Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes September 8, 2008

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, September 9, 2008

___________

Part I - Call to Order

Mr. James M. Raley, President, called the regular monthly meeting of the Board of Education to order at 4:05 p.m.  Also in attendance were Mr. Rodney L. Durst, Vice President; Mrs. Charlotte Sebold, and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.   Dr. Donald Forrester, associate member, was not in attendance due to an out of town commitment.

Part II – Public Comment

            There was no public comment at this time.

                        Part III – Executive Session

            Upon a motion by Mr. Carr, seconded by Mrs. Sebold, the Board of Education agreed (3-0) to move to executive session at 4:07 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Board members discussed personnel items which included resignations, emergency coaches, and request for leave without pay. 

            Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; were present during all or part of the executive session. Commissioner Ernest Gregg, ex officio member, joined the meeting at 4:15 p.m.

                        Part IV – Reopening Public Session

            Mr. Raley reconvened public session at 5:45 p.m.  Ms. Sierra Pitman, a senior at Northern High School, substituting for student board member, Joanna Guy, joined the meeting at this time.  Pastor Ross Glotfelty offered a prayer, after which Ms. Pitman led the assembly in the Pledge to the Flag of the United States of America.  

Part V - Acceptance of Agenda

Upon a motion by Mr. Carr and a second by Ms. Sebold, the Board approved (3-0) the agenda. 

                        Part VI – Announcements

            The following announcements were offered:

 

·            September 13, 2008    Tournament of Bands Field Show at NH – 2:00 p.m. – 10:00 p.m.

·            September 19, 2008    Harvest Sale at Swan Meadow – 5:00 p.m.

·            September 23-26, 2008           2008 MABE Annual Conference – Ocean City, Maryland

·            Joanna Guy won 3rd place in Miss America Outstanding Teen Competition

·            United Way Day of Caring      Sept 19th;  AES and YG have projects

·            Sept 12—Today is the Day to Talk to Your Child About Drugs Program from 7-9:00 a.m. at various locations (KZ, BR, SH, CR) - Sponsored by the Garrett County Health Department

·            State Board of Education’s recognition for Garrett County being the first system in Maryland to achieve Early Childhood Education validation in all schools is scheduled for September 23, 2008 at 11:00 a.m.  Board members as well as other staff members and Garrett County Community Action employees will attend.

 

Part VII - Approval of Minutes

 

Upon a motion by Ms. Sebold, seconded by Mr. Carr, the Minutes of July 28, 2008 were approved (3-0) as amended.  Upon a motion by Ms. Sebold, seconded by Mr. Durst, the Minutes of August 12, 2008 were approved (3-0) as amended.

Part VIII –.Continuing Business

Mr. Thomas presented the Capital Improvement Plan (CIP) to the Board for approval.  The Board approved CIP needs to be sent to the state by September 22, 2008.  Mr. Thomas assured the Board members that all the information included in the CIP is correct on the paperwork that is to be submitted to the state. 

The Board members suggested changing the format of the CIP to improve the overall understanding of the document.  Mr. Thomas noted the request and will make the changes.

Upon a motion by Mr. Carr, seconded by Mr. Durst, the Board of Education approved

(3-0) the Capital Improvement Plan.

                        Part IX – New Business

Mr. Fink presented the preliminary audit report to the Board.  He informed the Board that the auditor, Daniel Porter, with Rodeheaver & Associates, will be attending the October meeting to submit the official audit and answer questions. 

            Mr. Fink explained that there was an $800,000 balance at the end of the fiscal year as per the request of the Garrett County Commissioners.  There was an increase in assets of 6.8 million dollars.  The amount is due to the large capital projects at Northern Middle School and Grantsville Elementary School.

            Mr. Fink explained that there was $53,945 transferred to food service program so that the program would not end up with a negative balance.  Mr. Fink and Dr. Teets spoke with County Commissioners to make sure there were no violations with the transfer.  A letter was received from the County Commissioners stating the approval of the transfer to the food service program as well as approval to do so this year and in future years, if there is a need. 

            Mr. Fink informed the Board that the County Commissioners approved $400,000 of the Board’s carryover for the Northern Middle School project.  These funds will cover change orders, equipment, and technology. 

            Dr. Teets asked for approval of the submission of the preliminary audit report to the state.  Upon a motion by Mr. Carr, seconded by Mr. Durst, the Board of Education approved (3-0) the submission of the preliminary audit to the state.

            Dr. Teets and Kurt Lear gave an update on the proposed College Career-Technology Center to be located in the old Phenix Building that also houses the Robotics/Gears Program.  Dr. Teets extended appreciation to the County Commissioners for the use of the building.

The Career-Technology Center is phase two of the county scholarship program.  Dr. Teets and Mr. Lear have been involved in meetings with the college and economic development office.  There is an understanding that the programs being developed are to work mainly with adults and businesses in the community.  It will be for employees who need training or retraining.  It is felt that the programs being offered at the technology center will complement and not compete with the current programs being offered through the high schools.

Dr. Teets met with Dr. Dauphinais to discuss the technology center and he also believes that the programs will complement the high school programs.  Mr. Lear added that the intent is to help students that aren’t furthering their academic education.  The technology center will take what is being taught in the high schools to the next level.  Dr. Teets added that since there is not a technical college in the area this puts more pressure on the public education to meet the workforce needs of the county.  The technology center will also allow for the population that is looking to change careers to be trained or retrained. The Board members discussed various aspects of the center with the primary concern being that the technology center will enhance and not harm the programs that are already in place at our comprehensive high schools. 

            Mr. Lear added that the programs offered through the high schools are recognized by MSDE.  Dr. Teets informed the Board that most CTE students, especially machine tool, get jobs right out of high school. He noted that over 70% of our students take both college prep and CTE courses.  Dr. Teets further stated that all students, except for some certificate complete, will either graduate with a college prep or CTE program.

            Mr. Raley explained that the decision to cut the machine tool program was budgetary and there is hope that next year’s enrollment will warrant a full-time teacher at each high school.  Dr. Teets stated that if the enrollment increases, the programs will be reinstated full time at both schools.  He will continue to keep the Board apprised and keep the programs at the high schools safe.  Mr. Raley thanked Dr. Teets and Mr. Lear.

            Mr. Germain presented the Board with the Food & Nutrition Services Food Bids for FY09.  The bids were sent out for bread, groceries, and pizza.  The bread bid was awarded to Butter Krust Baking Company, Inc., the groceries bid was awarded to Witmer Foods, Inc., Foodservice WV, and Lee Foodservice for various items.  The pizza bid was awarded to Schwan’s Food Service, Inc.  The vendors awarded were the same as last year.  The total bids went up about $300 compared to $12 last year. 

            Mr. Germain informed the board of a 6% increase for a pizza lunch and that milk prices are right about where they were last year.  Mr. Raley thanked Mr. Germain and wished him a good school year.

Ms. Becky Aiken from Northern High School along with Mr. Lear presented information on the revisions of the Administering Medicines to Students policy, the revisions for the guidelines of the Administration of Medication in School administrative procedure, the revisions for the Vision/Hearing Screening administrative procedure, and introduced a new policy, 472.41, Vision/Hearing Screening to the Board.  Ms. Aiken and Mr. Lear presented a power point on the policy for vision and hearing.  Ms. Aiken explained that it is very important that the health program in the school system be in compliance with COMAR and as a result a new vision and hearing screening policy is required. 

            The draft documents were presented to board members and suggestions for further revisions were discussed.  The revisions suggested will be updated on the documents and will be presented at the October meeting for action. 

Ms. Aiken explained that the school health program is in place to ensure that students are ready to learn.  Students are screened in pre-k, first grade, fifth grade, ninth grade, as well as new students and referrals.  Referrals come from teachers or parents. 

Dr. Teets and Mr. Raley thanked Ms. Aiken.  It was announced that Ms. Aiken has obtained National Board Certification through the Board of Nursing.  She is one of fifty in the state of Maryland to obtain Board certification.

                        Part X – Public Comment

            There was no public comment at 7:00 p.m. 

                        Part XI – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

·        Resignation:                   Ms. Linda Lewis, Part-time Cafeteria, Effective August 27, 2008

 

  • Emergency Coaches:          Warren Glotfelty, Golf Coach, NH, Step 3, $1,064.00

Jeff Graham, Girls’ Head Soccer Coach, NH, Step 1, $1,916.00

Lynn Lais, Boys’ Head Soccer Coach, NH, Step 3, $2,098.00

Diana Ashby, Girls’ Tennis Coach, SH, Step 3, $1,064.00

Angie Biggs, Assistant Cheerleading Advisor, SH, Step 3, $1,152.00

Daniel Bosley, Head Girls’ Basketball Coach, SH, Step 2, $2,331.00 Walter Lee, Athletic Trainer, SH, Step 3, $5,080.00

Randy Storey, Assistant Girls’ Soccer Coach, SH, Step 3, $1,452.00

Scott Winters, Boys’ Cross County Coach, SH, Step 2, $1,015.00

 

·        Leave Without Pay:       Helen L. Schrock, Custodian, BF – October 2, 2008-October 14, 2008

 

      Upon a motion by Ms. Sebold and a second by Mr. Carr, the Board approved (3-0) the superintendent’s recommendations.

                        Part XII – Recognition

        Sandy Rodeheaver, recognized Mrs. Alice A. (Feather) Eary and Mrs. Jean T. (Williams) Grose, authors of Garrett County Schools of Yesteryear.  The book provides a history of more than 125 years of public schools in Garrett County.  The book started out as a display for a presentation at Garrett College.  Mrs. Eary and Mrs. Grose were surprised at the wealth of information they found.  Mrs. Grose commented that once the research began, people came out of the woodwork with information.  It is described by Mrs. Eary as a labor of love. 

        Ms. Eary and Ms. Grose taught for the Garrett County school system for more than thirty years.  Ms. Rodeheaver informed the Board that Ms. Eary and Ms. Grose will be signing a copy of their book for each of the Garrett County schools.  The Board offered congratulations and thanks to both for their hard work and for sharing their book with the Board.

                        Part IX – New Business Continued

            Mr. Morris presented a power point presentation on the 2008 SAT10 and MSA Test Results.

            The MSA test results show the Reading strengths to be in General Reading Processes for grades 3 and 6, Comprehension of Information Text for grades 4 and 5, and Comprehension of Literary Text for grades 7 and 8.

            The MSA test results show the Math strengths to be in Algebra, Geometry and Measurement for grades 3, 7, and 8, Number Relations and Operations for grade 5, Statistics and Probability for grade 6, and Processes of Mathematics for grade 4.

            The MSA Reading test results show that there is need for improvement in General Reading Processes for grades 5 and 7, Comprehension of Informational Text for grade 8, and Comprehension of Literary Text for grades 3, 4, and 6.

            The MSA Mathematics test results show that there is need for improvement in Algebra, Patterns, or Functions for grades 3, 4, and 5, Number Relations and Operations for grade 6, Statistics and Probability for grade 8, and Processes of Mathematics for grade 7. 

            Mr. Morris expressed an area of concern with the Special Education subgroup because they scored below the AMO in Reading in middle school and Mathematics in elementary and middle school. 

            Mrs. Waggoner informed the Board of a new math program that is being implemented and that there is remediation being added into the schedule during regular hours, after school, and additional library hours being added in the evening.  She noted that scheduling is key and our teachers are our greatest resource.

            Dr. Teets explained that Garrett County Schools are one of only seven school systems to make AYP in all elementary and middle schools.  Mr. Raley commented that it is very fortunate that our schools were able to make AYP and questioned as to whether or not there will be a bridge plan developed.  Mr. Waggoner stated that the bridge plan and HSA will be an agenda item for the October meeting.

            The Board asked to be informed of the guideline for the bridge plan.  Mr. Morris informed the Board that there is an eleven minute video highlighting the bridge plan.  He also has a power point presentation for the October meeting.  The Board agreed that they would like to see both the video and the power point.  Mr. Raley stated that this is an important issue and enough time should be blocked so that the Board is informed.

            Mrs. Waggoner informed the Board that Part II of the Master Plan has been submitted which includes Title I, Title II, and Title IId.  A handout with the initiatives for the 2008 Master Plan was given to the Board.

                        Part XIV – Board Concerns

            Joanna Guy joined the meeting.  She apologized to the Board for her previous absences and said that she has no other conflicts with monthly board meetings for the rest of the year. 

            Dr. Teets congratulated Joanna for her 3rd runner-up placement at the Miss America Outstanding Teen Competition which occurred during the time of the August board meeting.

            Joanna gave an update on the activities of the Garrett County Student Council.  Currently GCSC is working on school dances and the election of GCSC representatives.  Ms. Guy is planning on going to Northern High School next week to encourage more students to be involved in GCSC. 

            Ms. Guy questioned the required payment for parking at the lower parking lot at Southern High School and if the funds collected for the parking permits could go towards the pavement of the parking lot.  It was explained that the school principal has discretion over the funds that are collected for the parking lot permits.  Dr. Teets doesn’t feel the funds paid for the parking permits should be earmarked for the paving of the parking lot, but should be used at the school.  There is a student council meeting on Thursday, September 11, 2008.  Ms. Guy will discuss the parking permit funds with Mr. Maddy.

            Mr. Carr provided a handout with the dates for upcoming MABE & LSA seminars to all Board members.  He reviewed topics discussed at the LSA meeting which included charter schools, Policy Workgroups, the MS Safe at Home Act, and fees for curricular activities.

            The Bullying Policy Workgroup is chaired by John Woolums and the Disabled Student Athletics Workgroup is led by Steve Bounds.  Mr. Carr added that most people on the committees are advocates.

            The ACE student members for the 2008-2009 school year were presented to the Board.  The candidates are James P. (J.P.) Law, Northern High School (grade 12) and Krista Hollingsworth, Southern High School (grade 12).  These students also served as the ACE student members for the 2007-2008 school year.  Upon a motion by Mr. Carr, seconded by Ms. Sebold, the Board of Education voted (3-0) for the approval of Mr. Law and Ms. Hollingsworth as the 2008-2009 ACE student members.       

            A letter dated September 3, 2008 from the County Commissioners was received in regards to the upcoming negotiations.  The Commissioners ask that they are apprised when there is some semblance of an agreement. 

            Mr. Raley believes the letter does not necessitate a response and that it will be used as informational purposes only.  He indicated that he hopes each and every agency received the same letter.

                               Part XIII –Adjournment

There being no further business, the meeting was adjourned at 9:07 p.m.

Part XIV - Information Items

            In addition to the listed items, Board members received:

a.      Erate Funding

b.      Computer Donations

 

 

________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   October 14, 2008