Weather Related School Alert: All Garrett County Public Schools will be closed tomorrow, Wednesday, February 20, 2019, because of the predicted inclement weather that includes possible heavy snowfall and ice accumulation. Code Orange and liberal leave in effect for employees. Administrative offices will open at 10:00 AM. Should a change in code status for employees be necessary, the announcement will be made by 8:00 AM.

Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes July 14, 2009



Oakland, Maryland 21550


Tuesday, July 14, 2009


Part I - Call to Order

Mr. Rodney L. Durst, President, called the regular monthly meeting of the Board of Education to order at 4:00 p.m.  Also in attendance were Dr. Donald Forrester, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Thomas Carr, associate members. Mr. Ervin Fink, Executive Director of Administration, who was the Superintendent’s designee.   

            Part II – Public Commentnt

            There was no public comment at this time. 

                        Part III – Executive Session

             Upon a motion by Dr. Forrester, the Board of Education agreed (4-0) to move to executive session at 4:01 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personal matters affecting one or more individuals and negotiations.  Board members discussed personnel items that included appointments, retirements, resignations, a tenure consideration, an assistant addition and final approval of a bus route assignment for transportation, a leave without pay request, an employee disciplinary matter, and negotiations.

            Mr. Fink, the Superintendent of School’s designee, was present during all or part of the executive session.

                        Part IV – Reopening Public Session

            Mr. Durst reconvened public session at 5:53 p.m.  Dr. Forrester, representing the Mt. Top Ministerial Association, offered a prayer, after which Mr. Ian Aiken, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

Part V - Acceptance of Agenda

Upon a motion by Dr. Forrester, the Board approved (4-0) the agenda, as amended. 

Amendments to the agenda included:

New Business:               Physical Education Program of Studies (Information) (10 minutes) Presenter:  Mrs. Bell


Board Concerns:            Superintendent’s Official Bond (Action) (5 minutes) – Presenter:  Mr. Durst


             Part VI – Announcements


            The following announcements were offered:


·       August 16                    Northern Middle School Dedication


Part VII - Approval of Minutes


Upon a motion by Mr. Carr, the Minutes of June 9, 2009, were unanimously approved as amended. 

Part VIII – Continuing Business

Dr. Lauver gave a brief overview on the Student’s Rights, Responsibilities, and Discipline Handbook revisions at the June meeting.  There was no further discussion of the revisions.  Upon a motion by Dr. Forrester, the Board of Education approved (4-0) the revisions to the Student’s Rights, Responsibilities, and Discipline Handbook.

            Part IX – New Business

Mr. Germain, Food & Nutrition Manager, presented the revisions to Board Policy 173.37, Food and Nutrition Services Advisory Committee.  Mr. Germain suggested that Administrative Procedure 173.371, Menu Planning Committee, be deleted and to add the duties of the Menu Planning Committee to the Food and Nutrition Services Advisory Committee.  He also reviewed revisions to Administrative Procedure 866.61, Serving Dinners-Banquets.  Mr. Germain has prepared one banquet during his 12 years; however, he does not want to delete the entire procedure in case of a future need.  The banquet forms are obsolete and need to be eliminated.  Schools are currently using the facilities form. Discussion took place on the revisions.  Policy 173.37, Food and Nutrition Services Advisory Committee, will be placed on the August agenda as an action item.

There was discussion on how the focus should be on how well the students feel Food Service is doing.  Mr. Germain informed the Board that he does meet with the various student councils whenever he is invited to attend the meetings.

            Mr. Germain expressed his satisfaction with the outcome of the amount of stimulus funding that the Food Service Department will be receiving.  The amount is $85,610.00.  These funds will cover various food service items needed at Kitzmiller Elementary, Friendsville Elementary, Crellin Elementary, and Bloomington Elementary.  In order to qualify for the stimulus funding, the school must have at least 50% of the students receiving free or reduced lunch.  Mr. Durst thanked Mr. Germain for his presentation.

            Mrs. Kotulak was present to inform the Board of how the special education stimulus funds will be spent.   The first wave of stimulus funding awarded is $581,412.00.  The funds are to be used quickly and should be used primarily to save and create jobs, improve student achievement, and school reform.

            The funds will be used to purchase Power School. Power School is a student data base  system which will replace the student system in CIMS.  Power School is an online system.  The cost is basically for the license to use the product.  There is an interface available so that the current system information can be moved to the new system.  Some employees have already visited other school systems that have Power School in place to see how it is being utilized.  This system will assist in the reporting that is required for the federal government. 

            Funds will also be used to support a new CPA Teacher who will be hired at Southern Middle School to work with the students coming from the elementary feeder schools.  An instructional assistant will be hired at Accident to assist a blind student.  Funds will be used to purchase supplies and materials to set up one special education classroom at Southern Middle.  The funds will permit one special education teacher and one special education assistant to be retained.  Funds are also being used to cover an agreement that has been made with Salem Trust to provide summer school for seven students who are considered high risk.  The costs of temporary assistants for those students with extensive needs as well as occupational and physical therapist contracts will also be included in the funding.   A second wave of funds in the amount of $581,412.00 is also to be received.  Plans for the second wave of funds are currently being made.  Mr. Durst thanked Mr. Kotulak for her information.

            Mr. Fink added that there is very extensive reporting on the stimulus funds.  The reports are to be filed on-line directly to the federal government.  There is quarterly reporting required that is due ten days after each quarter ends with no exceptions.

            Lynn Bell, Director of Secondary Education, reviewed the proposed revisions in the Extra Curricular Activities Handbook.  Discussion followed and action will be taken on the handbook during the August meeting.

            Mrs. Bell also reviewed the proposed revisions in the Music Program of Studies.  Mrs. Bell informed the Board that there is interest in adding a Piano I and Piano II class in the future when funding allows.  Action will be taken on the proposed changes at the August meeting.

            Mrs. Bell reviewed the proposed revisions of the Physical Education Program of Studies.  A meeting with Mrs. Bell, Mrs. Baker, Sue Waggoner, physical education teachers, and Michael Mason of MSDE, was held to discuss the program.  The voluntary state curriculum which matches the national curriculum is being utilized with supplemental activities in order to insure that individual needs of students are met.  This year the program of study will be used as a working document at all three levels.  Meetings will be held throughout the year as well as next summer to make revisions. 

            Fitness tests are given at the middle and high school levels.  The fitness program selected is FitnessGram.  The FitnessGram compares students to standards whereas the Presidential Physical Fitness program compares children to other children. 

            Mr. Fink presented the Comprehensive Maintenance Plan to the Board.  He asked that the Board review it between now and the August meeting when Mr. Thomas will be available to formally present the plan to the Board.

            Mr. Fink informed the Board that the negotiations have been completed and agreements for contracts have been reached.  He explained that there are reopeners in each contract in the second and third year to negotiate salaries.  A & S asked that their family illness days be increased from five to ten.  Due to this request, A & S will only be able to negotiate one item.  Mr. Fink also added that there was a slight adjustment made in salary for the Northern High Principal.  GCFT changed four categories of Head Custodian to five categories of Head Custodian.  Both groups have approved the contracts and Mr. Fink made the recommendation to the Board to accept the contracts.  Upon a motion by Mr. Carr, the Board of Education approved (4-0) to accept the 2009-2012 contracts.  Mr. Durst thanked Mr. Fink for his work during the negotiations process.

                        Part X – Public Comment

 There was no public comment at this time. 

Mrs. Baker announced that her brother, Dave Taylor, who is the wrestling coach at Southern High School, was named as Maryland State High School Coach of the Year.

                        Part XI – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

·        Appointments:               Erin M. Coffman, Teacher, SH, eff. 08/25/09

Andrea N. (Ryan) Hines, Teacher, SH, eff. 08/25/09

Penny S. Lapp, Teacher, BL, eff. 08/25/2009

Ashli R. Myers, Teacher, NH, eff. 08/25/09

Katelyn O’Brien, Teacher, DR, eff. 08/25/09

Sonja M. Robinson, Teacher, NX, eff. 08/25/2009

Lisa Teets, Teacher, NH, eff. 08/25/09

Laura D. Witt, Teacher, BL, eff. 08/25/09

Steven Skipper, Teacher, SH, eff. 08/25/09

Melissa Nesselrodt, Secretary VI, CR, and .5 Media Assistant Schedule, eff. 08/20/09

Robert Sines, Head Custodian, RF, eff. 07/20/09


  • Retirements:                      Kent Huber, Principal, FV, eff. 07/01/09

Shirley, Noonan, Teacher NH, eff. 07/01/09

Robert F. Shaffer, Teacher, SH, eff. 07/01/09


  • Resignations:                     Charles A. Plauger, Teacher, SH, eff. 06/19/09

Jacqueline Parsons, Teacher, SX, eff. 06/11/09




Assistant Addition:         Kelly Doerr


                  Final Approval:              Eric Albertus Beeman – for Rt. 28


  • Leave Without Pay:       Frederick Holtschneider, Part-time Custodian, BF, June 22-26, 2009


Mr. Fink announced that additional interviews are required for the position of Friendsville Elementary School Principal and that the applicant chosen will be recommended to the Board at the August meeting.

Upon a motion by Dr. Forrester, the Board approved (4-0) the superintendent’s recommendations.

            Part XII –Board Business

            Mr. Aiken announced that the first meeting for the Garrett County Association of Student Councils is on October 3, 2009 at Garrett College.  Before the end of the 2009 school year, all student council officers had been elected.   He informed the Board that he will discuss the food service issue with Katelyn Swift, President of the Southern High Student Council and the Garrett County Association of Student Councils, to insure that all student councils will be made aware.

            The date for the MABE Annual Conference is September 30 – October 2, 2009.  The offer was made to Mr. Aiken to attend.  There is not an increase in MABE dues for this academic year.

            Mr. Raley was unable to attend the MABE budget meeting.  He did report that the Board of Directors approved a flat budget for FY 11.

            The Northern Middle School dedication will be held on Sunday, August 16, 2009 at 3:00 p.m.  Tours of the facility will be given before and after the ceremony beginning at 2:00 p.m.

Pursuant to Public School Law 6-110(b), Education Article, Annotated Code of Maryland,  Mr. Fink asked the Board to set an amount for the superintendent=s Public Official Bond.  Upon a motion by Dr. Forrester, the Board of Education unanimously offered the following resolution:

The Board of Education of Garrett County, as a result of its action on July 14, 2009, sets the Superintendent’s Official Bond at $20,000.  This amount would remain in effect for the period of July 1, 2009 through June 30, 2013 in conjunction with the Superintendent’s current contract. 

            Mr. Raley asked Mr. Fink to update the Board on where the budget cuts were made in order to secure the Food Service budget to avoid cuts in employee hours.  Mr. Fink explained that the amount that needed to be cut was not as large as initially thought.  Mr. Fink explained that this was accomplished through retirements, cuts in computer funding, and suggested cuts made by Board members.  The cut in computer funding was made with the understanding that computer labs will be able to be funded with the next round of stimulus funds. Mr. Fink also informed the Board that the carryover amount will be known in August.

                        Part XIII –Adjournment

There being no further business, the meeting was adjourned at 7:39 p.m.

Part XIV - Information Items

            Along with the following, Board members also received a copy of the FY 10 Budget book and the MABE 2009 Annual Conference Brochure and Registration packet.

a.           Erate Funding YTD

b.          June 2009 Attendance Bulletin

c.           July 2009 Hope Health Newsletter


_______________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   August 11, 2009