Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes August 14, 2007





Tuesday, August 14, 2007


                         Part I – Call to Order

            Mrs. Charlotte Sebold, President of the Garrett County Board of Education, called the meeting to order at 4:02 p.m.  Members in attendance included Mr. James M. Raley, Vice President; Mr. Thomas Carr and Dr. Donald Forrester, associate members; and Dr. Wendell Teets, Superintendent of Schools.    

                        Part II – Public Comment

            There was no public comment at this time. 

Part III –Executive Session

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously agreed to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code to discuss personnel matters affecting one or more individuals.   Dr. Teets; Mrs. Sue Waggoner, Executive Director of Instruction; and Mr. Ervin Fink, Executive Director of Administration, were in attendance during all or part of the executive session.  Personnel topics included a resignation, appointments, and emergency and volunteer coaches.  Mr. Rodney L. Durst, associate member, joined the meeting at 4:17 p.m. 

                        Part IV – Re-opening of Public Session

            Mrs. Sebold reconvened public session at 5:37 p.m.  Student member Brison Harvey joined the meeting at this time.  The Reverend Ross Glotfelty, representing the Ministerial Association, offered a prayer following which Mr. Harvey led the Pledge of Allegiance to the Flag of the United States of America.

                        Part V – Acceptance of Agenda

            Mr. Raley requested that the topic of Charter Schools be added to the agenda under Board Business.  Upon a motion by Dr. Forrester and a second by Mr. Carr, the agenda was approved as amended.         

                        Part VI - Announcements

C         Crellin Corps of Discovery won the AASA Maryland State Civic Star Award and moves on to national competition.

C         Robotics team finals (runner-up) in Battle O Baltimore 20 Team Robotics competition this past weekend.

C         New Teacher Orientation is 8:30 a.m. on Wednesday, August 22, at Will o’the Wisp.

C         Tuesday, August 28 is first day of school with 1:00 p.m. dismissal for students.

C         Garrett County Fair Week – August 13-18, 2007:  The education exhibits are being coordinated by Deneice Shultz and Charlotte Sebold.

C         Pupil Services received an outstanding monitoring visit report from MSDE.


                        Part VII – Approval of Minutes

Upon a motion by Mr. Raley and a second by Dr. Forrester, the Minutes of July 16, 2007 were unanimously approved as amended. 

                        Part VIII – Continuing Business

 Mrs. Lynn Bell, Director of Secondary Education, reviewed comments which were received during the past month while the following recommended resources from the Health Advisory Committee were on display for public review.  She noted the comments were positive.  Dr. Teets recommended approval of the following resources:

·   Sex Has Consequences – DVD  (Gr. 9-12 Family Life and Health) 

·   The Physical Changes – Boys (edited version for gr. 4-5; unedited version for gr. 7-12)

·   The Physical Changes – Girls (edited version for gr. 4-5; unedited version for gr. 7-12)


Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board unanimously approved the superintendent’s recommendation.          

            Mrs. Bell presented the Extra-Curricular Handbook which was reviewed at the July meeting.  She noted changes made at the Board’s suggestion, such as placement of class plays in the co-curricular column, clarification that a foreign exchange student may participate in extra-curricular activities, and that the participation of any volunteer may be discontinued at any time at the discretion of the building principal under whom the activity is being conducted.  Dr. Teets recommended approval of the revised Handbook.  Upon a motion by Mr. Durst and a second by Mr. Carr, the Board unanimously approved the superintendent’s recommendation. 

            Mrs. Waggoner presented the following policies and procedures which were reviewed by Dr. Phil Lauver, Supervisor of Pupil Services, at the July meeting:

·         Board Policy 474.20 Protection of Pupil (revised)

·         Administrative Procedure 474.213 Verification of Student Records (new)

·         Board Policy 474.215 Transfer of Educational Records for Students in State-Supervised Care (new)

·         Administrative Procedure 474.217 Transfer of Educational Records for Students in State-Supervised Care (new)


Dr. Teets recommended approval of the revised policy and new policy and procedures.  Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board unanimously approved the superintendent’s recommendation.

                        Part IX – New Business

An overview of the Mathematics Program of Studies (POS) was presented by Mrs. Waggoner and Mrs. Bell.  They explained the extensive review process that occurred during July of the program from PK-12.  Mrs. Waggoner explained that in 2005 the county had adopted the Maryland Voluntary State Curriculum as our program of study for elementary and middle school because of its alignment to the state assessment.  After utilization and careful review it was the consensus of the math teachers to make no revisions to these current programs of study.  During the review process curricular alignment including curriculum mapping and selection of vocabulary for the Direct Teaching of Vocabulary Initiative were completed for each grade level.  The textbook review process at the elementary level was narrowed to two programs after extensive discussion and it was finally determined that the two programs, Harcourt Mathematics and Rigby Growing with Mathematics would be piloted prior to bringing a final recommendation to the Board in January.   At the Middle School level after comparing the curricular alignment with each series the teachers arrived at a consensus to recommend the Holt Mathematics Course 1, 2, 3, and Pre-Algebra.  It was also noted that these textbooks were available online.

            Mrs. Bell reviewed the draft Mathematics Program of Studies, 9-12, adding that similar methods of curricular alignment and comparisons were done as at the elementary and middle school level.  She noted that formative assessment was a primary factor when doing curricular mapping.  She provided an evaluation form for each of the four recommended textbooks for Algebra I, Algebra II, Geometry, and Pre-Calculus.  Mrs. Bell noted that the Math POS provides a vocabulary list for grades K-12 at the end of the document.  Additionally, the POS provides course essentials and data analysis for students who need to pass the High School Assessments.  Mrs. Waggoner and Mrs. Bell praised the teachers who worked on the Mathematics program this summer.  The Mathematics Program of Studies, 9-12, and all textbooks will be on display for public review and comment during the next month, and will be an action item on the September agenda. 

            Mr. Scott Germain, Program Manager for the Food and Nutrition Services Department, provided a list of vendors who submitted bids and vendors who were awarded contracts at the July 19, 2007 bid opening. 

            Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, provided an overview of the draft Capital Improvement Program, FY2008 - FY2014 (CIP).  He noted a timeline requiring board approval of a final draft next month, submission to the state in October, and a revision deadline of December, 2007.  Dr. Teets noted the chart is an aggressive CIP without competing with general operating monies.  Topics of discussion included the need for a JROTC training area and all-purpose building, the feasibility of moving the portable classrooms to Dennett Road School following the completion of the Northern Middle renovation, the ratio of local and state funds for construction versus renovation, plans for the Northern High School parking lot and bus loop, timeline for Grantsville addition, and the possibility of the county bonding for capital projects.  Board members will continue to review the CIP which will be an action item at the September meeting.

            Mr. Thomas reported that demolition has begun at Northern Middle School.  He reported that an asbestos subcontractor was part of the contract and will be available as needed.  Dr. Teets added that asbestos abatement was included in the original bid as it was known that the mastic in the floor tile contained asbestos.  It posed no danger to the students and staff but with the renovation, it needs to be removed. 

                        Part X – Public Comment

            There was no public comment at this time.   

            Mrs. Sebold welcomed Ms. Ann Ellis, President of the Garrett County Education Association, noting that Ms. Ellis is the first support staff person in the state to be named President of a local education association which represents both teachers and support staff. 

Part XI - Personnel

            Dr. Teets recommended approval of the following personnel items:

·         Resignations:     Josephine V. Redinger, PK-K Teacher, BL, eff. 07/22/07  

                              Kathryn L. Servilio, Special Education Teacher, BR, eff. 08/07/07 


·         Appointments:         Miranda D. Savage, Mathematics Teacher, SX, eff. 08/23/07

                              Kim M. Brooks, Special Education Teacher, BR, eff. 08/23/07

                                    Jennifer G. Rose, Special Education Teacher, NX, eff. 08/23/07

                                    Debbra Crabtree, Instructional Assistant, BR, eff. 08/23/07

                                    Steven Knepp, Instructional Assistant, CR, eff. 08/23/07

                                    Katherine Thompson, Instructional Assistant, SX, eff. 08/23/07

                                    Sara Nawrot Shaffer, Instructional Assistant, SH, eff. 08/23/07

                                    Larry Carr, Head Custodian, FV, eff. 08/20/07


·         Emergency Coaches:     Carol Humberson, Softball Coach, NH

                                          Eric Jacoby, Assistant Band Director, SH

                                          Sara Nawrot Shaffer, Girls Head Soccer Coach

                                          Randy Storey, Assistant Girls Soccer Coach, SH


Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board unanimously approved the superintendent’s recommendations. 

Part XII – Board Business

            Mr. Harvey reported that the GCASC officer team will be meeting next Monday to prepare for Back-to-School nights at their schools.     

             The MABE 50th Annual Conference will be held in Ocean City on October 2-5, 2007.   Mrs. Sebold, Dr. Forrester, Mr. Carr, Mr. Harvey, and Dr. Teets plan to attend. 

            The regional High School Assessment meeting will be held at Fort Hill High School on September 18, 2007, at 6:30 p.m.  Mrs. Sebold and Mr. Durst indicated they plan to attend. 

            Mr. Raley discussed media articles pertaining to an organized group for the establishment of a charter school and that the group’s application may be presented to the Board of Education of Garrett County.  Mr. Raley stated that it should be incumbent upon the Board to be familiar with policy and procedures relative to charter schools or any other schools which may be sanctioned by the Board.  Additional discussion topics included financial obligations, staff and enrollment needs, accountability issues, and local and state board involvement should a charter school be sanctioned.  Mr. Raley added that the Board needs information to remain in the forefront and understand the application process and timeline.  Dr. Teets noted ongoing dialogue with Maryland superintendents.  Mrs. Waggoner stated she has met with the Charter School Initiative leaders and has shared the latest policy and procedure and contractual obligations with the members.  Mr. Raley suggested the Board relay information to educate the public on charter school directives.  Dr. Teets stated he will develop a “fact sheet” for the Board and staff.  The Board desires to continue the dialogue about charter schools at future meetings. 

            Mrs. Sebold noted the Charity Drive Report, 2006-2007 which is submitted to the Board annually per Board Policy 726.62.  All schools except Southern Middle School participated in some form of charity drive during the past school year. 

                        Part XIX – Adjournment

There being no further business, the Board, by consensus, adjourned the meeting at 8:30 p.m.

               Part XX – Information Items


a.       Charity Drives Report, 2006-2007

b.       MSDE News Release:  MSDE Launching Public Web Site Featuring State Performance Plan Results (07/11/07)

c.       MSDE News Release:  State Department of Education Announces First Ever Grant Funding for Chess in Maryland Schools  (07/19/07)

d.       MSDE News Release:  MSDE Launches Online Educator Certification System  (07/25/07)

e.       MSDE News Release: Western Maryland Library Website Receives Award  (07/27/07)

f.        MSDE News Release:  Maryland Ranks in the Top Five Nationally for Summer Nutrition  (08/06/07)




________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:   September 11, 2007