Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes May 5, 2009




Oakland, Maryland 21550


Tuesday, May 5, 2009


Part I - Call to Order

Mr. Rodney L. Durst, President, called the regular monthly meeting of the Board of Education to order at 4:01 p.m.  Also in attendance were Dr. Donald Forrester, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.                

            Part II – Public Comment

            There was no public comment at this time. 

                        Part III – Executive Session

            Upon a motion by Dr. Forrester, the Board of Education agreed (4-0) to move to executive session at 4:03 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and negotiations. Board members discussed personnel items which included appointments, retirements, resignations, transportation, a sabbatical leave agreement, field trip approval, and negotiations. 

            Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction, were present during all or part of the executive session.

                         Part IV – Reopening Public Session

            Mr. Durst reconvened public session at 6:04 p.m.  Reverend Duane Frederick, representing the Mt. Top Ministerial Association, offered a prayer, after which Ms. Joanna Guy, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

Part V - Acceptance of Agenda

Upon a motion by Mr. Carr, the Board approved (4-0) the agenda, as amended.  Additions to the agenda are:

New Business:

 Board Policy 175 Ethics Provisions (Information) (10 minutes) – Presenter: Dr. Teets

                         Swine Flu Update (Information) (5 minutes) – Presenter:  Dr. Teets


Board Business:

                         Leadership Conference June 18 – 19

                        Selection of Student Board Member


                        Part VI – Announcements

                                                The following announcements were offered:


  • May 7-9                                   2009 FIRST LEGO League Championship Competition Event, Dayton, OH
  • May 14                                    Envirothon – High Schools, Bittinger 4-H Center
  • May 14                                    Yough Glades will be recognized at a luncheon as a State High Achiever in MSDE Food Bank Program
  • June 2              6:30 p.m.         Middle School Success Night, Southern Middle School
  • June 7              1:00 p.m.         Southern High School Graduation
  • June 7              4:00 p.m.         Northern High School Graduation
  • Service Star Award winners James P. Law, NH and Jennifer Cosner, SH will be recognized at Turf Valley on May 12, 2009


Part VII - Approval of Minutes


Upon a motion by Mrs. Sebold, the Minutes of April 14, 2009, were unanimously approved as amended. 

Part VIII – Continuing Business

Mr. Morris was present to give a PowerPoint presentation on the High School Assessment (HSA) update on the class of 2009. He compared information on total enrollment, number of students who have passed the HSA, that have not passed the HSA, drop outs, expulsions, and the number of students taking the ALT-MSA.  This comparison was made between October totals and May totals.  The current information provided shows that as of May, 98.1% of the class of 2009 has passed the HSA.  Mr. Morris also provided information to show where the remainder of the students are in achieving a passing score for the HSA and an update of the current Bridge Plans that are in progress.

Mr. Durst, Dr. Teets, and Mrs. Waggoner expressed their appreciation for the work of the students and staff for this achievement.  They also thanked Mr. Morris for his efforts.

            Part IX – New Business

            Mr. James Thomas, Director of Facilities Maintenance and Operations, presented a draft of the Comprehensive Maintenance Plan for FY 2010.  Mr. Thomas informed the Board that there are not any major changes in the Comprehensive Maintenance Plan this year.  The Comprehensive Maintenance Plan will be an action item on the June agenda.  Mr. Durst thanked Mr. Thomas and his staff for the great work on the Grantsville Head Start project. 

            Mr. Thomas also presented the bids received on the Northern High School roof project.  Bids were received by three different contractors, Hite Roofing, Heidler Roofing, and Kalkreuth Roofing.  Hite Roofing came in with the lowest bid at $999,870 and Kalkreuth Roofing with the highest bid at $2,300,270.  Dr. Teets recommended that Hite Roofing be selected as the contractor for the Northern High School roof project.  Hite Roofing is part of Carl Belt’s group.  They are a local company, came in with the lowest bid, and they have done most of the roofing jobs for the Board of Education.  Upon a motion by Dr. Forrester, the Board of Education approved (4-0) to accept Hite Roofing as the contractor for the Northern High School roof project.

            Mrs. Jennifer Kotulak, Director of Special Education, presented the Special Education Staffing Plan.  Changes that are being made for FY10 are the addition of a CPA teacher at Southern Middle due to having such a large group of students, a new special education assistant at Accident for Braille reading students, and the replacement of a special education teacher at Dennett Road.  The addition of the CPA teacher at Southern Middle School and the new special education assistant at Accident will be funded by the American Recovery and Reinvestment Act.  The funding should be available for two years.  Due to the renovation at Northern Middle School, the special education teacher assigned to Accident and the media assistant assigned to Grantsville will be returning the Northern Middle School.   The Special Education Staffing Plan will be listed as an action item on the June agenda.  Mr. Durst thanked Mrs. Kotulak for the staffing update.

            Dr. Lauver, Supervisor of Pupil Services, presented the Board with a proposed new Board Policy 453.0, Prevention of Bullying, Harassment or Intimidation. Dr. Lauver explained that policy was passed last year that required MSDE to develop a model policy.  From this model policy, policy 453.0 has been created. Dr. Lauver informed the Board that Policy 453.0 addresses the major topics in the state model as well as those in COMAR.  The approved policy must be submitted to MSDE by July 1, 2009.  It was questioned as to whether or not this policy protected the teachers as well as our students and also if cyber bullying is included.  Dr. Teets suggested moving on this policy as student policy and exploring producing a policy for employees.  The policy will be listed on the June agenda for action.

Part X – Public Comment

 There was no public comment at 7:00 p.m. 

            Part IX – New Business (continued)

Mrs. Waggoner introduced Mrs. Jennifer Burdock Rankin, teacher at Northern Middle School, who has been named Garrett County Teacher of the Year for 2009-2010.  Accompanying Mrs. Rankin was her principal, Mr. Bill Carlson.  It was noted that Mrs. Rankin has been teaching for 13 years and she is currently working on her doctoral dissertation in the area of educational leadership.  Mrs. Rankin is a National Board Certified Teacher in early mathematics.  She has her Masters in Special Education and Administration and Supervision.  She has studied abroad and is currently an eighth grade language arts and math teacher. 

            Mrs. Rankin expressed that she is honored to have been chosen to represent Garrett County as Teacher of the Year and that she is looking forward to all the opportunities due to this honor.  The Maryland State Board Recognition Ceremony and Luncheon for local Teachers of the Year will be held on May 28, 2009, at the Sheraton Baltimore City Center Hotel. Board presidents were invited to attend but Mr. Durst is unavailable; therefore, Mr. Carr will be the representative.  Dr. Teets and the board congratulated Mrs. Rankin and wished her every success. 

                        Part XII – Recognition of the 3rd Annual Charlie Strauss Earth Day Essay Contest Winners

            Mr. Durst introduced Mr. Bruce Taliaferro, Coordinator of the Hickory Environmental Education Center, who gave an overview of the 3rd   Annual Charlie Strauss Earth Day Contest.  The contest was open to students from grades 5, 7, and 9 and presented in honor of Mr. Charles Strauss, who was the first coordinator of Hickory, when it was opened in 1965.  Mr. Taliaferro introduced the three student winners, listed below, who read their essays for the board:

·       Lauren Frick, grade 5, Crellin Elementary School

·       Maria Duff, grade 7, Swan Meadow School

·       Holly Lane, grade 9, Northern High School

Each student was presented with a certificate and small gift.  The board congratulated each student and thanked them for coming to the meeting to share their essays.  Board members also thanked the students, teachers, and principals who were in attendance.  Dr. Teets and the board also thanked the several parents and relatives of the students who were in the audience. 

            Mr. Fink presented the revisions Administrative Procedure 725.30, Authorization and approval of Board of Education Expenditure of Funds.  The procedure was revised to update job titles. 

            Dr. Teets presented an updated draft version of Board Policy 175, Ethics Provisions.  The ethics committee consisting of Rodney Durst, Kurt Lear, Judy Travis, and Carol Glotfelty met on several occasions to update the policy.  Dr. Teets reviewed the changes with the Board.  Board Policy 175 will be brought back to the Board in June for approval.

            Dr. Teets updated the Board on the H1N1 flu.  He informed the Board that at the current time there are no recommendations to close schools due to H1N1.  The Centers for Disease Control (CDC) is recommending that normal sanitary measures be followed.  If a student is ill before he goes to school, he/she should stay home.  If they become ill at school, he/she is to be sent home.  A letter updating the parents on the status of how the H1N1 is being handled within the school system will be sent home with students.

                        Part XI – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

  • Appointments:               Richard McCrobie, Agriculture Teacher, eff. 8/25/09

                                      Ryan White, Technology Education Teacher, eff. 08/25/09


  • Retirements:                  Nancy Stewart, Teacher, Broad Ford Elementary, eff. 07/01/09


  • Resignations:                 Billie Jean Krupa, Secretary IV, SH, eff. 05/27/09


  • Transportation:              Contract Deletion:  Samuel J. Thomas, Jr.


  • Sabbatical Leave Agreement:      Erica R. Foley, Teacher, SM


  • Field Trip Request:        National Skills USA Championship

Kansas City, MO

June 22 – June 27, 2009


Upon a motion by Mr. Carr, the Board approved (4-0) the superintendent’s recommendations.

                         Part XIII – Board Concerns

            After much discussion between student council and board administrators, Ms. Guy informed the Board that Southern High student council feels that having activity period one time per week every week is a good compromise.  The Northern High schedule is structured for activity period to meet bi-weekly.   If additional time is required, other arrangements will have to be made.  Students at the high school as well as incoming freshman will be signing up for activity period before the end of the school year. 

            Student Council is currently working on the senior citizen prom and a blood drive. 

            Dr. Teets announced to the Board that Ms. Guy won first place for her presentation of Militant Quaker:  Alice Paul and the Final Campaign for Women’s Suffrage for Maryland History Day.  Joanna will perform her presentation at the June meeting.

            Mr. Raley and Mr. Carr met with the Northern Middle School Student Council.  Council expressed their regret in not being able to see the new school and also their gladness for being able to get out of school three days earlier due to the move.  The members indicated they had a very good meeting.

Dr. Forrester met with the Southern Middle School Student Council.  The council would like for there to be more options than water in the vending machines, have bigger lockers, healthier food be offered at lunch, new chairs in the media center, more general music and less band and chorus, more red dot books in the media center, soup and salad bar to cost less, and to have lunch earlier in the day.  Mrs. Wildesen was also present for the meeting.  She expressed her gratitude that some of the student council had expressed interest in being part of student council next year.

            The MABE 2009 Summer Leadership Conference will be held at the Sheraton Columbia Town Center Hotel in Columbia, MD on Thursday, June 18 – Friday, June 19, 2009.  Mr. Durst, Dr. Forrester, Mr. Carr, and Dr. Teets will attend.

Mr. Fink informed the Board that there has been discussion with the county commissioners regarding the use of funds that exist in this year’s budget to be used as carryover funds to support next year’s budget in the area of group health insurance cost.

            Due to part of the state aid funding coming as a federal restrictive grant, approximately $800,000 has to be removed from unrestrictive and tracked separately as a restricted grant because of retirement costs.  Salaries can not be moved.  Other areas that qualify have to be found and the same quarterly reports have to be filed with these funds, as with other federal stimulus funding.    

            Mr. Fink informed the Board that once all the information has been received to prepare the budget, it will be presented to the Board.  He is hoping this will be at the June meeting.  He also informed the Board that stimulus funds are being funneled through Title I and Title VI-B (Special Education).  The funds have to be spent according to Title I and Title VI-B specifications. 

            Legislative auditors will be in the Board of Education office beginning May 3.  They will stay for up to six months and be working out of the board room.  The meeting room in the bank basement will serve as a meeting area until the auditors are finished.

            Mr. Fink informed the Board that a budget agreement has been worked out with the commissioners and the contracts for GCEA and support personnel are ready to be approved by the Board.  They have been ratified with membership and the Board has been given copies to review.  Upon a motion by Dr. Forrester, the Board of Education approved (4-0) the negotiated contracts.

            Three very impressive students were nominated to serve as the 2009-2010 Student Board Member.  The students were Ian Aiken, Northern High School, Teresa Friend, Northern High School, and Kaitlyn Swift, Southern High School.  Upon a motion by Mr. Carr, the Board of Education approved (4-0) Ian Aiken to serve as the 2009-2010 Student Board Member.   Dr. Teets would like for Teresa Friend and Kaitlyn Swift to serve as ACE Student Members.

                        Part XIV –Adjournment

There being no further business, the meeting was adjourned at 8:37 p.m. The Board returned to executive session.

Part XV - Information Items

Board members received:

a.           Erate Funding YTD

b.          Maryland State Department of Education An Investment That Pays Important Dividends

c.           May 2009 Hope Health Letter

d.          May 2009 Home & School Connection

e.           May 2009 School Activities Calendar


_______________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   June 9, 2009