Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes July 12, 2005





Oakland, Maryland 21550


Tuesday, July 12, 2005



Part I - Call to Order

Mr. Rodney L. Durst, President of the Garrett County Board of Education, called the meeting to order at 4:09 p.m.  Members in attendance included Mrs. Madeleine Collins, Vice President; Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment at this time

Part III - Executive Session

Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board of Education agreed to move to executive session at 4:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code to discuss personnel matters affecting one or more individuals and to consult with staff, consultants, or other individuals about pending or potential litigation.  Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Executive Director of Administration, were in attendance during all or part of the executive session.  Personnel items discussed included retirements, resignations, appointments, emergency and volunteer coaches, and a bus contract transfer. 

Mr. James Raley, associate member, arrived at 4:15 p.m.

            Part IV ? Reopen Public Session

Mr. Durst reconvened public session at 5:40 p.m.  Student member, Corey Lewis and Commissioner Ernest Gregg were in attendance.  The Rev. Duane Frederick, representing the Mt. Top Ministerial Association, offered a prayer following which Ms. Lewis led the assembly in the Pledge of Allegiance to the Flag of the United States of America. 

            Part V - Reopen Public Session

Upon a motion by Mrs. Sebold and a second by Mrs. Rawe, the Board unanimously approved the agenda with the following amendment:  Move the FY2006 Budget Memo dated July 8, 2005 listed under Information Items to Board Concerns.

            Part VI ? Announcements

The following announcements were offered:

  • The Master Plan Steering Committee will meet on July 13, 2005 at 9:00 a.m. in the Board Room.
  • Dr. Teets has been appointed to the Community College Enrollment Study Committee.  The first meeting will be held on July 20, 2005 in Annapolis.
  • Dr. Teets and Mr. Duane Yoder, Executive Director of Community Action were asked to participate on a panel presentation for the Annie Casey Foundation on July 11-12, 2005.  The Foundation provided funding for the architectural fees for the Grantsville Head Start addition.


Part VII ? Approval of Minutes

            Upon a motion by Mrs. Collins and a second by Mrs. Rawe, the Minutes of June 2, 2005 were unanimously approved with editorial correction.

                        Part VIII ? Administration

            Mr. Art Refosco, Director of Transportation reported that one bid was submitted for vehicle fleet insurance.  Dr. Teets recommended approval of the bid contract to Yoder-Hershberger for coverage through Erie Insurance in the amount of $60,642.  Upon a motion by Mrs. Sebold and a second by Mrs. Collins, the Board unanimously approved the recommendation.

            Mr. Jim Thomas, Director of Facilities, Maintenance and Operations explained that the Department of General Services inspected the carpentry shop at Southern High School last year and, although no citation was issued, determined that the existing dust collection system was deteriorated beyond repair.  He indicated that the project was advertised and one bid was submitted.  Dr. Teets recommended the bid to provide and install a dust collection system in the carpentry shop be awarded to the Beitzel Corporation in the amount of $23,400.  Upon a motion by Mrs. Sebold and a second by Mr. Raley, the Board unanimously approved the recommendation. 

            Mr. Thomas explained that the Educational Facilities Master Plan (EFMP) ? July 2005 is normally approved by the Board in June and is due to the state by July 1.  He noted the state has given a three-week time extension for it to be submitted due to the transition to new director in the Facilities Department.  Mr. Thomas gave a general overview of the EFMP and discussed Capital Improvement Program (CIP) projects being submitted this fall to the state.  Projects discussed included the installation of a new public water line to Northern High School, Northern Middle School and Hickory Environmental Education Center.  The line is necessary due to a small trace of arsenic found in the new well that was drilled, but not yet connected to Northern Middle due to the trace of arsenic.  (Northern Middle School is being supplied with water by Northern High School at the present time.)  Details for connecting the public water system to the Northern complex are being worked out with the Public Utilities Department.  Board members also discussed concerns relative to the Grantsville/Head Start project and its affect on state funding for future renovations.  Mr. Thomas will clarify with the state whether this would be a factor for future funding.  The Board asked that the word ?renovation? be changed to ?addition? in regard to the Grantsville/Head Start project on the CIP.  Following a motion by Mrs. Collins to approve the draft EFMP with the CIP change, and a second by Mrs. Rawe, the Board unanimously approved the motion.  Dr. Teets will give an update on the Grantsville/Head Start project at a future meeting. 

            Mr. Thomas noted the Comprehensive Maintenance Plan ? July 2005 will be presented at the August meeting. 

            Mr. Thomas presented an update on summer projects being completed by the summer work crew and maintenance personnel, noting that projects are generally ahead of or on schedule at this time. 

            Mr. Fink presented a report on FY2005 Budget Supplements and Transfers, as required to comply with budgeting and auditing requirements that involve changes in fund categories.  He noted it is also required under the Maryland Annotated Code that the County Commissioners approve these changes.  Funds were supplemented into the General Current Expense Fund by $547,837.72 and into the School Construction Fund by $311,227.00.  Funds were transferred between categories in the amount of $76,222.08, the majority of which dealt with moving funds to Instruction and Fixed Charges.  Additional amounts were added to the School Construction Fund under Capital Outlay to allow the Southern High Roof and Kitzmiller Elementary boiler projects to start prior to the beginning of the 2006 fiscal year along with design fees for the Southern Middle boiler project.  Dr. Teets recommended approval of the FY2005 Budget Supplements and Transfers.  Upon a motion by Mrs. Rawe and a second by Mr. Raley, the Board unanimously approved the recommendation.  The report will be forwarded to the County Commissioners for their approval. 

                        Part IX ? Instruction

            Mrs. Lynn Bell, Director of Secondary Education, 9-12 presented Board Policy 331 Maryland and Garrett County Graduation Requirements which was previously reviewed by the Board.  She noted minor changes on page 1.  Dr. Teets recommended approval of the policy.  Upon a motion by Mrs. Sebold and a second by Mrs. Rawe, the Board unanimously approved the recommendation.

            Mrs. Bell presented Board Policy 344.52 Programs Leading to High School Completion which was previously reviewed by the Board.   During discussion, the Board offered several revisions for clarity.  Dr. Teets recommended approval of the policy with the Board?s revisions.  Upon a motion by Mrs. Collins and a second by Mr. Raley, the Board approved the policy with changes. 

            Mrs. Bell then gave an overview of the revised Board Policy 347.7 and accompanying Administrative Procedure 347.71 Curricular, Co-Curricular, and Extra-Curricular Activities, highlighting proposed changes.  The policy will be presented to the Board for approval at a later date. 

                        Part X ? Public Comment

            There was no public comment at this time.

                        Part XI ? Personnel Recommendations

            Dr. Teets recommended approval of the following personnel matters:

C           Retirement:        Diana Thomas, Teacher, BR, 34 years, eff. 07/01/05


C           Resignations:      Dennis Albright, Principal, BL, eff. 06/0/3/05

                                    Lydia Mulcaster, Teacher, YG, eff. 06/10/05

                                    Jason Watkins, Teacher, SH, eff. 06/10/05


C           Appointments:    Jane Wildesen, Curriculum Coordinator, Central Office, eff. 07/18/05

                                    Connie Uphold, Principal, BL, eff. 08/08/05

                                    Carol Beard, Pupil Service Worker, NX, eff. 08/08/05

                                    Tracie Ward, Speech Pathologist, YG, eff. 08/08/05 for one year only during a

 Sabbatical Leave of Absence

                                    Pamela Denning, Teacher, Vision/Special Education, AC, eff. 08/22/05                 

                                    Lori Bicehouse, Teacher, Special Education, YG, eff. 08/22/05

                                    Elizabeth Friend, Teacher, FV, eff. 08/22/05

                                    Jackie Resh, Teacher, GV, eff. 08/22/05

                                    Patrick Shaffer, Math Resource Teacher, BR, eff. 08/22/05

                                    Patricia Martin, Math Resource Teacher, BR, eff. 08/22/05

                                    Matthew Pyle, Technology Education Teacher, SH, eff. 08/22/05

                                    Jennifer Vitez, Art/Related Arts/SEP Teacher, BL and KZ, eff. 08/22/05

                                    JROTC Non-Commissioned Officer, SH, eff. 08/01/05

                                    Angela Swecker Britton, Media Assistant, GV, eff. 08/22/05

                                    Michael Minnick, Custodian III, NH, eff. 07/18/05

                                    Helen Schrock, Custodian IV, BR/SX, eff. 08/10/05

                                    Gary Bittinger, Custodian IV, SH, eff. 08/08/05 or 09/01/05

                                    Brian DeWitt, Maintenance Technician I - Plumber, Central Office, eff. 07/18/05


C           Emergency Coaches:      Diana Ashby, Girls Tennis Coach, SH

                                                Angie Biggs, Assistant Cheerleading Advisor, SH

                                                Jeff Browning, Boys Head Soccer Coach, SH

                                                Susan Clark, Girls Head Soccer Coach, SH

                                                Warren Glotfelty, Golf Coach, NH

                                                Jeff Graham, Assistant Girls Soccer Coach, NH

                                                Josh Hinebaugh, Assistant Football Coach, SH

                                                Walter Lee, Athletic Trainer, SH

                                                Dave Martin, Golf Coach, SH

                                                John Milbourne, Girls Head Soccer Coach, NH

                                                Fred Polce, Assistant Boys Soccer Coach, SH

                                                Daymond Schmuck, Softball Coach, NH


C           Transportation: Bus Contract Transfer from Shirley M. Sines to N & Y Sines, Inc.


Upon a motion by Mr. Raley and a second by Mrs. Collins, the Board unanimously approved the recommendations. 

                        Part XII ? Presentation by Northern Middle School Students

            Dr. Teets welcomed Morgan Brosnihan, Carson Quigley, and Cara Stough, students from Northern Middle School who created and developed a brochure entitled ?Bullying Stops Here,? and thanked them for coming to the Board to share their project.   Kaitlynn Fratz, who also helped with the project, was unable to attend the meeting.  Additionally, Dr. Teets introduced Ms. Carolyn Tice, teacher and advisor for the project, and Dr. Phil Lauver, Supervisor of Pupil Services, and thanked them for their leadership in the development of the brochure.  The students presented an overview of the project through skits and humor.  Ms. Tice indicated the students themselves researched the topic of bullying and measures to alleviate the problem.  Following completion of their project, the students performed their skit for upcoming sixth graders at Northern Middle School and distributed brochures.  The Board commended the students for their proactive methods to assist students who may be victims of bullying and to recruit other students to intervene in bullying situations.  Dr. Teets and the Board thanked the students for their presentation. 

                        Part XIII ? Instruction, continued

            Mrs. Bell noted there were no comments received from the public while the Personal Financial Mathematics textbooks were on display during the past month.  Upon a motion by Mrs. Collins and a second by Mrs. Sebold, the Board unanimously approved the texts, Managing Your Personal Finances and Contemporary Mathematics For Business and Consumers.

            Dr. Lauver presented an overview of proposed new Board Policy 347.5 and Administrative Procedure 347.51 Background Check for Volunteers.  He explained the policy and procedure were developed to address the need for background checks on individuals who provide unsupervised volunteer services.  Discussion centered on the definition of ?unsupervised volunteer,? how to determine which volunteers the policy would impact, and how to avoid inconsistencies.  Dr. Lauver will continue to refine the policy and procedure and bring the documents back at a future meeting.

            Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information presented the latest Maryland School Assessment (MSA) results.  Slides summarizing the 2005 MSA results were shown which indicated overall MSA improvement compared with 2004.  Dr. Mullinix explained that grade 3 results were especially encouraging with over 80% of students scoring at the proficient level in both reading and math.  The subgroup scores for students on free and reduced meals (FARMs) also showed improvement over last year with all grade levels above the state average proficiency rate.  Although the subgroups scores for students receiving special education services remain an area of concern, results also show improvement over 2004 at every grade level.  Average Yearly Progress (AYP) status for the system will not be available until after High School Assessment results are released; however, Dr. Mullinix explained that from the elementary and middle school results, no Garrett County school is on the state?s school improvement list. 

            Board members thanked Dr. Mullinix for her report.  They also agreed that a message should be forwarded to staff indicating their appreciation for the hard work which made the report so favorable. 

                        Part XIV ? Board Concerns

            Mr. Durst welcomed student Board member Corey Lewis to her first official Board meeting.  Ms. Lewis gave a brief report which included an inquiry about the possibility of students being allowed to leave school after AP tests, and the possibility of a student council website to solicit student comments.

Pursuant to Public School Law 6-110(b), Education Article, Annotated Code of Maryland, Dr. Teets asked the Board to set an amount for the superintendent=s Public Official Bond.  Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously offered the following resolution:

The Board of Education of Garrett County, as a result of its action on July 12, 2005, sets the Superintendent=s Official Bond at $20,000.  This amount would remain in effect for the period July 1, 2005 through June 30, 2009 in conjunction with the Superintendent=s current contract.


The Maryland Association of Boards of Education (MABE) 7th Annual Summer Leadership Conference was attended by Dr. Teets, Mr. Durst, Mrs. Collins, Mrs. Rawe, 2004-2005 student member Laura Costa, and 2005-2006 student member Corey Lewis.  Attendees reported on conference workshops and activities, noting the conference was a worthwhile experience.   Board members discussed a conference topic regarding a computer data analysis program which would provide instant feedback when students are tested.  When asked for input, Dr. Mullinix replied that the Princeton Review program adopted by Garrett County should supply similar results as the program works closely with MSDE to insure that the formative assessment items which are provided to students are closely aligned with the Maryland Voluntary State Curriculum.  The Princeton Review program should provide teachers with detailed information online about individual students and class performance on the formative assessments within a few days of each test administration. 

Conference attendees added that they especially enjoyed the conference entertainment which was provided by Mr. Durst.

The MABE 2005 Annual Conference will be held on September 28-30, 2005 in Ocean City.  Members were asked to notify Dr. Teets as soon as possible if they wish to register.

Mrs. Sebold referred to a memo written by Mr. Fink regarding the FY2006 budget approval by the County Commissioners in the amount of $18,800,000 for the Operating Budget and $806,000 for the School Construction Fund and an accompanying memo from County Administrator, R. Lamont Pagenhardt, dated June 11, 2006.  The approval for the General Current Expense Fund was $381,567 less than the Board of Education?s revised request which was submitted to the Commissioners.  Mr. Fink indicated this difference has been added to the estimated beginning balance (carryover) for the FY2006 budget in that the Board of County Commissioners indicated in the memo from Mr. Pagenhardt that Board reserve funds could again be used for this purpose.  Mrs. Sebold pointed out that the auditors have suggested that the Board of Education maintain a 3% reserve fund above and beyond the operating budget.  She asked that a copy of the Commissioners? letter be presented to the auditors along with the 2006 Approved Budget.  Dr. Teets added that, due to funding, we have been unable to save this 3% reserve while at the same time trying to reduce/eliminate carryover funds.  Commissioner Gregg suggested that when the FY2007 budget process begins, a meeting of the two boards would be in order to discuss the matter. 

Dr. Teets reported that the Kitzmiller boiler project bid materials were reviewed by the Board attorney who indicated that the bid award was in order and that the project could proceed as discussed at the June Board meeting.

Commissioner Gregg left the meeting at 8:55 p.m.

Part XV - Adjournment

The Board, by consensus, adjourned the meeting at 9:00 p.m.

            Part XVI ? Information Items

In addition to the following items, Board members received copies of the Approved Operating Budget ? FY 2006, a memo listing the Board member pay dates, and registration brochures and flyers for the MABE Annual Conference in September. 

a.       May 2005 Attendance Bulletin

b.       June 2005 Attendance Bulletin

c.       FY2006 Budget Memo dated July 8, 2005 (E. Fink)

d.       News Release: Education Maryland School Assessment Scores Continue to Rise for Garrett County and the State (P. Mullinix:  6/07/05)

e.       MSDE News Release: More Maryland Schools Meeting Achievement Goals  (06/20/05)


________________________________________ _______________________________________
Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:   August 9, 2005