Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes October 11, 2005





Oakland, Maryland  21550


Tuesday, October 11, 2005



                        Part I – Call to Order

            Mr. Rodney L. Durst, President of the Garrett county Board of Education, called the meeting to order at 4:04 p.m.  Members in attendance included Mrs. Madeleine Collins, Vice President; Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.   

                        Part II – Public Comment

            There was no public comment at this time. 

                        Part III – Executive Session

            Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board of Education agreed (3-0) to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code to discuss personnel matters affecting one or more individuals and to consider matters that relate to the negotiations.  Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Executive Director of Administration, were in attendance during all or part of the executive session.  Personnel topics included resignations, an appointment, volunteer coaches, a bus contract transfer, and professional leave and travel requests.

            Mr. James M. Raley, associate member, arrived at 4:07 p.m.  Commissioner Gregg arrived at 4:30 p.m. and left the meeting at the conclusion of the executive session. 

                        Part IV - Reopening of Public Session

            Mr. Durst reconvened public session at 5:54 p.m.  Student member Corey Lewis was in attendance.  The Reverend Donald Forrester, representing the Mt. Top Ministerial Association, offered a prayer following which Ms. Lewis led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

                        Part V – Acceptance of Agenda

            Upon a motion by Mrs. Collins and a second by Mr.. Raley, the Board accepted the agenda with the following addition:

·         Consideration of November Board Meeting Date.

                        Part VI – Announcements

  • Character Education traits for the month of October are Responsibility and Dependability.

  • Oct. 10 – 14, 2005:  National School Lunch Week.

  • October 10, 2005:  College Expo.  There was an excellent turnout.

  • October 13, 2005:  Staff Development Day at Northern High School for all staff.

  • Autumn Glory Weekend is this coming weekend.

  • October 15, 2005:  Tournament of Bands, Southern High football field at 6:00 p.m.

  • October 25, 2005:  Advisory Committee on Education Meeting at 7:00 p.m. at Garrett College.

  • October 27-28, 2005:  8th Annual MD Rural Summit at Garrett College.    

                        Part VII – Approval of Minutes

            Upon a motion by Mrs. Rawe and a second by Mrs. Sebold, the Minutes of October 11, 2005 were unanimously approved as corrected.

                        Part VIII – General Financial Report Ending June 30, 2005

             Mr. James Murray, CPA, of Rodeheaver & Associates, P.C., presented the Financial Report for the period ending June 30, 2005.  He was accompanied by Mr. Daniel Porter, CPA, who supervised the Board of Education audit.  Also in attendance were Mr. Fink and Ms. Judy Travis, Finance Coordinator.  Mr. Murray gave an overview of the report which was completed in accordance with standards applicable to financial audits contained in Government Auditing Standards and generally accepted accounting principles.  He noted the report expressed an unqualified opinion on financial statements and limited assurance on the remaining contents of the report.  The Independent Auditors Report expressed an opinion on basic financial statements which are the responsibility of the Board’s management and an analysis of individual school accounts which is not a required part of the basic financial statements.

            Mr. Murray acknowledged the efforts and skill of Mr. Fink, Ms. Travis and the finance department staff, and Mr. Germain and foods department staff for their assistance in completing the audit.

            In regard to internal control over financial reporting, the auditors recommended that the Food Services department review control policies and procedures with respect to cash disbursement and accounts payable processing; that Food Services department refine the process for vendor payments; that Food Services management report cash over/short separately from students’ accounts in the general ledger on a school-by-school basis and reconcile these accounts monthly to the balances summarized in the point-of-sale system; that all Fixed Assets deletions identified through the physical inventory be reviewed and authorized by the appropriate level of management before being permanently deleted from the Board’s fixed assets records; and that Fixed Assets management develop formal policies and procedures governing the reporting of fixed assets additions and deletions.  Mr. Murray stated that, although these recommendations are a result of reportable conditions, none would be described as a material weakness in internal control. 

            Mr. Murray continued by reviewing the Management’s Discussion and Analysis (MDA) – June 30, 2005 which is prepared in conjunction with the auditor’s financial statements and required by the reporting model.  This section, which was prepared by Mr. Fink, presents an objective analysis of the Board’s financial activities based on currently known facts, decisions, or conditions.  Mr. Murray also gave a brief overview of the basic financial statements, notes to these statements, supplementary program information, and capital improvement program revenues and expenses.

            Most of the school system’s actual budget of $39,242,149 was provided through County and State of Maryland taxpayers.  The Statement of Net Assets shows Total Assets of $45,152,586 at the end of FY2005, reflecting Total Liabilities of $8,798,734 and Total Net Assets of $36,353,852 (a 5.2% increase from FY2004).  The Statement of Fund Balances Sheet showed a total fund balance of $1,812,631 for the Current Expense Fund and $496,031 in the Food Services Fund.

            Board members and Dr. Teets expressed their appreciation to Mr. Fink, finance staff, and the auditors for their efforts and detailed report. 

                        Part IX – Instruction

            Dr. Teets introduced Mr. Kurt Lear, Supervisor of CTE/Certification, who gave an overview of the Project Lead The Way (PLTW) Program of Studies, 9-12.  He explained that PLTW is a national program forming partnerships among public schools, higher education and the private sector to increase the quantity and quality of engineers and technologists.  All ninth graders will be introduced to the program through the required Technology Education course.  The overall goals of PLTW include increasing the number of students who pursue the new pre-engineering pathway and to provide a program of studies to guide students through a four-year sequence of engineering studies in preparation for college engineering or technology programs.  He acknowledged the efforts of staff members who assisted in developing the program of studies as well as the input of advisory committee members, business leaders, and past graduates who are taking engineering courses.  Dr. Teets complimented Mr. Lear on the extensive research which was done to develop the program.  The PLTW program will be an agenda item for the October 25, 2005 Advisory Committee on Education meeting.   The Project Lead The Way Program of Studies will be on display for public review and comment and brought to a future Board meeting for action.

                    Part X – Public Comment

There was no public comment at this time.

                        Part XI – Personnel Recommendations

                        Dr. Teets recommended the following personnel items for Board approval:

·         Resignation:                Tamya J. Dugan, .5 Nursing Assistant, DR, eff. 10/11/05

                                       Carol Ann Frazee, Special Education Instructional Assistant, YG, eff. 10/14/05

 ·         Appointment:              Mary Gank, 4 hour per day Cafeteria Worker, SH, eff. 10/17/05

·         Transportation:            Contract Transfer from Genevieve C. Miller – Route 81 – to Jill Morgan-Rounds

·         Professional Leave and Travel Requests:  - National Association of Biology Teachers for one teacher

                                                                  - College Board National Forum for one principal

        Upon a motion by Mrs. Rawe and a second by Mrs. Collins, the Board unanimously approved the personnel recommendations.

                                Part XII – Instruction, continued

        Dr. Phil Lauver, Supervisor of Pupil Services, presented the proposed board policy and administrative procedure on Informal Kinship Care Enrollment which was developed to comply with a new Maryland law.  The new law allows a child who is a resident of Maryland to attend a Garrett County public school if the child lives full-time with a relative providing informal kinship care in the county and the relative verifies the hardship and kinship care through a sworn affidavit.  Dr. Lauver reviewed the procedural guidelines and noted the policy and procedure will be an action item at the next Board meeting. 

        Dr. Teets announced that the student enrollment figure for Garrett County Public Schools has increased over the previous year for the first time since he became superintendent.

                        At 7:15 p.m., the Board took a short break.

        Dr. McCartney presented the 2005 Annual Update to the Bridge to Excellence Master Plan which was an information item at the September Board meeting.  She pointed out the Executive Summary which provides a concise overview of the research-based practices, instructional services, professional development, and resource distribution which will guide the school system for the upcoming current fiscal years as the system works toward all students meeting proficiency standards by 2014.  Dr. Teets recommended approval of the Master Plan Update prior to its submission to the state.  Upon a motion by Mr. Raley and a second by Mrs. Rawe, the Board unanimously approved the Update.

                        Part XIII –Administration

        Dr. Teets reported on the status of the public water line installation to Northern High School.  He noted that Facilities staff is working on engineering proposals and bids with a goal of having the public water line installed by the end of November.  Northern Middle, Northern High, and Hickory Environmental Education Center were closed to students on October 7 as a result of insufficient water level in the schools’ well.  On October 10, the Northern Middle well was put on line on a temporary basis to provide water for all activities except drinking and food preparation at Northern Middle School.  This allows Northern High the benefit of the primary well until the public water line is available, at which time the primary well will be switched to serve Northern Middle and Hickory.  Northern Middle School has been provided with bottled water for drinking and food preparation.  A letter explaining the temporary status of the water situation was sent home to parents of Northern Middle students. 

        Mr. Scott Germain, Food and Nutrition Services Program Manager, shared the FY2006 bid awards for foods, beverages, and supplies for the department.

                        Part XIV – Recognition of Garrett County’s Teacher of the Year

        Dr. Teets introduced Ms. Y. Michelle Harman, science teacher at Northern High School and Garrett County Teacher of the Year for 2006.  He thanked Ms. Harman for coming to the meeting and for being a great representative of Garrett County teachers.  Dr. Teets stated that Ms. Harman was one of the seven finalists for Maryland Teacher of the Year and is an outstanding representative of Garrett County teachers.  Ms. Harman was accompanied to the Board meeting by her mother.

        Ms. Harman thanked the Board for their support and positive remarks, adding that it is a privilege to work as a teacher in Garrett County and that preparing her portfolio renewed her passion for her career.  She gave a brief report of Teacher of the Year activities and the Awards Gala at Martin’s West in Baltimore on October 5, 2005.  Ms. Harman will be a presenter at the October 13, 2005 Staff Development Day at Northern High School. 

        Ms. Harman has been the recipient of many awards, including the National Board Certification 2001, Maryland Biology Teacher of the Year 2001, USA Today Teacher Award 2001, Elk’s Outstanding Teacher of the Year 2001, Christa McAuliffe Fellowship Award 2002 and Delta Kappa Gamma 2004. 

        Board members congratulated Ms. Harman for her award and thanked her for her efforts on behalf of the students whose lives she has touched.  Ms. Harman’s name will be added to the Teacher of the Year plaque located in the Board Room. 

                        Part XV – Administration, continued

        Mr. Fink reviewed proposed Board Policy 532.13 and Administrative Procedure 532.131 Tuberculosis Testing for Employees and Bus Drivers which were an information item at the September Board meeting.  He explained the policy and procedure had been changed from the first reading to include bus drivers.  He noted that approval of this new policy will necessitate changes in Board Policy 853.31 School Bus Drivers – Qualifications and Selection and in Administrative Procedure 636.1 Employment of Supportive Services Employees and reviewed those changes.  Dr. Teets recommended approval of the new policy and procedure and consequent changes to update tuberculosis testing for employees and bus drivers.  Upon a motion by Mrs. Collins and a second by Mr. Raley, the Board unanimously approved the new and revised policies and procedures.

                        Part XVI – Board Concerns

        Ms. Lewis presented the Student Board Member report which included sharing an essay from a Southern High student advocating an exemption from student finals for students who qualify, her appreciation to the Board for supplying the after school activity bus, and reporting she will be attending a student board member state meeting.  Ms. Lewis was told that she would be reimbursed for travel to the state meeting.  She explained she will survey how other student board members are selected across the state and report her results back to the Board.    

        Mrs. Collins, Mrs. Rawe, and Dr. Teets reported on their attendance at the MABE 2005 Annual Conference on September 28-30, 2005 in Ocean City, Maryland.  They gave a brief overview of activities and workshops, concluding it was a worthwhile conference. 

        To accommodate a scheduling conflict for a Board member, Dr. Teets recommended moving the November Board meeting date from the second Tuesday to the first Tuesday, November 1, 2005.  Upon a motion by Mrs. Rawe and a second by Mrs. Collins, the Board unanimously approved the date change. 

                        Part IV – Adjournment

        There being no further business, the Board, by consensus, adjourned the meeting at 8:35 p.m.

                        Part XV – Information

In addition to the information items listed below, Board members received the M-PAC Report, “A Shared Responsibility” – August 2005.

a.    Home & School Connection, October 2005

b.    “The Steering Wheel” (September 28, 2005)

c.    MSDE News Release:  Grasmick Sets Up Means for Targeting Donations to Support Educational Hurricane Katrina Kids  (09/09/05)

d.    MSDE News Release:  Six Maryland Schools Named National Blue Ribbon Schools  (09/20/05)

e.     August/September 2005 Attendance Bulletin


________________________________________ _______________________________________
Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:   November 1, 2005