Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes June 2, 2005





Oakland, Maryland 21550


Thursday, June 2, 2005



Part I - Call to Order

Mr. Rodney L. Durst, President of the Garrett County Board of Education, called the meeting to order at 4:05 p.m.  Members in attendance included Mrs. Madeleine Collins, Vice President; Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

Mr. Durst recognized Ms. Linda Griffith, who addressed the Board relative to her concerns about testing requirements for early entrance to kindergarten and first grade.  Additionally, she discussed testing criteria for early entrance and other factors which could impact early entrance decisions.   

Mr. James M. Raley, associate member of the Board, joined the meeting at 4:15 p.m.

Part III - Executive Session

Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board of Education agreed to move to executive session at 4:17 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code to discuss personnel matters affecting one or more individuals.  Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Executive Director of Administration, were in attendance during all or part of the executive session.  Personnel items discussed included retirements, resignation, appointments, transfers, leave of absence without pay, deletion of bus drivers and assistants, bus drivers and assistants for final approval, and a request for professional leave and travel. 

            Part IV ? Reopen Public Session

Mr. Durst reconvened public session at 5:37 p.m.  Student member, Laura Costa, was in attendance.  Mr. Durst asked the assembly to observe a moment of silence after which Ms. Costa led the Pledge to the Flag of the United States of America.

            Part V ? Acceptance of Agenda

Dr. Teets asked to add the Kitzmiller Elementary School Boiler Bid as an action item under Administration, and to move the Attendance Policy/Procedure Revision item to second item under Instruction.  Upon a motion by Mrs. Sebold and a second by Mrs. Collins, the Board unanimously approved the agenda.

            Part VI ? Announcements

Dr. Teets noted various events on the June 2005 School Activities Calendar.  Additional announcements offered included:

  • All current Maryland Meals for Achievement schools were renewed for the 2005-2006 school year (Bloomington, Crellin, Dennett Road, Friendsville, Kitzmiller, Northern Middle).
  • Crellin Elementary School Playground Project will be ongoing for the week of June 1-5, 2005.  The playground will be basically completed at the end of this time period. 
  • Graduation will be held Sunday, June 5, 2005 ? 1:00 p.m. for Southern High and 4:00 p.m. for Northern High.
  • June 8, 2005 is the last day of school for students.  June 9, 2005 is the last day for teachers.
  • In the statewide ?Harvest for the Hungry? Food Campaign, Swan Meadow placed first in the state with 18.07 pounds of food per student collected, and Yough Glades Elementary placed third in the state with 12.62 pounds of food per student collected. 
  • Dr. Teets shared a copy of Northern Middle School?s yearbook, complimenting students and advisor for an excellent product.
  • Yough Glades Elementary will hold a habitat program on June 3, 2005.
  • The Northern High School Electric Car Project was demonstrated yesterday, June 1, 2005.  The car will continue to be refined during the next school year.
  • Congratulations to Mrs. Sebold for completing the ?Thaw Crawl? - the Wellness-sponsored 26-mile walking program. 
  • The retirement dinner will be held on June 9, 2005 at 6:00 p.m. at the Will O?the Wisp. 


            Part VII ? Approval of Minutes

Upon a motion by Mr. Raley and a second by Mrs. Rawe, the Minutes of May 10, 2005 were approved as corrected.

            Part VIII ? Recognition

Mrs. Lynn Bell, Director of Secondary Education, 9-12, introduced two members of the ?Northern Lights? Envirothon Team, Mike McKewen and Erik Wood, and Mr. Gary Reichenbecher, Northern High School Principal.  As Mrs. Bell presented plaques to the students, she noted that the ?Northern Lights? received the championship for the past competition year, as well.  Team members not in attendance include April Slagle (Captain), Angel Giron, Margaret Mastej, and Sam Sherrard.  Dr. Teets and Board members offered congratulations to the team and thanked them for attending the meeting. 

Mr. Chuck Trautwein, Computer Resource Teacher, introduced Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information at the central office, and Mr. Eric Perfetti, technology education teacher at Northern High School, who are Garrett County?s nominees for 2005 MICCA Awards.

Mr. Trautwein gave an overview of the accomplishments of Mr. Perfetti whose award is for the 2005 Technology-Using Educator.  He noted Mr. Perfetti?s official role at Northern High as technology resource for the staff, and complimented him on his dedication, creativity and involvement in all aspects of using technology to improve student learning.  Additionally, Mr. Perfetti is involved with the FIRST Robotics Team, ?NetWeekend? activities, and integrating AutoCad based activities into his classroom as well as computer-based engineering simulations.  Mr. Reichenbecher added that he is very fortunate to have him as a member of the Northern High staff.

Next, Mr. Trautwein highlighted the accomplishments of Dr. Mullinix who received the 2005 Technology Leader Award.  He reviewed Dr. Mullinix?s professional experience and affiliations, noting her previous position as a specialist for the MSDE Division of Instructional Technology and her work with the Maryland Education Project.  Dr. Mullinix has also been a math teacher, software developer, a project leader for SkillsBank Corporation, and various MICCA endeavors.  Additionally, she has been published several times.  Mr. Trautwein noted that the impact of Dr. Mullinix?s work in technology can be felt not only in Garrett County, but across the entire state.  Dr. Teets and Dr. McCartney commented on Dr. Mullinix?s skill at data collection and their regard for her as a valuable member of the administration. 

Dr. Teets and Board members congratulated both winners and wished them continuing success.

Dr. Teets recognized Ms. Corey Lewis, Student Board Member for the 2005-2006 school year, who was in the audience. 

                        Part IX ? Instruction

            Ms. Sandra Rodeheaver distributed a chart showing the three bids which were submitted for the paper order for 2004-2006.  Dr. Teets recommended the Board approve the lowest bid which was also the only complete bid.  Upon a motion by Mrs. Rawe and a second from Mrs. Collins, the Board unanimously awarded the paper bid order to RICOH (formerly Savin Corporation) in the amount of $25,507.62.

            Dr. Phil Lauver, Supervisor of Pupil Services, reviewed proposed revisions to the attendance policy and procedure as outlined in the ?Student?s Rights, Responsibilities, and Discipline Handbook,? Section E. through I., which were first read at the May meeting.  Board members suggested amendments to the text which included adding ?as designated by the principal or his/her designee? at the end of the sentence in C.2.c. and changing the wording to ?A student and his/her parent/guardian may appeal the loss of credit or retention as a result of exceeding the number of allowable days to a local school committee? as the first sentence under H.  Dr. Teets recommended approval of the revised policy and procedure for the handbook.  Mr. Raley moved to approve the recommendation with the suggested changes, and Mrs. Sebold seconded the motion.  Additional discussion followed after which the motion was called.  The Board unanimously approved the attendance policy and procedure as outlined in the student handbook as amended.

            Dr. Lauver gave an overview of the proposed, new Board Policy 434.0 and Administrative Procedure 434.1 Unsafe School Transfer Option.  The new policy and procedure were developed as outlined in Section 9532 (Unsafe School Choice Option) of Title IX of the No Child Left Behind Act of 2001 which requires that each state establish and implement a statewide policy, and in compliance with the Unsafe School Transfer Option of COMAR.  The provisions of the policy allow for a transfer option in two different situations, i.e, when a school is designated ?persistently dangerous? or where a student is a victim of a crime of violence.  The policy will be an action item at the July meeting.

            Mr. Trautwein presented the results of the Maryland State Department of Education?s Technology Survey ? Fall 2004.  He noted the data has been collected consistently since 1997, and shows state and county data on student to computer ratio, percent of classrooms with Internet access, and estimated percent of teachers at intermediate or higher level of expertise, and more.  He reported that 100% of Garrett County classrooms are wired for Internet and the student to computer ratio is 3:1.  Mr. Raley noted this is a tribute to Mr. Trautwein and the Pioneers group who devoted many hours to wiring, making Garrett County one of the first in the state to be completed.  Mr. Trautwein also noted that all middle and high school teachers use the gradebook in electronic format.  He credited the Maryland Business Roundtable as the driving force behind MSDE gathering this data and making recommendations.  The website for the Technology Survey data is  Board members and Dr. Teets thanked Mr. Trautwein for his report. 

            Ms. Jennifer Kotulak, Supervisor of Special Education, presented next year?s Special Education Staffing Plan which was reviewed at the May meeting.  Dr. Teets recommended its approval.  Upon a motion by Mr. Raley and a second by Mrs. Collins, the Board unanimously approved the Plan.          

                        Part X ? Public Comment

            There was no public comment at this time.

                        Part XI ? Personnel

            Dr. Teets recommended approval of the following personnel matters:

C           Retirements:             Marie Magruder, Teacher, BL, eff. 07/01/05

                                          Brian Schofield, Maintenance I Plumber, eff. 07/01/05

Edward Bateman, Custodian IV, SH, eff. 09/01/05


C           Resignation:             Cindy Downton, Pupil Personnel Worker, NX, eff. 07/01/05


C           Appointments:          Suzanne Sincell, Principal, BR, eff. 07/01/05

                                          Donna Deal, Teaching Principal, FV, eff. 08/08/05

                                          Jeremy Rice, Health/Physical Education Teacher, NX, eff. 08/22/05

                                          Jennifer Theriot, English Teacher, NH, eff. 8/22/05    

      Melody Logan, English Teacher, NH, eff. 8/22/05

      Melinda J. Bishoff, Traveling Art Teacher, BL/KZ, eff. 8/22/05

      Louise K. Mills, .5 Secretary VI/.5 Media Assistant, BL, eff. 08/18/05


C           Professional Leave Without Pay:  Sharon VanNosdeln, Instructional Assistant, NH, 8/25 through



C           Transportation   -Deletion of Drivers:       Terry Beeman

Marjorie Browning

Patricia Diehlmann

Helen Frantz

Anna Colmer

Carol Sisler

William Walters


-Deletion of Assistants:               Debra Sweitzer


-Drivers for Final Approval:         Steven Bittinger - for Thomas Brothers, Routes 05, 41, 49

Suzanne Macomber - for Double G, Routes 46, 64


-Assistants for Final Approval:     Melissa Frantz - for Eric Frantz, retroactive to August 2005

Sharon Broadwater - for anyone


C           Professional Leave and Travel Request for two staff members from Dennett Road Elementary to attend a conference in July.  


Upon a motion by Mrs. Collins and a second by Mrs. Rawe, the Board unanimously approved the personnel recommendations.

            At this time, Board members took a short break and returned to session at 7:10 p.m.

                        Part XII ? Instruction, continued

            Mrs. Bell presented the following policies and procedures dealing with graduation which have been revised to meet new state guidelines:

- Revised Policy 331 Maryland and Garrett County Graduation Requirements

- Revised Policy 344.52 Programs Leading to High School Completion

- Revised Procedure 344.521 Modifying the Regualr Program Toward High School Graduation

- Revised Procedure 499.1 Cumulative Grade Averages; Graduation Status; Class Rank; and College



Mrs. Bell noted that 499.1 is the only new procedure on the agenda this month, and that the others were brought to the Board earlier, but have been additionally revised.  Following is a summary of changes to graduation and high school program requirements that have been incorporated into the revised policies and procedures: 

  • Beginning with the Class of 2009 students must meet Maryland standards for High School Assessment in English, algebra/data analysis, biology, and government.
  • Alternative Programs to meet graduation requirements include Early College Admission Program (ECAP); admission to an approved vocational, technical, or other post-secondary institution; and a waiver of the senior year.
  • Modified schedules are permitted as students are no longer required to take 4 credits in their senior year.
  • Merit/Honor program graduates must be full-time equivalent enrolled or in an approved alternative program, and use weighted GPA.
  • Valedictorian and Salutatorian must be full-time equivalent enrolled. 


Extensive discussion centered on the impact of these changes and possible initiatives that may be required to meet system needs.  The policies will be an action item on the July agenda.

Mrs. Bell shared the Textbook Evaluation Form for the two textbook recommendations for the Personal Financial Mathematics class, Managing Your Personal Finances and Contemporary Mathematics For Business and Consumers, noting that teachers who evaluated the books would like to use both for their classes.  The texts will be on display for public review and comment for a month and brought back for action at the July meeting.

                        Part XIII ? Administration

            Dr. Teets reviewed the revised Organization Chart which is page 2 of 5 of Administrative Procedure 200 Administration, which was changed to update the title of Director of Finance/Human Resources to Executive Director of Administration and to update the responsibilities of the Supervisor of CTE.

            Mr. Fink reported that, based upon the current information provided by the IAC, it is recommended that the School Construction Fund budget be revised to incorporate a decrease of $367,000 in local funding for the Southern High Roof Replacement due to increased state funding and the addition of $200,000 in local funding for Northern Middle Planning.  Of the resulting $1,239,920 local budget in School Construction Funds, $323,920 has been requested in FY05 funds in order to allow projects to begin prior to July 1, leaving a balance of $806,000 in FY06 requested funds.  To support the two changes for presentation to the County Administrator, the Board would need to amend the School Construction fund request from $1,296,920 to $1,129,920 of which $323,920 would be in FY05 and $806,000 would be in FY06.  Dr. Teets noted the Commissioners will see a savings of $167,000 over the previous request and so recommended that the Board approve the changes.  Upon a motion by Mrs. Collins and a second from Mrs. Sebold, the Board unanimously approved the recommendation.

            Mr. Fink reviewed the proposed Board Policy 726.63 Financial Operations Policy for Parent-Teacher Associations, Booster Groups and Other School Support Organizations and its accompanying Administrative Procedure 726.631 which were first read at the April Board meeting.  He noted that the proposed policy and procedure were twice presented to principals and were sent to school booster groups.  Additionally, comments were received from schools stating that the proposed policy and procedure was discussed with school-affiliated groups and any feedback was forwarded to Mr. Fink.  Mr. Fink also noted revisions to the procedure that included the addition of ?short narrative? for the audit (IV.), and that, if the services of an independent accountant are required by the Board, the Board shall assume the cost.  Dr. Teets recommended approval of the proposed policy and procedure.  Upon a motion by Mrs. Rawe and a second by Mrs. Collins, the Board unanimously approved the recommendation.

                        Part XIV ? Board Concerns

            Mrs. Collins reported on her attendance at the Arts in Education Conference which was held on June 1, 2005 in Baltimore.  She noted a Voluntary State Curriculum for the arts will be presented to the State Board this summer and sent to counties in the fall.  She discussed the state?s efforts to find creative ways to assess fine arts.  Board discussion included the impact of or need for assessment in this area, integrating arts education in other subjects, and professional development.

                        Part XV ? Administration, continued

            Mr. Fink presented the two bid submissions for the Kitzmiller Elementary School Boiler replacement.  He noted the total budgeted amount for this project, including design fees of $7,500, is $100,000 in local funds.  As the lower bid is $104,880, Mr. Fink and Dr. Teets explained that several options to reduce the bid amount have been explored such as changing the warranty from two years to the standard one year, to delete the factory start-up, to delete the minority participation clause as there are no state funds involved, and, perhaps, to decrease the size of the boiler feed tank.  Dr. Teets recommended the Board approve the lower bid and permit staff to negotiate reductions with the contractor.  Board discussion followed relative to the propriety of modifications to a bid following its acceptance by the Board.  Upon a motion by Mrs. Sebold and a second by Mrs. Collins, the Board unanimously awarded the contract to R. H. Lapp & Sons, Inc. in the amount of $104,880 with the proviso that the Board Attorney be contacted regarding any negotiation which may result in a reduction in bid amount before proceeding.  Dr. Teets noted he will have bid materials forwarded to the Board Attorney and await his decision before the project proceeds.

                        Part XVI ? Board Concerns, continued

            Ms. Costa reported on several activities at her school and thanked the Board for their attention to the weighted and unweighted grades policies.  She noted it was a pleasure to serve as Student Board Member and commented on the excellent work of the Board members. 

            Mrs. Collins then presented a card and gift (leather briefcase) to Ms. Costa, offering the sincere appreciation of the Board for her input during that past year.  Board members offered their best wishes as Ms. Costa leaves high school and enters George Mason University in the fall.  Ms. Costa thanked the Board for the gift and comments, noting her tenure on the Board has been a most rewarding experience.

            Members who plan to attend the MABE 7th Annual Summer Leadership Conference on June 23-24, 2005 in Columbia include Mr. Durst, Mrs. Collins, Mrs. Rawe, Dr. Teets, Ms. Costa, and Ms. Lewis.

            Mr. Durst reviewed MABE?s request for input on the Beliefs & Policies/Continuing Resolutions:  Requests for Proposals for Additions and Amendments.

                        Part XVII ? Adjournment

            As there was no further business, the Board, by consensus, adjourned the meeting at 9:20 p.m.

                        Part XVII ? Information Items

a.                   2005-2006 School Calendar and Revised Testing Calendar 2005-2006

b.                   MSDE Media Alert:  MD Public High School Students and Parents Challenged to Sign Parent/Student Pledges . . . (05/11/05)

c.                   MSDE News Release:  MSDE Receives Three-Year Grant for UP to $2.2 Million to Increase Students? Access to Advanced Placement Courses (05/13/05)




________________________________________ _______________________________________
Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:   July 12, 2005