Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes May 1, 2006








Tuesday, May 2, 2006



                        Part I - Call to Order

Mrs. Madeleine Collins, President of the Garrett County Board of Education called the meeting to order at 4:03 p.m.  Members in attendance included Mrs. Camilla Rawe, Vice President; Mr. Rodney L. Durst, Mr. James M. Raley, and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools. 

            Part II ? Public Comment

There was no public comment at this time. 

            Part III ? Executive Session

Upon a motion by Mrs. Rawe and a second by Mr. Raley, the Board of Education unanimously agreed to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code to conduct interviews for the 2006-2007 Student Board Member, to discuss personnel matters affecting one or more individuals, to protect the privacy or reputation of individuals with respect to a matter that is not related to public business, and to consult with staff, consultants, or other individuals about pending or potential litigation.  Dr. Teets and Mr. Ervin Fink, Executive Director of Administration were in attendance during all or part of the executive session.  During closed session, two candidates for Student Board Member were present during their interview appointments.  Board members discussed personnel items which included retirements, resignations, and a request for leave without pay.  Board members also discussed a letter from a potential vendor, a testing security matter, and the outcome of a litigation hearing,

            Part IV ? Reconvene Public Session

            Mrs. Collins reconvened public session at 5:40 p.m.  Student Board member, Corey Lewis joined the meeting at that time.   Dr. Donald Forrester, representing the Mt. Top Ministerial Association, offered a prayer, following which Ms. Lewis led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

            Part V ? Acceptance of Agenda

Upon a motion by Mrs. Rawe and a second by Mrs. Sebold, the Agenda was unanimously accepted with two additions:  Under Administration, add Southern Middle Boiler Bid, and under Board Concerns, Add the Teacher of the Year Ceremony.

Part VI ? Announcements

C                     School Psychology Week - April 30 - May 6, 2006

C                     Teacher Appreciation Week - May 1-5, 2006

C           Pupil Personnel Worker Week - May 1-5, 2006

C           May 10th  - School Nurse Day

C           May 11th ? Accident Elementary Variety Show, 6:30 p.m.

C           May 11th ? Dennett Road Elementary Excellence Fair, 5-7 p.m.

C           May 11-12th ? Southern Middle School Chorus Concert and Spring Musical ASchool House Rock@ at 7:00 p.m.

C           May 15th - Envirothon at 4-H Center

C           May 16th - Middle and High School Band Concert at Northern High School, 7:00 p.m. C     May 17th ? Northern High School Senior Awards Assembly, 6:00 p.m.

C           May 18th - Middle and High School Chorus Concert, 7:00 p.m. at Northern Middle School

C           May 18th ? Southern High JROTC Spring Banquet, 6:00 p.m.

C           May 19th ? Northern High JROTC Dinner and Dance, 6:00 p.m.

C                     May 22nd ? Broad Ford Elementary Spelling Bee, 6:30 p.m.

C           May 22nd ? Grantsville Elementary School Spring Concert & Variety Show, 6:30 p.m.

C           May 25th - Middle School Success Night, 6:30 p.m. at Northern Middle School

C           May 26th - 5th Grade Career Day at Garrett College

C           May 26th - Swan Meadow 8th Grade Graduation, 7:30 p.m. at Pleasant Valley Community Center

C           May 29th - Memorial Day, schools closed

                     May 31st - Maryland Green Schools Celebration, Catonsville Campus @ 1:00 p.m.  We have three new Green Schools who will be honored: Accident Elementary, Dennett Road Elementary, Swan Meadow, plus Route Forty and Yough Glades Elementary Schools will be honored for their continued achievement as a Maryland Green School. 

                     Robotics Team won the Annapolis Regional competition and traveled to national competition in Atlanta where they placed 26th out of 86 teams.

                     Advanced Placement Art Display on May 4, 2006 at 7-9:00 p.m.


Additionally, Mrs. Collins expressed thanks to everyone who helped make the Student Arts Fair so successful. 

                        Part VII - Approval of Minutes

            Upon a motion by Mrs. Sebold and a second by Mrs. Rawe, the Board unanimously approved the Minutes of April 11, 2006 as corrected.

                        Part VIII ? Administration

            Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, gave an overview of the Draft Educational Facilities Maintenance Plan (EFMP) for 2006.  He reviewed forms which were tallied differently from previous years, explaining that maintenance staff is now involved in evaluating facility grounds and utilities conditions.  Mr. Thomas also provided an explanation of the revised rating system and its impact on funding requests and in the development of the Capital Improvement Program.  At the Board?s suggestion, Mr. Thomas will add notes to the rating sheets to explain why an area received a ?fair? or ?poor? rating.  Generally, Mr. Thomas reported that, although some buildings are antiquated and/or in need of upgrades, all are well maintained and safe.  He and Mr. Fink are pursuing Aging School Funds to assist in upgrades.   The EFMP will be an action item on the June agenda.

            Mr. Thomas reported his department solicited bids for the Southern Middle School Boiler/Cooler Replacement Project, but only one bid was submitted.  He explained that the bid from R. H. Lapp & Sons, Inc. met specifications and was within the projected budget for the project.  Following board approval, the project (PSC 11.008.07SR) will be forwarded for approval by the IAC.  Once approved, Mr. Thomas noted he hopes work can begin in June 2006.  Dr. Teets recommended approval of R. H. Lapp & Sons for the contract award of $1,024,738, which includes the base bid and two alternates.  Upon a motion by Mrs. Sebold and a second from Mrs. Rawe, the Board unanimously approved the contract award.

                        Part IX ? Instruction

            Dr. Phil Lauver, Supervisor of Pupil Services, presented the proposed Board Policy 347.5 and Administrative Procedure 347.5 Criminal Background Checks for Volunteer Services, reviewing changes which were made since the first reading by the Board at a previous meeting.  Dr. Teets noted input was received from A&S staff and booster groups and recommended the Board approve the new policy and procedure.  Upon a motion by Mr. Durst and a second by Mr. Raley, the Board unanimously approved the superintendent?s recommendation.

            Mr. Kurt Lear, Supervisor of CTE/Certification and Mr. Jack Settle, Guidance Counselor at Northern Middle School, presented a program entitled ?The Real Deal? which was piloted at Northern Middle on March 23, 2006.  ?The Real Deal? is a pre-high school scheduling activity for students to promote post high school education or training through a ?real life? personal finance situation.  Students were given a random life scenario, education level, and monthly income and had to make ?real life? economic decisions based on these circumstances.  Various business and community leaders participated in the activity.  Mr. Lear added that they hope to schedule the program again in October 2006 and make revisions based on student discussion and feedback from the Northern Middle activity.  Dr. Teets and Board members thanked Mr. Lear and Mr. Settle for the presentation, noting the concept and activity is a positive approach to career development.

                        Part X - Public Comment

            There was no public comment at 7:00 p.m.

                        Part XI ? Instruction, continued

            Ms. Jennifer Kotulak, Supervisor of Special Education, gave an overview of the Special Education Staffing Plan for FY 2007.  She explained documentation of maintenance of effort and staffing must be submitted to MSDE as a requirement for special education funding.  Noting that the staffing plan is very similar to last year?s submission, Dr. Teets recommended the Board approve the plan this month rather than have it brought back for a second reading.  Upon a motion by Mr. Durst and a second by Mrs. Rawe, the Board unanimously approved the Special Education Staffing Plan for FY 2007.

                        Part XII ? Personnel Matters

            Dr. Teets recommended the following personnel matters for approval:


·                     Retirement:       Norma Rickman, Teacher, Dennett Road Elementary, eff. 7/01/06 

                                    Sandra Slotnick, Teacher, Friendsville Elementary, eff. 07/01/06

                                    Sarah Steyer, Teacher, Southern High, eff. 7/01/06


·                     Resignation:       Sheila Miller, Principal, Accident Elementary, eff. End of 2005-2006 employment term

                                    Kent Kenyon, Teacher, Northern High, eff. End of 2005-2006 employment term

                                    Jennifer L. Coulter, Music Teacher, Grantsville Elementary, eff. End of employment term


·                     Leave Without Pay:       Mary Adele Naylor, .5 Nursing Assistant, Dennett Road Elementary, 2 days.


Upon a motion by Mr. Durst and a second by Mrs. Rawe, the Board unanimously approved the superintendent?s recommendations.

                        Part XIII ? Recognition

            Mr. Bill Ewing, Coordinator of Transportation and Administrative Services, introduced Mr. Jason R. Shank, Technology Education Teacher at Southern Middle School, who is the recipient of the 2006 A&S Scholarship Award.  Mr. Shank is the sixth annual winner and will receive $500 to pursue a certificate or advanced degree in administration.  Dr. Teets expressed his appreciation of the support given by the A&S Association to encourage rising administrators.  Mrs. Collins, Dr. Teets, and Board members congratulated Mr. Shank for the award and thanked him for going above and beyond what he is asked to do on behalf of students and staff at Southern Middle School. 

                        Part XIV - Board Concerns

            Mrs. Collins noted that two candidates for Student Board Member were interviewed during closed session, and that each candidate was well spoken and knowledgeable.  She then announced that the Student Board Member for 2006-2007 would be Danielle Daniels, Southern High School Class of 2007, and that Brison Harvey, Southern High School Class of 2008, would serve as alternate.  Additionally, Mr. Harvey was asked to serve as a representative on the Advisory Committee on Education, which he accepted.  Ms. Daniels and Mr. Harvey thanked the Board for their consideration.  Mr. Lowell Leitzel, Garrett County Association of Student Councils (GCASC) advisor, accompanied the candidates to the Board meeting.  Mrs. Collins thanked both students for their interest and time.  Dr. Teets expressed appreciation for Mr. Leitzel for his time and leadership working with the GCASC.

            Ms. Lewis announced that GCASC officers would be selected on Saturday, May 6, 2006, although the status of adding a second vice president (eighth grader) is not determined as yet.  Ms. Lewis inquired as to the next step for the proposed exam exemption policy which was discussed at the April Board meeting by student council members.  Dr. Teets explained that the Director of Secondary Education is gaining input from high school principals and staff prior to making a recommendation to the superintendent.  Dr. Teets added that Mr. Dale Kimble, Coordinator of Data Processing is working with Brison Harvey to ascertain whether a student council link will be available on the Board of Education website.   Ms. Lewis thanked both students for their interest in being a Student Board Member and Mr. Leitzel for his encouragement.  Dr. Teets and Board members also thanked Mr. Leitzel for his support. 

            By consensus, the Board set Friday, June 9, 2006 as the date for the 2006 Retirement Celebration which will be held at Will O?the Wisp at 6:00 p.m. 

            The Board tentatively set Thursday, July 6, 2006 as the date for the July Board meeting.

             Dr. Teets asked that Board members let his office know whether they planned to attend the Maryland Association of Boards of Education (MABE) 2006 Summer Leadership Conference on June 22-23, 2006 at the Wisp Hotel and Conference Center in McHenry.  He added that both Ms. Lewis and Ms. Daniels were invited to attend.    Dr. Teets gave an overview of planned activities, highlighting student participation and local entertainment events. 

            Mr. Collins asked about the status of requiring a defibrillator device (AED) at athletic events.  Dr. Teets replied that he would attend a briefing in that regard on May 18, 2006.

            Dr. Teets announced the Garrett County Teacher of the Year, Mrs. Lisa Bender, will be recognized by the State Board of Education on May 24, 2006, followed by a luncheon at the Wyndham Hotel in Baltimore. 

            Dr. Teets gave a brief overview of an alleged threat at Bloomington School, noting that the principal addressed the situation immediately with the assistance of central office staff.  He noted that police were involved and will continue to monitor the situation.   Central office staff will continue to work with all involved to insure the school continues to provide a safe environment for learning. 

                        Part XV - Adjournment

            There being no further business, the Board adjourned by consensus at 7:45 p.m.

               Part XVI ? Information Items


            In addition to the items listed below, Board members received AAchievement Matters Most@ - MD Report Card: 2005 Performance Report, State and School Systems and the MSDE Publication: AMaryland High School Assessments and Your Child@ - January 2006.

a.             Home & School Connection, May 2006

b.             MSDE News Release:  1st Md. Teacher Named National Teacher of the Year  (04/25/06)

c.             Proclamation from the Governor of Maryland for School Psychology Week, April 30 ? May 6, 2006


_____________________________________          _____________________________________

Madeleine Collins, President                                         Wendell Teets, Secretary/Treasurer

                                                                                    Approved:        June 13, 2006