Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes December 8, 2009

 

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, December 8, 2009

___________

Part I - Call to Order

Mr. Rodney L. Durst, President, called the regular monthly meeting of the Board of Education to order at 4:00 p.m.  Also in attendance were Dr. Donald Forrester, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.  

            Part II – Public Comment

            There was no public comment at this time. 

                        Part III – Executive Session

             Upon a motion by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:05 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals.  Board members discussed personnel items that included retirements, emergency coaches, and a professional leave request, 2010-2011 personnel staffing, and negotiations.

Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; were present during all or part of the executive session. 

                        Part IV – Reopening Public Session

            Mr. Durst reconvened the public session at 5:41 p.m. Dr. Forrester, representing the Mt. Top Ministerial Association, offered a prayer, after which Mr. Ian Aiken, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

Part V - Acceptance of Agenda

Upon a motion by Dr. Forrester, the Board approved (4-0) the agenda as amended.  The FY 2011 Budget was added under new business.  The PACE reception and the change of date for the February board meeting were added under board business.

                         Part VI – Announcements

 

The following announcements were offered:

 

December 10 – 12                     8:00 p.m.                                  Southern High Theatre II Wizard of Oz

December 15                            8:30 a.m.                                  A & S Meeting at Will O Wisp

December 15                            7:00 p.m. – 9:00 p.m.                 Northern Middle Band/Chorus Holiday Concert

December 15                            7:30 p.m.                                  Swan Meadow Christmas program @ PVCC

December 17                            7:00 p.m.                                  Southern High Christmas Program

December 17                            7:00 p.m.                                  Northern High Band/Chorus Concert

December 23                                                                            Three Hour Early Dismissal

December 24-January 3                                                            Christmas Holiday (All schools and offices closed)

 

Route 40 Elementary School is one of eight schools in Maryland out of 145 schools to receive a superior maintenance evaluation by state inspectors.

 

H1N1 clinics have been completed at all schools.  This includes the first and second doses.  Over 50% of students participated.  Some additional students went to individual physicians for vaccination.

 

Alicia Bender, Northern High School, and Heath Naylor, Southern High School, have been chosen for All-State Chorus.

 

Mrs. Sebold and Mr. Raley commented on how nice the open house was at the Hickory Environmental Education Center.  There were many families in attendance.  There was a 30 minute presentation at the planetarium. 

 

Mr. Durst attended the JROTC competitions at Southern High and stated that it was well attended.

JROTC teams participated from downstate and West Virginia.

 

Part VII - Approval of Minutes

 

Upon a motion by Mrs. Sebold, the Minutes of November 10, 2009 were unanimously approved as amended. 

Part VIII – Continuing Business

            Mrs. Bell was present to answer any additional questions regarding the Driver Education Program of Studies. Dr. Teets recommended the Driver Education Program of Studies for approval.  Upon a motion made by Mr. Carr, the Garrett County Board of Education approved (4-0) the Driver Education Program of Studies.

            Part IX – New Business

Mrs. Bell presented the revisions that have been made to the Student Education Planning Guide (SEPG).  The new planning guide will be used during the scheduling process beginning in January.  There was discussion on how to make the advanced placement classes more relevant along with the merit and honors classes.  The students will plan their next school year schedule during the months of January, February, and March.  Mr. Durst thanked Mrs. Bell for the information update on the Student Education Planning Guide. 

Mr. Trautwein gave an update on the PowerSchool student information system program that is being implemented within the system this year.  Mr. Trautwein explained that the new program keeps track of demographic information, student schedules, attendance, and grades.  Teachers can access PowerSchool from any computer that has internet access 24/7.  PowerSchool is a web-based product.  The information is not stored internally but on a server off site. PowerSchool has a component, Inform, which keeps track of historical test data such as the HSA and MSA test results. It also meets state reporting requirements.  There is an option with PowerSchool that allows parents to have instant access to student’s grades in real time.  This feature has not yet been activated.  Teachers are being given a chance to acclimate themselves to the program prior to allowing access to the parents.  The plan is to open the portal to parents, as part of a pilot program, later this year.  Parents will only have access to their student’s information by username and password that will be provided by the Board of Education.  Mr. Trautwein was very appreciative of the patience of all involved during this transition period from the CIMS system to PowerSchool. 

            Part X – Public Comment

 There was no public comment at this time

            Part XI – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

  • Retirements:                  Harold Williams, Special Education Teacher, NX, eff. 01/01/2010            
  • Emergency Coaches:      Daniel Bosley, Head Girls’ Basketball Coach, SH

Jordan Brenneman, Assistant Wrestling Coach, NH

Jason Burgess, Assistant Wrestling Coach, SH

Mike Fulmer, Softball Coach, SH

Donnie Horner, Assistant Softball Coach, SH

Ashley Liller, Assistant Girls’ Basketball Coach, SH

Theodore Raynovich, III, Assistant Girls’ Basketball Coach, SH

Jack Riley, Boys’ Tennis Coach, SH

Dave Taylor, Wrestling Coach, SH

 

·        Professional Leave Request:

 

Council for Exceptional Children Conference

April 20-23, 2010

Nashville, Tennessee

 

PowerSchool University 2010

June 20-24, 2010

Charleston Place Hotel, Charleston, South Carolina

 

4th Brigade JROTC Instruction Meeting

                                                January 23-January 29, 2010

                                                Myrtle Beach, SC

                                               

Upon a motion by Dr. Forrester, the Board approved (4-0) the superintendent’s recommendations.

                        Part IX – New Business (continued)

Mr. Trautwein provided the Board with a FIRST (For Inspiration and Recognition of Science and Technology) Robotic Teams in Garrett County pamphlet.  The pamphlet gives an overview of all three programs that are operating in Garrett County.  The programs are FIRST LEGO League (FLL), FIRST Robotics Competition (FRC), and FIRST Tech Challenge (FTC).  Mr. Trautwein invited the Board to the FLL qualifying tournament that will be held at Northern High School on December 12, 2009 beginning at 9:00 a.m.  Teams will be represented from Garrett County, Washington County, and St. Anne’s Catholic School.  Garrett Container Systems has partnered with the Board of Education for this event.  Mr. Durst thanked Mr. Trautwein for his presentation.

Mrs. Baker presented a Power Point presentation to the Board on school readiness.  The Power Point included information on the gains that Maryland has made since 2002; the percentages of children entering school fully prepared for Kindergarten; the improvements across the domains of learning including physical development, mathematical thinking, social and personal development, social studies, the arts, scientific thinking, and language and literacy.  Mrs. Baker also highlighted the gains of the Garrett County children with Head Start experience. They have improved from 31% fully ready in 2002 to 62% fully ready in 2008.  She pointed out that 98% of children attending kindergarten classrooms that partner with the Overlook Judy Center (Dennett Road and Yough Glades) are now fully ready for school.  This is up from 48% in 2002.   There had been a steady gain in readiness from 2002 until the past two years which have had declines. Upon review of the trend data, a plan was developed in conjunction with MSDE and the early childhood community to address this issue. Additional training was provided on the rating scale and data collection. Janice Treakle, MMSR coordinator for MSDE, attended the rating completion and was very impressed by the professional dialog that occurred during the process. As a result of the additional training, Garrett County had an increase of 36 points on fully ready readiness since 2002. The 2009 data indicated that 94% were fully ready for kindergarten. Mrs. Baker indicated that everyone was very pleased and felt that it was an accurate assessment. Mr. Durst thanked Mrs. Baker.

Mr. Fink reviewed a new policy, 726.64, School Activity Funds, and administrative procedure, 726.641, School Activities Fund.  Mr. Fink explained to the Board that this is a follow up suggestion from the audit by Rodeheaver & Associates.  The auditors not only look at what did go wrong but what could possibly go wrong.  It was felt that the area of school activities was a high risk area and therefore brought about the need for the new policy.  Mr. Fink expressed to the Board that he feels there isn’t anything in the policy that isn’t already being done.  The biggest changes will be in the area of reconciliation of bank statements, gate receipts, and fund raising.  Through the new policy, principals are required to review the reconciliation.  An individual ticket seller’s report form, a composite ticket sales report form, a fund raiser profit/loss statement form, and a fund raiser inventory reconciliation form are also provided as part of the administrative procedure.  The policy and procedure were given to the principals at the October Administrators and Supervisors meeting to review with the athletic staff and secretaries.  At the November Administrators and Supervisors meeting, there were no additional comments from the principals. Mr. Fink will bring the policy to the Board in January for approval.

Dr. Teets commented that based on preliminary calculations, enrollment loss, and information received from the county, the system is looking at an approximate $2,000,000 shortfall for next year.  He stated that discussion will have to take place on what needs to be done because it is going to be difficult to make those reductions.  Mr. Fink stated that most funding is driven by enrollment.  The count for free and reduced meals students is up; however, the system lost 104 students this year and the special education count is down.  These three factors drive the state aid figures. Mr. Fink informed the Board that it is difficult to estimate but looking at this information, the loss of state aid is estimated at $750,000.  The clause that used to be in the state aid law that stated that a county would get no less than 1% more than the previous year is gone now.  The state aid will be funded on the number of students.  The county can also adjust the local appropriation based on number of students.  The carry over money from last year was used to fund the health insurance program.  We do not have those carry over funds, as of now.  Mr. Fink is hoping that sometime this month the state department will release the state aid figures.  However, Mr. Fink added that it could change drastically based on the budget released by the Governor in January.  Another unknown that will have to be taken into account is the pending increase cost of health insurance.  Mr. Durst thanked Dr. Teets and Mr. Fink for the budget update. 

            Part XII – Board Business

Mr. Aiken reported that he went to Prince George’s county to attend the MASC Leadership Conference.  There were 25 to 30 students that attended the conference from the county.  Mr. Aiken also attended the Northern Middle School student council meeting to speak with their student council.  He discussed his role as the student board member, the opportunities they will have in high school being part of student council, and explained the Board of Education responsibilities.  The students are very happy with the new school.  Mr. Aiken is planning to go to Southern Middle School, Northern High School and Southern High School after the holiday break.  Mr. Aiken reported that he was unable to attend the MASC executive board meeting because it conflicted with the regular monthly Board meeting.  They are selling sweatshirts and live strong bands for the Sarcoma Foundation.  This will support transportation and research cost for Sarcoma patients.  Mr. Aiken reported that the State SMOB applications were due this month and students will be voted on in January or February.  Saturday is the Western Maryland Divisional Conference for Garrett, Allegany, Washington, Frederick, and Carroll County.  These counties decided to start their own conference instead of traveling.  The conference will be held at North High School in Hagerstown.  The student council is scheduled to do a presentation on the different efforts and issues in the county.  Southern High School had a war of the classes and a Ram rumble the day before Thanksgiving break.  Northern High will have a blood drive on December 9, 2009. Southern High held their blood drive last month. 

Mr. Carr attended a Board of Directors meeting on November 18, 2009.  Topics of discussion were:  State Board Policies and Appellate decisions, MABE public comment at MSBE meetings, conference evaluation, funding issues: retirement, labor relations board, etc., MLW briefing, and the MABE Board of Directors has approved the Black Caucus as a standing committee.

Dr. Teets informed the Board that he has asked the State Superintendent, Dr. Grasmick, to approve the conversion of Martin Luther King Day, Presidents’ Day, and Easter Monday to instructional days, if needed, due to the potential number of days of school missed for inclement weather.  

Mr. Durst reviewed some points made on the legislative financial handout that was provided to the Board.  He commented that this is a real financial crisis and it is going to affect the entire county and the community and the way school board business has been done.  Mr. Durst announced that there is a legislative meeting this Monday.  He will not be attending because of an invitation from the Hoyer Foundation.  Mr. Carr will be attending the Board of Directors meeting on Wednesday.

Mr. Durst asked all the Board members to complete the PACE sign up sheet so that reservations can be made.  Carpooling will be finalized in January. 

Mr. Raley stated that the Board has to take a look at its expenses and try to save wherever possible.  If everyone else is being asked to cut, the Board should do its part, as well. 

Due to scheduling conflicts, the date of the regular scheduled Board meeting in February, the Board of Education will be changed to Monday, February 8, 2010

            Part XIII –Adjournment

There being no further business, the meeting was adjourned at 8:14 p.m.  

Part XIV - Information Items    

a.           Erate Funding YTD

b.          December Activities Calendar

c.           December 2009 Home & School Connection

d.          September Attendance Bulletin

e.           October Attendance Bulletin

 

 

_______________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   January 12, 2009