Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes November 11, 2008



Oakland, Maryland 21550


Tuesday, November 11, 2008


Part I - Call to Order

Mr. James M. Raley, President, called the regular monthly meeting of the Board of Education to order at 4:05 p.m.  Also in attendance were Mr. Rodney L. Durst, Vice President; Mrs. Charlotte Sebold, Dr. Donald Forrester, and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.                      

            Part II – Public Comment

            There was no public comment at this time.

                        Part III – Executive Session

            Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:06 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Board members discussed personnel items which included appointments, resignations, emergency coaches, volunteer coaches, a leave without pay request, and the Superintendent’s evaluation

            Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; were present during all or part of the executive session.

                         Part IV – Reopening Public Session

            Mr. Raley reconvened public session at 5:45 p.m.  Dr. Forrester, representing the Mt. Top Ministerial Association, offered a prayer, after which Ms. Guy led the assembly in the Pledge to the Flag of the United States of America.  

Part V - Acceptance of Agenda

Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board approved (4-0) the agenda. 

                        Part VI – Announcements

             The following announcements were offered:


  • American Education Week      November 16-22
  • Thanksgiving Holiday             November 26 (noon dismissal)
  • Schools Closed                       November 27 – December 1
  • Dolly Parton’s Imagination Library via Landon’s Library – Children from birth until school age will receive one hard back book per month for the cost of $30 per year.  Currently, sign up is limited to the first 100 children.
  • Health Department will again sponsor the flu mist program in elementary schools.
  • Yough Glades Fresh Fruit & Vegetable Program has been approved.  The Fresh Fruit & Vegetable Program has already been approved for Crellin Elementary, Dennett Road Elementary, and Southern Middle.
  • Southern High juniors recently participated in the Real Deal program.  Northern High will have the opportunity to participate in the spring.  The Real Deal program is coordinated with the Gear Up Program.
  • NeXT GEN Public Presentation – Thursday, November 20, 2008 at the Pleasant Valley Community Center at 6:00 p.m. and the next competition is December 6. 
  • Mrs. Sebold commented that the chorus concert at Northern High was excellent.  There was good attendance. 
  • Mrs. Sebold thanked Swan Meadow for the Gortner book received at the November meeting.
  • Mrs. Sebold also commented on the success of the bus contractors dinner held on November 8, 2008.


Part VII - Approval of Minutes

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Minutes of October 14, 2008 were approved (4-0) as amended. 

Part VIII –Continuing Business

            Ms. Kotulak was available to answer any further questions regarding the Public Agency Standards Submission (PASS).  Upon a motion by Mr. Carr, seconded by Dr. Forrester, the Board of Education voted (4-0) to approve the Public Agency Standards Submission.

            Mr. Morris presented a power point presentation to follow up the information provided at the October meeting on the HSAs.  He informed the Board that the HSA scores are no longer embargoed.  Mr. Morris reviewed the Algebra, Biology, English, and Government scores.   He reviewed and compared test results between male and female, FARMS and Non-FARMS, and Special Education and Non-Special Education.  Mr. Morris also presented the 2009 Cohort information and the Bridge Plan Eligible information.  A handout of the power point presentation was provided to the Board. 

            Mr. Morris informed the Board that the next set of scores should be available at the end of this year or the beginning of January 2009.  Mr. Raley asked that Mr. Morris update the Board whenever necessary.  Mr. Raley thanked Mr. Morris for his presentation.

Part IX – New Business

Mr. Fink provided a copy of the Board Resolution:  Adopting a 403(b) Plan Document and the 403(b) Plan Document to the Board.  He informed the Board that due to new IRS requirements on how 403(b) Plans are administered, a 403(b) Plan Document needs to be adopted.  At the October meeting, TSA Consulting Group, Inc. was approved as the Third Party Administer for the 403(b) Plan.  It is their responsibility to make sure the program is administered in the manner in which it has been established.            

Mr. Fink also provided the Board with a list of approved 403(b) agents and vendors.  He explained that this list includes vendors that the Board has been doing business with for several years.  He explained that vendors with fewer than five participants have been removed from the list.  He also explained that some vendors have been removed from the list because they no longer wish to participate with 403(b) plans. 

            There was discussion regarding wording in the Board Resolution:  Adopting a 403(b) Plan Document regarding who the Board authorizes to act on their behalf.  It was decided that the authorization terminology should be in general terms and read the Superintendent or Designee, and not list a specific person.

            Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education voted (4-0) to adopt the 403(b) Plan Document.

Mr. Trautwein presented a Smart Board Demonstration to the Board.  He informed the Board that the Smart Boards are currently in many elementary, middle, and high school classrooms and that they will be in all middle school classrooms at Northern Middle upon its opening.  Our goal is to have Smart Boards in all classrooms, K-12, as applicable. Mr. Trautwein thanked the Board for its support of technology in the classroom.            

Mr. Trautwein demonstrated the use of a USB microscope, interactive activities, and a general overview of all the capabilities.  Mrs. Waggoner added that the teachers are providing more exciting learning environments to keep the students engaged. 

            Mr. Trautwein ensured the Board of the safety and security of the Smart Board.  He informed the Board that the cost for each Smart Board installed is approximately $2,100.  Mr. Raley thanked Mr. Trautwein for his presentation.

            Mr. Kimble presented the five bids received for the Northern Middle School computers.  The low bid came in at $74,965 and the high bid came in at $174,605.  Mr. Kimble explained that he would recommend the company with second lowest bid of $79,167.  He has worked with and feels comfortable with this company.  Dr. Teets added that the bids will be expired before the next Board meeting and that the computers need to be ordered.  Dr. Teets informed the Board that further investigation is needed regarding the two lowest bids.  He is asking for approval to choose between Micro Alternative Solutions, Inc. (lowest bid) or Insight Systems Exchange (second lowest bid) depending on the outcome of further investigation.  The figures provided include shipping.    Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education voted (4-0) to authorize the choice between Micro Alternative Solutions, Inc. and Insight Systems Exchange, depending on the outcome of further investigation, as the supplier for the Northern Middle School computers.

            Dr. Teets added that he will update the Board at the December meeting on the outcome of the findings. 

            Part X – Public Comment

            Mr. Bill Meagher was present for public comment.  He discussed the Dolly Parton’s Imagination Library.  He informed the Board that the Chamber of Commerce as well as Landon’s Library is involved in making the imagination library a reality for all Garrett County children.  Mr. Meagher explained that an age appropriate book is mailed to each child enrolled on a monthly basis.  The cost is approximately $30 per child per year.  The program was introduced in the county less than one month ago and there are already 100 children enrolled.  The goal is to have all children, birth to 5, enrolled.  There are approximately 1,500 children that meet the criteria in Garrett County.  The thought behind the program is to improve literacy in the community.  Mr. Meagher informed the Board that he has met with the Garrett County Memorial Hospital, the Garrett County Health Department, House and Republican leadership, and they are very excited about the program.  Garrett County is the first county in Maryland to participate and hopefully the program will catch on throughout the state of Maryland.  Dr. Teets added that it is a great program and would like to work in conjunction with those heading the program.

            Mr. Meagher also addressed the Board in regards to an issue that he brought to the Board’s attention but has not yet received a response.  The issue is in regards to the amount of television students are being exposed to during the instructional day.  This issue was discussed at an earlier ACE committee meeting.  Mrs. Waggoner informed Mr. Meagher that the amount of multi media that students are being exposed to is being monitored.  The principals are monitoring the lesson plans and doing walk abouts to monitor multi media use. The teachers are also being asked to log their multi media use.  The information compiled by these monitoring tools will be reviewed at the ACE committee meeting. 

                        Part XI – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

  • *Appointments:             Doug Rodeheaver, Head Custodian, BF, eff.  11/24/08

Scot Schroyer, Custodian IV, YG, eff. 11/24/08

Tonya Ramey, Part-Time Custodian, BL, eff. 11/24/08


  • *Retirements:                Louise K. Mills, Secretary/Media Assistant, BL, eff. 01/01/09                  


  • *Resignations:               Barbara A. Sweitzer, Cafeteria, Part-Time, SX, eff. 10/29/08


  • *Emergency Coaches:   Jason Burgess, Assistant Wrestling, SH

Jon Hegeman, Head Boys’ Basketball Coach, SH

Stephanie Stephens, Assistant Volleyball Coach, SH

Richard Tasker, Jr., Assistant Boys’ Soccer Coach, SH

Edward Carr, Assistant Baseball Coach, NH

Dean Daniels, Assistant Boys’ Soccer Coach, NH

Amanda Frantz, Head Volleyball Coach, NH

Steve Fratz, Assistant Girls’ Basketball Coach, NH

Donna Hoffman, Assistant Girls’ Basketball Coach, NH

Carol Humberson, Softball Coach, NH

Oliver Jones, Assistant Boys’ Basketball Coach, NH

Melanie McFarland, Assistant Girls’ Soccer Coach, NH

Robert Speicher, Assistant Boys’ Basketball Coach, NH

Lowell Workman, Assistant Football Coach, NH

Lowell Workman, Assistant Baseball Coach, NH


  • *Volunteer Coaches:      Chris Bennett, Volunteer, Football Coach, SH

Kim Crosco, Volunteer, Color Guard, SH

Kristie Moon, Volunteer, Trainer, SH

Matt Redinger, Volunteer, Basketball, SH

Tim Rush, Volunteer, Wrestling, SH

George Sheffel, Volunteer, Football, SH  


·        *Leave Without Pay Request:     Betty Elliott, November 24-26, 2008 


            Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board approved (4-0) the superintendent’s recommendations.

                        Part XII – Recognition

            Mr. Raley, Dr. Teets, and Mr. Fink presented the employee service recognition pins to employees who have 30 years of service who elected to attend the meeting to receive Board recognition. Pins will be presented to those not attending who have 30 years of service at their individual schools. The certificates for these employees were presented to them at their annual county wide staff development day.  The pins were presented to the following:

Virginia Craig              30       Swan Meadow

Karen Gilpin                30       Crellin Elementary

Katharine Kierstead    30       Dennett Road Elementary

Lowell Leitzel              30       Southern High School

Mary (Liz) Lewis         30.5    County Office

Pamela Spurrier          30       Dennett Road Elementary

Linda Tichnell              30       Dennett Road Elementary

Ruth Uphold                 30       Accident Elementary School

Rosanna Yoder            30       Accident Elementary School


            Recognition was also given for the Interagency Early Childhood Validation/Accreditation.  Dr. Teets expressed his pleasure with the cooperation and partnership between Garrett County Community Action, the principals, and students to obtain the accreditation.  Dr. Teets informed the Board that Garrett County is the first school system in the state to obtain accreditation and that there was previous recognition by the State Board of Education for the success. 

            Duane Yoder, President of Garrett County Community Action, along with Pam Nelson, Vice President for Community Services and Family Development, and Mark Colaw, Early Childhood Department Director was present for the recognition.  Mr. Yoder gave Pam Nelson much credit for the work done in early childhood education.  Mr. Yoder expressed his feelings on the collaboration between the Garrett County Board of Education and Garrett County Community Action and that he does not see it as two separate organizations but one.  He informed the Board that school readiness scores are outperforming almost every jurisdiction in the state of Maryland.  Mr. Yoder thanked the Board of Education and shared that the mission would not have been achieved without the partnership.  Dr. Teets presented a plaque to Mr. Raley, on behalf of the State Board of Education, for being the first school system in Maryland to achieve early childhood accreditation.

            Mr. Raley read a Proclamation (attached) in honor of American Education Week, November 16-22, which was signed by Board members and Dr. Teets.  A signed Proclamation will be distributed to each school.

            The Veterans Day Resolution (attached) in honor of Veterans Day, November 11, 2008, was signed by all Board members.      

Part XIII – Board Concerns

            Ms. Guy brought examples of the survey that was distributed to Southern High School students.  The survey sought information in regards to students getting information about the AP Test and questioned whether or not they would like to take the AP Test.  The survey also included questions in regards to the ACT and SAT.  The results will be provided at the December meeting.  Ms. Guy added that she was overwhelmed at the number of student comments.  There were a number of comments suggesting healthier food for lunch as well as the lack of information provided to students regarding the AP test.  Ms. Guy reported that ways to bridge the gap will be worked on and she will report in December.

            Mr. Raley was at the GCASC meeting. He commented that there was a very good turn out and that Ms. Guy did a nice job presenting what was discussed at the board meeting.  Ms. Guy thanked Mr. Raley for attending.

            Ms. Guy feels that there needs to be more middle school student government involvement.  She feels as though the concerns of the middle school students are not fully communicated.  It was suggested for board members to attend the middle school student government meetings and bring the concern and issues to the Board.  This may be the better solution as the burden of transportation will be taken off of working parents.

            Mr. Raley discussed the meeting with the legislatures at the December meeting.  He would like to prepare the legislators as well as prepare the board for the issues to be discussed.  It was discussed that the Labor Relations Board bill could be very costly and that the County Commissioners will also have to be informed because subsequent action could possibly fall back onto them.  Other items that were mentioned included the bullying law and the possibility of transferring retirement cost back to county. 

            There will be a LSA meeting on December 1.  The subject of the meeting is Avoiding Pitfalls.  There will be a No Child Left Behind meeting on December 12.

            Mrs. Sebold informed the Board that she is continuing her research on the honesty policy and will hopefully have information to report in December.

            Dr. Forrester won a free registration to the NSBA National Convention in April.  Mr. Fink will research if funds are available for Mr. Carr to attend.        There will be a breakfast meeting on December 1 for the Maryland Business Roundtable on Education.  Mr. Raley informed the Board that he will not be attending.

            Part XIV –Adjournment

There being no further business, the meeting was adjourned at 8:18 p.m.

Part XV - Information Items

            In addition to the listed items, Board members received:

a.      Erate Funding

b.      Advisory Committee on Education (ACE) September 29, 2008 minutes

c.      September 2008 Attendance Bulletin

d.      October 2008 Attendance Bulletin

e.      November 2008 School Activities Calendar

f.       November 2008 Hope Health Newsletter

g.      November 2008 Home & School Connection

h.      MSDE Publication - September 2008 Maryland Classroom



________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   November 11, 2008