Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes October 9, 2007







Tuesday, October 9, 2007


                                    Part I – Call to Order

            Mrs. Charlotte Sebold, President of the Garrett County Board of Education, called the meeting to order at 4:07 p.m.  Members in attendance included Mr. James M. Raley, Vice President; Mr. Thomas Carr, Mr. Rodney L. Durst, and Dr. Donald Forrester, associate members; and Dr. Wendell Teets, Superintendent of Schools.    

                        Part II – Public Comment

            There was no public comment at this time. 

Part III –Executive Session

Upon a motion by Mr. Carr, seconded by Dr. Forrester, the Board of Education unanimously agreed to move to executive session at 4:08 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code to discuss personnel matters affecting one or more individuals.   Dr. Teets; Mrs. Sue Waggoner, Executive Director of Instruction; and Mr. Ervin Fink, Executive Director of Administration, were in attendance during all or part of the executive session.  Personnel items discussed included a resignation, appointments, volunteer applicants, and a professional leave and travel request. 

            Commissioner Ernest Gregg, ex officio member, joined the meeting at 4:45 p.m.

                        Part IV – Return to Public Session

            Mr. Brison Harvey, student member of the Board, joined the meeting at this time. 

            Dr. Forrester, representing the Mt. Top Ministerial Association, offered a prayer, after which Mr. Harvey led the assembly in the Pledge of Allegiance to the Flag of the United States of America. 

                        Part V – Acceptance of Agenda

            Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board unanimously approved the agenda as drafted. 

                        Part VI – Announcements        

·         Crellin Corps of Discovery Open House on Friday, October 12, 2007, from 10:00 a.m. to noon.

·         The Board of Education has received an “Above and Beyond” award from the Maryland Committee for Employer Support of the Guard and Reserve (ESGR).  The award will be presented on November 8, 2007, at 11:30 a.m. in Frederick MD.  The nomination was done by an employee in the Guard of Reserve. 

·         Staff Development Day for all staff will be held on Thursday, October 11th, at Southern High School.

·         The Mt. Top College Expo was very successful:  182 parents and students signed in for the event.

·         The Robotics Team will have their robot on display on Saturday, October 13th, on the side street under the breezeway, beginning at 10:00 a.m. until the parade starts and then again for about an hour after the parade. 

·         Southern High School Tournament of Bands will be held on October 13th at 6:00 p.m. following the Autumn Glory Parade.  The WVU Marching Band will be featured in honor of Mr. Richard Clever, Southern High Band Director and WVU alumnus. 

·         October 16:  National Bosses Day

·         October 19:  Staff Development Day.  Students will be dismissed at noon. 

·         October 24:  United Nations Day

·         Week of October 15th is National School Lunch Week and Teen Read Week.

·         Week of October 22nd is National School Bus Safety Week and Red Ribbon Week. 

Additionally, Dr. Teets noted the death of Mrs. Jo Ann Vent, retired Supervisor of Career/Technology Education. 

                        Part VII – Approval of Minutes

            Upon a motion by Mr. Raley, seconded by Mr. Durst, the Minutes of September 11, 2007, were unanimously approved as amended.

                        Part VIII – Continuing Business

            Mr. James Murray, CPA, of Rodeheaver & Associates, P.C., presented the Financial Report for the period ending June 30, 2007.  He was accompanied by Mr. Daniel Porter, CPA, who supervised the Board of Education audit.  Also in attendance were Mr. Fink and Ms. Judy Travis, Finance Coordinator.  Mr. Murray distributed a letter, which is a new, required component of the audit report, which communicates auditors’ and Board of Education’s responsibilities.  He then gave an overview of the report which was completed in compliance with standards applicable to financial audits contained in Government Auditing Standards and generally accepted accounting principles.  The audit report was reviewed by Mr. Fink at the September Board meeting for action prior to its submission to the state in a timely manner.  Mr. Murray stated the report expressed an unqualified opinion on financial statements and limited assurance on the remaining contents of the report.  The independent Auditors Report expressed an opinion on basic financial statements which are the responsibility of the Board’s management and an analysis of individual school accounts which is not a required part of the basic financial statements. 

            Mr. Murray referenced the Management’s Discussion and Analysis (MDA) – June 30, 2007, which was prepared by Mr. Fink in conjunction with the auditor’s financial statements and required by the reporting model.  He also gave a brief overview of the basic financial statements, notes to these statements, supplementary program information, and capital improvement program revenue and expenses.  He and Mr. Fink discussed new accounting standards for post-employment benefits through the establishment of a trust fund which will go into effect during the fiscal year ending FY2009.  The Board of Education can choose to fund this liability or report it as an unfunded liability.  Mr. Murray also discussed full accrual accounting methods which, in effect, attempt to have financial statements look like business statements. 

            Most of the school system’s total revenue of $53,858,223 was provided through County and State of Maryland taxpayers.  The Statement of Net Assets shows Total Assets of $43,969,902 and Total Liabilities of $8,750,569, reflecting a Total Net Assets of $35,219,333 (a decrease from FY2006).  The Statement of Fund Balances Sheet showed a total fund balance of $800,000 in accordance with a policy by the Board of County Commissioners that the Board of Education maintains this figure as the undesignated/unreserved fund balance at the end of each year.    The Food Service Fund showed an end of year balance of $366,577.    

            Mr. Murray acknowledged the efforts and skill of Mr. Fink, Ms. Travis, and the finance and food services staffs for their assistance in completing the audit.  He indicated the audit indicates that all aspects of the financial records were in excellent condition with no findings of any kind.  Dr. Teets expressed appreciation to Mr. Fink, the staff, the auditors, and Rodeheaver Associates for their fine work.

            Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, presented an update on the Capital Improvement Program.  He noted the JROTC/Multi-use building was deleted from the program.  He also noted the bids for the Grantsville Project were due to be opened last Thursday; however, the timeline was extended two additional weeks.  Mr. Thomas shared pictures of the Northern Middle renovation project, noting that demolition is 90% complete. 

                        Part IX – Public Comment

            There was no public comment at 7:00 p.m.

                        Part X – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel items:

·         Resignation:                    Melinda Lewis, English Teacher, SH, eff. 10/11/07


·         Appointments:               Heather Raybold-Mancuso, Instructional Coach, SH, eff. 01/18/07 or beginning of the second semester of 2007-2008 year

                                                  Pamela I. Lucas, Part-Time Cafeteria Worker, SX, eff. 10/15/07


·         Professional Leave and Travel Request:  Teaching American History Grant Study Tour to Williamsburg, October 2007, Colonial Williamsburg VA   (4 staff members)


Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board unanimously approved the superintendent’s recommendation. 

                        Part XI - New Business

            Mr. Kurt Lear, Supervisor of CTE/Certification, presented an overview of a proposal to revise the current business education pathway and curriculum at both high schools.  Accompanying Mr. Lear were Lisa Bender, business teacher from Southern High School, and Donetta Nice, business teacher from Northern High School.  Mr. Lear noted the efforts of faculty and administration in the revisions.  The proposal focuses on four pathways programs (Business Management, Marketing, Finance and Accounting, and Business Administrative Services) based on the MSDE framework for Business Management and Finance.  Each of the pathways’ courses have been identified and developed with regional postsecondary and business partners.  Skills for Success and other workforce requirements, such as workplace readiness, computer applications, written and oral communications skills, and math skills, will be integrated throughout the coursework, as well as industry certifications where appropriate.  Students may earn college credit through articulation agreements with local colleges through dual enrollment and the College Level Examination Program.  Students in all programs will take core credits (Principles of Business, Administration and Law, and Financial Management - Using Software Applications), followed by 2 to 3 credits in their chosen content pathway.  It was noted that Marketing will now be offered at both high schools.  The business education programs of studies and accompanying text will be on display for public review and comment prior to being an action item on the November agenda.  Mrs. Sebold thanked Mr. Lear for his presentation and the business education teachers for coming to the meeting.

            Mr. Lear also reviewed three textbooks for Project Lead the Way program which will be on display for public review and comment prior to being an action item on the November agenda. 

            Mr. Lear noted that the revised Agriculture Programs of Studies and accompanying texts for Forestry Management, 9-12 and Wildlife Management, 9-12 have been on display for the past month and have received no public comment.  Dr. Teets recommended approval of the above.  Upon a motion by Mr. Durst, with a second by Mr. Carr, the Board unanimously approved the superintendent’s recommendation. 

                        Part XII – Veterans Day Resolution

Mr. Durst, a veteran, read the Veterans Day Resolution (attached) in honor of Veterans Day, November 11, 2007, which was signed by Board members.  Mrs. Sebold recognized Mr. Jim Stewart, American Legion Post 71 Commander, and Ms. Sandy Brantner, who were in attendance to accept a copy of the Resolution in honor of all veterans.  Dr. Teets and the Board thanked Mr. Stewart and Ms. Brantner for coming to the meeting.

                        Part XIII – Continuing Business, continued        

            Mrs. Waggoner distributed the Executive Summary to the 2007 Annual Update to the Master Plan which was reviewed at the September meeting.  Dr. Teets recommended the Board approve the Master Plan update prior to its submission to the state.  Upon a motion by Mr. Durst, and a second by Mr. Raley, the Board unanimously approved the superintendent’s recommendation.

            Mrs. Waggoner gave a brief overview of the revised Board Policy 173.39 Fine Arts Advisory Committee which was reviewed at the September meeting.  She noted the inclusion of the Board’s suggestions from that meeting.  Dr. Teets recommended approval of the policy.  Upon a motion by Mr. Durst, and a second by Dr. Forrester, the Board unanimously approved the superintendent’s recommendation. 

                        Part XIV – Board Concerns

            Mr. Harvey reported that GCASC will meet on Saturday, November 3 at 9:00 a.m. at Garrett College, and that GCASC will sponsor a fall costume dance for both high schools that evening at 7:00 p.m.  Mr. Harvey asked whether the Board would consider allowing its student board member to vote on action items; although the student vote wouldn’t count toward the action, that vote could be recorded in the minutes.  He also asked about the feasibility of selecting the student Board member earlier in the year to allow the candidate to better adjust to the new position.  Mr. Harvey then discussed scheduling considerations for AP courses to allow for better testing situations. 

            Mrs. Sebold congratulated Mr. Harvey for being selected King of the Autumn Glory Parade. 

            Mrs. Sebold, Mr. Carr, Mr. Harvey, and Dr. Teets attended the MABE 2007 Annual Conference on October 3-5, 2007, in Ocean City.  Mr. Harvey also attended the October 2 Orientation meetings.  At the conference, Mr. Carr was elected to the MABE Executive Committee.  Each attendee gave a brief report of the sessions they attended, concluding the conference was informative and thought-provoking.

            Mrs. Sebold noted she received an invitation to a Maryland Business Roundtable in November.  Mr. Carr will attend for the Board. 

                        Part XV – Adjournment

There being no further business, the Board, by consensus, adjourned at 8:35 p.m.

                        Part XVI - Information Items


                  In addition to the items listed below, Board members received the FY2008 Operating Budget Book and the 2007-2008 School Calendar:

a.             September 2007 Attendance Bulletin

b.             August 2007 Attendance Bulletin

c.             MSDE News Release:  New Western Maryland High School Honors State Schools Superintendent with Street Name at Ribbon Cutting  (09/19/07)

d.             MSDE News Release:  State Students Show Across-the-Board Progress on NAEP Assessments  (09/25/07)

e.             MSDE News Release:  More High Schools Meeting Rising Achievement Goals  (09/28/07)

f.              Home & School Connection, October 2007




________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:   November 13, 2007