Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes July 16, 2007





Monday, July 16, 2007


                        Part I – Call to Order

            Mrs. Charlotte Sebold, President of the Garrett County Board of Education, called the meeting to order at 4:05 p.m.  Members in attendance included Mr. James M. Raley, Vice President; Mr. Thomas Carr, Mr. Rodney L. Durst, and Dr. Donald Forrester, associate members; and Dr. Wendell Teets, Superintendent of Schools.    

                        Part II – Public Comment

            There was no public comment at this time. 

Part III –Executive Session

Upon a motion by Dr. Forrester, seconded by Mr. Carr, the Board of Education unanimously agreed to move to executive session at 4:06 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code to discuss personnel matters affecting one or more individuals.   Commissioner Gregg; Dr. Teets; Mrs. Sue Waggoner, Executive Director of Instruction; and Mr. Ervin Fink, Executive Director of Administration, were in attendance during all or part of the executive session.  Personnel topics included a resignation, appointments, emergency coaches, drivers for approval, drivers and bus assistants for deletion, a professional leave and travel request, field trip request, and restructuring of coordinators’ responsibilities.    Commissioner Ernest Gregg, ex officio member, joined the meeting at 4:25 p.m.

                        Part IV – Re-opening of Public Session

            Mrs. Sebold reconvened public session at 5:47 p.m.  The new student Board member, Mr. Brison Harvey, was in attendance.  Dr. Forrester offered a prayer after which Mr. Harvey led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

                        Part V – Acceptance of Agenda

            Mrs. Sebold noted the addition of the agenda topic, “Continuing Business” which was added to gather answers or additional information/action from previous board meeting discussions and concerns.  Mr. Durst asked to add the topic, “School Security” under Board Business.  Upon a motion by Dr. Forrester and a second by Mr. Carr, the agenda was approved as amended.

                        Part VI – Announcements        

C         Model for School Readiness Report results for students entering kindergarten for the 2006-2007 school year showed 81% in Garrett County, with Maryland results averaging 67%.

C         Southern Garrett High School reported a passing rate on the AP tests of 64.2%, with seven students scoring 5 out of a possible 5 on the test.


                        Part VII – Approval of Minutes

Upon a motion by Mr. Raley and a second by Dr. Forrester, the Minutes of June 12, 2007 were unanimously approved as amended. 

                        Part VIII – Continuing Business

             Dr. Phil Lauver, Supervisor of Pupil Services presented the 2007 revisions to the Student Handbook:  Rights, Responsibilities and Discipline which was first reviewed at the June meeting.  Dr. Lauver explained that the revisions addressed changes made by MSDE in attendance regulations, clarifications in school investigations/reports, and disciplinary measures, along with additional clarifications suggested by Board members.  Dr. Teets recommended approval of the revisions.  Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board unanimously approved the 2007 revisions.

Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, presented the Comprehensive Maintenance Plan (CMP) for Educational Facilities of Garrett County – July 2007 which was reviewed at the June meeting.  Dr. Teets recommended its approval.  Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board unanimously approved the CMP. 

            Mr. Thomas reported that the Northern Middle temporary classrooms should be completely installed by mid-August.  He added that a locker for each student has been moved from Northern Middle to the temporary classrooms.  The access walkway is completed; the roof and sides of the walkway will be completed prior to school opening.  The water, sewer, electric, and telephone lines are installed underground per code.  An intercom system is installed and the fire alarm system is out for bid.  Dr. Teets and Mr. Thomas noted that the temporary building is a nice facility. 

                        Part IX – New Business

            Mr. Thomas noted that two bids were submitted for the Additions & Renovations to Northern Garrett Middle School which were both within budget.  Both bids were below the project funding budget for the base bid and included all alternates.  Dr. Teets recommended approval of the bid submitted by Callas Contractors, Inc. from Hagerstown in the amount of $14,988,600 for the base bid and all alternates.  Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board unanimously approved the contract award to Callas Contractors, Inc.

            Mrs. Sandy Rodeheaver, Media Resource Teacher, reported that three bids were submitted for the 2007-2008 school year paper order.  Dr. Teets recommended approval of the lowest responsible bid from Ricoh Company in the amount of $32,501.54 for goods and services per bid specifications.  Upon a motion by Dr. Forrester and a second by Mr. Durst, the Board unanimously approved the recommendation. 

            Mr. Bill Ewing, Coordinator of Transportation/Administrative Services, presented the only bid received for vehicle fleet insurance.  He explained that the bid from Yoder-Hershberger Insurance, who has provided this insurance for several years, had only minimally increased over last year.  Dr. Teets noted the stable insurance costs reflected the excellent driving record of contractors and drivers.  Mr. Ewing added that county school busses drive over a million miles each year.  Dr. Teets recommended approval of the bid award to Yoder-Hershberger in the amount of $62,887.  Upon a motion by Dr. Forrester and a second by Mr. Raley, the Board unanimously approved the bid contract.

            Mr. Gregg complimented the superintendent and board staff for the school system’s statewide  academic achievements.              

Commissioner Gregg left the meeting at 6:35 p.m.

            Dr. Lauver presented the following policies and procedures for review:

·         Board Policy 474.20 Protection of Pupil (revised)

·         Administrative Procedure 474.213 Verification of Student Records (new)

·         Board Policy 474.215 Transfer of Educational Records for Students in State-Supervised Care (new)

·         Administrative Procedure 474.217 Transfer of Educational Records for Students in State-Supervised Care (new)


Dr. Lauver noted that the revised policy and new policy and procedures provide procedure in verifying student records and their transfer in a timely manner and are in compliance with COMAR guidelines.  The policies and procedures will be an action item at the August meeting. 

            Mr. Jim Morris, Coordinator of Staff Development/School Improvement, and Dr. Patricia Mullinix, Coordinator of Research, Evaluation, and Information presented a review of the 2007 MSA/SAT 10/AP results.  Maryland School Assessment and SAT 10 results were stable, with scores near or above Maryland averages.  Mr. Morris noted a vocabulary initiative which is being developed for the coming school year.  Mr. Morris shared statistics regarding the number of students taking Advanced Placement classes versus the percentage who passed the AP test with a 3 or higher score out of a possible score of 5.  Board members discussed the impact of taking the course and receiving a passing grade at the school level, while having only 44.5% of students passing the AP test wherein they could receive college credit.  Dr. Teets explained that requiring all AP students to take the AP test could lower the passing percentage compared to only having students taking the test who pay for it themselves. 

Board members thanked Mr. Morris and Dr. Mullinix for their report. 

Mr. Morris noted that attendance at the Board meeting is the last official duty of Dr. Mullinix, who is retiring.  Dr. Teets and Board members congratulated Dr. Mullinix on her retirement and thanked her for her excellent work during her years with the Board of Education staff. 

Part X – Public Comment

            There was no public comment at this time. 

Part XI - Personnel

            Dr. Teets recommended approval of the following personnel items:

·     *Resignation:       Vonda J. Bryner, Diagnostic Prescriptive Teacher (DPT), eff. 07/01/07


·     *Appointments:    Janet Gregory, Coordinator of Staff Development and Curriculum, County Office, eff. 08/23/07

                              Flora (Jane) Hornyak, Special Education Teacher, AC, eff. 08/23/07

                        Angelina M. Simms, Math Resource Teacher, DR, eff. 08/23/07

                              Amanda K. Spiker, Special Education/Math Resource Teacher, CR, eff. 08/23/07

Lucretia R. Friend, Allied Health Teacher, NH/SH, eff. 08/23/07

Stephanie A. Crowden, Comparative Foreign Language Teacher, SX, eff. 08/23/07

Cassie E. Morris, Secretary III, MA Clerk, Central Office, eff. 08/16/07

Kimberlie S. Rush, Media Assistant, SX, eff. 08/23/07

Timothy A. Artice, Maintenance Technician, Central Office, eff. 07/20/07

                        Robert Canan, Jr., Custodian III, SH, eff. 07/23/07

·         *Emergency Coaches:          

                              Diana Ashby, Girls’ Tennis Coach, SH

                              Angie Biggs, Assistant Cheerleading Advisor, SH

                        Zachary Bittinger, Cross Country Coach, NH

                              Daniel Bosley, Head Girls’ Basketball Coach, SH

                        Andy Bowser, Assistant Boys’ Soccer Coach, NH

                              Sam Dick, Jr., Softball Coach, SH 

                        Frank Ewing, Assistant Football Coach, NH

                              Josh Hinebaugh, Assistant Football Coach, SH

                        Christina Jones, Assistant Cheerleading Advisor, NH

                        Lynn Lais, Boys’ Head Soccer Coach, NH

                        Walter Lee, Athletic Trainer, SH

                              Eric Malcolm, Boys’ Head Soccer Coach, SH

                        Sandi Smith, Senior Class Advisor, SH

                              Jay Stewart, Assistant Football Coach, SH


·         *Transportation:

                        Drivers for Final Approval:   Amanda Savage for Herbert Myers, Inc.

                                                                  Lowell Merrill for James Carey

                                                                  Caroline Evans for Brenton Evans


                        Drivers for Deletion:             Joseph Davis

                                                                  Theodore Evans

                                                                  LaVerna Evans

                                                                  Kenneth Meyers

                                                                  Burl Welch


                        Assistants for Deletion:         Michelle O’Brien

                                                                  Martha Sebold


·         *Professional Leave and Travel Request:  AP College Board Annual Conference, July  2007, Las Vegas NV  (2 Central Office staff members) 


·         *Field Trip Request:  Pre-Approval for Southern High School Ski Trip, March 2008, Waitsfield VT 

            (Ski Club students and Advisor, SH) 


Upon a motion by Dr. Forrester and a second by Mr. Carr, the Board unanimously approved the superintendent’s recommendations. 

Part XII – New Business, continued

            Mrs. Lynn Bell, Director of Secondary Education, provided an overview of recommended revisions to the following:

·         Handbook for Extra-Curricular Activities (revised)

·         Board Policy 347.7 Curricular, Co-Curricular, and Extra-Curricular Activities  (revised)

·         Administrative Procedure 347.71 Curricular, Co-Curricular, and Extra-Curricular Activities (revised)


Additionally, Mrs. Bell reviewed revisions to the Handbook which reflect changes made in the Student Handbook:  Rights, Responsibilities and Discipline.  She noted the Extra-Curricular Review Committee met on several occasions during the past school year to review and update the handbook, policy, and procedure to insure that any and all changes were aligned.  Board discussion centered on student participation/eligibility for sports, the need for clarification for eligibility for seniors who are enrolled in only one class, guidelines for foreign exchange students’ eligibility for extra-curricular activities, guidelines for volunteer coaches/sponsors, and procedure for adding a new extra-curricular activity. 

At 8:45 p.m., the Board took a short break.

            Mrs. Bell continued by noting that the policy and procedure were revised to align with the Handbook.  The policy and Handbook will be an action item at the August meeting. 

            Mrs. Bell reviewed the following recommended resources from the Health Advisory Committee: 

·   Sex Has Consequences – DVD  (Gr. 9-12 Family Life and Health) 

·   The Physical Changes – Boys (edited version for gr. 4-5; unedited version for gr. 7-12)

·   The Physical Changes – Girls (edited version for gr. 4-5; unedited version for gr. 7-12)


Mrs. Bell noted that copies of the above resources will be on display for public review and comment during the next month and will be an action item on the August agenda. 

                        Part XIII – Board Business

            Upon greeting the Board and thanking them for his appointment as student Board member, Mr. Harvey described his trip to the National Association of Student Councils annual conference which was held in Overland Park, Kansas.  He presented a gift from the conference to each Board member.  Mr. Harvey inquired about the lack of enrollment for the Northern High School Band for the 2007-2008 school year.  Dr. Teets clarified that the enrollment situation is a school matter and fluctuates from year to year.   

            Mrs. Sebold reviewed a memo from the State Superintendent of Schools giving a brief description of new laws from the 2007 Maryland General Assembly which impact student services and master planning.

            Dr. Teets and Mr. Carr gave a brief report on their attendance at the MABE Summer Leadership Conference which was held in Chesapeake Beach, Maryland.

            Mr. Carr gave a brief report on his attendance at the MABE workshop session, “Key Work of School Boards,” during which the topics of mission statement and vision statement for local boards was discussed. 

             The MABE 50th Annual Conference will be held in Ocean City on October 2-5, 2007.   The superintendent’s office will handle registrations for Board members who wish to attend. 

            Mr. Raley attended the MABE Budget Meeting, noting their budget increased 6% for fiscal year 2008. 

            Mr. Durst discussed school security concerns relative to how students are trained to be proactive in times of high security.  He cited a discussion he had with the JROTC instructors regarding a situational awareness program which focuses on teaching students to be prepared, and suggested that some form of this training might be covered in the freshman seminar.  Dr. Teets will follow-up on the topic. 

                        Part XIX – Adjournment

There being no further business, the Board, by consensus, adjourned the meeting at 9:35 p.m.

               Part XX – Information Items


a.       June 2007 Attendance Bulletin

b.       MSDE News Release:  MSDE Launching Public Web Site Featuring State Performance Plan Results  (07/11/07)

c.       MSDE News Release:  MSDE to Train Educators in Positive Behavioral Interventions and Supports  (07/05/07)

d.       MSDE News Release:  New Guidelines for Free and Reduced-Price School Meals and Free Milk  (07/02/07)




________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:   August 14, 2007