Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes August 12, 2008




Oakland, Maryland 21550


Tuesday, August 12, 2008


                    Part I - Call to Order

Mr. James M. Raley, President, called the regular monthly meeting of the Board of Education to order at 4:05 p.m.  Also in attendance were Mr. Rodney L. Durst, Vice President; Mrs. Charlotte Sebold, Dr. Donald Forrester, and Mr. Thomas Carr, associate members and Dr. Wendell Teets, Superintendent of Schools. 

        Part II – Public Comment

            There was no public comment at this time.

                    Part III – Executive Session

            Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals with respect to a matter that is not related to public business, and to conduct the superintendent’s evaluation. 

            Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; were present during all or part of the executive session.

            Mr. Raley informed all present that Dr. Smith, Executive Director of MABE, would be present for the dinner portion of the executive session.

                    Part IV – Reopening Public Session

            Mr. Raley reconvened public session at 5:40 p.m.  Dr. Donald Forrester, representing the Mt. Top Ministerial Association, offered a prayer, after which Mr. Raley led the assembly in the Pledge to the Flag of the United States of America.  

                    Part V - Acceptance of Agenda

Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board approved (4-0) the agenda. 

                     Part VI – Announcements

            The following announcements were offered:


·       August 13, 2008          New Substitute Teacher In-service

·       August 18, 2008          A & S Meeting – Will O’ the Wisp at 8:30 a.m.

·       August 20, 2008          New Teacher Orientation – Will O’ the Wisp at 8:30 a.m.

·       August 21, 2008          First Day for Teachers

·       August 26, 2008          First Day of School (1:00 p.m. dismissal)

·       September 1, 2008      No School – Labor Day

·       Maryland Meals for Achievement – Garrett County is #1 (90%) for top average daily participation and is #1(18%) for most improvement.

·       Crellin Elementary, Dennett Road Elementary, and Southern Middle School are 3 of 25 schools in Maryland selected to participate in the USDA Fresh Fruit and Vegetable Program.

·       All Elementary Schools made AYP – no schools in sanctions.

·       Dr. Carl Smith, Executive Director of MABE, will be attending todays meeting.


                    Part VII - Approval of Minutes

            Upon a motion by Mr. Carr, seconded by Dr. Forrester, the Minutes of July 8, 2008 were approved (4-0) as amended.

                    Part VIII – Maryland Association of Boards of Education (MABE) Presentation

            Mr. Raley welcomed Dr. Carl Smith, Executive Director of MABE.  Dr. Smith explained that Sandra Barry, President of MABE, was planning on attending the meeting, but due to personal reasons was not able to attend. 

            Dr. Smith shared a power point presentation with the board.  The presentation included the following topics:  vision, goals, advocacy, professional development, legal and policy services, insurance programs, association partners, community outreach, and state presence. 

            Dr. Smith thanked Mr. Carr, Mr. Raley, Mrs. Sebold, and Mr. Durst for their leadership roles within MABE.   Mr. Durst thanked Dr. Smith for his diligence in finding the issues that are important to the Board.  Dr. Smith informed the Board that the Governor has contacted MABE and there will be a meeting on August 18, 2008 to discuss science, tech ed, HSAs, and various other issues of interest.  The Board thanked Dr. Smith for his attendance and presentation.

Part IX - Continuing Business

            Mrs. Bell was in attendance for any additional questions or comments in regards to the Extra-Curricular Handbook 2008 Revisions.  She informed the Board that the Extra-Curricular Handbook language was revised to match the revisions of the Student’s Rights, Responsibilities, and Discipline Handbook.  Upon a motion by Mr. Durst, seconded by Mr. Carr, the Board of Education approved (4-0) the revisions of the Extra-Curricular Handbook

            Part X – New Business

            Mr. Art Refosco, Director of Transportation, was welcomed to the meeting and presented the bids for the vehicle fleet insurance.  He informed the Board that there were two bids received in July.  A bid was received from the current carrier, Erie Insurance, for $67,638.00.  A bid was also received from CBIZ Insurance for $48,505.00.  The coverage quoted by both carriers is the same.  Mr. Fink added that we currently have our property insurance with CBIZ.  Dr. Teets recommended the CBIZ bid for the vehicle fleet insurance.  Upon a motion by Dr. Forrester, seconded by Mr. Durst, the Board of Education approved (4-0) to have the vehicle fleet insurance purchased through CBIZ. 

            Mr. Jim Thomas, Director of Facilities, Maintenance, & Operations, was welcomed to the meeting and presented the draft of the Capital Improvement Plan.  He reviewed the plan with the Board.  He explained that there were a few major projects postponed a few years in order to give the county commissioners and Board a rest due to the rapid construction pace over the past ten years.  Dr. Teets indicated that delay in projects will help ease pressure on the county’s capital budget in other areas as well as put less stress on our operating budget.  Mr. Thomas explained that the state is asking that the Board be “Green” and use lead certified architects by 2010/11.  This requires more design and cost.   Mr. Thomas gave an update of progress on projects.  He feels the bus loop at Northern High School is critical to be completed over the next two years. 

            Dr. Teets informed that Board that the maintenance building the county is funding could be delayed pending local funding.  He explained that the sequence could change depending on when it would best fit into the county’s funding schedule since it will be all locally funded.  The Board will take action in September.

            Dr. Teets stated that good progress is being made at Northern Middle and is anticipating that it will be ready by the first of the year.  He informed the Board that he met with the commissioners today and funds that were not expended last year have been approved to purchase the furniture and technology needed at Northern Middle School.  Dr. Teets thanked the commissioners and commented that with the approval of these funds the building will be fully equipped to serve students for many years to come.  Mr. Raley commented that it is extremely good news that Northern Middle School will open as a state-of-the-art facility and not have to be done in piece meal.  He applauds the administration and commissioners for what they have done in order to get this accomplished.

            Mr. Thomas received a call from Libby Cage who lives near Bloomington and had a son killed in a train accident a few years ago.  Her son played basketball at the Bloomington school basketball court.  The court is in need of repair.  Ms. Cage would like to donate the funds to revamp, level, blacktop, and purchase new hoops for the court.  Mr. Thomas stated that it will cost approximately $25,000 for the project and that he will ultimately oversee it.  Ms. Cage would like in return to have a plaque in memory of her son at the basketball court or his name etched into the back of the backboards. 

            Mr. Raley asked that Mr. Thomas review the policy on naming rights, if one exists. The Board also wants to ensure that if Ms. Cage funds the project that the funds are adequate to cover the cost.  Mr. Thomas explained that he would have to have the funding for the project up front and asked that the Board approve the project if funding is in place and everything is legal. 

              Mr. Raley asked Mr. Thomas to consult with Mr. Bob Watson, Attorney, on the best way to handle the transaction.  Mr. Thomas is to give an update next month. 

                        Part XI – Public Comment

            There was no public comment at 7:00 p.m. 

                        Part XII – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

·        Appointments:   Brooks Elliott, Coordinator/Administrative Assistant, SH, eff. 8/4/08

                                    Andrea A. Sutton, Special Education Teacher, SH, eff. 8/21/08

                                    Dawna D. Ashby, Gear Up Teacher, CO, eff. 8/21/08

                                    Sandra S. Fredlock, Part-time Nurse, BF, eff. 8/14/08

                                    Michael Saturday, Technology Education Teacher, SX, eff. 08/21/08

                                    Adele Naylor, Part-time Nurse to Full-time Nurse, DR, 08/14/08


·        Reinstatement:   Michele Eggleston, Coordinator of School Improvement for 08/09 fiscal year


·        Emergency Coaches:      Dean Daniels, Assistant Boys’ Soccer Coach, NH

                                                Craig Warnick, Assistant Boys’ Soccer Coach, NH


·       Transportation:    Driver for Final Approval:  John Kevin Shingler for Michael Beeman 


·       Professional Leave and Travel Requests:

        - National Council for the Social Studies 88th Annual Conference November 14-16, 2008


      Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board approved (4-0) the superintendent’s recommendations.

            Part X (Continued)

            Mrs. Waggoner, Executive Director of Instruction, provided the Board with a comprehensive presentation of the 2008 Master Plan Update.  During the discussion she first reviewed the accomplishments of the 2007 Master Plan highlighting the progress on the vocabulary initiative, Project Lead the Way, formative assessments, instructional coaches, character education programs, services for students with behavioral and emotional needs, CPI training, academic intervention, dropout prevention initiatives, expansion of JROTC program, AP courses, STEM grants, expansion of PIERS, early childhood collaboration, incorporation of financial literacy in Freshmen Seminar, and math program of study review and textbook selection.   She then outlined that the aforementioned would be on-going with the addition of focusing the 2008 Plan on the Response to Intervention (RTI), on-time graduation, behavior intervention, institutionalizing vocabulary instruction, math series implementation, data analysis, site-based staff development model, and environmental plan development.  Mrs. Waggoner concluded by highlighting that Garrett County is the first in the state to achieve 100% validation/accreditation of our early childhood program.  This program includes all of the Pre-K, Kindergarten, Head Start and Early Head Start programs in Garrett County.

                    Part XIII – Board Concerns

            Joanna Guy, Student Board Member was not in attendance.

            MABE has requested MABE Committee Assignment Nominations to be submitted.    The assignments for nominations are:  Budget & Planning – Mr. Raley, Legislative – Mr. Durst with Mr. Carr to serve as alternate, Federal Relations Network – Mr. Durst, and Nominating – Dr. Forrester.  Dr. Teets along with Board members, Mr. Carr, Dr. Forrester, and Mrs. Sebold, will be attending the 2008 MABE Annual Conference in Ocean City, MD from September 24, 2008 through September 26, 2008.  Mr. Raley was invited to a luncheon at the MABE conference.  Mr. Raley will not be attending; therefore, Dr. Forrester will go to the luncheon in his place.

              Mr. Carr reported that the next LSA meeting is on September 9, 2008 and charter schools will be a topic of discussion.

                    Part XIII –Adjournment

There being no further business, the meeting was adjourned at 8:10 p.m.

        Part XIV - Information Items

            In addition to the listed items, Board members received

a.           Charity Drive Report 2007-2008



________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   September 9, 2008