Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes June 9, 2009



Oakland, Maryland 21550


Tuesday, June 9, 2009


Part I - Call to Order

Mr. Rodney L. Durst, President, called the regular monthly meeting of the Board of Education to order at 4:02 p.m.  Also in attendance were Dr. Donald Forrester, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.                

            Part II – Public Comment

            There was no public comment at this time. 

                        Part III – Executive Session

            Upon a motion by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:04 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and negotiations. Board members discussed personnel items which included appointments, retirements, transportation additions, deletions, and transfers, a leave without pay request, other personnel updates, professional leave requests, and negotiations. 

            Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction, were present during all or part of the executive session.

                         Part IV – Reopening Public Session

            Mr. Durst reconvened public session at 5:48 p.m.  Dr. Forrester, representing the Mt. Top Ministerial Association, offered a prayer, after which Ms. Joanna Guy, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

Part V - Acceptance of Agenda

Upon a motion by Dr. Forrester, the Board approved (4-0) the agenda, as amended.  Dr. Teets informed the board that they have been provided with a revision to attachment VIII, Students Rights, Responsibilities, and Discipline Handbook – 2009 revisions.

                        Part VI – Announcements

                                                The following announcements were offered:


·       June 10                        Last day for students

·       June 11                        Last day for teachers

·       June 11                        Retirement Dinner

·       June 12                        Relay for Life at Southern High School track

·       June 14                        Flag Day

·       All seniors met H S A testing requirements

·       Refer to the June Activities schedule for other activities


Part VII - Approval of Minutes


Upon a motion by Mrs. Sebold, the Minutes of May 5, 2009, were unanimously approved as amended. 

Part VIII – Continuing Business

            Mr. Durst welcomed Mr. Thomas.  Mr. Thomas presented the updated FY10 Educational Facilities Master Plan informing the Board that the changes and additions discussed at the May meeting have been made.  This includes the update on the student board member and comments from John Nelson, Planning and Land Development Director.  Also, Grantsville has been added to the listing of head start programs and all required signatures are complete.  Mr. Thomas will provide the Board with the updated pages.  Dr. Teets recommended the FY10 Education Facilities Master Plan to the Board.  Upon a motion by Mr. Carr, the Board of Education approved (4-0) the FY10 Education Facilities Master Plan.  Mr. Durst and Dr. Teets thanked Mr. Thomas.

            Mr. Durst thanked Mrs. Kotulak for attending the meeting and for presenting the Special Education Staffing Plan.  The plan was submitted last month to the Board.  With there being no further discussion, Dr Teets recommended the staffing plan to the Board.  Upon a motion by Dr. Forrester, the Board of Education approved (4-0) the Special Education Staffing Plan. 

            Dr. Lauver was present to answer any additional questions on new policy 453.0, Prevention of Bullying, Harassment or Intimidation.  Dr. Lauver informed the Board that he did follow up with the state department who contacted the attorney general office in regards to teacher and cyber bullying question raised at the May meeting.  Dr. Lauver was informed that this issue should not be part of Policy 453.0.  Dr. Teets recommended Policy 453.0 to the Board for approval.  The question was raised as to whether or not the state form that is to be completed when a bullying incident occurs is returned to the principal.  Dr. Lauver stated that it may go through various channels before it reaches the principal but ultimately the principal should receive the form.  The principal is required to report this information to Pupil Services.  Pupil Services is required to report this information to the state two times per year.  Upon a motion by Mr. Carr, the Board of Education approved (4-0) Policy 453.0, Prevention of Bullying, Harassment or Intimidation.

            Mrs. Sandy Rodeheaver, Resource Center, presented the paper bids for FY 2010.  She indicated that two bids were received.  One bid was incomplete.  Dr. Teets recommended RIS (formally RICOH Corporation).  RIS submitted a bid in the sum of $41,815.15 for goods and services as per specifications.  Upon a motion by Dr. Forrester, the board voted (4-0) to select RIS for the FY 2010 paper order.

            Dr. Teets answered questions that the Board had regarding Board Policy 175, Ethics Provisions.  He informed the Board that the Ethics Committee is a standing panel until replacement is required.  Those appointed to the Ethics Committee will have to meet once or twice a year in order to conduct business.  The Ethics Committee has some school related members while most county policies do not include school personnel.  Dr. Teets explained that the majority vote will be non board of education members.  Dr. Teets recommended approval of the Ethics Provisions Policy.  Upon a motion by Dr. Forrester, the Board of Education approved (4-0), the revisions made to Policy 175, Ethics Provisions.

            Mr. Fink reviewed the FY 2010 Operating and Capital Budgets.  He informed the Board the county has appropriated $23,159,000 for the FY 2010 budget.  This is the same amount that was appropriated for FY 2009 budget.  The actual funds generated through the state-aid formula through a combination of state and federal funding are $37,217 less than last year.  He also informed the Board that the county has approved the request to use carryover funds from FY 2009 budget to help support the FY 2010 budget. The carryover funds exist primarily due to funds left over in the transportation budget due to the decrease of fuel costs.  Mr. Fink reported that there is also federal stabilization funds and stimulus money that will support the FY 2010 budget.  Under the American Recovery and Reinvestment Act (ARRA), part of the State-Aid formula is being funded by utilizing federal stabilization funds.  The federal stabilization funds have to be tracked as a separate restricted federal grant.  The allocation for Garrett County for these federal funds is $899,181.  Therefore, those funds have to be removed from the regular operating budget and placed into a restricted federal grant.  Regular salaries will not be paid out of the stabilization funds as the state would no longer pay the retirement.  An application must be completed as to how the stabilization funds will be utilized, track these funds as a restricted federal grant and complete quarterly reports regarding these funds.  Other areas of ARRA that will be received are stimulus finding for Title I, Title VI-B, and special education, and Food Services equipment.  Both the Title I and Title VI-B funds require the expenditure of these funds following the same guidelines that are currently in place for those programs. 

            The ARRA Stimulus special education funding application has been completed.  It will include funds for a new student data system that will assist in better tracking each student’s development, and an additional CPA teacher at Southern Middle School, a new instructional assistant for Braille at Accident Elementary, the funding for an existing Special Education teacher currently paid from local funds, and the funding of temporary assistants and one instructional assistant currently paid by Medical Assistance funds.  This will allow for Medical Assistance to fund a new nurse position.

            The Title I ARRA Stimulus funds will be utilized to employ an instructional coach for the Title I schools. It is hoped that Title I will be able to purchase new computer labs for Title I schools and that the second round of ARRA special funds will be utilized to purchase new computer labs for non Title I schools.  While new positions are being added through the ARRA funds, the Title I position will be discontinued after the Title I ARRA funds end and the CPA position will probably not be needed after a couple of years.  The other positions being added are very much needed to meet student needs and it is possible that the special education ARRA funds may be continued after the other ARRA federal funds end or that costs could be shifted to Medical Assistance funds.

            In addition to the positions being added with ARRA funds, new positions in the 2009-2010 budget include an additional Machine Tool teacher, increasing Food Services program at Southern High from half-time to full-time, and an additional one-half custodian for Northern Middle School because of the additional square footage in the school.

            Transportation costs for gasoline were budgeted at $4.00 a gallon in the 2008-2009 budget and are budgeted at $3.00 a gallon in the 2009-2010 budget.  Utilities are budgeted at the same level in next year’s budget as there are some contracts in place to control the rates for our electricity and gas.  For the second year in a row, the budget does not include funds for textbook replacements.

            The county has approved $974,937 for our capital program in its preliminary budget.  That includes matching funding for the Northern High roof, funding for the Northern road complex and $25,000 for furniture.

            Stimulus funding in the amount of approximately $85,000 has been awarded to the food service department for new equipment.  This funding is not part of the operating or capital budget. These funds were not allocated on a pupil basis.  Each school district was simply asked to submit a request for the food service program based on need.

            The county has tentatively budgeted $475,275 for pre-funding the liability for the retiree insurance program known as OPEB, Other Post Employment Benefits.  The county is in the process of creating a Trust Fund in which this year’s budget of $613,000 for that purpose and next year’s budget of $475,275 will be placed into that insurance Trust Fund. 

             He also added that he is not sure why they are cutting funding and that this amount will be listed as a liability but will not effect the fund balance.  It will affect assets against liabilities.

            Mr. Fink explained that the main difference between the original Superintendent’s budget and the current Superintendent’s budget is that items that were previously in the county budget may now be funded with federal ARRA funding.  All items previously included in the previous Superintendent’s budget are still funded through some source of funding.  The county is scheduled to finalize all of their appropriations on Tuesday, June 16.

            Mr. Durst stated that these are some serious times and that funding is tight.  The Board was fortunate that carryover funds were available from last year’s budget due to the decrease of gasoline prices.  Dr. Teets added that the price of gasoline per gallon is budgeted for $3.00 for FY 2010.  This will not allow for a large carryover for next year as in this year’s budget.

            Concern about the cut in food service personnel hours was discussed.  The lunch program is a vital part of the education that the students receive.  Board members have reviewed the budgets over the past few years and can see where certain line items can be reduced to be closer to actual amount needed.  The amount of the cut of food service personnel hours is approximately $74,000.  This cost can be covered by the reduction of the over budgeted line items.  Further discussion continued in regards to formulas that the legislative audits recommend using in order to determine staff to student ratio.  Mr. Germain, Food & Nutrition Manger, stated that something has to be done with labor cost. Across the board increases in salaries for all employees over the past few years have had to be absorbed by food service. The price of lunch has increased but not enough has been recuperated to cover the increase of food service personnel salaries.   Dr. Teets and Mr. Fink noted that the proposed budget cuts were included in the superintendent’s initial budget presentation.

            The Board applauded Mr. Germain for his efforts in bringing a balanced budget.  The Board would like to balance the food service budget in a different manner even if it means the Board of Education budget will have to subsidize the food service budget even more and that the Board will have to make tough decisions on where to make the cuts in the budget to find the funding.  Mr. Germain gave an overview of the amount of students served lunch and income on ala carte items.  Dr. Teets indicated that the administration would make the cuts requested.

            The Board realizes that decisions will be made to cut the budget in order to cover the food service budget.  They will keep in mind those line items that cover the majority of the students when deciding on which cuts to make.  Mr. Germain reminded the Board that this is not a one year fix.  As additional raises are given, this same situation will continue.  Food service will continue to make cuts where applicable.  The Board discussed that in order to cover these costs, the price of lunch will need to increase or the Board will have to subsidize the food service budget.  Mr. Fink added that this same argument applies to the county budget as well. There has been an increase of 11% for health insurance costs with no increase in funding.  It was suggested that when future salary increases be given to consider not giving the increase across the board. 

            Upon a motion by Mr. Carr, the Board of Education approved (3-1) the FY 2010 Operating and Capital Budgets with the provision that funds in the amount of approximately $75,000 be found to cover the food service personnel so that there will not be any cut in hours. 

            Mr. Raley added that he would like to see the final document in case the cuts made to cover the $75,000 are not agreeable.  It was decided that the cuts can be reviewed by the Board and if the Board is not in agreement, more changes can be made.

            The Board thanked Mr. Germain for his input.

                                    Part IX – New Business

            Mr. Thomas presented the draft agreement between the Garrett County Board of Education and Garrett County Community Action Committee, Inc. in regards to the Grantsville Head Start Center.  Discussion took place on various parts of the document.  The question was raised if Garrett County Community Action no longer utilizes the space, does the space revert to the Board of Education or does Garrett County Community Action have the option to choose another program to move into that space.  Mr. Fink stated that the Board of Education is the owner of the building.  Dr. Teets recommended approval of the agreement.  Upon a motion by Dr. Forrester, the Garrett County Board of Education approved (4-0) to accept the agreement.

            Dr. Lauver reviewed Administrative Procedure 453.1, Prevention of Bullying, Harassment or Intimidation to the Board.  It was pointed out that this administrative procedure accompanies Policy 453.0, Prevention of Bullying, Harassment or Intimidation and covers only the students. 

                                    Part X – Public Comment

 Ellie Paugh was present during public comment to give feedback on the bullying policy and administrative procedures.    

                                    Part XI – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

·        Appointments:    Michael S. Pula, Assistant Principal, NX, eff. 08/11/09

 Erin N. Briskey, Music Teacher, GV, eff. 08/25/2009

 Debbra S. Crabtree, Teacher, BF, eff. 08/25/09

 Megan R. Knepp, Teacher, GV, eff. 08/25/09

 Stephanie L. Niner, Teacher, BF, eff. 08/25/09

 Torria J. Quesenberry, Art Teacher, GV, eff. 08/25/2009

 Shana D. Rhoten, Teacher, GV, eff. 08/25/09

 Melissa A. Savage, Comparative Foreign Language Teacher, NX, eff. 08/25/09

 Robert T. Scardina, Culinary Arts Teacher, SH, eff. 08/25/09

 Marcia L. Schmidt, Teacher, AC, eff. 08/25/09

 Kristin D. Shawley, Teacher, AC, eff. 08/25/09

 Timothy N. Sisler, Machine Tool Teacher, NH, eff. 08/25/09

 Janet K. Cosner, Secretary V, SH, eff. 07/01/09


  • Retirements:          Dorothy K. Beachy, NH, eff. 07/01/09

                              Suzanne M. Clark, Teacher, GV, eff. 07/01/09

                              Michael VanBrunt, Cafeteria Assistant, eff. 07/01/09                   


              Rescind:          Eleanor U. Moon, Instructional Assistant, YG     


  •  Transportation:            


Contract Transfer:         From Wanda G. Wassell to her son, Kevin Blaine Wassell


                  Driver Deletions:            Albertus Leroy Beeman

                                                      Eric Loye Bittner 

                                                            William Ellsworth Bonney 

                                                            Brian Scott Noble 

                                                            Byard Stanley Beitzel 

                                                            Barbara Ann Shaffer

                                                            Suzann Macomber 

                                                            Bonita Lynn Bowers 

                                                            Dennis Leslie Wolfe II

                                                            Truman Kahl


                        Assistant Deletions:        Vonda Sebold


                        Driver Additions:           Arlin Maust for Katie Beitzel, Route 80

                                                            Keith Maust for Katie Beitzel, Route 80


                        Assistant Additions:        Vicky Scott for Alan Birkby, Route 12

                                                            Ashley Birkby for Alan Birkby, Route 12 


  • Leave Without Pay:       Christine E. Ashby, teacher, AC, May 27-June 3


  • Field Trip Information:   Southern Garrett High School – German Exchange Group

June 19-July 3, 2009

Bielefeld, Germany

Teacher:  Kathleen Doyle


  • Professional Leave Request:


Teaching American History Grant Tour

June 25-28, 2009

New York City, NY


USDOE 2009 Reading Institute; Expanding SBRR in the Nation’s Classrooms

July 14-16, 2009

Duke Energy Convention Center, Cincinnati, OH


Differentiated Instruction:  Theory into Practice Train the Trainer Institute

August 3-7, 2009

Hilton Columbus at Easton, Columbus, OH  


National Gear Up Conference

July 19-22, 2009

San Francisco, CA



July 20-24, 2009

Storrs, CT


Upon a motion by Mr. Carr, the Board approved (4-0) the superintendent’s recommendations.

                        Part XII – Recognition

The Board recognized Dr. Dana McCauley, Principal of Crellin Elementary School.  Dr. McCauley was recently honored at a state meeting of the Maryland Association of Elementary School Principals for being chosen as Maryland’s 2009 National Distinguished Principal.  The award is sponsored by the National Elementary School Principals.  Dr. McCauley was joined by her staff for this recognition.  She stated that being named as a distinguished principal is a big honor and is very humbling.  She gave credit to not only those involved with the school directly but the community as a whole. Dr. McCauley will attend dinners, debriefings, and meet with several government officials.  She will also have the opportunity to visit the White House.  The Board and Dr. Teets congratulated Dr. McCauley for her achievement and presented her with a gift. 

Mrs. Baker, Director of Elementary Education, announced that she and the elementary school principals gave a donation in Dr. McCauley’s honor to the Imagination Library through Landon’s Library. 

The Board also recognized the following students for their art work that will be purchased by the Board of Education.

                        Shaun Adams – Northern High School (The Blue Heron)

                        Sarah Frederick – Southern High School (Flowers in Vase)

Ms. Adams entered her artwork into the Maryland Rethink Recycling Contest and placed first.  Ms. Frederick’s artwork is currently entered in a contest in Washington, D.C.  Susquehanna Bank supports the Board of Education in the purchase of the student artwork.

Joanna Guy, Student Board Member, presented her Maryland History Day project, Militant Quaker:  Alice Paul and the Final Campaign for Women’s Suffrage.  Ms. Guy placed first in Maryland and will compete in the National History Day in June.

            Part IX – New Business (continued)

Dr. Lauver reviewed the 2009 revisions to the Student’s Rights, Responsibilities, and Discipline Handbook with the Board.  The revisions will be an action item in July.  This will allow time for the handbook to be printed and be available to students at the beginning of the school year.

Mr. Fink presented the Board with the FY 2010 operational calendar.  The operational calendar shows the compensable days, beginning date, ending date, amount of days worked, and total leave time of all employees. 

                         Part XIII – Board Concerns

            Ms. Guy reported that the Senior Citizen Prom held on May 30, 2009 at the Will O’ Wisp was a huge success.  She also reported that student council representatives from both Southern High School and Northern High School recently attended a Pittsburgh Pirates ballgame. 

            Ms. Guy thanked the Board for her opportunity to serve as Student Board Member.  She stated that Ian Aiken, incoming Student Board Member, will do a great job and wished everyone best of luck.

            Mr. Durst presented Ms. Guy with a gift of appreciation for serving as Student Board Member.  Mr. Durst shared that the Board is looking forward to watching the years go by to see where her career takes her.  Ms. Guy thanked all for the gift.

            Mr. Carr attended the LSA meeting yesterday.  He reported that there is no raise in fees and that the majority of the meeting was spent on how Howard and Harford Counties were going to use their stimulus funds.  One concern discussed at the meeting is that all counties are worried about retirement funding being shifted to the counties.

            Mr. Carr also reported that there were three counties that applied for a Waiver of Maintenance of Effort which were refused by the State Board.  Those counties were Montgomery, Wicomico, and Prince Georges.  He also shared concerns from various other counties in the state.  Mr. Durst asked Mr. Carr if he would like to continue to serve on the LSA Board of Directors. Mr. Carr is happy to continue and Dr. Forrester will serve as the alternate.

            Mr. Fink reminded the Board that there are three to four legislative auditors working in the Board office.

            Dr. Forrester reported that he has attended a MABE Nominating Committee meeting.  At the meeting, the legislative officers were chosen for next year.  He indicated that those that have been chosen will be contacted.  There were some members who had to leave due to reaching their 3 year maximum term limit.  Dr. Forrester believes they have a great slate of people to serve.

            There was brief discussion regarding transportation plans for the MABE Summer Leadership Conference.

            The request for proposals for additions and amendments to MABE’s Continuing Resolutions and Beliefs and Policies will be discussed in Columbia.

                        Part XIV –Adjournment

There being no further business, the meeting was adjourned at 8:30 p.m. The Board returned to executive session.

Part XV - Information Items

Board members received:

a.           Erate Funding YTD

b.           MSDE:    2008-2009 Maryland School Readiness Report children entering school ready to learn

c.           April 2009 Attendance Bulletin

d.          May 2009 Attendance Bulletin

e.           June 2009 Hope Health Letter

f.           June 2009 School Activities Calendar


_______________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   July 14, 2009