Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes January 13, 2009



Oakland, Maryland 21550


Tuesday, January 13, 2009


Part I - Call to Order

Mr. James M. Raley, President and newly re-elected member for his fourth term, called the regular monthly meeting of the Board of Education to order at 4:04 p.m.  Also in attendance were Mr. Rodney L. Durst, Vice President; Mrs. Charlotte Sebold, newly re-elected member for her fifth term; and Mr. Thomas Carr and Dr. Donald Forrester, associate members and Dr. Wendell Teets, Superintendent of Schools.   

Dr. Teets recognized Ms. Sondra Buckel, Clerk of the Circuit Court for Garrett County, who administered the Oath of Office to the newly re-elected Board members, Mr. James M. Raley and Mrs. Charlotte Sebold, for the term of office January 2009 through December 2012.  Ms. Buckel read the members’ Commission from the Governor of Maryland, after which Mr. Raley and Mrs. Sebold signed the test book and received their copies of the Commission.

            Part II – Public Comment

            There was no public comment at this time.

                        Part III – Election of Officers

In order to conduct the election for president of the Board of Education, Dr. Teets asked for nominations.  Mr. Carr nominated Mr. Durst.  Dr. Forrester moved to close nominations with a second for Mr. Durst.  Dr. Teets called for a vote, and the Board unanimously elected Mr. Durst as president.  He then assumed the chair.  Mr. Durst thanked the Board for the nomination.  He then asked for nominations for the vice president.  Mr. Carr nominated Dr. Forrester.  Mrs. Sebold moved to close nominations with a second for Dr. Forrester.  Mr. Durst called for a vote and the Board unanimously elected Dr. Forrester as vice president for 2009. 

            Mr. Durst explained to the Board that he would like to change procedure for making motions and entertaining items on the agenda.  He would like for action items to be opened with a motion and then followed by discussion.  He explained that he would like to do away with a second motion from a Board member and go directly to the vote after discussion as permissible per Roberts Rules of Order.

Part IV - Executive Session

            Upon a motion by Dr. Forrester, the Board of Education agreed (4-0) to move to executive session at 4:13 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Board members discussed personnel items which included emergency coaches, volunteer coaches, a leave without pay request,  professional leave requests, and negotiations

            Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; and Commissioner Ernie Gregg ; were present during all or part of the executive session.

                         Part V – Reopening Public Session

            Mr. Durst reconvened public session at 5:55 p.m.  Dr. Forrester, representing the Mt. Top Ministerial Association, offered a prayer, after which Ms. Guy, student board member, led the assembly in the Pledge to the Flag of the United States of America.  

Part VI - Acceptance of Agenda

Upon a motion by Dr. Forrester, the Board approved (4-0) the agenda. 

                        Part VII – Announcements

            The following announcements were offered:


  • January 19       No School
  • Joanna Guy, SHS, and Courtney Humberson, NHS, have been selected to all state chorus. This is Ms. Guy’s second time to be selected.
  • LuAnn Klink, Route 40 Elementary School, Cafeteria Person In Charge, won first place in the yeast breads category of the annual bake-off contest at the Maryland School Nutrition Conference in October.
  • Rebecca Flinn, Southern Middle School, won first place in the VFW Patriot’s Pen Regional Contest and Justin Derato, Northern Middle School, won second place.  Ms. Flinn moves on to state competition.
  • Maryland ranked #1 in the USA in Education Week ranking.
  • Northern and Southern High Schools again rank among the top high schools in the USA (bronze) by U.S. News and World Report.
  • Crellin Elementary School was one of two schools in Maryland selected as National Distinguished Title I Schools.
  • The Northern High School Winter Concert has been rescheduled for Monday, January 26, 2009.


Part VIII - Approval of Minutes


Upon a motion by Mr. Carr, the Minutes of December 9, 2008, were unanimously approved  as amended. 

Part IX – United Way Presentation

            Mary Beth Pirolozzi, Executive Director of the United Way , presented the Board with a community impact update.  Ms. Pirolozzi handed out information from the United Way on their ten-year plan.  She explained that the ten-year plan focuses on education, income, and health.  She asked for the Board’s support and input.  Ms. Pirolozzi informed the Board that the United Way will be hosting two community needs assessment meetings in February.  The meetings will be held on Tuesday, February 10, 2009.  One meeting will be held in the morning and one meeting will be held in the evening.  Ms. Pirolozzi explained that it is important to get opinions from the Board members and personnel on what is a priority need and particularly how it relates to the three areas of focus, particularly education.  She asked that Board members share the information with the community and to see if anyone will be willing to participate.  She thanked the Board members for their time and to Dr. Teets for serving on the Board for the United Way.  Dr. Teets thanked Ms. Pirolozzi for her presentation.

            Mr. Ernie Gregg is currently the president of the United Way.  Ms. Pirolozzi’s area covers Mineral County, Hampshire County, Garrett County, and Allegany County. 

Part X – Continuing Business

            Mrs. Waggoner presented for Mr. Lear due to his absence.  She presented the Project Lead the Way text, Digital Electronics, Fifth Edition, Thomson Delmar Learning, 2007.  Mrs. Waggoner informed the Board that there were no comments on the textbook during the designated time period.  Dr. Teets recommended the book for acceptance.  Upon a motion by Mr. Carr, the Board of Education approved the text book (4-0). 

            Ms. Bell presented the revised Policy 331, Maryland and Garrett County Graduation Requirements for approval.  Dr. Forrester made a motion to accept revised Policy 331, Maryland and Garrett County Graduation Requirements.  Ms. Bell noted  that there is an error in the policy.  The error states that an honor graduate will have successfully completed 25 credits of course work and it should be 27 credits of course work.  The error will be corrected.  The Board of Education approved (4-0) to accept revised Policy 331, Maryland and Garrett County Graduation Requirements, with the number of credits being corrected. 

            Ms. Bell presented the revised Hickory Environmental Education Policies and the Policy Denying Access to School Buildings and Grounds for approval.  Ms. Sebold made a motion to accept the revised policies.  The Board of Education approved (4-0) to accept the revisions for revised Policy 173.32, Hickory Environmental Education Center Advisory Committee, Policy 723.5, Hickory Environmental Education Center Fee Structure, and 831.4, Policy Denying Access to School Buildings and Grounds. 

            Ms. Bell discussed the administrative procedure for curricular, co-curricular, and extra-curricular activities.  She explained that the chart that is provided to distinguish between what qualifies as a curricular, co-curricular, and extra-curricular activity can be very confusing.  Discussion followed regarding the reason the chart exists.  The chart will be deleted and added in the future if needed.

            Ms. Bell also informed the Board that the Student Education Planning Guide is in the process of being published and should be ready soon.  Planning guides will be sent to the schools upon receipt.

                        Part XI – New Business

            Ms. Sandy Rodeheaver reviewed with the Board information on the Summer Reading Program.  The Summer Reading Program books and information can be viewed at   Mrs. Rodeheaver has read all the books being offered this summer and gave an overview of each book that will be available for free to each student entering grades six and nine.  Along with the book, students will receive coupons for free products at local businesses.  The Board thanked Ms. Rodeheaver for her presentation.

            Dr. Teets reviewed the revised Administrative Procedure 510.2, Certification by the National Board of Professional Teaching Standards.  The revised procedure adds that the Board of Education will pay for the cost of the ten year renewal to maintain National Board Certification. The cost is approximately $1,100.  Dr. Teets informed the Board that there is not a large volume of teachers who fit into this category.

            Mr. Fink informed the Board that the Superintendent’s budget presentation was held during the February 2008 Board meeting and that the Board met in special session later in February 2008 to adopt the budget.  The recommendation for this year is that the budget be presented by the Superintendent during the first week of March and adopted by the Board of Education at the regular scheduled March meeting.  The budget will then be presented to the County Commissioners following the Board of Education’s approval in March.  Mr. Fink informed the Board that this format has been the normal budget development schedule for several years prior to last year. Upon a motion by Dr. Forrester, the Board of Education voted (4-0) to have the budget presented during the first week in March and adopted during the regular scheduled March meeting.  The meeting date will be set during the February meeting.

            Mr. Morris presented a power point presentation with updated information for the 2009 Cohort.  The information included the current enrollments, drop outs, expulsions, and ALT – MSA numbers.  The information also included the number of students that have passed the HSAs and the number of students that have not, at this time. The information was analyzed by special various categories.  Information for bridge plan eligibility was also provided by Mr. Morris..

                                    Part XIII – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

  • *Emergency Coaches:   Ted Raynovich, III, Assistant Girls’ Basketball Coach, SH


  • *Volunteer Coaches:      Chris Bennett, Volunteer Wrestling Coach, SH

Doug Copeland, Volunteer, Boys Basketball Coach, SH

Marvin Guthrie, Volunteer, Bowling Coach, SH

Kenneth Hardesty, Volunteer, Softball Coach, SH

Darryl Ozias, Volunteer, Wrestling Coach, SH

George Scheffel, Volunteer, Wrestling Coach, SH

Jeff Stump, Volunteer, Boys Basketball Coach, SH


  • *Leave Without Pay:     Betty Elliott, Cafeteria (part-time), BF, January 20-23, 2009


·        *Professional Leave and Travel Requests:

                  - NCCEP/Gear Up Capacity Building Workshop

                  February 8-11, 2009

                  Hilton New Orleans Riverside, New Orleans, LA


                  -2009 National Title I Conference

                  February 19-22, 2009

                  Henry B. Gonzalez Convention Center San Antonio, Texas



Upon a motion by Dr. Forrester the Board approved (4-0) the superintendent’s recommendations.

Part XII – Public Comment

 There was no public comment at 7:00 p.m. 

                        Part XIV – Recognition

Dr. Teets was very proud to introduce the following teachers that have completed the National Board Certification Program.

            Michelle Harmon                    2001-02           Northern High School

            Gayle Farrar                            2001-02           Southern Middle School

            Heather Savage                       2005-06           Southern High School (not present)

            Jennifer Burdock Rankin         2007-08           Northern Middle School

            Anne-Marie Savage                2008-09           Southern Middle School

            Donna Durst                            2008-09           Southern Middle School

            Dave Bender                           2008-09           Southern High School

            Rebecca Kenyon                     2008-09           Northern High School


            Dr. Teets informed the Board that the program began in Maryland approximately ten years ago and the teachers have completed the very complex and difficult process at various times since then.  The teachers will complete a renewal program after ten years.  Dr. Teets informed the teachers that the Board approved earlier in the meeting to cover the cost of the recertification.

            Mr. Dave Bender, National Board Certified Teacher, commented that the program is very rigorous and time consuming.  He said the program caused him to think introspectively about why and what he does and how he interacts with students and parents.  He feels the most valuable thing the Board of Education can do for its teachers is to help them learn every perspective of teaching inside and out.  Congratulations was given to all Board Certified Teachers by the Board.

            The Board recognized Crellin Elementary School for being one of two schools in Maryland  to be named a National Title I Distinguished School for the 2008-2009 school year. The staff of Crellin Elementary, several parents, and students were present for the recognition.

            Rodney Reckart, President of Crellin Elementary PTO, thanked the Board for the recognition.  He stated that he is very proud of the staff and students.  He thanked the Board for giving Crellin Elementary such a great staff and gave thanks to the parents for allowing students to stay and participate in activities that occur after normal school hours.  Dr. McCauley, Principal, agreed with Rodney and said that it is definitely a group effort.  She stated that the staff gives 110%  every day and weekend.  She said she has wonderful parents and great kids.  She added that the kids are very lucky to see the work ethic of the parents and teachers.  Dr. McCauley also gave recognition to community members that give their time to share their knowledge with the Crellin Elementary students. 

            The majority of the Crellin staff attended the State Board of Education meeting for the Distinguished Title I School recognition and some will be going to the National Title I Conference for the school’s recognition.

            Dr. Teets gave thanks to all in attendance.  Mr. Durst added that not only does the county recognize Crellin Elementary but that it is a shining star outside of the community.  He congratulated the staff, students, and parents on a job well done.

            Mr. Gregg left the meeting at 7:30 p.m.

            Dr. Teets recognized Becky Sanders, Crellin Elementary Teacher, for being selected as one of six national teachers for the Richard C. Bartlett Environmental Education Award.  Dr. Teets stated that Ms. Sanders has been a major leader in the wonderful success of the Crellin Corp of Discovery Program over the years.  Dr. McCauley explained the award is given to the teacher who is able to integrate environmental science into the daily school routine.

            Ms. Sanders said that everything done at Crellin Elementary is a group effort.  She gave the parents credit for their involvement with the children and to the children who teach the adults.  Ms. Sanders gave tribute to the entire Crellin community and thanked the Board for the recognition.             

            Dr. Teets presented Mr. Raley with the traditional, “treasured” gift of a wooden gavel which was signed by the other board members and Superintendent in honor of Mr. Raley’s past year as Board president.

                        Part XI – New Business continued

            Mr. Morris provided and reviewed with the Board information on the proposed HSA waiver process that was approved last month by the State Board of Education.    The Board expressed their concern about there being consistency across the state with the waiver process.  They do not want to penalize our students who have had good grades, but did not pass the HSA or receive a waiver in order to graduate while others were granted waivers across the state.   Dr. Teets reported that he was working with other superintendents to ensure consistency with administration of the waiver program.

                         Part XV – Board Concerns

            Ms. Guy, Student Board Member, discussed the HSA and test anxiety that is involved in test taking.  She did a psychology project for Mr. Oxford’s class.  The project focused on creating a learning tool for students to identify their test taking characteristics or type.  Ms. Guy explained that it is important to focus on the test material being taught.  It is also critical to know how to take a test and the test taking strategies that are unique to each individual.  Her project will help students pinpoint those areas.

The GCASC meeting was cancelled last weekend due to snow.  She informed the Board that they are working on the senior citizen prom and that it will be held in April or May.  The theme this year will be “A Night in Italy”.  The student council will attend a legislative session on February 7, 2009 as well as the MASC Convention in Ocean City later this year.

The Board completed the 2009 Annual Selection worksheet.  This included the updated officers, meeting time, attorney, auditor, Board of Education committees, and MABE committees.

Mr. Carr highlighted the issues of the meetings that he has currently attended.  Those meetings include a LSA meeting, “Day in the Life of a Principal”, a Leadership Academy meeting titled “ NCLB”, the MABE Board of Directors meeting, and the Quarterly LSA meeting.  He informed the Board that there will be a dinner at the Tremont Plaza in Baltimore on February 26, 2009.  Those invited include Board of Education Members, Board Presidents, and the MABE Board.

Dr. Teets discussed with the Board what they would like to do in regards to the meeting requested by the Salary Commission.  The Board decided they will not request a meeting with the Salary Commission.  The Board realizes budgets are tight at this time and will not ask for an increase in compensation.  They would like to request that in the event other agencies are given a set percentage increase, that they be treated in the same manner.  Dr. Teets will write a letter to the Salary Commission for Mr. Durst to sign.

                        Part XVI –Adjournment

There being no further business, the meeting was adjourned at 8:58 p.m.

Part XVI - Information Items

            In addition to the listed items, Board members received:

a.      MABE Workshop – Building Effective Partnerships Through Collaboration

   January 23, 2008 9:00 a.m. – 12:00 p.m.

   MABE Conference Room, Annapolis

b.         December 2008 Attendance Bulletin

c.         Erate Funding YTD

d.         January  2009 Home & School Connection

e.         January 2009 HOPE Health Letter

f.          January 2009 School Activities Calendar




________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   February 10, 2009