Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes September 11, 2007







Tuesday, September 11, 2007


                                    Part I – Call to Order

            Mrs. Charlotte Sebold, President of the Garrett County Board of Education, called the meeting to order at 4:08 p.m.  Members in attendance included Mr. James M. Raley, Vice President; Mr. Thomas Carr, Mr. Rodney L. Durst, and Dr. Donald Forrester, associate members; and Dr. Wendell Teets, Superintendent of Schools.    

                        Part II – Public Comment

            There was no public comment at this time. 

Part III –Executive Session

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously agreed to move to executive session at 4:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code to discuss personnel matters affecting one or more individuals.   Dr. Teets; Mrs. Sue Waggoner, Executive Director of Instruction; and Mr. Ervin Fink, Executive Director of Administration, were in attendance during all or part of the executive session.  Personnel topics included a resignation, an appointment, emergency coaches, volunteer coaches and assistant, and a professional leave and travel request.  Commissioner Ernest Gregg, ex officio member, joined the meeting at 4:15 p.m. 

                        Part IV – Re-opening of Public Session

            Mrs. Sebold reconvened public session at 5:35 p.m.  Student member Brison Harvey joined the meeting at this time.  The Reverend Duane Frederick, representing the Ministerial Association, offered a prayer following which Mr. Harvey led the Pledge of Allegiance to the Flag of the United States of America.

                        Part V – Acceptance of Agenda

            Upon a motion by Mr. Raley and a second by Mr. Carr, the agenda was approved with the following changes:  Change Capital Improvement Program to an action item, and under Board Business, add Board member email accounts.

                        Part VI - Announcements

C          Today is Patriot Day.

C          September 17:  Constitution Day

C          September 18:  Dr. Nancy Grasmick, State Superintendent of Schools, will be visiting Hickory Environmental Education Center and Northern High School, beginning at approximately 1:30 p.m.

C          September 21:  Swan Meadow’s Harvest Sale, food at 5:00 p.m. and auction at 7:00 p.m.

C          September 25: Advisory Committee on Education Meeting, 7:00 p.m. at Garrett College, room 215.

C          September 29:  Northern High School presenting the “Husky Band Spectacular” at noon. 

C          WalMart has $500 cash awards to 14 schools, and collected school supplies donated from the public.

C          Southern High School has received its Accreditation for Growth report.

C          Northern High School has received an award to fund a solar energy project from the Maryland Energy Administration.  (Donetta Nice and Mark Kirchner, CTE teachers are spearheading the project.)

C          October 3-5:  MABE Annual Conference in Ocean City:  Mrs. Sebold, Mr. Carr, Dr. Forrester, Mr. Harvey, and Dr. Teets are attending.  Brison will go early to attend the Oct. 2 Orientation.

C          October 5:  Teacher of the Year Gala at Martin’s West in Baltimore. 

C          October 8:  Mt. Top College Expo at Garrett College, 6:30-8:30 p.m. (reception at 5:30 p.m.)

C          The WVU Marching Band will attend the Autumn Glory Parade in honor of Mr. Richard Clever, Southern High Band director and WVU alumni.  Arrangements for the WVU Band’s visit were made by the Southern High Band Boosters. 

C          Brison Harvey was named the Character Education Student of the Month at Southern High. 


                        Part VII – Approval of Minutes

Upon a motion by Dr. Forrester and a second by Mr. Carr, the Minutes of August 14, 2007 were unanimously approved as amended. 

                        Part VIII – Continuing Business

            Mrs. Waggoner reviewed the Mathematics Program of Studies (POS), 9-12 and accompanying proposed textbooks for middle and high school.  She explained the programs of studies and textbooks for both middle and high schools were on display for public review and comment during the past month following their presentation to the Board at the August meeting.  She shared comments from middle school public review sheet and explained a change in textbook recommendations.  Dr. Teets recommended approval of both the Mathematics Program of Studies, 9-12 and the proposed textbooks. 

            Upon a motion by Dr. Forrester and a second from Mr. Carr, the Board unanimously approved the program of studies.

            Upon a motion by Dr. Forrester and a second from Mr. Carr, the Board unanimously approved the following textbooks:

                - Grade 6:  Mathematics Course 1:  Holt, Rinehart, and Winston, 2007

                - Grade 7:  Mathematics Course 2:  Holt, Rinehart, and Winston, 2007

                - Grade 7/8:  Pre-Algebra:  McDougal Littell, 2007

                - Algebra 1:  McDougal Littell, 2008

     - Algebra 2:  McDougal Littell, 2007

     - Geometry:  McDougal Littell, 2007

     - Pre-Calculus:  Prentice Hall, 2007


            Dr. Teets explained the proposed Capital Improvement Program would need approval by the Board at this meeting prior to its submission to the County Commissioners and the state, but that changes could be made to the CIP until December.  Dr. Teets added that the completion of the parking area and bus loop at the Northern High Complex remains a priority as it would complete the work in that area, complementing the renovation of both Northern High and Northern Middle.

Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, presented two scenarios for the 2009 Capital Improvement Plan. Scenario I proposed two 10,000 square feet JROTC/Multi-Purpose facilities which would be designed to be attached to each of the two high schools.  Scenario II proposed to build a much smaller, scaled-down version for ROTC/Multi-Purpose facilities of 2,000 square feet each which would be detached from the high schools. He explained that the Scenario II buildings would be stand alone, wood framed buildings.  During a lengthy discussion, Board members discussed whether a ROTC/Multi-Purpose facility should be a priority item, size and structure for the potential buildings, and use of the facility by other student groups for practice areas.  Additional discussion included the timeline for renovation of Dennett Road Elementary, Kitzmiller Elementary, and Southern Middle Schools; the need for a fixed seat auditorium in the county; state budgeting formulae; the possibility of the county bonding for capital improvement projects; developing a needs assessment to consider the future needs in the southern end of the county; shifting demographics in the county; and the impact of decreasing enrollment on state funding.  Mr. Raley moved to accept Scenario I for the CIP and reversing the sequence for the renovation of Dennett Road Elementary and Southern Middle Schools.  Dr. Forrester seconded the motion.  Mr. Raley added that he would expect to have a needs assessment study regarding the southern end elementary schools to accompany the FY 2010 CIP request.  Mrs. Sebold called for a vote and the Board voted unanimously for Mr. Raley’s motion. 

            Commissioner Gregg left the meeting at 7:15 p.m.

                        Part IX – Public Comment

            There was no public comment at this time. 

                        Part X – Personnel Recommendations

            Dr. Teets recommended approval of the following personnel items:

·         Resignation:            Jennifer Rose, Special Education Teacher, NX, eff. 08/23/07 


·         Appointment:         Donald Fuller, Custodian III, SH, eff. 09//17/07


·         Emergency Coaches:           Jason Burgess, Assistant Wrestling Coach, SH

                                                                Ben Friend, Assistant Boys Soccer Coach, SH


  • Professional Leave and Travel Request:  ASBO International Annual Conference for one staff member in October 2007


Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board unanimously approved the superintendent’s recommendations. 

                        Part XI – New Business

            Mr. Kurt Lear, Supervisor of CTE/Certification, presented the draft Program of Studies for Forestry Management, 9-12 and Wildlife Management, 9-12.  Additionally, he presented proposed textbooks for each program.  Mr. Lear noted there is no state curriculum or content standards for these programs; therefore, a curricular alignment will be done when the stated curriculum is completed.  The programs of studies and textbooks will be on display for public review and comment for a month and will be an action item on the October agenda.

            Mrs. Waggoner presented revisions to Board Policy 173.39 Fine Arts Advisory Committee, highlighting revisions in membership, titles, and number of meetings annually.  Board members suggested having three parents on the committee (one each from elementary, middle, and secondary schools) and a student from each high school.  Mrs. Waggoner will incorporate the Board’s suggestions and the policy will be an action item at the October meeting. 

            Mrs. Waggoner presented an overview of the Master Plan Update utilizing a Power Point presentation.  She gave a brief review of the 2006 Master Plan, 2007 testing results, and initiatives and strategies for the 2007 update.  Initiatives include instructional coaches, vocabulary direct instruction, development of formative assessments, math curriculum review, early childhood collaboration, an additional family support worker, a STEM grant with Garrett College, to expand the PIERS program, and to incorporate financial literacy in the freshman seminar.  It was noted that all Pre-kindergarten programs have been validated by the state, except for Bloomington school which will be done by next year.  Mrs. Waggoner will bring the final document back to the Board at the October meeting for action prior to its submission to the state. 

            Mr. Scott Germain, Program Manager for the Food and Nutrition Department (FNS), reported on his department’s recycling program for the school cafeterias.  Students will place milk bottles in a dish rack which staff will run through the dishwashing machine.  When dry, bottles will be placed into lined trash cans and placed into storage sheds built by the high school building trades departments and paid for by the Mid-Atlantic Dairy Council.  Once each week a FNS staff member will take the items to the recycling center. 

            Mr. Jim Morris, Coordinator of Research, Evaluation and Information, reported on the 2006 High School Assessments, SAT and ACT testing results.  Garrett County’s HSA test results had the highest passing percentage in the last six years:  Algebra/Data Analysis – 83.3%; English – 76.4%; Biology – 84.6%; and Government – 79.6%.  Subgroup passing rates for males/females and FARMs/Non-FARMs indicate that gaps in all four subject areas has significantly decreased.  Although passing rates for special education students have improved, it is still an area of concern. 

            Passing percentages for Cohort 2009 (current junior students) are as follows:  Algebra/Data Analysis – 86%; Biology – 87%; English – 78%; and Government – 84%.  It was noted that 69% of this cohort have passed all four subject area tests.  Passing percentage in the subgroups for all four tests are as follows, FARMs students - 50%; students with 504 plans - 50%; and special education students – 11%.

            Garrett County students taking the SAT out scored the state and nation in all three subject areas, i.e. Reading, Math, and Writing.  Mean scale scores were as follows:  Reading – 514, Math – 518, and Writing – 511.  There were 108 students taking the SAT which is a slight decrease from the previous year. 

            Garrett County students outscored the state and nation in the ACT in the areas of Math, Reading, Science, and Composite (total).  In English, Garrett County students scored higher than the nation, but a bit below the state.  Mean scale scores are as follows:  English – 20.9, Mathematics – 22.1, Reading – 24.2; Science – 22.3, and the Composite – 21.2.

            Mr. Fink explained that the deadline in COMAR for submitting General Audit Reports is September 30 for the prior fiscal year.  He shared draft copies of the Financial Statements, the Management Analysis and Discussion, and the Report on Internal Control Over Financial Reporting for the period ending June 30, 2007.  Rodeheaver and Associates, Inc. will have the usual presentation of the audit report for the Board at the October meeting.   Dr. Teets recommended the Board authorize the submission of the final audit to the state prior to the September 30 deadline.  Dr. Forrester moved to accept the superintendent’s recommendation to submit the FY 2007 audit to the State.  Upon a second by Mr. Carr, the Board unanimously approved the motion. 

                        Part XII – Board Business

            Mr. Harvey reported that the next GCASC meeting will be held on September 29, 2007, at 9:00 a.m. at Garrett College.  He noted that the entire officer team is from Southern High School this year.

            Dr. Teets recommended approval of the following candidates whose names were submitted by their principals to serve as representatives on the Advisory Committee on Education:

  • James (J.P.) Law, Northern High School, grade 11

·Krista Hollingsworth, Southern High School, grade 11

Upon a motion by Mr. Durst and a second by Mr. Carr, the Board unanimously approved the superintendent’s recommendation.

            Board members reviewed Information Item e. Courses Not Taught at Garrett County High School 2007-2008.  These classes are not taught this year due to low enrollment or they are offered bi-annually. 

            It was noted that Mr. Doug Oxford, Garrett County’s Teacher of the Year, is a state semi-finalist.  The Teacher of the Year Gala will be held on Friday, October 5, 2007, at Martin’s West in Baltimore. 

            A High School Assessment Meeting for the Western Maryland Region will be held on September 18, 7-9:00 p.m. at Fort Hill High School in Allegany County.  Dr. Teets will speak on behalf of the Board and administration.  Mrs. Sebold and Mr. Durst also plan to attend. 

            Mrs. Sebold referred to a memo from MABE asking for local school board members to indicate their willingness to serve on MABE committees.  Dr. Teets will submit the following names to MABE: 

                        Budget and Planning Committee:                         Jim Raley

                        Legislative Committee:                                       Rodney Durst  (Tom Carr, alternate)

                        Federal Relations Network Committee:               Rodney Durst

              The MABE 50th Annual Conference will be held in Ocean City on October 2-5, 2007.   Mrs. Sebold, Dr. Forrester, Mr. Carr, Mr. Harvey, and Dr. Teets plan to attend.  

            Board members reviewed a memo from MABE outlining MABE’s Proposed Operating Budget for FY 2009 which will be an action item at the business meeting at the MABE Annual Conference in October. 

            The National School Board Conference will be held March 28 – April 1, 2009 in Orlando, Florida.   

                        Part XIX – Adjournment

There being no further business, the Board, by consensus, adjourned the meeting at 9:50 p.m.

               Part XX – Information Items


a.       Home & School Connection, September 2007

b.       Pupil Services Review Report (MSDE:  August 3, 2007)

c.       MSDE News Release:  Finalists Named for the 2006-2007 Maryland Teacher of the Year  (8/23/07)

d.       MSDE News Release:  Maryland Student Artwork Displayed at MSDE’s Storefront Art Gallery (8/13/07)

e.       MSDE News Release:  Maryland Schools Continue to Meet Rising Achievement Goals  (8/15/07)

f.        MSDE News Release:  Guidelines and Procedures for Public Comment on the Maryland High School Assessments  (8/15/07)




________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:   October 9, 2007