Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes January 12, 2010



Oakland, Maryland 21550


Tuesday, January 12, 2010


Part I - Call to Order

Mr. Rodney L. Durst, President, called the regular monthly meeting of the Board of Education to order at 4:03p.m.  Also in attendance were Dr. Donald Forrester, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.  

            Part II – Public Comment

            There was no public comment at this time. 

                        Part III – Election of Officers

            In order to conduct the election for president of the Board of Education, Dr. Teets asked for nominations.  Mrs. Sebold nominated Dr. Forrester.  Mr. Carr moved to close nominations.  Dr. Teets called for a vote, and the Board unanimously elected Dr. Forrester as president.  He then assumed the chair.  Dr. Forrester thanked the Board for the nomination.  He then asked for nominations for the vice president.  Mr. Durst nominated Mr. Carr.  Mr. Raley moved to close nominations.  Dr. Forrester called for a vote and the Board unanimously elected Mr. Carr as vice president for 2010.

            Dr. Forrester will change the procedure for making motions.  A second on motions will be part of the voting procedure.

                        Part IV – Executive Session

             Upon a motion by Mrs. Sebold and a second by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:05 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed personnel items that included a resignation, employee leave requests, a transportation contract award, professional leave requests, 2010-2011 personnel staffing, and negotiations.

Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; and Commissioner Ernie Gregg  were present during all or part of the executive session.

                        Part V – Reopening Public Session

            Dr. Forrester reconvened the public session at 5:40 p.m. Pastor Jeff Kroll, representing the Mt. Top Ministerial Association, offered a prayer, after which Mr. Ian Aiken, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

            Dr. Teets presented Mr. Durst with the traditional, “treasured” gift of a wooden gavel which was signed by the other board members and Superintendent in honor of Mr. Durst’s past year as Board president.

            Dr. Teets recognized John Cavanaugh of Johnson Controls as being present during the public session.

Part VI - Acceptance of Agenda

Upon a motion by Mr. Carr and a second by Mrs. Sebold, the Board approved (4-0) the agenda as amended.  The following was added to New Business:

Race to the Top (Information) (10 minutes) – Presenter:  Dr. Teets

The following was added to Board Business:

Calendar Change Request

                         Part VII – Announcements


The following announcements were offered:


Week of January 11                              HSA Testing (Algebra, Biology, English & Government

January 18,                                           Martin Luther King, Jr. Day – School closed

January 28-29                                       PACE Reception in Annapolis

January 29                                            Professional Day – Three hour early dismissal for students

January 30                                            Maryland Lego Championships at UMBC


·       School will be in session on President’s Day

·                 Maryland School Performance Recognition Program – four schools were recognized:  Bloomington, Crellin, Dennett Road and Swan Meadow

·                 LuAnn Klink, RF, won 1st place in bar cookies, 2nd place in rolled/dropped cookies, and 3rd place in quick breads in the Bake-Off competition held in Ocean City during the SNA Conference in October. 

·                 SHS Stock Market Team, Lisa Bender, teacher, and Rob Sharps, advisor, won first place in the Western Maryland region and 12 out of 1277 teams in Maryland.


Part VIII - Approval of Minutes


Upon a motion by Mr. Carr and a second by Mr. Raley, the Minutes of December 8, 2009 were unanimously approved as amended. 

Part IX – New Business

            Dr. Lauver, Director of Pupil Services, and Bob Stephens, Garrett County Health Department (GCHD), presented information on the Garrett County Youth Risk Behavior Survey that will be conducted next month.  The GCHD is funding the risk behavior survey in the county this year. The survey results will be analyzed by the Partnership for Children and Families and the data will be beneficial when applying for grants.  The data collected in the past has helped to develop programs and secure grants that have been valuable to the youth in the community, especially in the areas of drug, alcohol, and tobacco prevention programs. 

The survey will be completed by middle and high school students.  It was explained to the Board that the survey has been reviewed and adapted to use locally.  The Board expressed its concern with some of the verbiage of the questions in the survey.  They would like to see the information about the survey presented in a public forum format and displayed at all the schools and the central office.  Parents will have the option to view the survey on-line or at the schools and will also have the option to have their student opt out of participating.  The results of the survey will be shared with the Board and the data will be available if there are any indicators of concern.  Dr. Forrester thanked both Dr. Lauver and Mr. Stephens.

Mr. Lear reviewed the Middle School Program of Studies for Family and Consumer Science. He also presented Applying Life Skills, Glencoe, 2010, as the accompanying textbook.  The textbook will be on display at the central office for public comment.  Both will be brought back to the February meeting for action.

Mr. Lear also reviewed the Middle School Program of Studies for Technology Education. He informed the Board that there weren’t any changes made as everyone involved is very pleased with the current program.  Mr. Lear introduced Introduction to Technology, Glencoe, 2010, a new textbook to be used with the program.  The textbook will be on display at the central office for public comment.  Both the program of study and the textbook will be brought back to the February meeting for action.  It was noted that voluntary will no longer be included in reference to the state curriculum.

Mrs. Waggoner presented the Middle School Theater Program of Studies which is being conducted as a pilot program in the middle schools.  Ms. Susan Lisantti, theatre teacher at Southern Middle, has been working with students during and in an after school program.  The board members stated that it is fortunate that Ms. Lisantti is providing this program to the students.  Because the program is being piloted this year, there will not be any action taken.

Dr. Teets presented the federal Race to the Top information to the Board. The information was received on Friday and there are currently two deadlines.  The first deadline is to determine whether or not the county is interested in participating and is due by January 29, 2010.  The second deadline of March 1, 2010 will require a commitment with the signature of the board president, the superintendent, and the union president.  Dr. Teets reported that there isn’t a lot of information available at this time and the information regarding Race to the Top funds will need to be discussed at a later meeting.  He also informed the Board that because of the Race to the Top funds, there will need to be changes made to COMAR regarding tenure and teacher evaluations. There will be a Race to the Top meeting held on January 22, 2010 with the state superintendent, the state union and the Governor’s staff.  It is hopeful that more information will be available as a result of this meeting.  A printout is to be provided with an estimate of the amount of funds that will flow to Garrett County assuming that all counties participate.  Mr. Carr added that he learned from a MABE and PSSAM board meeting that 50% will be held at the state level and the other 50% will be distributed between the LEAs. 

There was discussion about information that is being posted to our website in relation to the Race to the Top. Mr. Fink explained to the Board that he was asked to produce the level of proficiency for all teachers and principals in the county.  Mr. Fink informed the Board that the information has been posted to the website but the information was not categorized by individual school or broken down by teacher or principal.  As of today, Mr. Fink has not had a response on this action.  There was concern on the Board’s part that the rules are being changed after the fact.  Dr. Teets explained that part of the issue is due to the stimulus funds.  Mr. Fink added that the stimulus funds were signed with very broad assurances.  He added that it was asked if the teacher’s evaluation is tied to student performance.  The teacher’s evaluation is a COMAR issue and is being reviewed.  The next major deadline for The Race to the Top is June 2010. Mr. Fink and Mrs. Waggoner participated in an informational webinar today and there will also be a webinar on January 21, 2010 on the state wide data system.  Dr. Teets stated his concern that Race to the Top requirements may be shifted to the criteria for all federal funds. 

            Part XI – Public Comment

 There was no public comment at this time

            Part XII – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

Resignation:                   Mike S. Kulscar, JROTC Instructor, SH, eff. January 25, 2010



Transportation:              Contract Award:    Bus Contract #81 to Garland Wilt eff. 01/04/2010


Professional Leave Request:      


NCCEP/GEAR UP Capacity-Building Workshop

February 7-10, 2010

Hilton Americas Houston, Houston, Texas

                        Nike Coach of the Year Football Clinic

                        February 4-6, 2010

                        Tropicana Resort and Hotel

                        Atlantic City, New Jersey


                        National Teacher of the Year

                        January 26-31, 2010

                        Dallas, Texas


Two employee leave requests.


Upon a motion by Mr. Carr and a second by Mr. Raley, the Board of Education approved (4-0) the superintendent’s recommendations.

            Part X – Continuing Business

Mr. Fink reviewed the purpose of the new School Activities Fund policy, 726.64 and procedure, 726.641, and the accompanying forms.  This policy was suggested by the auditors to make sure there is a risk prevention and reconciliation procedure in place for school activities.  If approved, this will be added as one of the auditor’s procedures.  Dr. Teets recommended Policy 726.64, School Activities Fund to the Board.  Upon a motion by Mr. Carr and a second by Mr. Raley, the Board of Education approved (4-0) Policy 726.64, School Activities Fund.      

Dr. Teets reported that there is an anticipation of a release of state aid on January 20, 2010.  This will be about the same time the Governor releases his budget.  The current estimated budget deficit is about two million dollars.  This does not include any increase in insurance or pay increases.  The percent of wealth increased more than 3% over the average of the state and this will mean less funding.  Dr. Teets informed the Board that recommendations for the budget will be based on having the least impact on instruction, the number of students, and personnel.

Mrs. Waggoner reviewed a handout with the Board regarding the cost of the different instruction programs.  The handout broke the programs down into the category of enrichment programs, direct instruction programs, instructional support programs, and supplemental programs.  In reviewing the cost of programs, the number of students impacted by each program was considered as well as transportation costs.   The handout is a tool to help determine which programs are most cost effective and beneficial when it comes to making any changes.

Dr. Teets reported that the system is currently approximately forty instructional personnel over the state average on a per 1,000 ratio.  Mrs. Waggoner reported that there will be no additional ARRA funding over what is already scheduled in order to continue programs this year with Title I.  She explained to the Board that there are certain percentages of Title I funds that are required to be set aside for activities such as parental involvement in order to be in compliance.  Title I funding is currently projected to be over next year’s allocation by $110,000. 

Mr. Fink reported that the request has been made to the County Commissioners to use carryover funds from this year for next year and that this request has been approved.  Dr. Forrester stated that all the information presented shows the magnitude of the work ahead as to where to find funding.  There will have to be major reductions in certain areas.  He added that it is unfortunate that all the facts are not available at this moment and that an effort must be made to balance the budget.

             Part XIII – Board Business

Mr. Aiken reported that the Garrett County Student Council meeting was cancelled due to weather.  Maryland Association of Student Council Board meeting will be held at the end of this month.  The Student Member of the Board (SMOB) will be appointed next month.  Mr. Aiken is still planning to meet with the student council at the various schools as weather permits.  He informed the Board that next year's student council will not be elected until May. 

Commissioner Gregg left the meeting at 7:40 p.m. 

The Board completed the 2009 Annual Selection worksheet.  This included the updated officers, meeting time, attorney, auditor, Board of Education committees, and MABE committees.  Upon a motion by Mr. Durst, seconded by Mr. Carr, the Board of Education approved (4-0) to continue the meeting day, time, and place for the monthly board meetings on the second Tuesday of each month at 4:00 p.m. to be held in the board room at the Board of Education.  Upon a motion by Mr. Durst, seconded by Mr. Carr, the Board of Education approved (4-0) to retain Mr. Robert Watson, Esquire as Board Attorney.  Upon a motion by Mrs. Sebold, seconded by Mr. Carr, the Board of Education approved to continue to use the services of Rodeheaver & Associates as auditor for the current year.

Mr. Carr reported that he has attended one MABE board of directors meeting and one LSA meeting.  Mr. Woolums spoke at both meetings regarding what might transpire in the legislator this year.  The major topics are the human relations board and possible binding arbitration.  Mr. Carr reported that he will be going to Washington, DC after PACE as a member of the MABE committee.  Mr. Durst did not attend the last legislative meeting.  He attended the 4th Annual Awards Ceremony and Luncheon presented by the Judith P. Hoyer Foundation and commented that it was a very nice event.

Dr. Forrester informed the Board that the Maryland State Board of Education dinner will be held on February 23, 2010 at the Piedmont Plaza Hotel.  The reception begins at 5:30 p.m.  Mr. Carr will attend and possibly Dr. Forrester.

Mr. Raley reported on the request made by Dr. Teets that asked the state board of education permission to allow Martin Luther King Day, President’s Day, and Easter Monday be used as make up days.   The communication from Dr. Grasmick indicated that Martin Luther King Day was not approved. The state record shows that Dr. Grasmick requested denial to the state board of education on the request that Martin Luther King Day not be considered as a make up day.  It is felt by the Board members that in the future, the provision on the school calendar that Martin Luther King Day be considered as a make-up day should no longer be an option.  It was pointed out that because of this decision, students are missing important instructional time prior to the major tests that students are required by the state to pass.  The calendar committee that creates the school calendar was told that the decision to ask for Martin Luther King Day would not be looked upon graciously.  The calendar committee felt this to be unfair and left the provision in the calendar.  It is felt by the Board that making this request in the future is a waste of time and should no longer be done.

The Board discussed the traveling arrangements for the PACE Reception on January 28, 2010.

Mrs. Waggoner reviewed the Master Plan Part III executive summary and supporting documentation that addressed the ARRA and State Stabilization Funding.  Just prior to the Christmas holiday additional information had been requested by MSDE that was to be submitted by December 31st regarding evaluations of principals and teachers and some additional financial information.  Mr. Fink and she compiled the information to be in compliance with the deadline.  Mrs. Waggoner demonstrated to the Board as to how to navigate the Garrett County Board of Education website to find this specific information regarding evaluations.  A concern was shared that due to the short timeline that it can be problematic for the Board if they are unaware of such changes occurring.

            Part XIV –Recess

There being no further business, the meeting recessed at 8:17 p.m.  The Board returned to executive session.

            Part XV - Reopening of Public Session

Dr. Teets recommended that due to a projected $2,000,000 budget shortfall, it may be necessary to close one or more schools to meet the budget shortfall.  In accordance with Board policy and state law, committees will be established for Bloomington, Kitzmiller, and Crellin Elementary schools to investigate the impact of proposed closings based on the following factors:  student enrollment trends, age, condition of buildings, transportation, educational programs, racial composition of student body, financial considerations, student locations, impact on the community and the geographies of the area, and any other relevant factors.  In addition, the Board will also consider terminating the policy that allows Garrett County students to attend Allegany County schools.  Current high school students would be exempt from this policy change. 

Part XVI –Adjournment

There being no further business, the meeting was adjourned at 10:45 p.m. 

Part XVII - Information Items   

            In addition to the PACE Reception tickets, the 2009-2010 Maryland School Guide, 2008-2009 MSDE The Fact Book, Southern High Rams winter sports schedule, the December 2009 attendance bulletin, and the SNA Bake-off recipes, the following was provided to the board members:

a.           Erate Funding YTD

b.          January Activities Calendar

c.           January 2009 Home & School Connection

d.          January Hope Health Newsletter

e.           November 2009 Attendance Bulletin




_______________________________________ _______________________________________
Mr. Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:   February 8, 2010