Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes April 14, 2009



Oakland, Maryland 21550


Tuesday, April 14, 2009


Part I - Call to Order

Mr. Rodney L. Durst, President, called the regular monthly meeting of the Board of Education to order at 4:03 p.m.  Also in attendance were Dr. Donald Forrester, Vice President; Mr. James Raley; Mrs. Charlotte Sebold; and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.                

           Part II – Public Comment

            There was no public comment at this time. 

                        Part III – Meeting with High School Student Councils

            Mr. Durst welcomed the Northern High and Southern High Student Council members.  Central office staff administrators were introduced and present to address questions and concerns of the student councils.  Mr. Lowell Leitzel, GCASC Advisor, was also in attendance.

            The Northern High Student Council, represented by Ian Aiken and Laura Butner, thanked the Board for their assistance with transportation for all the field trips and various events.  The topics of concern for the Northern High School Student Council were the construction with the press box and the softball field, internet usage, and future plans for an auditorium. 

            Mr. Thomas responded that the football and softball field are being funded by Project Open Space (POS).  Plans for the football field are to upgrade the concession stand, add restrooms upstairs, and add an additional shower room for the visitors.   The masonry class is prepared to start the home dug out this year and the visitors dug out next year for the softball field.  The project designed is costing more than originally planned.  The softball field may not be completed until next year, depending on funding. 

            Mrs. Waggoner addressed the internet usage concern stating that privileges should only be revoked if a student has violated the agreement that was signed at the beginning of the school year. 

            In regards to the auditorium issue, Dr. Teets stated that he is pleased to see the growth of the drama club and the auditorium is needed but cannot be a funding priority at this time.  Mr. Carr stated that he is involved with a committee who is trying to get an auditorium/performing arts center built in the county.    The Board thanked the Northern High Student Council for all their hard work.

            The Southern High Student council, represented by Jessica Simson and Elizabeth Sines, thanked the Board for their assistance with transportation for all the field trips and various events, for adding bowling and indoor track, and for all their support.    The topics of concern for the Southern High School Student Council were the new schedule change resulting in lost time from club period, healthier school lunches, and the cost of lunch.

            Dr. Teets explained to student council that meeting the academic requirements are a priority and the new schedule is designed to do this.  He realizes that the club period is important to the students and that it is being worked into the schedule in the best manner for two to four times a month.  Student Council met with Scott Germain, Food & Nutrition Manager, earlier in the year to discuss lunches and student council did state that there has been an improvement. In regards to cost, Mr. Germain informed the Student Council that a price increase has not been requested for next year.  He explained that a la carte items are based on market price and that there really isn’t anything he can do about them, but said that price increases will be kept to a minimum next year.  It was explained to the Student Council members that students can apply for the free and reduced meal program at anytime during the year and that the application is available on-line.

            Student Council expressed their pleasure with the transition of administration and that Mr. Maddy has been very supportive and very communicative with the students.

            Ms. Simson updated the Board on the various activities and trips that student council has participated.  They include the legislative session in February in Westminster, the leadership conference in November in Annapolis, and the student council convention held in Ocean City this month.  She also reported that student council sponsored a blood drive in the fall and collected 40 units of blood.  They also sponsored two dances and donated several hundred dollars to various charities from the funds raised at the dances.  Student Council is sponsoring another blood drive at the end of April and will also sponsor the senior citizen prom. 

            Southern High School Student Council elected representatives for the 2009/2010 school year will be Katelyn Swift, President; Sara Harvey, Vice President; Vicky Stevens, Treasurer; and Jessica Simson, Secretary. 

            The Board thanked the Southern High Student Council for all their hard work.

            Mr. Leitzel thanked Dr. Teets and the Board for their invitation to attend the meeting so that student council can meet and share their comments and concerns with the Board as well as the administration staff.    He also thanked the student council advisors Mr. Lander, Ms. Ayodele, and Ms. Harman. 

            Dr. Teets and the Board thanked Mr. Leitzel for his work with the student councils.

                        Part IV – Executive Session

            Upon a motion by Dr. Forrester, the Board of Education agreed (4-0) to move to executive session at 4:35 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and negotiations. Board members discussed personnel items which included appointments, retirements, resignations, emergency coaches, volunteer coaches, tenure recommendations, a non-renewal, professional leave requests, disciplinary action, and negotiations. 

            Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; and Commissioner Ernie Gregg  were present during all or part of the executive session.

                         Part V – Reopening Public Session

            Mr. Durst reconvened public session at 6:12 p.m.  Dr. Forrester, representing the Mt. Top Ministerial Association, offered a prayer, after which Ms. Joanna Guy, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

Part VI - Acceptance of Agenda

Upon a motion by Mr. Carr, the Board approved (4-0) the agenda, as amended.  Additions to the agenda included information on the MABE Leadership Conference, the Grantsville Elementary dedication/open house, and the Regional Leadership Series.

                        Part VII – Announcements

            The following announcements were offered:

  • April 12-18                   National Library Week

  • April 15                         JROTC Inspections at Northern High

  • April 16                         JROTC inspections at Southern High

  • April 16-18                   2009 FIRST Robotics Championship Competition Event, Atlanta, GA

  • April 16-20                   SHS Senior Trip to Disney World

  • April 24-25                   Garrett County Student Arts Fair, Garrett Colleg (Includes Middle and High School Honor Chorus Performance – April 24

  • April 25     8:00 p.m.     Southern High School Prom

  • April 27    7:00 p.m.     Advisory Committee on Education Meeting, Garrett College

  • May 2                            Elementary Career Day at Garrett College

  • May 2        8:00 p.m.     Northern High School Prom

  • May 4        6:00 p.m.     High School Success Night, Northern High School

  • May 5                            20th Annual School & Business Partnership Luncheon

  • May 5                            Board of Education Meeting (week early)

  • May 7-9                         2009 FIRST LEGO League Championship Competition Event, Dayton, OH

  • May 14                          Envirothon – High Schools, Bittinger 4-H Center

  • May 14                          Yough Glades will be recognized at a luncheon as a State High Achiever in MSDE Food Bank Program

  • June 2        6:30 p.m.    Middle School Success Night, Northern High School

  • June 7        1:00 p.m.    Southern High School Graduation• June 7 4:00 p.m. Northern High School Graduation

  • NHS JROTC placed 2nd in physical fitness competition among 4 schools on April 4

  • Seventy-six middle and high school students attended middle school students won awards and cash prizes. Joanna Guy won first place in her area

Part VIII - Approval of Minutes 

Upon a motion by Mr. Carr, the Minutes of February 10, 2009, were unanimously approved. 

Part IX – Recognition

            The Board recognized Crellin Elementary School, Grantsville Elementary School, and Swan Meadow School for receiving the 2008 Maryland School Performance Recognition Program Elementary and/or Middle School Awards.  Since Crellin Elementary and Grantsville Elementary are Title I schools, they will both receive cash awards from MSDE.  Mrs. Baker presented certificates signed by Dr. Grasmick to staff and supporters of all schools.

            The Board also recognized Swan Meadow for receiving the Maryland State Exemplary Reading Program Award at the state reading conference last week.  Mrs. Craig, staff members, and Mr. John Yoder, PTO President were present for recognition at the board meeting.

  Dr. Teets and the Board congratulated all schools present for their achievement.

Part X – Garrett Mentors Presentation

            Tricia Cheeseman, Director, Ed Spurr, Interim President, and Bonnie Swyter, Board member of Garrett Mentors were present to discuss the Garrett Mentor Program with the Board.  Children are paired with a mentor and they meet once a week during lunch to work on academics and/or social skills.  Garrett Mentors also provide various other activities to the children such as fishing rodeos, trips to Fun Land and the symphony.  They hold a back-to-school picnic in August and provide the children with school supplies they need for the upcoming year.

All mentors are volunteers from 24 to 87 years of age.  Mentors are required to be at least 18 years old, provide 3 references, and are also required to have a background check.  They have various occupational backgrounds and love children.  Children are referred to the program through counselors, principals, and teachers.  Garrett Mentors currently serve seven schools throughout Garrett County and have 50 active children along with a waiting list.  They are interested in adding Kitzmiller, Bloomington, and Route 40 to their list of schools. 

            Garrett Mentors is supported by the good will of community and businesses.  They also hold various fundraisers throughout the year.  They thanked the Board for allowing them to attend the meeting and share the information regarding the program. 

                        Part XI – Continuing Business

            Dr. Teets presented his recommendation for the 2009-2010 school calendar, citing input from administrative and supervisory personnel, other individuals, and the calendar committee. 

            He updated the Board on a change that has been made from the draft calendar that was presented in March.    A half day staff development was originally scheduled in August.  That date has been changed to October 14.  It was felt that more time was needed to utilize the staff development to address needs indicated by the school improvement plans.  Dr. Teets explained that even though school will start one week later than normal, Garrett County has more instructions days scheduled prior to MSA testing than any other county except one in Maryland. 

            Martin Luther King, Jr. Day not being listed as a possible make up day on the proposed calendar was discussed.  Garrett County experiences much more inclement weather than the other parts of the state.  If enough days are missed and instruction time has been lost, Martin Luther King, Jr. Day may have to be requested as a make up day. 

            Upon a motion by Dr. Forrester, the Board of Education agreed (4-0) to accept the proposed 2009-2010 calendar recommendation with Martin Luther King, Jr. Day being added to the calendar as a possible make up day. 

Part XIII – Public Comment

 There was no public comment at 7:00 p.m. 

            Part XIV – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

  • Appointments:                         Christy Pape, Part-time Custodian, GV, eff. 07/01/09


  • Retirements:                            Carolyn Collen-Dubose, Teacher, GV, eff. 07/01/09

                                                     Carole Glotfelty, Teacher, BF, eff. 07/01/2009

                                                     Clinton J. McKenzie, Teacher, NH, eff. 06/01/09

                                                     Anna Miller, Teacher, AC, eff. 07/01/09

                                                     Joyce Miller, Teacher, AC, eff. 07/01/09

                                                     Elmer Redinger, Assistant Principal, NX, eff. 07/01/09

                                                     Shirley Skillman, Teacher, BF, eff. 07/01/09

                                                     Arlene McKenzie, Instructional Assistant, AC, eff. 06/01/09

                                                     Eleanor Moon, Instructional Assistant, YG, eff. 07/01/09


  • Resignations:                           Melissa K. Hance, Teacher, GV, eff. 07/01/09

Flora Jane Bott, Teacher, Special Education, AC, eff. 06/11/09

Amy Grimm, Counselor/FSW, AC, eff. 06/17/09


  •  Emergency Coaches:             Chris Bennett, Assistant Boys’ Track Coach, SH

Andrew Bowser, Boys’ Track Coach, NH

Mike Fike, Assistant Boys’ Track Coach, NH


  • Tenure Recommendations:

Kim Brooks                        Special Education Teacher                              Broad Ford Elementary

Cynthia Farmer                   English Teacher                                                Southern High School

Stehpanie Growden            Comparative Foreign Language Teacher        Southern Middle School

Allison Rook                      Mathematics Teacher                                       Southern High School

Miranda Savage                   Mathematics Teacher                                      Southern Middle School

Wendy Shoemaker              Special Education Teacher                             Southern High School

Angelina Simms-Fuller      Fifth Grade Teacher                                         Dennett Road Elementary

Amanda Spiker                    Special Education Teacher                              Crellin Elementary

Mark Wolf                          Technology Education Teacher                       Northern Middle School

Kathy Zimmerman              English Teacher                                                Southern High School


  • Professional Leave Request:


International Reading Association Convention

May 3-8, 2009

Minneapolis Convention Center, Minneapolis, MN


AP English Summer Institutes

June 21-26, 2009

Salem State College, Salem, Massachusetts


Upon a motion by Dr. Forrester, the Board approved (4-0) the superintendent’s personnel recommendations.

                        Part XII – New Business

            Mrs. Bell presented a power point presentation to the Board regarding the new uniform high school schedules.  She reviewed the regular school day schedule, the activity/advisory period day schedule, and the two and three hour early release day schedules.  She informed the Board that the schedules will continue to be tweaked throughout the summer.

 Mrs. Lisa Thayer-Welch representing the Advisory on Education Committee (ACE) was present to voice support of the new schedule.  She expressed that the ACE also supports the enhanced graduation requirements.  They like the idea that students having to move between schools can do so with more ease.  They feel the new schedule is a good move on the part of the school system.

The Board and Dr. Teets thanked Mrs. Bell, Mr. Maddy, and Mr. Reichenbecher for all the work they’ve done with getting the schedules in sync.

            Mrs. Bell also informed the Board on Professional Learning Communities. She updated the Board with where the development of the Professional Learning Communities is at this point and also how it will enhance staff development and what is being shared with the students.  Mrs. Bell met with the department chairs for both schools, and they created a vision and mission statement for the Professional Learning Community. 

            Mrs. Bell also shared details of the 70th Annual Pittsburgh Regional Science and Engineering Fair.  There were 76 middle and high school students who attended the fair.  Several students in attendance won scholarships and awards.  Mrs. Bell also provided the Board with the Academic Vocabulary for High School Students pamphlet.

             Mr. Fink reviewed the Bi-Annual Financial Report for the period ending March 31, 2009.  The report is reviewed by the County Administrator and then signed by the Board of Education’s Chief Financial Officer, the Superintendent, and the Board President prior to its submission to MSDE in April and December of each year.

            Dr. Teets recommended that the Annual Retirement Celebration be held on June 11, 2009.  By consensus of the Board, the Annual Retirement Celebration will be held on Thursday, June 11, 2009.  The superintendent’s office will make arrangements for the event to be held at the Will O’ Wisp, beginning at 6:00 p.m.

                         Part XV – Board Concerns

            Ms. Guy reported that both Southern and Northern High Schools chorus classes are experiencing problems because they don’t have a classroom.  It was recommended that the principals be made aware of the situation and work towards a solution.  Dr. Teets asked Ms. Bell to follow up.

            Dr. Forrester attended an LSA meeting on March 30.  He reported that there will not be an increase in LSA fees for local school systems due to the current economic situation.  He also reported that every district should have an anti-bullying policy in place by July 1, 2009.  Dr. Forrester has sent a letter to Sandra Berry, Nominating Committee Chair, recommending Mr. Carr for a third term on the MABE Board of Directors.  The next nominating committee meeting is to be held on June 3, 2009.

            Mr. Carr attended the MABE Leadership Academy on March 20, 2009 in Annapolis.  The topic was “Board’s Role in the Appeal’s Process.  He reported that a policy on the use of Face Book by both teachers and students will have to be created.

            Mr. Carr also attended the NSBA Conference in San Diego, CA on April 2-7, 2009.  Arne Duncan, Secretary of Education was a key note speaker.  He spoke on the President’s plan to push for extended school days, renewed emphasis on science, math, and foreign languages, international benchmarks, and expanded pre-k programs.  Other keynote speakers for the event were Toni Morrison and Julie Andrews.  Mr. Carr attended an orientation session; a foundation session – how to initiate, charter, and promote; superintendents session – a new taxonomy; religion and public schools; parliamentary procedure session; food and nutrition budgeting session; and a multiculturalism session.

            Mr. Durst attended a MABE legislative committee meeting and reported that the topics were collective bargaining and the maintenance of effort waiver. 

            Both middle schools provided the Board with dates and times that student council will be available to meet.  Mr. Raley and Mr. Carr will attend the Northern Middle School student council meeting on Tuesday, April 21, 2009.  Mr. Durst, Dr. Forrester, and Mrs. Sebold will attend the Southern Middle School student council meeting on Tuesday, April 28, 2009.

            MABE Leadership will be held in Columbia, Maryland at the Sheraton on June 18-19, 2009.  Registration must be received by May 29.  Mr. Carr will be attending as a member of the MABE board.

            The Grantsville Elementary School dedication will be held on Sunday, May 3, 2009 at 3:00 p.m.  Dr. Teets will coordinate details with Dwayne Yoder at Garrett County Community Action. 

            Mrs. Sebold would like to attend some Regional Leadership Series workshops if funds are available.  It was determined that there were funds to support her attendance.

                        Part XVI –Adjournment

There being no further business, the meeting was adjourned at 8:23 p.m. The Board returned to executive session.

Part XVII - Information Items

Board members received:

a.           Erate Funding YTD

b.          March Attendance Bulletin

c.           April 2009 Home & School Connection

d.          April 2009 School Activities Calendar

e.           April 2009 Hope Health Letter

f.           March 2009 ASBO Matters

g.           MSDE A Record of Achievement

h.           MSDE February 2009 Maryland Ranks #1 in the Nation on Advanced Placement Exams for  Participation and Performance

i.            March 2009 MABE Directory



________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   May 5, 2009