Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes August 11, 2009



Oakland, Maryland 21550


Tuesday, August 11, 2009


Part I - Call to Order

Mr. Rodney L. Durst, President, called the regular monthly meeting of the Board of Education to order at 4:03 p.m.  Also in attendance were Dr. Donald Forrester, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.                

            Part II – Public Comment

            There was no public comment at this time. 

                        Part III – Executive Session

             Upon a motion by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:04 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and negotiations.  Board members discussed personnel items that included appointments, retirements, resignations, emergency coaches, volunteer coaches, a deletion and contract transfer for transportation, Superintendent’s goals update, employee hearing, and an appeal of the Superintendent’s decision for a student.

            Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction, were present during all or part of the executive session.

                        Part IV – Reopening Public Session

            Mr. Durst reconvened public session at 5:42 p.m.  Dr. Forrester, representing the Mt. Top Ministerial Association, offered a prayer, after which Mr. Ian Aiken, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

Part V - Acceptance of Agenda

Upon a motion by Dr. Forrester, the Board approved (4-0) the agenda, as amended. 

Amendments to the agenda included the following deletion under continuing business:

Physical Education Program of Studies (Action) (5 minutes) - Presenter:  Mrs. Bell


                         Part VI – Announcements


The following announcements were offered:


                                                August 16, 2009                        Northern Middle School Dedication

                                                                                                2:00 p.m. Tours

                                                                                                3:00 p.m.  Dedication and Ribbon Cutting Ceremony


                                                August 20, 2009                        8:30 a.m.          A & S Meeting at Northern Middle School


                                                August 24, 2009                        8:30 a.m.          New Teacher Orientation – Will O Wisp


                                                August 27, 2009                        Staff Development – Northern High School


                                                August 31, 2009                        First day of school (3 hour early dismissal)


·        Dr. Forrester, member of the Garrett County Board of Education, was one of four selected as 2008 Distinguished Alumnus at Frostburg State University.  He was recognized at the December 2008 Commencement and was also one of four speakers.


·        Awards were given across the state to schools that were designated as “Asthma Friendly Schools”.  Each school did an internal evaluation (this past spring) and indicated the number of areas in the school which met or exceeded a list of established criteria.  This process was facilitated by the school health staff at each school.


            All Garrett County Schools received a bronze level of achievement for the work in the area of Asthma.  Asthma is the leading cause of absenteeism due to illness across the United States.  9.2 million children under the age of 18 have been diagnosed with asthma that amounts to 1 out of every 10 students in school today.


            Garrett County is the only school system in the state to have all the schools receive a level of recognition. Many schools attempted the process but only reached a level designated as honorable mention.  Dr. Teets and the Board of Education appreciates the health staff for this achievement.


·        Northern High School State FFA Convention Success:

o       Scarlett Fost placed 1st out of 12 in Sr. Prepared Speaking CDE and will move on the regional competition at the Big E in Springfield, Massachusetts in September.

o       Ashley Rodeheaver was named the State Star Farmer and will also move to the regional competition at the Big E in Springfield, Massachusetts in September.

o       The Meats Evaluation team placed 1st out of 4 teams.  Individually, Ashley Rodeheaver placed 1st, Scarlett Fost 2nd, Cindy Smearman 4th, and Toby Grove 6th.  There were 17 individuals competing.  The team will move on to the national competition at the National FFA convention in Indianapolis, Indiana in October.

o       The FFA Knowledge team placed 3rd out of 7 teams.


·        Northern High School FFA Horse Evaluation team participated at the state event on Wednesday, July 29, 2009 at the Delaware State Fair.  The team placed 4th overall.  The team members were Andrea Upole placing 3rd, Tyler Wilt placing 16th, and Taylor Day placing 18th.  There were 11 teams and 42 individuals in the contest.


·        The following schools have been approved to continue the Maryland Meals for Achievement Program (free breakfast program) for the 2009-2010 school year:  Accident Elementary, Bloomington Elementary, Crellin Elementary, Dennett Road Elementary, Friendsville Elementary, Grantsville Elementary, and Kitzmiller Elementary.


·        Bloomington Elementary School, Crellin Elementary School, Yough Glades Elementary School and Dennett Road Elementary School have been selected to participate in the U.S. Department of Agriculture Fresh Fruit and Vegetable Program for the 2009-2010 school year.


Part VII - Approval of Minutes


Upon a motion by Dr. Forrester, the Minutes of July 14, 2009, were unanimously approved as amended. 

Part VIII – Continuing Business

            Mr. Germain was present to answer any questions or address any comments in regards to the revisions for Board Policy 173.37, Food and Nutrition Services Advisory Committee that was presented as information at the July meeting.  Dr. Teets recommended approval of the policy revisions.  Upon a motion by Dr. Forrester, the Board of Education approved (4-0) the revisions to Board Policy 173.37, Food and Nutrition Services Advisory Committee.

            Mr. Thomas was present to answer any questions or address any comments in regards to the Comprehensive Maintenance Plan for Educational Facilities of Garrett County that was presented as information at the July meeting.  Dr. Teets recommended the approval of the plan.  Upon a motion by Dr. Forrester, the Board of Education approved (4-0) the Comprehensive Maintenance Plan for Educational Facilities of Garrett County.

Part IX – New Business

Mr. Thomas presented the Capital Improvement Plan to the Board. He explained that it is being presented as information this month and will be voted on in September.   Dr. Teets informed the Board that it has been reviewed by the county administrator and he is in sync with the plan. Over the next two summers, the goal is to complete the Northern High complex road relocation.  This will improve transportation flow and safety.  Future projects include paving the Southern High School lower parking lot by the football field, the Southern Middle School renovation, and the new maintenance facility building at the county complex on Route 135. 

Mr. Thomas gave an update on Project Open Space (POS) projects.  He reported that the estimate Senator George Edwards was initially given to construct the press boxes included a concession stand and team room.  The estimate was used to apply for the POS funds.  When the project was handed over to Mr. Thomas, he met with the principals, the coaches, and athletic directors to determine their vision for this project.  Mr. Thomas then gave it to Thrasher Engineering for design.  After the design was complete, it was too extensive for the available funds.  Mr. Thomas then met Senator George Edwards, Commissioner Ernie Gregg, and the principals to decide on what can be eliminated.  Mr. Thomas then met again with the design team to revise the details and they are to get back to Mr. Thomas with the cost.

Mr. Thomas informed the Board that there is a possibility of purchasing pre-fabricated press boxes.  Mr. Thomas is going to be receiving some information in the form of photos and information from schools that have purchased this type of press box. 

Mr. Thomas explained that the delay has been getting everyone together to make decisions as well as forming the design team.  Mr. Thomas was also much occupied with the Northern Middle renovation.  The Board expressed concern of losing the money due to the delay in completing the project.  Mr. Thomas has approached Mr. Bill DeVore at Planning and Zoning and he has assured Mr. Thomas that the funds are still in place for at least another year.  

Mr. Thomas also pointed out that ADA code must be followed and that it is his job to make sure that the Board of Education is not put in jeopardy.

Part VIII – Continuing Business (continued)

            Mrs. Bell was present to answer any questions or address comments in regards to the Extra-Curricular Handbook that was presented as information at the July meeting.  She informed the Board that she added the Head Bowling Coach and the Head Indoor Track Coach to the annual compensation sheet for the emergency coaches.  Dr. Teets recommended the approval of the Extra-Curricular Handbook.  Upon a motion by Dr. Forrester, the Board of Education approved (4-0) the Extra-Curricular Handbook.

            Mrs. Bell presented the Music Program of Studies which was reviewed at the July meeting.  Dr. Teets recommended the approval of the Music Program of Studies.  Upon a motion by Dr. Forrester, the Board of Education approved (4-0) the Music Program of Studies.

Part IX – New Business (continued)

            Mr. Scott Germain, Food & Nutrition Manager, provided a list of vendors who submitted bids and vendors who were awarded contracts at the July 8, 2009 bid opening.

            Mr. Germain reviewed the revisions of Administrative Procedure 861, School Lunch.  The procedure points out that Garrett County currently maintains modern kitchens except in one small school.

            Mr. Germain reviewed the revisions of Administrative Procedure 670.1, Delivery of Food Commodities.

            Mr. Germain also reviewed the revisions for board policy, 725.243, Bidding of Food and Food Supplies Used In County Food Service Program.  The revisions of the policy will be on the September agenda for action.

            Dr. Teets and the Board of Education congratulated Mr. Germain on his new position as the President of ASBO.

            Mr. Art Refosco, Director of Transportation, presented the three bids received for vehicle fleet insurance.  Bids were received from Yoder-Hershberger Insurance, LLC, CBIZ, current insurer, and Kights Insurance.  All bids meet Maryland requirements.  Dr. Teets recommended approval of the bid award to CBIZ in the amount of $44,291.  Upon a motion by Dr. Forrester the Board approved (4-0) the bid contract.

            Mrs. Bell presented the Social Studies Program of Studies to incorporate Student Service Learning which has been previously taught during freshman seminar.  She explained that the social studies teachers met over the summer to discuss the incorporation of five hours of student service learning into the social studies curriculum.  Mrs. Bell and the social studies teachers totally reviewed the curriculum focusing on the different concepts that could be stressed by the teachers relating to serving the community.  Once the Board has approved, Karen Ray, will update the student handbook that currently states that service learning is taught during freshman seminar.  The program of studies will be on the agenda for action in September.

            Mrs. Bell also presented the Leadership Academy/JROTC LET 1-8 Program of Studies.  She explained that this was one of the most difficult staff developments she has taken part in due to the fact that the ARMY has realigned everything.  The format of the program of studies is different.  It is easier to follow and if there are any sequence changes made by the ARMY in the future, it will be easier to revise.  Due to student interest to continue beyond LET 4, Mrs. Bell and her staff contacted several programs over the summer to see how they are conducting LET 5-8.  The ARMY leaves it very open to individual interpretation.  After discussion with others, Mrs. Bell and her staff developed the curriculum 5-8 which is incorporated in the program of studies.  The Leadership Academy/JROTC LET 1-8 Program of Studies will be an action item on the September agenda.

            Enrollment has improved at both schools in the JROTC program.  Southern High School currently has 50 students enrolled and Northern High School has 60 plus.  She feels another plus is the fact that both schools are operating on the same schedule this year and it will allow for students to have more opportunities.

                        Part X – Public Comment

 There was no public comment at this time. 

                        Part XI – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

·        Appointments:               Janet L. Gregory, Teaching Principal, FV, eff. 08/11/09

Jennifer S. Knauff, Nurse, based at NX, eff. 09/18/09

Tabitha D. Beitzel, Math Resource Teacher (half-time), DR, eff. 08/25/09

Lindsey B. Strubin, CPA Teacher, SX, eff. 08/25/09

Angela S. Biggs, Instructional/Special Education Assistant, AC, eff. 08/25/09

Melissa D. Davis, Special Ed Instructional Assistant, AC, eff. 08/25/09

Emily D. Green, Instructional Assistant, CR, eff. 08/25/09

Ruth A. Hamilton, Special Ed Instructional Assistant, BF, eff. 08/25/09

Leah R. Spink, Special Ed Instructional Assistant, YG, eff. 08/25/09

Joyce Kisner, Custodian IV, BF, eff. 08/12/09

Timothy Sines, Jr. Custodian III, SH, eff. 08/24/09



  • Retirements:                  Helen Schrock, Custodian, BF, eff. 05/01/2009  


  • Resignations:                 Jodi McClintock, Instructional Assistant, NH, eff. 08/11/2009


  • Emergency Coaches           Angie Biggs, Assistant Cheerleading Advisor, SH

Warren Glotfelty, Golf Coach, NH

Walter Lee, Athletic Trainer, SH

Randy Storey, Assistant Girls’ Soccer Coach, SH

Tracy Brenneman, Athletic Director, NH

Frank Ewing, Assistant Football Coach, NH

                                          Kimberly Friend, Assistant Volleyball Coach, NH

Zachary George, Assistant Band Director, NH

                                          Jeff Graham, Girls’ Head Soccer Coach, NH

Christina Jones, Assistant Cheerleading Advisor, NH

                                          Lynn Lais, Boys’ Head Soccer Coach, NH

                                          Melanie McFarland, Assistant Girls’ Soccer Coach, NH

                                          Amanda Shaffer, Head Volleyball Coach, NH

                                          Lowell Workman, Assistant Football Coach, NH




 Deletion:                      Alan Birkby


Contract Transfer:         from Alan Birkby to Alta Birkby



Upon a motion by Mr. Carr, the Board approved (3-0) the superintendent’s recommendations. Mrs. Sebold abstained.

            Part IX – New Business (continued)

Mrs. Baker presented the Elementary Art Program of Studies.  She met with all of the elementary art teachers over the summer to review the curriculum.  The decision of the group was to adopt, with the Board’s approval, the state curriculum as written.  Mrs. Baker reviewed the program of studies with the Board.  The Elementary Art Program of Studies will be on the September agenda as an action item.

Mrs. Baker also presented the Elementary Music Program of Studies.  She met with several of the elementary school music teachers over the summer to review the curriculum.  The decision of the committee was to adopt the state curriculum as written.  Mrs. Baker reviewed the program of studies with the Board.  The Elementary Music Program of Studies will be on the September agenda. 

Mrs. Baker presented information on the Title I stimulus funding.  She explained to the Board that the funds must be spent in rank order of the poverty level of the schools.  Title I ARRA (American Recovery and Reinvestment Act) Funds will be spent on one parent liaison/instructional coach, instructional staff, academic tutoring, parenting programs, supplies and materials, equipment, reimbursable expenses and indirect costs.  The total Title I ARRA funds are $604,296.

            Part XII – Recognition

Members of the Delta Kappa Gamma Teachers Society, a women’s education honor society for women, presented a quilt to the Board of Education to be displayed at the central office.  Mrs. Carol Slagle, President, gave an overview of the society and recognized Irmgard Koscielniak, creator of the quilt.  The Delta Kappa Gamma Teachers Society endows scholarships and fellowships to women educators, advances women in education, honors service in any form of education, unites in spirituality fellowship, and stimulates personal and professional growth.   Dr. Teets and the Board of Education thanked the members present. 

            Part IX – New Business (continued)

Mrs. Waggoner presented the middle school Art Program of Studies.  She met with the art teachers over the summer to review and revise the program of studies.  In addition to working on the revisions, they were able to begin working on the arts fair.  The Art Program of Studies will be an action item on the September agenda.

Mrs. Waggoner provided the Board with a comprehensive presentation of the 2009 Master Plan.  During the discussion, she first reviewed the accomplishments of the 2008 Master Plan highlighting the progress on the vocabulary initiative, Project Lead the Way, formative assessments,  instructional consultation team, The Voyager Journey Program, character education program,  continued academic intervention/acceleration, summer school for high school students, Strategic Instruction Model (SIM) for Southern Middle School, the expanded JROTC program (LET III), the expansion of evening high school, and maintaining student participation in AP courses.

Mr. Morris then presented a Power Point presentation on the results of the 2009 SAT 10 / MSA.  He reviewed the results for the SAT 10 for second grade in Reading and Math in addition to the SAT 10 second grade subtest results. Mr. Morris then reviewed the results for the MSA Reading and Math for third through eighth grades comparing them to previous years.  Mr. Morris providing the proficiency rates for the MSA for cohort 2013 through cohort 2017.  He also compared test results for the MSA Reading and Math in the areas of FRM (free and reduced meals) students, special education, and by gender.  Mr. Morris provided the Board with information on the MSA strengths and areas of improvement of the students.   He informed the Board that the schools are aware of what needs to be addressed.  The Board expressed their pleasure in seeing the numbers move from proficient to advanced.  Mr. Morris provided the website,, which breaks down the test results by state, county, and school.

Mrs. Waggoner then reviewed the initiatives for the 2009 Master Plan.  These include implementing revised school improvement plan format including the RTI template that encompasses reading, math, & behavior, increasing graduation on time, utilizing behavior intervention strategies, focusing on countywide academic vocabulary instruction on using vocabulary in context, continuing inquiry based math instruction, utilizing inform data management system to analyze date to make instructional decisions, utilizing Power School student management system to improve communication with parents, providing professional development focus of Professional Learning Communities, delineating an environmental plan encompassing each grade level, collaborating with Garret College & Economic Development on Adult Technical Center, collaborating with Canaan Valley Institute for the EPA grant, incorporating FitnessGram into the physical education program, implementing pilot Pro Start as culinary arts program at Southern High School, and developing career research and development as a pathway.

Mrs. Waggoner thanked the Board for their understanding and support.  She feels really confident with the staff and their dedication to meet the needs of the students.   Mr. Durst thanked her for all of her hard work and stated that no matter what goals are set for Garrett County that they will be achieved.  Mr. Durst also thanked Mr. Morris for preparing the numbers.

            Part XII –Board Business

            Mr. Aiken reported that he recently attended a Maryland Leadership Workshop.  He thought it was an amazing experience and feels he now has more of an ability to lead a group.  He will be attending the Maryland Association of Student Council executive board meeting tomorrow along with Kaitlyn Swift.  The student council will be making decisions on which state charity to support and which student legislation to support.  Mr. Aiken advised the Board that he will be able to attend the MABE conference on Tuesday, September 29 and Wednesday, September 30.

            On behalf of MABE, Mr. Carr recently made public comment at the state board meeting.  He praised Garrett County and welcomed new members as well as Mr. Murray, new student member of the state board and invited the state board to the September meeting.  Mr. Carr also attended a Board of Directors meeting.  Dr. Grasmick was in attendance to discuss new initiatives and why she went along with the governor and bought into the federal curriculum.  There was also discussion on international benchmarks.

            The MABE committee assignments were decided and will be sent to MABE before the deadline of September 18, 2009.

            Dr. Teets reviewed the preparations for the Northern Middle School dedication.  Programs with maps of the school will be available as well as student tour guides.  There will be video in all the class rooms of the progress throughout the renovation.  The ribbon cutting will take place at 3:00 p.m. in the front of the school.  Refreshments will be available.

            There will be a personnel hearing on August 25, 2009 at 6:00 p.m.  

                        Part XIII –Adjournment

There being no further business, the meeting was adjourned at 9:15 p.m. and moved into executive session.

Part XIV - Information Items  

a.           Erate Funding YTD

b.          2008-2009 Charity Drives Report

c.           August 2009 Hope Health Newsletter



_______________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   September 8, 2009