Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes October 14, 2008

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, October 14, 2008

___________

Part I - Call to Order

Mr. James M. Raley, President, called the regular monthly meeting of the Board of Education to order at 4:05 p.m.  Also in attendance were Mr. Rodney L. Durst, Vice President; Mrs. Charlotte Sebold, Dr. Donald Forrester, and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.   

Part II – Public Comment

            There was no public comment at this time.

                        Part III – Executive Session

            Upon a motion by Mr. Durst, seconded by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:06 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Board members discussed personnel items which included appointments, retirements, emergency coaches, professional leave and travel requests, field trip permission requests, a negotiation issue and the Superintendent’s evaluation. 

            Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; were present during all or part of the executive session.

                         Part IV – Reopening Public Session

            Mr. Raley reconvened public session at 5:53 p.m.  Pastor Pat Kerr offered a prayer, after which Ms. Guy led the assembly in the Pledge to the Flag of the United States of America.  

Part V - Acceptance of Agenda

Upon a motion by Dr. Forrester and a second by Mrs. Sebold, the Board approved (4-0) the agenda. 

                        Part VI – Announcements

                                                The following announcements were offered:

 

  • October 16                              National Bosses Day
  • October 17                              Staff Development – Noon dismissal
  • October 24                              United Nations Day
  • October 27                              7:00 p.m. - Advisory Committee on Education (ACE) Garrett College
  • Week of October 27                Red Ribbon Week
  • November 4                            Election Day – School Closed

 

Part VII - Approval of Minutes

 

Upon a motion by Mrs. Sebold, seconded by Mr. Carr, the Minutes of September 9, 2008 were approved (3-0) as amended.  Dr. Forrester abstained because he was not present at the September 9, 2008 meeting.

Part VIII –.Continuing Business

Mr. James Murray, CPA, of Rodeheaver & Associates, P.C., presented the Financial Report for the period ending June 30, 2008.  He was assisted by Mr. Daniel Porter, CPA, who supervised the Board of Education audit.  Also in attendance were Mr. Fink and Ms. Judy Travis, Finance Coordinator.  Mr. Murray gave an overview of the report which was completed in compliance with standards applicable to financial audits contained in Government Auditing Standards and generally accepted accounting principles.  The preliminary audit report was reviewed by Mr. Fink at the September Board meeting for action prior to its submission to the state in a timely manner.  Mr. Murray stated the report expressed an unqualified opinion on financial statements. 

Mr. Murray referenced the Management’s Discussion and Analysis (MDA) – June 30, 2008.  He also gave a brief overview of the basic financial statements, notes to these statements, the food service fund, supplementary program information, and school construction fund. 

Most of the school system’s total revenue of $65,865,659 was provided through State of Maryland taxpayers and county funding.  The Statement of Net Assets shows Total Assets of $51,931,966 and Total Liabilities of $9,891,448, reflecting a Total Net Assets of $42,040,518 (an increase from FY07).  The increase is due to the two major construction projects that are in process in the county which consists of the Grantsville Elementary School addition and the renovation of Northern Middle School.  The Statement of Fund Balances Sheet shows a total fund balance of $800,000 in accordance with a policy by the Board of County Commissioners that the Board of Education maintains this amount as the undesignated/unreserved fund balance at the end of each year.  The Food Service Fund showed an end of year balance of $169,281.  The fund balance for Food Service consists strictly of the food inventory.  Mr. Murray indicated that there is no wiggle room relative to any unforeseen instances that may occur.  If the Food Service funds fall into the red, it will look to the current expense fund to subsidize Food Service until they can generate revenue.  For FY08, the Board of Education subsidized $53,942 to the Food Service program.

Mr. Murray reported that there are not any instances of non-compliance or violations of laws that auditors would be required to report. 

Mr. Murray expressed his enjoyment and appreciation to the Board for being able to be part of the audit.  Dr. Teets and Mr. Raley thanked Mr. Murray and Mr. Porter for a fine job.

Mr. Fink explained that there are many changes in the federal law in regards to 403(b) plans.  An overall plan will have to be written describing how the 403(b) plans will operate and be administered. The Board has more responsibility on relaying information and educating employees about the 403(b).  Mr. Fink informed the Board that the law goes into effect on January 1, 2009.  Dr. Teets is recommending TSA Consulting Group, Inc. as the Third Party Administer for the 403(b).  TSA Consulting Group, Inc. is an independent, fee-for-service provider of retirement plan compliance and employee education programs exclusively for public education employers nationwide.  Mr. Fink informed the Board that TSA Consulting Group, Inc. is capable of handling various companies and that the Board will not be moving to a single company for its 403(b) plans.  Mr. Fink also informed the Board that there are several companies that the Board of Education currently deals with that are moving out of the 403(b) business.  Mr. Porter from Rodeheaver and Associates spoke of the expense involved.  He informed the Board that public schools are exempt from very expensive requirements that are being imposed outside the local government arena.  Upon a motion by Dr. Forrester, seconded by Mr. Durst, the Board of Education agreed (3-1) to appoint TSA Consulting Group, Inc. as its Third-Party Administrator.  Mr. Carr voted against the motion.

                        Part X – Public Comment

            Mr. Bill Meagher was present for public comment.  He discussed the Dolly Parton’s Imagination Library.  He informed the Board that the Chamber of Business Association as well as Landon’s Library is involved in making the imagination library a reality for all Garrett County children.  Mr. Meagher explained that an age appropriate book is mailed to each child enrolled on a monthly basis.  The cost is approximately $30 per child per year.  The program was introduced in the county less than one month ago and there are already 100 children enrolled.  The goal is to have all children, birth to 5, enrolled.  There are approximately 1,500 children that meet the criteria in Garrett County.  The thought behind the program is to improve literacy in the community.  Mr. Meagher informed the Board that he has met with the Garrett County Memorial Hospital, the Garrett County Health Department, House and Republican leadership and they are very excited about the program.  Garrett County is the first county in Maryland to participate and hopefully the program will catch on throughout the state of Maryland.  Dr. Teets added that it is a great program and would like to work in conjunction with those heading the program.

            Mr. Meagher also addressed the Board in regards to an issue that he brought to the Board’s attention but has not yet received a response.  The issue is in regards to the amount of television students are being exposed to during the instructional day.  Mrs. Waggoner informed Mr. Meagher that the amount of multi media that students are being exposed to is being monitored.  The principals are monitoring the lesson plans and doing walk abouts to

                        Part XI – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

  • *Appointments:                 Dana Rush, Custodian III, NX, eff. 11/24/08 Schedule, $30,210

           

  • *Retirement:                     Katharine C. Kierstead, Physical Therapist, DR, eff. 01/01/09

Richard A. DeWitt, Head Custodian, BR, eff. 10/01/08

 

  • *Emergency Coaches:

Mike Fulmer, Softball Coach, SH, Step 1, $1,645.00

Josh Hinebaugh, Assistant Football Coach, SH, Step 3, $3,502.00

Daniel Holler, Head Baseball Coach, SH, Step 3, $2,012.00

Sara Shaffer, Mock Trial Director, SH, Step 2, $1,015.00

Sara Shaffer, Junior Class Advisor, SH, Step 2, 507.50 (1/2 contract)

Sara Shaffer, Girls’ Head Soccer Coach, SH, Step 3, $2,098.00

Sandi Smith, Senior Class Advisor, SH, $507.50 (1/2 contract)

Jay Stewart, Assistant Football Coach, SH, Step 3, $3,502.00

Dave Taylor, Wrestling Coach, SH, Step 3, $2,166.00

                                                Tracy Brenneman, Athletic Director, NH, Step 1, $890.00 (1/2 contract)

Frank Ewing, Assistant Football Coach, NH, Step 3, $3,502.00

                                                Kimberly Friend, Assistant Volleyball Coach, NH, Step 1, $1,260.00

                                                Christina Jones, Assistant Cheerleading Advisor, NH, Step 3, $1,152.00

                                                Mary Ann Umbel, Senior Class Advisor, NH, Step 2, $507.50 (1/2 contract)

 

·        *Professional Leave and Travel Requests:

-        National Association of Biology Teachers Annual Convention, October 15-18, 2008, Memphis Cook Convention Center, Memphis, Tennessee

-        2008 Percussive Arts Society International Conference (PASIC), November 5-8, 2008, Austin, Texas

·        *Field Trip Permission Request:

-        National FFA Convention, October 21-25, 2008, Indianapolis, Indiana

 

            Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board approved (4-0) the superintendent’s recommendations.

Part VIII –Continuing Business (continued)

Mr. Lear presented the Board with the revised Administering Medicines to Students policy, 472.12.  Amendments were presented to Mr. Lear on the policy.  Upon a motion by Mrs. Sebold, seconded by Mr. Carr, the Board of Education approved (4-0) the Administering Medicines to Students, policy 472.12, as amended.

There was discussion regarding the revised Administrative Procedures 472.13, Administration of Medication in Schools.  Board members questioned how the revisions will be made known to parents.  Mrs. Waggoner will follow up the question. 

Mr. Lear presented the Board with the revised Vision/Hearing Screening policy, 472.41.  Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education approved (4-0) the Vision/Hearing Screening policy 472.41.

There was discussion regarding the revised Administrative Procedures 472.4, Vision/Hearing Screening.  Mr. Raley suggested Mr. Lear consult with administration to clarify some of the wording in the Administrative Procedures.

Part IX – New Business

            Mr. Lear also reviewed two proposed textbooks for the Agriculture Program, Introduction to Agronomy:  Foods, Crops and Environment, Delmar Cengage Learning, 2009 and Introduction to Plant Science-Revised, Delmar Learning, 2004, which will be on display for public review and comment for 30 days prior to being an action item on the December agenda. 

            Mrs. Jennifer Kotulak, Homeless Ed Coordinator, was present to discuss the changes in Administrative Procedures 431.23, Homeless.  Mrs. Kotulak explained to the Board that the Administrative Procedures have been updated to reflect changes in COMAR and to reflect changes in the federal law.  The definition of homeless was clarified.  

            With no further discussion on the Homeless Administrative Procedures, Mrs. Kotulak continued on to the Public Agency Standards Submission (PASS) and Special Education Handbook.  She went through the document and highlighted the major changes for the Board.  Mr. Raley thanked Mrs. Kotulak for her presentation.

            Mr. James Morris, Coordinator for Research, Evaluation, and Information, presented the Board with a power point presentation on the HSA Test Results for 2007-2008 and the Bridge Plan.  He explained that he received a letter from MSDE stating that HSA results are still embargoed and the test results can not be shared.  The State Board of Education will be meeting on October 28, 2008 and that the results could possibly be released at that time. 

            Mr. Morris reviewed 2008 SAT results.  He informed the Board that the SAT 2008 reading score is 503 compared to 514 in 2007.  The SAT 2008 math score is 507 compared to 517 last year.  The SAT 2008 writing score has improved from 511 in 2007 to 514 in 2008. 

            Mr. Morris informed the Board that 18 students took the ACT.  It was questioned as to whether or not the results of the ACT, due to low participation, give an accurate account of the system.  Mr. Morris explained that the school system has never had a high number of students taking the ACT.  During discussion of the ACT, several suggestions were offered to increase participation.  Mr. Morris is talking to students and informing them of the importance of the ACT regardless of the state the college they are choosing to attend is located. Joanna Guy, Student Board Member, suggested offering a prep program for the ACT.  It was suggested to inform the counselors to encourage the students to sign up to take the ACT.

            Mr. Morris shared the 2007 PSAT results and the 2008 AP results.  Mr. Morris informed the Board that he shared the AP scores with the AP teachers.  They will be meeting this Friday afternoon as part of staff development.  The AP team of teachers has participated in a few meetings in order to develop strategies for the improvement of AP scores. 

            Mr. Morris also presented a power point presentation and video on the Bridge Plan.  The power point presentation provided a quick overview of the three options to meeting the testing requirement, the overview of the Bridge Plan, the student responsibilities, the parent/guardian responsibilities, HSA content expectation, Bridge project assignment, provisions for special education students, Project Monitor’s role, project package submission, Bridge Plan scoring,  and the local superintendent’s role. 

            Project Monitor Guides and Student Project booklets were provided to Board members for their review. Mr. Morris explained that for scoring purposes, the teachers at Southern High School will be scoring the Northern High School projects and the teachers at Northern High School will be scoring the Southern High School projects.  Mr. Morris indicated to the Board that all teachers at both high schools were trained to be project monitors. Mr. Morris also indicated that he will be providing the training on scoring to the project monitors.  He also explained that initially, the projects will be confined to one subject to make sure things are in place and that everyone involved has a good understanding of the process.

            The Board members expressed their concern with the HSA and Bridge Plan.  They also expressed their gratitude to Mr. Morris for pulling the information together to share. 

            Mrs. Waggoner provided an updated Master Plan.  Upon a motion by Dr. Forrester, seconded by Mr. Durst, the Board of Education approved (4-0) the Master Plan.     

                        Part XII – Board Concerns

            Mr. Raley thanked Joanna Guy, Student Board Member, for her patience.  Ms. Guy added that she feels as though a program such as the Bridge Plan should be offered on the middle school level.  She also reported that the election for GCASC was held and the president is Sierra Pittman, vice president is Krista Hollingsworth, secretary is Bryson Holler, and treasurer is Amanda Brenneman.  She informed the Board that a blood drive will be held at Southern High School on October 31 and a date has not yet been set for Northern High School.  Ms. Guy indicated that a survey has been sent out to students to see what issues are important to them.  She also indicated that there will not be a county wide Halloween dance this year.  The next GCSA meeting will be held at Garrett College on November 1, 2008.

            Mrs. Sebold commented that the 2008 Annual MABE conference was very good.  She attended a workshop on academic integrity.  She will make copies of information provided to her at the workshop and distribute for comment.  She feels an academic integrity policy would be a good policy for the Board of Education. Mr. Raley asked for Mrs. Sebold to check on the honesty policy and report next month.

            Dr. Forrester commented that the MABE conference was very good and that he will also bring copies of things of interests for the November meeting.  He said the keynote speaker was excellent and had many important things to say.  The keynote speaker discussed uses of technology and its impact upon learning.  He explained the increasing role of video games and how they can improve education for students. 

            Mr. Carr attended a MABE workshop on fraud and how quickly money can disappear from student activities funds.  He provided the Board with a handout he received at the conference on the labor relations board and binding arbitration.

            Part XIII –Adjournment

There being no further business, the meeting was adjourned at 10:10 p.m.

Part XIV - Information Items

            In addition to the listed items, Board members received:

a.      Erate Funding

b.      Home & School Connection September 2008

c.      Home & School Connection October 2008

d.      October 2008 Activities Calendar

 

 

________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   November 11, 2008