Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes September 8, 2009




Oakland, Maryland 21550


Tuesday, September 8, 2009


Part I - Call to Order

Mr. Rodney L. Durst, President, called the regular monthly meeting of the Board of Education to order at 4:01 p.m.  Also in attendance were Dr. Donald Forrester, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.  

            Part II – Public Comment

            There was no public comment at this time. 

                        Part III – Executive Session

             Upon a motion by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:04 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and negotiations.  Board members discussed personnel items that included appointments, a rescinsion of employment, retirements, emergency coaches, and volunteer coaches,

Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; and Commissioner Ernie Gregg, were present during all or part of the executive session.

                        Part IV – Reopening Public Session

            Mr. Durst reconvened public session at 5:50 p.m.  Reverend Jeff Kroll, Faith Evangelical Free Church, new to the area from Minnesota, representing the Mt. Top Ministerial Association, offered a prayer, after which Mr. Ian Aiken, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

Part V - Acceptance of Agenda

Upon a motion by Dr. Forrester, the Board approved (4-0) the agenda, as amended. 

Amendments to the agenda included the following addition under continuing business:

Special Audit Meeting (Action)

Decision on Student Appeal Hearing (Information)


                         Part VI – Announcements


The following announcements were offered:


·       Personnel Hearing on August 25, 2009 - cancelled


·       September 14-18           Maryland Homegrown School Lunch Week

·       September 17               Constitution Day

·       September 18               60th Harvest Sale at Swan Meadow

                                          5:00 p.m. Food

                                          6:45 p.m. Chorus

                                          7:00 p.m. Auction

·       September 28               ACE Committee Meeting

·       October 2                     Teacher of the Year Gala

      Reception - 5:30 p.m.

      Dinner & Program – 6:45 p.m.


·       MSDE has awarded $9,711 to Garrett County schools through the Chess in Maryland School Programs.  Shawn Nicklin works with the students in the elementary schools.

·       Jennifer Rankin has been selected as one of seven finalists for Maryland Teacher of the Year for 2009-2010

·       Route 40 Elementary School was given a Superior rating by the Public School Construction Program school maintenance inspector.  An award ceremony will be held in the fall of 2009 to recognize the accomplishments of this school and staff.


Part VII - Approval of Minutes


Upon a motion by Mr. Carr, the Minutes of August 11, 2009, were unanimously approved as amended. 

Part VIII – Continuing Business

Mr. Scott Germain, Food and Nutrition Manager, reviewed Policy 725.243, Bidding of Food and Food Supplies Used in County Food Service Program, which was presented to the Board for information at the August 11, 2009 meeting.  Dr. Teets recommended approval of the policy.  Upon a motion by Mr. Carr, the Board unanimously approved the policy.

Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, reviewed the revised Capital Improvement Plan (CIP).  Mr. Thomas pointed out that the Southern High School parking lot does not qualify for CIP funding because the parking lot is not part of the structure.  Parking lots that have been upgraded in the past have been funded by aging school funds.  The CIP funds originally budgeted for the Southern High School parking lot project will now be used for the replacement of all the windows on the west side of Southern High School.    Mr. Thomas informed the Board that for the 2010/2011 school year, the split with the State is 60/40.  For the 2011/2012 school year, it will be reduced to 59/41.  Dr. Teets added that this reduction is due to the way the State calculates the county’s wealth.

Mr. Raley expressed his concern regarding the continuation of the formula change for state funding specifically in regards to the local funds that will be spent in 2013 for the maintenance facility building and the funds budgeted to be spent in 2015 for the renovation of Southern Middle School. He feels that the Board should consider possibly switching those two projects due to the decreasing funds coming from the State and also due to past experience with renovation costs being higher than anticipated.  This could cause the county to fund a larger than anticipated part of the renovation.  The maintenance facility is something that is needed and falls totally on the local tax payer.  The Southern Middle School renovation project is funded by both state and local funds. 

Dr. Teets recommended the approval of the CIP.  Upon a motion by Dr. Forrester, the Board unanimously approved the Capital Improvement Plan.

Mr. Durst thanked Mr. Thomas and his staff for the hard work on the Northern Middle School renovation. Dr. Teets added his appreciation for Mr. Thomas’s leadership and for keeping everyone on task.

Mrs. Sue Waggoner, Executive Director of Instruction, filled in for Mrs. Lynn Bell, Director of Secondary Education, in her absence, reviewed the Leadership Academy/JROTC LET 1-8, which was presented to the Board for information at the August 11, 2009 meeting.  Dr. Teets recommended approval of the Leadership Academy/JROTC LET 1-8.  Upon a motion by Dr. Forrester, the Board unanimously approved the curriculum.

Mrs. Waggoner also reviewed the Social Studies Program of Studies revisions that incorporate Student Service Learning which was also reviewed at the August 11, 2009 meeting.  Dr. Teets recommended the approval of the revisions.  Upon a motion by Mr. Carr, the Board unanimously approved the Social Studies Program of Studies.

Mrs. Baker, Executive Director of Elementary Education, reviewed the Elementary Art and Music Programs of Study which was presented to the Board for information at the August 11, 2009 meeting.  Dr. Teets recommended the approval of the programs of study.  Upon a motion by Dr. Forrester, the Board unanimously approved the Art and Music Programs of Study.

Mrs. Waggoner reviewed the Middle School Arts Program which was presented to the Board for information at the August 11, 2009 meeting.  Dr. Teets recommended the approval of the Middle School Arts Program.  Upon a motion by Mr. Carr, the Board unanimously approved the Middle School Arts Program.

Mrs. Waggoner reviewed the 2009 Master Plan which was presented at the August 11, 2009 meeting as information.  Dr. Teets recommended the approval of the 2009 Master Plan.  He also thanked Mrs. Waggoner and her staff for all the work done on the plan.  Upon a motion by Dr. Forrester, the Board unanimously approved the 2009 Master Plan.

Part IX – New Business

            Mrs. Waggoner reviewed the list of courses not offered for the 2009-2010 school year.  She explained that one reason for the courses not being offered is the fact that the students can go to Garrett College for credit for courses verses taking AP.  Mrs. Waggoner indicated to the Board that Dr. Teets has had communication with the Garrett College president, Dr. Jeanne Neff, to see if Garrett College will offer credit for the AP courses offered at the high schools regardless of the AP test score so that students can be encouraged to take AP courses.  She also explained that due to enrollment, certain courses not being offered this year will be offered next year.  Mrs. Waggoner indicated that in the past, an enrollment of at least ten students in needed in order to have a class.  She will double check this number.  It was also suggested not to weight the Garrett College courses in the GPA in order to keep the enrollment numbers higher for the AP courses. 

            Mrs. Kotulak, Supervisor of Special Education, reviewed the revisions of Administrative Procedure 497.01, Home and Hospital Teaching.  Mrs. Kotulak gave a brief history of Home and Hospital Teaching.  She indicated the change will be for students to remain on the school roll that the student attends rather than being reassigned to the Home & Hospital School.

            Mr. Morris, Coordinator of Research, Evaluation and Information, presented the MSA Science 2009 results.  His power point presentation highlighted the proficiency rate for all students in grade 5 and 8 and the proficiency rate for special education students in grade 5 and 8.  It also highlighted the proficiency rate by gender.

            Mr. Morris also presented SAT, ACT, and PSAT test results. 

            Dr. Teets complimented Mr. Morris on a job well done.  Mr. Morris will be at the October meeting to share the HSA and AYP results.

Dr. Teets recommended Bill Grant, President/CEO of First United Bank and Blair Glass, owner of Marvin’s Men’s Wear, as the final two business representatives for the Ethics Committee.  Upon a motion by Dr. Forrester, the Board unanimously approved Mr. Grant and Mr. Glass as business representatives for the Ethics Committee.        

Commissioner Gregg left the meeting at 7:02 p.m.

                        Part X – Public Comment

Mrs. Sadie Liller and her son were present to comment on fair and equal discipline among students. 

In a student discipline appeal, the Board of Education of Garrett County modified the decision of the Superintendent.

                        Part XI – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

·       Appointments:              Lauren Roth, Teacher, NX, eff. 08/25/09

Kris E. DeWitt, Instructional Assistant, NH, eff. 08/25/09

Janice A. Menear, Instructional Assistant, BF, eff. 08/25/09


·       Rescind Employment    Sonja Robinson, eff. 08/19/09


  • Retirements:                  Edgar Andrews, Teacher, NX, 07/01/09


  • Emergency Coaches        Dan Holler, Head Baseball Coach, SH

Eric Malcolm, Boys’ Head Soccer Coach

Sandi Smith, Senior Class Advisor, SH

Stephanie Stephens, Assistant Volleyball Coach, SH

Jay Stewart, Assistant Football Coach, SH

Pete Versteegen, Assistant Boys Soccer, SH

Scott Winters, Boys’ Cross Country Coach, SH



 Driver Final Approval:              Loren E. Bowser – for class trips, as needed


Upon a motion by Mr. Carr, the Board approved (4-0) the superintendent’s recommendations.

            Part XII –Board Business

Mr. Aiken reported that both schools participated in welcome activities.  At the end of last month, he and Kaitlyn Swift attended the Maryland Association of Student Councils executive board meeting.  He reported that the charity chosen this year is for the Johns Hopkins Sarcoma Fund.  Funds raised will assist in transportation cost for parents and children to Baltimore.  Mr. Aiken reported that he met David Murray, State Board of Education Student Board Member, along with other student members across the state.  Mr. Aiken reported that one political issue being supported by the state student board members is to debate a bill to tax the use of plastic bags in super markets. 

Mr. Aiken will attend the MABE Annual Conference.  He will attend Tuesday and Wednesday and leave on Thursday.

Upon the recommendation of the principals, Dr. Teets recommended Teresa M. Friend, Northern High School, and Kaitlyn Swift, Southern High School, to serve as the 2009-2010 ACE Student Members.  Upon a motion by Dr. Forrester, the Board unanimously approved Dr. Teets recommendation.

Mr. Raley informed the Board that the MABE Board of Directors reinstituted a 5% increase in dues for the FY 2011.  This will be voted on at the MABE convention. 

The Board decided on the date of September 22, 2009 at 6:00 p.m. with Rodeheaver and Associates to review the FY 2009 audit.

            Travel arrangements for the MABE Annual conference were discussed. 

                        Part XIII –Adjournment

There being no further business, the meeting was adjourned at 7:52 p.m.  

Part XIV - Information Items    

a.           Erate Funding YTD

b.          MABE Annual Business Meeting Information

c.          MSDE Maryland School Assessment Results Continue to Improve

d.          ASBO Matters

e.           September 2009 Home & School Connection

f.           September school activities calendar


_______________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   October 13, 2009