Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes June 10, 2008





Oakland, Maryland 21550


Tuesday, June 10, 2008


Part I - Call to Order

Mr. James M. Raley, President, called the regular monthly meeting of the Board of Education to order at 4:00 p.m.  Also in attendance were Mr. Rodney L. Durst, Vice President; Mrs. Charlotte Sebold and Mr. Thomas  Carr, associate members and Dr. Wendell Teets, Superintendent of Schools.  Dr. Donald Forrester, associate member, was not in attendance due to an out of town commitment. 

Part II – Public Comment

            There was no public comment at this time. 

                        Part III – Executive Session

            Upon a motion by Mr. Carr, seconded by Mrs. Sebold, the Board of Education agreed (3-0) to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals, and to conduct the superintendent’s evaluation.  Board members discussed personnel items which included appointments, retirements, a resignation, emergency coaches, deletion of bus drivers and an assistant, and professional leave and travel requests.      

            Dr. Teets; Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction and Commissioner Ernest Gregg, ex officio member,  were present during all or part of the executive session.

                        Part IV – Reopening Public Session

            Mr. Raley reconvened public session at 5:43 p.m.  Mr. Brison Harvey, student board member, joined the meeting at this time.  Pastor Ross Glotfelty offered a prayer, after which Mr. Harvey led the assembly in the Pledge to the Flag of the United States of America.  

Part V - Acceptance of Agenda

Upon a motion by Mr. Carr and a second by Mrs. Sebold, the Board approved (3-0) the agenda. 

                        Part VI – Announcements

                                                The following announcements were offered:


·        June 10:                        Last day for students (1:00 p.m. dismissal)

·        June 11:                        Last day for teachers

·        June 12:                        Retirement Dinner at Will O Wisp @ 6:00 p.m.

·        June 13:                        Appreciation Lunch sponsored by Team 1629 – Board Room @12:00 p.m. – central office staff & board members are invited

·        June 16:                        Team 1629 will shine shoes at the board office for tips

·        June 25 – July 7:            Southern High – French/Spanish student trip to France & Spain

·        Grantsville Elementary designated as Green School (recertified)

·        $30,000 ARC Grant for PLTW to purchase computers for both high schools.  Appreciation extended to Jim Hinebaugh and Frank Shap of the Garrett County Economic Development Office for Support

·        Lisa Bender’s SHS students participated in the Virtual Team Challenge, a World Business Decision Making Program.  A team finished in the top ½ or 1% in the United States and a second team finished in the top 5%.


Additionally, Mr. Raley announced that he and Mr. Carr will be attending the MABE Summer Leadership Conference that will be held on June 19-20, 2008 in Cumberland, Maryland.  Mr. Lowell Leitzel, Student Council Advisor, informed those in attendance that the Southern High French/Spanish student trip to France & Spain was cancelled. 

Part VII - Approval of Minutes

Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Minutes of May 13, 2008 were approved (3-0) as amended.

                        Part VIII – Continuing Business

             Mrs. Barbara Baker, Director of Elementary Education, presented the revised Policy 910 Parent/Community Involvement for approval.  She noted the addition under section III, Goals.  Upon a motion by Mr. Carr and a second by Mrs. Sebold, the board voted (3-0) to accept the revised policy.  Mr. Raley thanked Mrs. Baker for her presentation.

            Mrs. Jennifer Kotulak, Director of Special Education, presented the Special Education Staffing Plan.  Mrs. Kotulak explained that enrollment in the special education program is down.  Due to low enrollment, the following is being proposed.  The current full-time special education position at Friendsville Elementary will be reduced to half-time and the special education assistant at Route 40 Elementary will be eliminated.   There will be two full-time therapists and five full time speech and language positions. 

            Special Education Staffing Plan was listed as an action item on the agenda.  This was the first time it was introduced to the board.  Discussion as to whether or not to treat it as an action item or to treat it as information item followed.  Upon a motion made by Mr. Carr and a second by Mr. Durst, the board voted (3-0) to treat it as an action item and to accept the staffing plan as presented.

            Mr. Fink gave an update on the FY 2009 budget.  He informed the board that the FY 2009 budget has been accepted by the Garrett County Commissioners.  The total amount of the budget approved by the county commissioners is $27,172,172. 

Mr. Fink explained that there is a new line item on the budget, OPEB Insurance Liability.  There will be a separate interest bearing trust account established for the insurance liability.  At this point in time, there is not a designee to handle the account.  Mr. Fink indicated that there may be a bid process.  The deadline to have the funds in the account is June 20, 2009. 

Mr. Fink explained that the line item for Debt Service is paid annually by the county for the Yough Glades Elementary School.  The only remaining concern for the budget for FY 2009 is transportation cost for fuel. 

            Mr. Fink indicated that budget books are ready to be prepared and will hopefully be ready to hand out at the July meeting.     

            Part IX – New Business

            Mr. James Thomas, Director of Facilities Maintenance and Operations presented a draft of the Comprehensive Maintenance Plan.  Mr. Thomas explained that the new projects for FY 2009 have been included in the plan and that all other information provided is fairly routine.  The Comprehensive Maintenance Plan will be an action item on the July agenda.

            Due to several publications of letters regarding the Southern High School softball field, Mr. Raley questioned Mr. Thomas to see who all is involved in the decision making process for Project Open Space (POS) funds.  Mr. Thomas explained that he advises A & S about the available POS funds.  He and Dr. Teets review requests and work with POS staff to base discussions on available funding.  There has been question as to why there aren’t any projects being done on the southern end of the county but several are being done on the northern end.  Mr. Thomas indicated that the POS funding for FY 2009 was limited for the entire county.  The original plan from last year was to use the FY 2009 POS funding to build two new tennis courts at Southern High School and one at Northern High School.  However, once Mr. Thomas was notified by the Commissioner’s office that the POS funding for FY 2009 would be less than $100,000 for the entire county, there would not be sufficient funds to build the courts.  Therefore, he chose a much smaller project to apply for the funds.  He was approached by a faculty member associated with the girl’s softball team about upgrading the girl’s softball field.  After discussion with the principal and athletic director at Northern High School, it was decided that upgrading the girl’s softball field was much needed and would be a good project for POS funds.  After discussing it with Dr. Teets, Mr. Thomas applied for the POS funds for the girl’s softball field at Northern High School. 

            Mr. Thomas also stated that last year he applied for and received over $300,000 to upgrade the playgrounds at Accident, Kitzmiller, Board Ford and Dennett Road Elementary Schools.

            As far as the request for the Southern High School softball field, Mr. Thomas explained that he was not aware until after the articles were in the paper.  Mr. Thomas indicated that he did invite the person to public session.  He indicated that it is hard to address letters in the paper.  He said the Southern High softball field was in good shape.  He had been working with the new coach to provide electricity for a new scoreboard.              Mr. Raley asked Mr. Thomas to look at the restroom situation at the Southern High School girl’s softball field and see what can be done about it.  Mr. Thomas expressed that he is against the use of a port a potty.  Mr. Raley indicated that the use of a port a potty would be seasonable.

            Mr. Raley stated that principals have to listen to parental concerns and that they should meet with PTOs annually.  The imperative open dialogue that is being sought is still not happening.  Mr. Raley went on to say that there needs to be less hear say and that the Board of Education wants to be accommodating and fair.            Mr. James Thomas also presented the Educational Facilities Master Plan.  Mrs. Sebold noted that on Appendix B, page 81, there is a list of the annual employment average.  It was pointed out that the Garrett County Board of Education is not listed and the Garrett County Memorial Hospital is listed twice.  Mr. Thomas informed the board that the information is from Garrett Economic Development and he will inform them of the need for correction.

            On Appendix V, page 109, a letter to Mr. Thomas from Mr. John E.Nelson, Planning and Land Development Director, is included.  The second paragraph of the letter indicates that a Mr. Nelson would like a paragraph to be added to the Community Analysis Chapter to specify that a new County Comprehensive Plan will soon be completed.   The wording of the paragraph that is to be added is included in the letter.   After a period of discussion, it was decided to add the paragraph to the final plan.  The Educational Facilities Master Plan will be an action item on the July agenda.

            Mrs. Sandy Rodeheaver, Resource Center, presented the paper bids for FY 2009.  She indicated that three bids were received.  Two of the three bids were incomplete and over priced.  Mrs. Rodeheaver recommended Ricoh Corporation.  Ricoh Corporation submitted a bid in the sum of $52,759.62 for goods and services as per specifications.  Upon a motion by Mrs. Sebold and a second by Mr. Carr, the board voted (3-0) to select Ricoh Corporation for the 2008-2009 paper order.

            Mrs. Rodeheaver also presented the Summer Reading Program.  The books for the Summer Reading Program were ordered for each grade and submitted to the students in May and June.  Mrs. Rodeheaver explained that students are encouraged to read during the summer months and those who read 15 minutes per day usually have improved academics.  The books chosen have various genres.  Mrs. Rodeheaver provided the summer Reading website for review.  The website is

            Dr. Phil Lauver, Supervisor of Pupil Services, presented the 2008 revisions of the Student’s Rights, Responsibilities, and Discipline Handbook.  The committee has been working on the revisions for several months.  Discussion and explanation of recommended changes to the student handbook ensued.  The revisions to the handbook will be an action item on the July agenda.  This will allow for printing time so that handbooks can be distributed to students in the fall.    Dr. Teets explained that the proposed changes to assignment to the alternative school are more flexible and fair to students based upon discipline history.

                        Part X – Recognition

            Mr. Raley along with Chuck Trautwein, recognized Mike Warne from Dennett Road Elementary as the Garrett County Technology Teacher of the Year and Nominee for state MICCA “Technology Using Educator”.  Mr. Warne has been teaching for twelve years.  He is the Math Resource teacher at Dennett Road Elementary and takes on the additional responsibility of Technology Resource Teacher.  Mr. Warne is one of the first teachers in Garrett County that used technology to track student performance.  He was one of the first intranet users in the county.  He helps with summer workshops and conducts summer technology camps.  Mr. Raley asked Mr. Warne what improvements can be done in the technology area.  Mr. Warne stated that there needs to be more teacher understanding and more staff development offered. 

            Dr. Teets along with all board members congratulated and thanked Mr. Warne for all of his contributions.  Mr. Warne’s name will be added to the MICCA plaque on the board room wall along with past award winners. 

                        Part XI – Public Comment

            There was no public comment at 7:00 p.m.

                        Part XII – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:


·              *Appointments:   Corrine L. Clark, Behavioral Support Teacher, AC, eff. 8/21/08

                                                     John Hummel, Guidance Counselor, NH, eff. 8/14/08

                                                            J. Paul Nazelrod, Science Teacher, SX, eff. 8/21/08

                                                            Tracie A. Ward, Speech Therapist, YG, eff. 8/7/08

                                                            James H. Maddy, Secondary Principal, SH, eff. 7/1/08

                                                            Edward S. Wildesen, Assistant Principal, SH, eff 8/01/08

                                                            Kista Wilt, Secretary VI/Media Assistant, RF, eff. 8/14/08

                                                            Dennis Rodeheaver, Head Custodian III, DR, eff. 7/1/08

                                                            Willard Skidmore, Head Custodian II, SX, eff. 7/1/08

                                                            Rachel Guynn, Custodian III, SH, eff. 7/1/08

                                                            Robert H. Sines, Custodian III, SH, eff. 7/1/08


·        *Retirements:             Sue A. Damon, Monitoring Specialist, CO, eff. 7/1/08 

                                                     Suzanne Ryan, Teacher, DR, eff. 1/1/09

                                                     Harvey R. Speicher, Teacher, NH, eff. 7/1/08


·        *Resignation:                     Jennifer Roth, SX, eff. 7/1/08

                                                            Tammy Ward, BL, eff 7/1/08


·                  *Emergency Coaches        Chris Bennett, Assistant Boys’ Track Coach, SH


·        *Transportation:    Deletion of Drivers:   Douglas Fitzwater     - didn’t complete in-service training

                                                                                     Ira Martin, III             - didn’t complete in-service training, no physical

                                                                                     Layne Wassell           - didn’t complete in-service training, no physical


                                             Deletion of Assistant:  Earleena Tressler      - didn’t complete in-service training


·        *Professional Leave and Travel Requests:

-        Enhancing Verbal Skills, Application of Life Space Crisis Intervention, September 2-4, 2008, Hyatt Regency, Columbus OH  (Peggy Gosnell – DR) 

-        PLTW – Level I POE Training, August 3-15, 2008, Duke University, Durham NC  (Rich Lewis, NH)


Upon a motion by Mr. Durst and a second by Mr. Carr, the Board approved (3-0) the superintendent’s recommendations.

                        Part XIII – Board Concerns

            Mr. Raley presented Brison Harvey, Student Board Member, with a gift of appreciation.  Mr. Raley shared that it has been a pleasure getting to know and work with Mr. Harvey.  Mr. Harvey thanked all for the gift. 

            Mr. Harvey presented the Student Board Member Report noting that for the next school year the county association only has a vice president elected.  The rest of the officer team will need to be elected or appointed at the first meeting next year.  He expressed that it is difficult getting involvement in the GCSC.  He suggested that the association take a look at ways to improve involvement. 

            Mr. Harvey reported that the senior citizen prom, A Night at the Oscars, was a success.  Everyone in attendance enjoyed themselves and is looking forward to next year.   Mr. Harvey was pleased to report that the bus trip to the Pirates game was a success and that the Pirates won.  Mr. Harvey commented after reviewing the draft of the Comprehensive Maintenance Plan that the students are appreciative of all that is being done.  He thanked the board for all of their hard work.  Mr. Raley expressed congratulations and told Mr. Harvey that he has done a great job serving as the student board member.  Mr. Lowell, Leitzel, Student Council Advisor, added that all student board members have always done a great job serving on the board.  Dr. Teets added the same.  Mr. Harvey stated that he will be retyping the GCAC by-laws.

            The 10th Annual MABE Summer Leadership Conference will be held at the Holiday Inn in Cumberland on June 19-20, 2008.  Mr. Raley and Mr. Carr will attend.

            Mr. Carr announced that Carl Smith, Executive Director of MABE and Sandy Berry would like to attend the August 12, 2008 meeting.  They will be there to observe.  Mr. Smith and Ms. Berry will be asked to be in attendance for the meeting at 5:00 p.m. for dinner.

            Mr. Carr gave an update on the MABE Legal Services Association (LSA).  The issues covered included the taxing of cell phones for personal use and disabled student athletes.  Mr. Carr discussed the Athletics Equity for Students with Disabilities Act (AESD).  He explained that each local school system will be required to convene a disabled athlete determination committee and training for coaches, athletic directors, teachers, and staff be offered.  As of July 1, 2008, the AESD Act requires MSDE & local boards to ensure that students with disabilities have equal opportunities to participate in main stream athletic programs with up to three years to be in compliance.  Mr. Carr reported that the next quarterly meeting for MABE LSA will include revisiting charter schools and board of education handbooks.  Policy updates include the Bullying Law.  Policy revision will be required.  The safe schools definition holds for only one more year.

            Mr. Raley announced that he will be attending a MABE budget meeting at the end of the month.

                        Part XIV –Adjournment

There being no further business, the meeting was adjourned at 8:28 p.m.

                        Part XV - Information Items


                  In addition to the listed items, Board members received


a.       May 2008 Attendance Bulletin

b.      E-Rate Fund Distribution

c.      MSDE News Release: Maryland Students and Teachers Honored for Service and Leadership   (5/12/08)

d.      MSDE News Release:  Maryland Educators Receive Top Educational Technology Awards  (5/15/08)



________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:   July 8, 2008