the plan.  Mr. Thomas will make changes to the plan in regards to Swan Meadow being listed as a 1-8 school instead of a K-8 school.    Mr. Raley made note that page 5 and page 78 of the plan is very different than that of 2009 in regards to closing and consolidation of schools.  He brought this point to light because the Board is being asked to approve a document with speculative language when there hasn’t yet been substantive discussions in regards to closing and consolidation of schools.

            Mr. Raley also questioned the site evaluation sheet.  Mr. Thomas explained that when he came on as Director, he pulled his maintenance crew together and decided that those with certain specialties would evaluate their area of specialty.  He will then meet with each one and discuss the evaluation and any changes made from one year to the next. Mr. Thomas gets input from eight people on the site evaluations. The same people worked on the evaluations last year as this year.  On page 32, Mr. Raley noted that in regards to Kitzmiller School, there are 15 areas that have changed since last year.  The boiler and water heater has gone from good to poor condition in one year. Of all the schools, Kitzmiller is by far the one with the most significant change.  There were four areas rated as poor in 2009 and fourteen in 2010.  Most schools remained the same.  Mr. Thomas explained that a brand new boiler was placed in the school two years ago.  The system does not heat the way it should.  He said it’s like having a 19 year old heart with 99 year old veins.  Mr. Thomas explained that the façade has begun to crumble and a couple contractors have been called in to evaluate the situation. 

            Dr. Forrester suggested that due to comments, a review of all evaluations with significant change should be completed.  This is also requested because of the concerns and sensitivity of the issues due to future decisions that may be made by the Board.  Dr. Teets stated that the site evaluations can be reviewed but he doubts that there are findings throughout the entire document.  He acknowledged the fine job Mr. Thomas and his staff do for the system.  The Board requested that if there are any ratings of poor, comments should be made to explain the rationale for the rating and the plan of action. 

            It was the Board’s consensus to send in the FY 2011 Educational Facilities Master Plan to the state without Board approval with the comment that the plan will continue to be reviewed by the Board and action on the plan will not be made until the August meeting, after the site evaluation ratings have been reviewed.  Any modification to the plan will be sent to the state.

            Mr. Thomas requested that he speak with Dr. Lever to see if it will be okay if the plan is not submitted until board has given approval of the document.  Dr. Forrester stated that it will be fine for Mr. Thomas to inquire with Dr. Lever.                     

 

Part IX – New Business

            Mr. Thomas informed the Board that there was an invitation to bid on the hauling and disposal of refuse in May.  There have been two inquiries.  One was Browning Ferris who did not submit a bid.  The other was Perry Solid Waste Disposal which came in at $43,200.  In the past, the bid was $66,000.  Dr. Teets recommend approval of Perry Solid Waste Disposal.  Upon a motion by Mr. Durst and a second by Mr. Carr, the Board of Education approved (4-0) Perry Solid Waste Disposal for hauling and disposal of refuse.

 

                        Part VIII – Continuing Business

            Mrs. Kotulak was present to answer any questions or concerns regarding the Special Education Staffing Plan that was presented at the June meeting.  Dr. Teets recommended approval of the Special Education Staffing Plan.  Upon a motion by Mrs. Sebold and a second by Mr. Carr, the Board of Education approved (4-0) the Special Education Staffing Plan.

 

                        Part IX – New Business

            Mrs. Kotulak presented the changes to Administrative Procedure 445.1, Student Behavior Intervention, to the Board.  She explained that the changes made were due to changes made in COMAR.  Changes were made in regards to physical restraint and seclusion.             

 

                        Part XI – Public Comment

      There was no public comment at this time.

 

                        Part XII – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

 

·       Appointments:           Keith Harvey, Director of Human Resources, CO, eff. 09/09/10

                                    Surya Chronister, Mathematics, SH, eff. 08/19/10

                                    Emily Green, 4/5 Teacher, BL, eff. 08/19/10

Glenda Sisler, Infants & Toddlers Special Education Teacher, DR, eff. 07/26/10

Jennifer Virts, Drama Teacher, NH, eff. 08/19/10

Hollie Wund, English Teacher, SH, eff. 08/19/10

Jeffrey Carr, Custodian III, DR, eff. 07/26/10

Tonya Ramey, Head Custodian, KZ, eff. 08/09/10

                                                                       

·       Retirements:              William F. Robinson, Teacher, NX, eff. 07/01/10

Barry Shaffer, Teacher, SH, eff. 07/01/10

Rita M. Robinson, Secretary, eff. 07/01/10

 

·       Resignations:             Jodi L. Nichols, Teacher, SX, eff. 06/17/10

Nathan Marshall, Teacher, NH, eff. 07/19/10

 

·       Rescind Reduction in Force:   Erin N. Briskey, Music Teacher, GV

 

·       Transportation:          Deletion of Drivers: 

 

Lisa Davis

Melissa Johnson

Kevin Stahl

Thomas Fitzwater

Bertha Green

Susan Green

Mary Myers

Samuel Thomas

 

Deletion of Assistants:

 

Kelli Doerr

Debora Glotfelty

Janet Poli

Ashley Bender

 

·       Emergency Coaches: Tracy Brenneman, Athletic Director, NH

Frank Ewing, Assistant Football Coach, NH

Kimberly Friend, Assistant Volleyball Coach, NH

Carol Humberson, Co-Softball Coach, NH

Christina Jones, Assistant Cheerleading Advisor

Lynn Lais, Boys’ Head Soccer Coach, NH

Amanda Shaffer, Head Volleyball Coach, NH

Lowell Workman, Assistant Football Coach, NH

 

·       Professional Leave Forms:    2010 ECS National Forum on Educational Policy

August 18-21, 2010

                                                Portland, OR

                                               

                                                PSUG-NE Summer Institute

                                                August 2-4, 2010

                                                Shrewsbury, MA  01545

 

            Upon a motion by Mr. Durst and a second by Mr. Raley, the Board of Education approved (3-0) the superintendent’s recommendations. Mrs. Sebold abstained, due to personal reasons.

            Mrs. Waggoner informed the Board that they received the COMAR information in regards to foreign language in their packets.  She provided a plan of implementation on how the foreign language plan will take place over the next few years at the middle school level.  Mrs. Waggoner met with the Director of Secondary Education, Lynn Bell; the middle school principals; the high school principals; as well as the middle and high school foreign language teachers to develop a plan that will be fair for the students.  She explained the pilot program, phase one and phase two, will be offered for FY 2011 at the middle schools.  Phase three will be implemented in FY 2012.  Board members suggested that it will be beneficial to use teacher produced tests as opposed to a standardized test.  There was a short discussion on the terminology of using world language, as COMAR does, as opposed to foreign language.

            Mrs. Waggoner informed the Board that she provided them with the most current handout for the 2010/2011 Transition Plan Common Core Standards for Maryland.

 

             Part X – Board Business

            Ms. Elizabeth Sines, Student Board Member, reported that the end of the school year was smooth and that the AP testing scores were very good.  Student council met last in May.  She stated that she is looking forward to working with everyone and MABE.  She is attending the new student board orientation on August 19, 2010.  Dr. Forrester shared the congratulatory letter that was sent to Ms. Sines from MABE on becoming the student board member.

            Dr. Forrester also reported that he received a letter from Cathy Allen, President of MABE, stating that there will be no change in dues for the 2010-2011 year.

            Commissioner Gregg left the meeting at 7:25 p.m.

            Mr. Carr reported that the MABE 2011-2012 budget will be voted on July 21, 2010.  The budget provides for a 5% increase, subject to being rescinded.  He also shared that during the MABE conference, the most popular workshop is Dr. Grasmick’s.  Mr. Carr is the moderator for this workshop.  He wants everyone to keep this in mind while they are choosing their workshops so that workshops aren’t duplicated by board members and more information can be brought back and shared.

            The Board will decide in August who will attend the MABE conference.  Mr. Carr will be installed as MABE president.

 

                        Part XIII - Information Items  

            In addition to the following list of items, the Board also received 2010-2011 Transition Plan Common Core Standards for Maryland, New Teacher Orientation invitation and tentative agenda, the MSDE Changing Lives and Attitudes Teaching Self-Advocacy Skills registration, the May/June 2010 Southern High School The Acorn, and the Garrett Lakes Arts Festival discount card.

 

a.          May 2010 Attendance Bulletin

b.          June 2010 Attendance Bulletin

c.          MABE Annual Conference Registration

d.          July 2010 Hope Health Letter

e.          Board Members Pay Schedule

 

                        Part XIV –Adjournment

 

Upon a motion by Mr. Carr, the Board adjourned the meeting at 7:28 p.m. 

 

_______________________________________

_______________________________________

Dr. Donald D. Forrester

Wendell D. Teets

President

Secretary/Treasurer

Approved:   August 9, 2010