Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes March 9, 2010



Oakland, Maryland 21550


Tuesday, March 9, 2010


Part I - Call to Order

Dr. Donald Forrester, President, called the regular monthly meeting of the Board of Education to order at 4:04 p.m.  Also in attendance were Mr. Thomas Carr, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Rodney Durst, associate members and Dr. Wendell Teets, Superintendent of Schools.  

            Part II – Public Comment

            Rob Michael, representing the Garrett County Chamber Board of Directors, addressed the Board in regards to the 2010-2011 school calendar. 

                        Part III – Executive Session

             Upon a motion by Mrs. Sebold and a second by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:05 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed personnel items that included appointments, retirements, volunteer coaches, a sabbatical leave request, tenure recommendations, 2010-2011 personnel staffing, and negotiations.

Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; and Commissioner Ernie Gregg were present during all or part of the executive session.

                        Part IV – Reopening Public Session

            Dr. Forrester reconvened the public session at 5:37 p.m.  Pastor Ross Glotfelty, representing the Mt. Top Ministerial Association, offered a prayer, after which Mr. Ian Aiken, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

                        Part V - Acceptance of Agenda

Upon a motion by Mr. Carr and a second by Mrs. Sebold, the Board approved (4-0) the agenda. 

            Part VI – Announcements


The following announcements were offered:


March 12-13                                         Maryland Robotics Championships – Baltimore Convention Center

March 14                                              Daylight Saving Time Begins

March 18-19                                         Juniors (90) will tour Maryland Colleges via Gear Up Grant

March 19                                              Staff Development/Three Hour Early Dismissal Cancelled-Full Day of School

March 26-27                                         Ohio Robotics Championships – Cleveland

March 30                      7:00 p.m.          Hearing regarding the Proposed Policy Change to Modify Allegany County Attendance Option held at Northern Middle School


·       FRC/4-H Robotic Team won Ohio Championships and will return to the World Championships.  Arlene Lantz and Phil Malone will be recognized in a press conference in Washington, D.C. this Friday.  This press conference is to publicly launch the Business and Industry STEM Education Coalition. 

·       Swan Meadow’s Piece a Quilt of Gortner, an Oral History Project received the Achievement in Living Traditions and Arts Award 

·       The Southern High Wrestling team made a lot of history this past weekend as they successfully defended their Maryland Class 1A/2A State Wrestling Championship. In winning the State Championship this weekend, the Rams became the first team in the history of the State Tournament to place 5 wrestlers in the championship match of their weight class. By advancing 5 wrestlers into the championship match, and winning 4 of those, the Rams easily obtained enough points to again win the team state title. Winning state championships for the Rams were Davey Stewart, Lex Ozias, Bubba Scheffel, and Brutus Scheffel. Finishing as runner-up was Ryan Bennett. Stewart won his first state title in the 103 pound weight class. Lex Ozias and Bubba Scheffel won state championships for the second straight year. Ozias won in the 140 pound weight class while Bubba won in the 160 pound weight class. Ryan Bennett finished as a runner-up in the 189 pound weight class for the second straight year. And finally Brutus Scheffel made state history, becoming only the fourth four-time state champion in Maryland State Wrestling Championship history as he won his state title in the 152 pound weight class.  

·       The Sheriff Department along with BOE Transportation received a grant for a Radar Speed Trailer to be used starting this spring.

·       Foods and Nutrition Department had a very successful MSDE audit. 

·       The Skills USA students traveled to the Regional Skills Competition where they competed in welding, masonry, and carpentry.  Tim Storey placed first in the welding competition.  Brandon Burns placed second in the masonry competition.  Tim and Brandon will be representing Southern High School at the State Skills Competition in March. 

·       Garrett County is applying for Google Internet Grant which would be a great benefit to the schools.  Response via internet must be made by March 26.  Information will be sent home via students.


Part VII - Approval of Minutes


Upon a motion by Mr. Carr and a second by Mrs. Sebold, the minutes of February 8, 2010 were unanimously approved as amended. 

 Part VIII – Continuing Business

            Dr. Lauver was present to give an update on the Garrett County Youth Risk Behavior Survey. He has met with the Health Advisory Committee and they have had an opportunity to review the survey.  Dr. Lauver informed the Board that he received an e-mail from the Maryland State Department of Education informing him of four different grants for safe schools and healthy students.  The information obtained from this survey will be helpful in addressing the data that is required to apply for grants.  The Health Advisory Committee suggested adding topics to the survey such as sexual activity and contact for the middle and high schools, energy drink use at the middle schools, and cell phone use and sexting.  For the time being, the committee decided to maintain the survey in the form presented at the February board meeting so that it will be comparable to other national surveys.  The additional topics will be addressed when future surveys are discussed.  Mrs. Waggoner added that the data obtained from the survey will provide direction for staff development and for teachers to better address these issues in their class. 

            The survey is provided on-line for review and copies are provided at each of the schools.  The survey will be completed during the last week in March.  Notices have been sent to the schools as well as the local newspaper.  Opt out permission forms are provided and information is being sent home to make sure parents are informed.

            Ms. Kotulak reviewed the changes made to Board Policy 345.2 and Administrative Procedure, 345.21, Physical Education and Athletic Programs for Students with Disabilities, that were suggested at the February meeting.  Dr. Teets recommended acceptance of the policy.  Upon a motion by Mr. Carr and a second by Mr. Raley, the Board of Education approved (4-0) to accept Board Policy, 345.2, Physical Education and Athletic Programs for Students with Disabilities.

            Mrs. Bell reviewed the changes made to Board Policy 347.7 and Administrative Procedure, 347.71, Curricular, Co-Curricular, And Extra-Curricular Activities.  Dr. Teets recommended acceptance of the policy.  Upon a motion by Mr. Carr and a second by Mrs. Sebold, the Board of Education approved (4-0) to accept Board Policy 347.7, Curricular, Co-Curricular, And Extra-Curricular Activities.

            Mr. Morris presented a HSA Graduation Update PowerPoint presentation.  The information presented included the number of students who have already met the HSA requirements, the number who have not met HSA requirements, the number of points students need to attain a passing score on the HSA, and the number of students who are currently Bridge Plan eligible.  Dr. Teets noted that there have been significant improvements over last year.  He also informed the Board that MSDE had delayed MSA testing by three days for the middle schools and by five days for the elementary schools to compensate the instructional days lost because of winter snow storms.

            Mrs. Waggoner presented a Race to the Top PowerPoint presentation. Information presented can be found on the MSDE website.  She reviewed the first and second wave of the reform efforts of Race to the Top.  She explained to the Board that we are currently in the third wave.  Wave three consists of revising assessments and accountability system based on the Common Core Standards, building a statewide technology infrastructure that links all data elements with analytic and instructional tools to monitor and promote student achievement, redesign the model for the preparation, development, retention, and evaluation of teachers and principals, and fully implement the innovative Breakthrough Center approach for transforming low-achieving schools and districts.  Mrs. Waggoner highlighted the expectations and goals for each area of the wave three reforms.  She indicated that this is a very competitive grant and one of the requirements for submission is to have a Memorandum of Understanding signed.  Mrs. Waggoner provided the Board with the revised Memorandum of Understanding for their file.  She indicated that reform is coming and that it is not simply related to additional funding. 

            Dr. Teets explained that if the Memorandum of Understanding is to be signed, the deadline is April 21, 2010.  He informed the Board that the Governor has a bill submitted to increase tenure to three years and also to change the evaluation system state wide.  There are a lot of concerns that teachers, administrators, and unions have with the bill that proposes changes in the current evaluation system.  The other issue Dr. Teets addressed was the reality that all future federal education funding is going to be tied to the Race to the Top criteria.  The Board expressed their thoughts and concerns with regards to the Race to the Top initiative.

            Dr. Teets recommended the ACE committee as the logical choice to function as the Southern Attendance Area Elementary Facilities Committee.  Mr. Carr pointed out that this is a study and nothing has been decided.  Mr. Raley added that the Northern end is facing declining enrollments as well and feels that the entire population of elementary schools should be part of the study.  Upon a motion by Mr. Raley and a second by Mrs. Sebold, the Board of Education approved unanimously to appoint the Advisory Committee on Education (ACE) to conduct an elementary school facilities study for the entire county.  The ACE committee will be asked to report back to the Board by fall 2010.  At that time, the Board will deliberate on the results of the study and the recommendations proffered before final decisions will be made.        The meetings held by the ACE committee are public and will be announced.

                        Part IX – New Business

            Mrs. Baker was present to recognize four elementary schools for the Maryland School Performance Recognition Program.  Mrs. Connie Uphold, Principal, Bloomington Elementary was recognized on behalf of the staff for increasing special education sub group performance.   Mr. Gary Galloway, Principal, Dennett Road Elementary, was recognized on behalf of the staff for increasing special education sub group performance.  Also present to represent Dennett Road Elementary School were two special education teachers, Emily Cosner and Barbie Bolden.   Dr. Dana McCauley, Principal, Crellin Elementary, and staff were recognized for their school’s overall achievement.  Also present to represent Crellin Elementary School were several staff members: Amy Friend, Karen Gilpin, Carrie Hordubay, Debra Dewitt, Linda Stephens, and Rebecca Sanders.  Several Crellin parents were also in attendance.  They were Robbie and Mikal Zimmerman, Joy Helbig, and Georgie Powers.   Mrs. Virginia Craig, Principal, Swan Meadow, accepted recognition on behalf of her staff for her school’s overall achievement.  Certificates were presented to each of the schools for their respective accomplishments.

                        Part XI – Public Comment

 There was no public comment at this time

            Part XII – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

·               Appointments:               Sgt. Andrew DiSimone, JROTC Instructor, SH, eff. 05/03/2010


·               Retirements:                  Shirley Bittinger, Instructional Assistant, YG, eff. 07/01/2010

William E. Janoske, Science Teacher, SX, eff. 07/01/2010

Deborah J. Hinkle, Instructional Assistant, DR, eff. 07/01/2010

                                                Roy O. Hinkle, Head Custodian, SH, eff. 07/01/2010

                                                Eleanor U. Moon, Instructional Assistant, YG, eff. 07/01/2010

                                                Mary Susan Norris, Teacher, GV, eff. 07/01/2010

                                                Ruth E. Uphold, Cafeteria PIC, AC, eff. 07/01/2010


·               Volunteer Coaches:        Sheila Butler, Softball Coach, NH

Jeff Carr, Baseball Coach, NH

Kris Carr, Baseball Coach, NH

Steven Skipper, Baseball Assistant Baseball Coach, SH 


·               Sabbatical Leave:           Dawn Moon, Teacher, DR, - Effective four months of the 2010-2011 School Term


            Upon a motion by Mr. Durst and a second by Mr. Carr, the Board of Education approved (4-0) the superintendent’s recommendations.

            After a short break, the meeting reconvened. 

            Mr. Fink informed the Board that all four employee groups have approved the ratification of their negotiated contracts.  Dr. Teets expressed his appreciation for each employee group’s understanding during these difficult economic times.  Upon a motion by Mr. Carr and a second by Mr. Raley, the Board of Education approved (4-0) the ratification of the four employee organizations contracts.

            Mr. Fink informed the Board that as of this date, there have been 17 days of school missed due to inclement weather.  The request to have school in session on Easter Monday has been approved.  Dr. Teets reviewed the history of the last day of school back to the early 1990s.  There were times during those years that the last day of school was on the 17th or 18th of June.  Dr. Teets recommends that a request be made to the Maryland State Board of Education to waive five of the missed instructional days.  If no additional days are missed, and the waiver for the five days is approved, the last day of school will be on June 16, 2010.  Upon a motion by Mr. Carr and a second by Mr. Durst, the Board of Education approved (4-0) the Superintendent’s recommendation to request the five day waiver from MSDE.

            Mr. Fink presented the Board with a proposed 2010-2011 school calendar.  The school calendar committee met on Monday, March 8, 2010.  The recommendation of the school calendar committee is that the first day of school for the 2010-2011 school year be Wednesday, August 25, 2010.  The A & S Association felt strongly about the need to begin the school year earlier than one week before Labor Day.  The calendar committee felt that this recommendation was a reasonable compromise between the schools and business community.  The committee also recommends that since HSA testing is the week of Autumn Glory that schools should only be closed on Friday of that week.  Four of the five make-up days built into the calendar are scheduled during the week before Easter allowing an Easter vacation, if only a few days of school have been missed due to inclement weather.  If schools are closed for any inclement weather days prior to November 9, school will be in session on Monday, November 30, 2009, as a make-up day.  The next make-up days will be scheduled on President’s Day, February 21; Friday, June 3; Monday, April 25; Monday, April 18; Tuesday, April 19’ Wednesday, April 20; and Thursday, April 21.   Dr. Teets will continue to receive input regarding the school calendar during the next month and will make a recommendation to the Board at the April 2010 meeting.  The calendar committee consists of representatives from the following groups:  A & S, GCEA, Student Board member, parents, Chamber of Commerce, Administration, and the Board of Education. 

            Mr. Fink asked for input from the Board on when they would like to hold the public budget meeting.  It was agreed that the Board would hold the budget meeting on Tuesday, April 20, 2010 at 6:30 p.m.

            Mrs. Bell was present to recommend the proposed 2009-2010 graduation date as Sunday, June 6, 2010.  She explained to the Board that she has had input from both principals, feedback from various members of the instructional staff, and school community.  This proposed date will allow schools to complete any HSA obligations, in addition to finishing all senior exams and Success celebrations, prior to end-of-the-year activities and finals.  This date will benefit those seniors who have plans for summer employment, college classes, and family vacations.  Upon a motion by Mr. Durst and a second by Mr. Raley, the Board of Education approved (4-0) the recommendation to hold the 2009-2010 graduation commencement exercise on Sunday, June 6, 2009.  Northern High School commencement will be held at 1:00 p.m. and Southern High School commencement will be held at 4:00 p.m.

            Mr. Bell presented the health resource, Conception to Birth video, to the Board.  The Health Advisory Committee has reviewed the video.  She reviewed the pros and cons of the video and informed the Board that the video is shown on the Discovery Channel.  The video will be on display for review and public comment.  The Conception to Birth video is replacing the outdated, My Mom is Having a Baby, video.  Mrs. Bell will bring the video to the April meeting for approval.

                         Part XIII – Board Business

            Mr. Aiken reported that GCSC met on March 6 and he was unable to attend. He reported that his advisor informed him that GCSC would like to go to a Pirates game on May 8 and that the senior citizen prom will be held on May 28.  He informed the Board that tomorrow is MASC Lobby Day in Annapolis.   He reported there is an executive board meeting on March 16 in Carroll County and a legislative board meeting on March 20.  Mr. Aiken will be attending a Race to the Top meeting with Dr. Grasmick on April 30.  The topics to be presented include Race to the Top funding and the students’ perspectives on the Race to the Top initiative.

            Mr. Carr reported the LSA has not met and that he attended the President’s Dinner.  Prior to the dinner, there was a MABE board meeting.  At that meeting, there was a representative from the Governor’s office explaining the Governor’s outlook on several education-related topics.  John Woolums gave a legislative update on Race to the Top similar to what Mrs. Waggoner presented earlier.  Mr. Carr felt it was beneficial that the State Board President attended the President’s Dinner.

            Mr. Durst commented on his attendance at the legislative meetings and that many were very spirited and that there was lots of discussion and interaction.  He reported that several counties do not want to sign the Memorandum of Understanding for Race to the Top.  He also reported concerns about the labor relations board and merit pay bills introduced in both the House of Delegates and State Senate.   

            Dr. Teets asked the Board to consider finding someone to be the facilitator for the ACE committee during the Elementary Facilities Study.  The Board would like for the ACE committee to request the facilitator, if they feel they need one.  The Board briefly discussed the charge for the ACE committee.  There is certain information that should be supplied to the ACE committee such as the Capital Improvement Plan and the Master Plan.  Dr. Forrester will work on compiling the charge for the ACE committee and will have it prepared prior to March 29, 2010, the next ACE committee meeting. 

                        Part XIV –Adjournment

The Board adjourned the meeting at 8:27 p.m. 

Part XVII - Information Items   

            In addition to the following listed items, the Board also received the Advisory Committee on Education membership list, the September/October 2009 and November/December 2009 Southern Garrett High School The Acorn, and the January-February 2010 Northern Garrett High School The Paw Print.

a.           Erate Funding

b.          MSDE 2010 Maryland Education #1 in the Nation Again brochure

c.           January 2010 Attendance Bulletin

d.          March 2010 Home & School Connection

e.           March 2010 Hope Health Letter

f.           March School Activities Calendar



_______________________________________ _______________________________________
Dr. Donald D. Forrester Wendell D. Teets
President Secretary/Treasurer
Approved:   April 13, 2010