Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes January 10, 2006




Oakland, Maryland 21550


Tuesday, January 10, 2006



Part I - Call to Order

Mr. Rodney L. Durst, President of the Garrett County Board of Education, called the meeting to order at 4:00 p.m.  Members in attendance included Mrs. Madeleine Collins, Vice President; Mr. James M. Raley, Mrs. Camilla Rawe, and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment at this time.

Part III - Executive Session

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board of Education agreed to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals, and to consider matters that relate to the negotiations.  Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Executive Director of Administration were in attendance during all or part of the executive session.   Board members discussed matters relating to negotiations and personnel items which included emergency and volunteer coaches, a request for leave without pay, and a professional leave and travel request.

Part IV - Return to Public Session

Mr. Durst reconvened public session at 5:45 p.m.  Student Board member, Corey Lewis joined the meeting at this time.  Mr. Durst asked the assembly to stand and observe a moment of silence, after which Ms. Lewis led the assembly in the Pledge to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the agenda was unanimously approved with the addition of “Consideration of February Meeting Date Change” under Board Concerns.

Part VI - Announcements

The following announcements were offered:

C                     Corey Lewis, Student Board Member, has been accepted to Cornell University.

C                     School will be in session on January 16, 2006, Martin Luther King., Jr. Day.

C                     At the January 16, 2006 Northern High School basketball game, twelve teachers will be recognized during Teacher Appreciation Night.

C                     Dr. Teets and the Director of Facilities, Maintenance and Operations will present an appeal for CIP funding before the Board of Public Works.

C                     The Annual Mountain Maryland PACE Reception and Breakfast meetings will be held at the Loew’s Hotel in Annapolis on January 26-27, 2006.  Mr. Durst, Mr. Raley, and Dr. Teets will attend.


Part VII - Approval of Minutes

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Minutes of December 13, 2005 were unanimously approved as amended.

Part VIII - Election of Officers

Dr. Teets thanked Mr. Durst for a great job during his year as president.  In order to conduct the election for president of the Board of Education, Mr. Durst relinquished the chair to Dr. Teets who asked for nominations.  Mrs. Sebold nominated Mrs. Collins.  Mr. Durst moved to close the nominations with a second from Mrs. Rawe.  As Dr. Teets called for a vote, the Board unanimously elected Mrs. Collins as president for 2006.

Mrs. Collins then assumed the chair.  She thanked the Board for this honor and asked for nominations for the vice presidency.  Mr. Durst nominated Mrs. Rawe.  Mrs. Sebold moved to close nominations with a second from Mr. Durst.  Mrs. Collins called for a vote, and the Board unanimously elected Mrs. Rawe as vice president for 2006.

Part IX - Administration

            Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, reported that two submissions were received in response to the Request for Qualifications (RFQ) for the selection of architect/engineer for the Northern Middle School renovation project.  They were from BMGM Architects from Hagerstown and Alpha Corporation from Morgantown.  A selection committee (Dr. Teets, Dr. McCartney, Mr. Fink, Mr. Thomas, Mr. Harold Swauger-Assistant in Maintenance and Operations, and Mrs. Alice Bender-Northern Middle School parent) evaluated the Qualifications Packages over a period of several days.  Although the evaluation scores were close, BMGM’s score was slightly higher.  Mr. Thomas added that their proposal was within the budget as submitted in the 2007 CIP.  Dr. Teets noted that BMGM has worked for the Board on several projects in the past with positive results, and recommended Board approval of BMGM as A/E for Northern Middle School renovation.  Upon a motion by Mrs. Rawe and a second by Mr. Raley, the Board unanimously approved the recommendation.

            Mr. Thomas gave an update to the Northern water line, noting that the project is near completion until cleanup next spring.  He stated that Carl Belt did an excellent job and that the water has met approved standards.  He anticipated that Northern High and Hickory will be able to use their water from the public line, and if the Northern Middle testing is good, the water can be used at that school on Tuesday.  Dr. Teets expressed his gratitude for the hard work of Mr. Thomas and his staff.  Mrs. Collins asked that the maintenance staff and custodians be recognized for all their extra work. 

Mr. Fink reviewed the proposed budget calendar for FY2007, noting there were no significant changes from last year=s calendar.  By consensus, the Board approved the following Budget Calendar FY 2007:

·         Presentation of Superintendent=s Budget to Public            Tuesday, March 7, 2006 - Board Room, 6:00 p.m.

·         Board of Education Action on the Budget                        March 14, 2006

·         Budget Submission to County Commissioners                March 2006


Mr. Fink presented the annual Federal Awards Programs - Single Audit Report, June 30, 2005, noting this report completed audit requirements for 2005.  The auditors= report expresses an unqualified opinion on the basic financial statements of the Board of Education for federal awards, and there were no findings of material weakness in internal control or instances of noncompliance.  The audit concentrated on Title I and Special Education.  The report showed a total of expenditures in the amount of $4,653,337 distributed over federal unrestricted and restricted current expense funds, and food service fund.  Dr. Teets and Board members thanked Mr. Fink for his report and relayed their appreciation to the finance staff for their efforts.

Part X – Instruction

Mr. Phil Lauver, Supervisor of Pupil Services, presented the 2004 High School Graduation Follow-Up, noting that 250 out of 279 graduates participated in the survey.  The report covers the primary activity of graduates since graduation, giving percentages of those who attend college/tech/trade schools (61.6), military (3.2), homemaker (2.4), employed (31.6) or unemployed (0.1).  Mr. Lauver continued his report with more detail of the type and percentages of post secondary training, military branch entered, whether employment is related to CTE training, and future plans.  Dr. Teets and the Board thanked Dr. Lauver for his presentation.

Dr. Teets explained that the SOAR report includes students who go on to post secondary education at in-state schools, and that the Public Schools Superintendents of Maryland are looking into including out of state colleges.  Mrs. Collins added that it would be good to have reports from out of state colleges which show how Garrett County graduates are doing. 

Mr. Kurt Lear, Supervisor of CTE/Certification, reviewed the 2005 Work-Based Learning – Garrett County report which is published by the Career and Technology Education Date Center and the Division of Career Technology and Adult Learning at MSDE.  The report gave the results of Garrett County and Maryland students who participated in work-based learning programs during the 2004-2005 school year.  Garrett County information was obtained from an employer/supervisor survey of students who participated in a work-based learning experience and from responses from the sixty-three students who participated.  Overall ratings from Garrett County employer responses cited that 84% believed Garrett County’s work-based learning students were well prepared; that 84.1% believed work site placement of the student was excellent/above average; and that 85.7% believed the coordination process between the school and work site was excellent/above average.  It was noted that there are almost twice as many females as males in the Schools to Career Program and that Garrett County exceeds the state in every category.  Mr. Lear stated the report was also shared with employers and that he felt the school to careers program is highly successful.  Dr, Teets and Board members expressed their appreciation of the fine report and thanked Mr. Lear for his presentation.

Mrs. Sue Waggoner, Director of Elementary Education, presented the proposed Board Policy 431.101 Early Entrance Policy and Administrative Procedure 431.102 Entrance Criteria and Procedural Guidelines which was developed to comply with COMAR 13A.08.02 A, B, C.  Mrs. Waggoner explained that the Board, in accordance with state regulation, holds that students are generally best served when they enter school at the ages research has indicated is most conducive to long term success, but that under certain circumstances students may be granted early entrance to pre-kindergarten, kindergarten, or first grade.  She then gave an overview of the policy and criteria for evaluating early entrance requests.  The policy will be an action item at the February meeting.

Part XI – Public Comment

            There was no public comment at 7:00 p.m.

                        Part XII – Personnel Recommendations

Dr. Teets presented the following personnel recommendations:


C     Leave Without Pay:         Linda Lewis, Cafeteria Worker, CR, to be taken in February 2006


C         *Professional Leave and Travel Request for one staff member to attend the Global Snowflake Network, Lake Placid NJ, in February 2006


C         *Emergency Coaches:     Danny Holler, Head Baseball Coach, SH

                                          Greg Tressler, Assistant Baseball Coach, SH


C     Volunteer Coaches:        Andrea Beachy, Volunteer Cheerleading Coach, SH

                                          James Bosley, Volunteer Boys Basketball Coach, SH

                                          Jason Burgess, Volunteer Wrestling Coach, SH

                                          Doug Copeland, Volunteer Boys Basketball Coach, SH

                                          Chuck Fitzwater, Volunteer Boys Wrestling Coach, SH

                                          Brad Frantz, Volunteer Boys Basketball Coach, SH

                                          Mike Friend, Volunteer Boys Basketball Coach, SH

                                          Jonathan Price, Volunteer Boys Basketball Coach, SH

                                          Jeff Stump, Volunteer Boys Basketball Coach, SH


Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously approved the recommendations.

Part XIII – Recognition

            Dr. Teets introduced Mr. Gary Galloway, principal of Dennett Road Elementary School and congratulated him and his staff for their recent award as the Maryland Center Character Education (MCCE) 2005 School of the Year winner for Garrett County.  In December, the Maryland State Department of Education and MCCE honored forty-one programs from across Maryland at the MCCE annual forum designed to showcase the best practices involving character education.  The event was held at the Maryland State Fairgrounds in Timonium.  Mr. Galloway gave an overview of the character education initiatives at Dennett Road Elementary and expressed his appreciation to his staff for their efforts in earning this award.  Mr. Galloway introduced the following staff who accompanied him to the board meeting:  Tamarah Lottman, first grade teacher; Mike Warne, math teacher; Linda Goodrich, SEP teacher; Tim Watson, counselor; and Alan Skidmore, math teacher.  Board members and Dr. Teets congratulated Mr. Galloway and his entire staff for the award and for all the good work they do every day and throughout the year.

            Mrs. Collins recognized Megan Stone, a fourth grade student at Yough Glades Elementary School who won First Place in the Fourth Grade Category in Maryland in the “Why I Love the Nature in My Schoolyard” contest sponsored by author Jane Kirkland and Take A Walk Books.  Accompanying Miss Stone to the Board Meeting was her mother, Ms. Vicky Stone and her principal, Mr. Keith Harvey.  Mr. Harvey explained that since Yough Glades is a Green School, he asked Ms. Goodrich to facilitate the contest for the school.  Miss Stone received three autographed books by Jane Kirkland and a signed certificate.  The school also received copies of the books for their media center.  Mrs. Collins stated that students like Megan make us proud.  Dr. Teets and Board members congratulated her for her achievement and thanked her for coming to the meeting.

            Dr. Teets then presented Mr. Durst with the traditional, “treasured” gift of a  wooden gavel which was signed by the other Board members in honor of Mr. Durst’s wonderful year as Board president.

                        Part XIV – Board Concerns

            Ms. Lewis presented the Student Board Member report which included the need to provide time for student council meetings in Northern High on a regular basis, and questioning whether school should be held on election day and/or other days in the fall prior to testing.  Dr. Teets suggested that Ms. Lewis relay to the Northern High School student council that they should speak with their principal about the need for meeting time.  It was explained that several schools are used as polling places during elections because of their placements and handicap accessibility status.  Additionally, it was noted that by negotiated contract, a staff development day is scheduled in the fall.  Schools are closed one day during Autumn Glory so that event exhibits can be set up.      

Upon a motion by Mr. Raley and a second by Mrs. Sebold, the following selections were unanimously approved for 2006:

C                     The regular meeting time will remain as the second Tuesday of each month, beginning at 4:00 p.m. to move immediately into executive session, with a public session to reopen at 5:30 p.m.  Time will be set aside for public comment at 4:00 p.m. and 7:00 p.m.

C                     The Board will retain Mr. Robert Watson, Esquire as Board Attorney.

C                     The Board will continue to use the services of Rodeheaver & Associates as auditor for the current year. 

Mrs. Collins asked Board members to select committees on which to serve for the current year.  By consensus, Board members decided to continue to serve on the same committees as the previous year, as follows:

C               Health Advisory Committee                                  Camilla Rawe (C. Sebold, alternate)

C               Hickory Env. Ed. Center Advisory Committee       Charlotte Sebold (C. Rawe, alternate)

C               Multicultural Advisory Panel                                 Madeleine Collins (R. Durst, alternate)

C               Wellness Council                                                  Charlotte Sebold (R. Durst, alternate)

C               Food & Nutrition Advisory Council                        Camilla Rawe (C. Sebold, alternate)

C               Fine Arts Advisory Council                                   Camilla Rawe (M. Collins, alternate)

C               Advisory Committee on Work Force Preparation    Madeleine Collins (C. Sebold, alternate)

C               Advisory Committee on Education (ACE)              Madeleine Collins (C. Sebold, alternate)

C               Ethics Panel                                                         Rodney Durst (C. Sebold, alternate)

C               Insurance Coalition                                               Madeleine Collins (C. Rawe, alternate)

C               Calendar Committee                                             Camilla Rawe (M. Collins, alternate)

C               Master Plan Steering Committee                           Jim Raley (M. Collins, alternate)

C               MABE Budget and Planning                                 James Raley

C               MABE Legislative Committee                               Rodney Durst

C               MABE Federal Relations Network                        James Raley

C               Legal Services Association (LSA)                         Madeleine Collins (E. Fink, alternate)

C               Workman=s Compensation Fund Committee           Camilla Rawe


The Board asked that Dr. Teets relay an invitation to parent/teacher groups, School Improvement Teams, and other parent involvement groups to attend the February Board meeting to voice budget requests, share their concerns or outline their programs.  Dr. Teets will relay this invitation to principals at the next Administrators and Supervisors Meeting. 

An additional future agenda topic will be the MABE Summer Leadership Conference which will be held in Garrett County, June 22-23, 2006.

Mrs. Collins reported on the MABE Legal Services meeting she attended on January 9, 2006, giving a brief overview of issues which included MABE Charter School Commission, amicus briefs, and the dissemination of information via backpacks.

By consensus, the Board changed the February meeting date from the regular second Tuesday meeting to Monday, February 13, 2006 at the regular time.

Part XV - Adjournment

There being no further business, the meeting was adjourned at 8:05 p.m.


               Part XVI - Information Items


a.             December 2005 Attendance Bulletin

b.             The Steering Wheel, January 3, 2006

c.             Home & School Connection, January 2006

d.             MABE News Release: MABE Urges Gov. Ehrlich to Invest Surplus in School Construction  (12/05)

e.             MSDE News Release:  Maryland Gains 160 Nationally Board Certified Teachers  (12/13/05)

f.              November 2005 Attendance Bulletin



________________________________________ _______________________________________
Madeleine Collins Wendell D. Teets
President Secretary/Treasurer
Approved:   February 13, 2006