Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes April 12, 2005

MINUTES



MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550



Tuesday, April 12, 2005

___________



            Part I - Call to Order

        Mr. Rodney L. Durst, President of the Garrett County Board of Education, called the meeting to order at 4:05 p.m. Members in attendance included Mrs. Madeleine Collins, Vice President; Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Part II - Public Comment

        There was no public comment at this time. Mr. James M. Raley, associate member, joined the meeting at 4:15 p.m.

            Part III - Meeting with Student Councils

        Dr. Teets welcomed the middle school Student Councils and advisors, and thanked them for accepting the Board's invitation to attend the April Board meeting. In addition to Mr. Lowell Leitzel, Garrett County Association of Student Councils (GCASC) , the following students and advisors were present:

Northern Middle Southern Middle
Zachary Lipscomb Joanna Guy
Lukas Tilllmann Krista Hollingsworth
Jennifer Shaffer Nancy Pagenhardt, advisor
George Lander, advisor  

Student Council members gave an overview of the year's activities and fundraisers, including a fundraiser at each school for tsunami victims. The councils expressed their appreciation for the Board's support and transportation funding. They requested additional transportation funds as state and regional meetings are far away and they feel it is important to have Garrett County represented. Mr. Leitzel explained that GCASC went to all four state conferences this year and gave an overview of associated costs ($4,100). The Board budget contributed $2,400, with fundraisers and other sources of funds being used to cover the remainder. Dr. McCartney reported that, while the FY2006 for student council trips was increased to $3,600, it was the intention of the Board to support all four trips. She will look into other possibilities for funding.

        Other topics of discussion included the dedication of the council members, the need for an auditorium to host events, appreciation for the Student Board Member reports to GCASC, HIV/AIDS lessons in grade four, and the improved cafeteria service. In response to the puberty lessons, Dr. McCartney noted that puberty lessons are offered in grades four and five, and that the HIV/AIDS lesson is taught along with the lessons on communicable disease in an introductory, appropriate manner for the age level. Also, she explained that parents are notified and must sign permission for the lessons.

        Mr. Leitzel recognized the advisors, Mr. Lander and Mrs. Pagenhardt, for their attendance and dedication, noting that Northern Middle has fourteen members and Southern Middle has seventeen members in their student councils. Ms. Rebecca Kenyon, co-advisor at Northern Middle, was unable to attend.

        Mr. Durst thanked the students for attending and sharing, noting he was glad to see Northern Middle could attend this year.

        Next, Mr. Leitzel introduced the high school student councils, noting his co-advisor at Southern High, Jill Huggins, and the Northern High advisor, Michelle Harman, could not attend the meeting. High school student council members in attendance were:

Northern High Southern High
Becky Berkebil Katie Conroy
Leah Biser Shar Hollingsworth
Laura Costa  

        Mr. Durst introduced each Board member, Dr. Teets and Dr. McCartney. Dr. Teets introduced staff members who were present to respond to student questions.

        Northern High council members thanked the Board for the renovation which made the entrance to the school very welcoming. They also thanked the Board for their attention to the Freshman Seminar concerns, and for their prompt compromise to the problem. Concerns that were raised included the need for an auditorium, the lack of arts programs in the school, a need for additional transportation funds, the condition of library books and need for replacement and additional books, and a desire for summer classes for credit. Dr. Teets noted the increase in transportation funds, and stated that evening high school is another avenue to additional classes. In response to their concern about the library, Dr. McCartney explained that staff has been aware of the problem and are seeking solutions. Dr. McCartney also noted that staff is looking at the possibility of some intervention classes being offered in the summer.

        Southern High students shared their experiences from state conferences, expressed appreciation for the funding and support of the Board, and gave an overview of activities and fundraisers. Other topics of discussion included having foreign language classes begin in early elementary grades, the need for an auditorium, and the MSDE guidelines for food offered in the school and its effect on fundraisers. Dr. Teets commented that while he agreed it was a good idea to begin languages earlier, there was not enough staff to do this. Other methods to introduce foreign language/culture were discussed, such as community volunteers, School Enrichment Program activities, and clubs. Dr. Teets also reported that meetings were underway to plan a centralized performing arts center which would allow for some student participation.

        Dr. Teets and the Board thanked the high school council members and Mr. Leitzel for attending and expressed their appreciation for the time and effort the councils contribute on behalf of their respective high schools. Dr. Teets acknowledged that the students requested to attend the Board meeting after school in order to not miss class time.

        Mr. Leitzel thanked the high school advisors and the students for their leadership. He thanked Ms. Costa for her service as Student Board Member and her feedback from the Board meetings. He then presented Dr. Teets with the results of the GCASC interviews and the applications for candidates for Student Board Member for the 2005-2006 school year.

            Part IV - Executive Session

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board of Education agreed to move to executive session at 5:15 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and to consult with staff, consultants, or other individuals about pending or potential litigation. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; Mr. Ervin Fink, Executive Director of Administration; and Commissioner Gregg were in attendance during all or part of the executive session. Mr. Leonard Eiswert, Esquire and Mr. Jim Thomas, Director of Facilities, Maintenance and Operations were present in executive session for a brief time. Pending and potential litigation were discussed. Personnel items discussed included retirements, tenure candidates, sabbatical candidate, emergency and volunteer coaches, bus drivers and bus assistants, requests for leave without pay, and professional leave requests.

            Part V - Return to Public Session

        Mr. Durst reconvened public session at 6:30 p.m. Student Board member, Laura Costa rejoined the meeting at this time. County Commissioner Ernest Gregg was also present. The Reverend Dan Winters representing the Mt. Top Ministerial Association offered a prayer, after which Ms. Costa led the assembly in the Pledge to the Flag of the United States of America.

            Part VI - Acceptance of Agenda

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the agenda was unanimously approved with the following additions: Under Board Concerns, add County Appropriations Request - FY2006 Budget and Date for Retirement Dinner; under Information Items, add Letter from Delegate Edwards and Bi-Annual Report Certification.

            Part VII - Announcements

        The following announcements were offered:

  • MABE has extended the deadline for suggestions for mini-rounds for the Annual Conference.
  • Northern Middle School Talent Show: April 13th at 7:00 p.m.
  • Jo Ann Vent will receive the 2005 Career and Technology Outstanding Secondary Distinguished Service Award of Excellence on Tuesday, April 19th in Baltimore. Mrs. Sebold will attend as Board representative.
  • Crellin Elementary has been named a Green School.
  • Pat Delaney received the Excellence in Inclusive Education Award for Garrett County presented by the Maryland Coalition for Inclusive Education at the awards dinner in Columbia, Maryland on April 9, 2005.
  • Student Arts Fair:

Friday, April 22nd is the Gallery Opening and Reception, exhibits from 6:30-8:30 p.m. - also that night at 7:00 p.m.will be middle school and high school honor chorus performances in the Garrett College auditorium.

On Saturday, April 23rd - full day of arts activities from 11:00 a.m. until 5:00 p.m.

  • Minority Achievement Awards on April 29TH will recognize the Foundation for Education in Rural Maryland/Donald Manekin for support of Garrett County Programs and Steve Plum, special education teacher at Southern High School, as an individual award winner.
  • Michelle Harman, Northern High School, has been selected as Garrett County 2005-06 Teacher of the Year.
  • Judy Hoyer Center has been awarded a continuation grant by MSDE which also involves Yough Glades and Dennett Road Schools
  • Kim Shaffer, teacher at Kitzmiller Elementary, has a story entitled "The Delivery" published in the new book, "Chicken Soup for the Military Wife's Soul" which will be in bookstores nationwide this month
  • Envirothon is Wednesday, May 4th at the 4-H Camp beginning at 9:00 a.m.
  • The Board of Education/CTE Business Partnership Luncheon will be held on Thursday, May 5th at 11:00 a.m.
  • Maryland Parent Advisory Council (M-PAC) will meet at Garrett Information Enterprise Center at Garrett College on Thursday, May 5th, at 7:00 p.m. Paige Quigley is our county representative.
  • Sara Ramsey, teacher at Southern Middle, Carolyn Tice, teacher at Northern Middle, and Jim Morris, Coordinator of Staff Development and School Improvement have received the Recognition of Excellence in Staff Development Award at their conference on April 14, 2005. The award honors the Middle School Content Mentoring Program

            Part VIII - Acceptance of Minutes of March 8, 2005

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Minutes of March 8, 2005 were unanimously approved with a correction on page 3648 (Calendar B: date for school to begin corrected to read August 25, 2005) and typographical correction.

        Commissioner Gregg left the meeting at 6:40 p.m.

            Part IX - The Foundation for Education in Rural Maryland

        Dr. Teets introduced Mr. Donald Manekin, founder of the Foundation for Education in Rural Maryland and President of its Board of Directors. Mr. Manekin stated that the Foundation, which was started roughly four years ago, provides teachers with financial assistance for teacher-initiated projects in Garrett and Allegany Counties. In Garrett County, the grants focus on middle and high schools. He explained that the Foundation is modeled after several successful foundations which are based on the premise that motivated teachers in resource-poor rural areas should be supported so they can strive above and beyond traditional lesson plans to motivate and inspire their students. Mr. Manekin noted the in-kind support from Manekin, LLC and financial support from a donor which covers the full cost of operations enables all contributions to be fully expended in support of rural students and teachers. Additionally, he expressed his appreciation to the Board staff for being nominated and awarded the Minority Achievement Award. He will attend the Awards Ceremony on April 29, 2005.

        Dr. Teets replied that the Foundation is greatly appreciated and has had a wonderful impact on the middle and high school programs. Dr. Teets and the Board thanked Mr. Manekin for his efforts and for sharing his presentation with the Board.

            Part X - Public Comment

        There was no public comment at this time.

            Part XI - Personnel Recommendations

Dr. Teets recommended approval of the following personnel items:

Retirements:

  • Lu-Jean Bosley, Teacher, DR, 30 years, eff. 07/01/05
  • Lynda M. Durst, Teacher, DR, 32 years, eff. 07/01/05
  • Sharon Eller, Music Teacher, NX, 15 years, eff. 07/01/05
  • Nancy P. Frank, Teacher, NX, 28 years, eff. 07/01/05
  • Linda Freyman, Teacher, NX, 26 years, eff. 07/01/05
  • John Helmick, Teacher, NX, 29 years, eff. 07/01/05
  • Kathleen Newman, Science Teacher, SX, 24 years, eff. 07/01/05
  • Betty P. Smith, Teacher, RF, 33 years, eff. 07/01/05
  • Ruby M. Thompson, Teacher, GV, 35 years, eff. 07/01/05
  • Carolyn R. Updyke, Teacher, SX, 28 years, eff. 07/01/05 )
  • Mabel Carol Warnick, Teacher, GV, 22 years, eff. 07/01/05
  • Ruth Wilhelm, Teacher, GV, 32 years, eff. 07/01/05
  • Marie Brenneman, Instructional Assistant, GV, 34 years, eff. 07/01/05
  • Judy M. Cassidy, Instructional Assistant, SX, 27 years, eff. 07/01/05
  • Nancy J. Deckman, Instructional Assistant, YG, 32 years, eff. 07/01/05
  • Palma M. Garrett, Custodian IV, BR, 30 years, eff. 07/01/05
  • Donald Magruder, Secretary/Media Assistant, BL, 22 years, eff. 07/01/05
  • Mary Margaret Ward, Instructional Assistant, RF, 29.5 years, eff. 07/01/05
  • Helen M. Wiley, Media Assistant, GV, 34 years, eff. 07/01/05
  • Ruth J. Wilson, Secretary III, SH, 31 years, eff. 07/10/05

Tenure:

  • Kelley Beavers-Davis, Guidance Counselor, SH
  • Carri Darrah, Reading Teacher, SX
  • Erica Foley, Teacher, SM
  • Amy Flanigan, Math Resource Teacher, BR
  • Elizabeth Hazelwood, Math Resource Teacher, BR
  • Timothy Hinebaugh, Language Arts Teacher, SX
  • Rebecca Kenyon, Science Teacher, NX
  • Heather Little, English Teacher, SH
  • Dara McGettigan, Teacher, YG
  • Bridget Miller, Teacher, KZ
  • Christa Updyke, Science Teacher, SH

Sabbatical Recommendation:

  • Joyce Lander, Speech Therapist, based at YG

Emergency Coaches:

  • Stephen Dyche, Girls Track Coach, NH
  • Dominique Fazenbaker, Assistant Girls Track Coach, NH
  • Patrick Malone, .5 Assistant Boys Track Coach, NH
Transportation - Bus Drivers:
  • Margaret Logan for Dale E. Evans, Inc.
  • Renee Bittinger for Wayne E. Collier, Inc.
  • Tracy Mason for anyone
  • Rhonda Snyder for Kevin Wassell
  • Earl Rinker for anyone
  • Ronald Bray for Herbert H. Myers, Inc.
Transportation - Bus Assistants:
  • Jody Lohr for Herbert H. Myers, Inc.
  • Tammy Tichinel for Herbert H. Myers, Inc.
  • Vonda Sebold for Sebold Trucking, Inc.
Leave Without Pay:
  • April Slagle, Educational Leave Without Pay, 2005-2006 School Year

Professional Leave Request:

  • Range-finding for MSA Mathematics, Mount Laurel, NJ, May 9-14, 2005 (2 staff members)
  • National Reading First Conference, New Orleans, LA, July 25-29, 2005 (2 staff members)
  • Workshops in Supporting Communication, Syracuse University, May 22-24, 2005 (4 staff members)

        Upon a motion by Mrs. Rawe, and a second by Mrs. Sebold, the Board unanimously approved the superintendent's recommendations.

        Mr. Durst recognized Ms. Vonda Bryner, representative of GCEA, who was in attendance.

            Part XII - Administration

        Mr. Durst introduced Mr. Dan Begley of the Brothers Services Company who had requested to meet with the Board. Mr. Begley expressed his appreciation to the Board for honoring his request, and introduced Mr. Chuck Howard, also with Brothers Company, who accompanied him. Mr. Begley then explained that his company had submitted a bid on an alternate roof system for the Southern High School roof project. He stated that although his bid was the low bid, it was rejected. He felt the roof system he offered was not given adequate consideration. Mr. Begley and Mr. Howard proceeded to describe their product and its attributes so that it may be considered as a resource for future reference. Mr. Durst thanked them for coming to the meeting to discuss their concern.

        Dr. Teets asked Mr. Mike Gehr, Project Architect/Engineer, and Mr. Jim Thomas, Director of Facilities, Maintenance and Operations, to join in a discussion about the bid opening for the Southern High School Roof Replacement Project. Four bids were submitted. It was noted that the Brothers bid was considered "non-responsive" as it did not meet bid specifications in several areas. Additionally, a bid from DJB Contracting was rejected for not meeting bid requirements. At Mr. Raley's request, Attorney Leonard Eiswert read the language of the law which states by Maryland law, the Board's obligation is to select the lowest responsible bidder who conforms to specifications of the bid. Dr. Teets recommended the Board approve the lowest responsible bid which was submitted by Hite Roofing in the amount of $1,669,000 as a base bid. He noted that the budget for the project was $1,526,000 and that the County Commissioners have agreed to fund the additional money. Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously approved the recommendation of the superintendent.

        Next, Mr. Thomas explained that two bids were received for the Southern Middle School Boiler Replacement Project. It was noted the original boilers are approximately thirty years old and that the project would be submitted through IAC again next year. As both bids were significantly over budget, Dr. Teets recommended the Board reject both bids at this time. Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Board unanimously rejected the bid for the Southern Middle School Boiler Project.

        Dr. Teets recommended the Board approve Calendar B which was reviewed at the March Board meeting, based on the support of administrators and staff and the implications for student instruction. The starting date for students on Calendar B is August 25, 2005. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the 2005-2006 School Calendar.

        Mr. Fink reviewed the Proposed Board Policy 726.63 Financial Operations Policy for Parent-Teacher Associations, Booster Groups and Other School Support Organizations, and its accompanying Administrative Procedure 726.631. He explained the policy and procedure basically requires that school funds/bank statements are reviewed by someone other than the treasurer of the organization and that some type of audit be performed at the end of the year. It was noted the procedure is proposed to provide some accountability, rather than control, to safeguard these funds. The Board asked that the policy and procedure be distributed to applicable school groups for their comments and input, and that it meets any legal obligation on the Board's part. Mr. Fink will gather the requested information and bring the documents back to the Board at a later date.

            Part XIII - Instruction

        Mr. Kurt Lear, Supervisor of CTE/Certification, presented a proposed new Board Policy 472.3 Healthful School Environment: Communicable Diseases. He added the policy was developed to precede the procedure already in place, Administrative Procedure 472.31, and to indicate that COMAR guidelines are being followed. He introduced Ms. Becky Aiken, School Nurse and acknowledged her efforts in the development of the policy and in the extensive revision of the procedure. Mr. Lear and Ms. Aiken then gave an overview of the revised procedure, noting the assistance of county health officials who had an opportunity to approve the content. The policy will be an action item on the May agenda. Dr. Teets and the Board thanked Mr. Lear and Ms. Aiken for their efforts.

        Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information, presented the revised Board Policy 331 Maryland and Garrett County Graduation Requirements, noting the revisions were done to be consistent with COMAR guidelines. Discussion topics included whether some of the components were procedural rather than policy and whether the weighted GPA which is currently used only for class rank should be considered as a factor in the Garrett County Certificate of Merit and Honor Graduates Awards Program. The policy will be an agenda item at the May meeting.

        Dr. Mullinix explained that Board Policy 344.52 Programs Leading to High School Completion and Administrative Procedure 344.521 Modifying the Regular Program Toward High School Graduation were discussed along with Policy 331. She gave an overview of proposed revisions which also were done to comply with COMAR. Policy 344.52 will be an action item on the May agenda.

        Dr. McCartney stated that the Reading/English Language Arts Curriculum, PK-8 had been on display for public review and comment since the March Board meeting, and that no comments were received. Dr. Teets recommended approval of the Curriculum. Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved the recommendation.

        Dr. McCartney explained that the Mathematics Curriculm, PK-8 also had been on display for public review and comment and that no comments were received. Dr. Teets recommended approval of the Mathematics Curriculum, PK-8. Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved the recommendation.

            Part XIV - Board Concerns

        Ms. Costa reported on the Maryland Association of Student Councils (MASC) Convention which she and others attended last month. She gave highlights of various workshops and activities, including a regional meeting. Ms. Costa noted she was elected to the MASC Executive Board. She also gave an overview of her meeting with Lt. Governor Steele.

        The Maryland State Department of Education will be co-hosting a sixth Cultural Arts for Education

        Conference (CAFÉ VI) with AEMS Alliance at the University of Maryland, Baltimore County (UMBC) on June 1, 2005. Board members will let the superintendent's office know if they would like to attend.

        The Maryland Association of Boards of Education (MABE) is soliciting local Board suggestions for MABE officer and Board of Directors' member nominees. Mrs. Collins noted this is her third year on the Executive Board and that her term will expire in October 2005. Board members were asked to submit names by the May 13, 2005 deadline.

        Mr. Durst reported he met with the MABE Presidents Committee. At the meeting, it was decided to continue allowing presidents to serve only one year, and to add two more members to the MABE Executive Board.

        Mr. Fink reported that the County Administrator has requested all department heads to review their budgets and determine what cuts could be made as the budget requests exceeded the available revenue. He noted that upon review of the Board's budget, and in the spirit of county agency cooperation, the Board's county appropriation request could be cut $400,000. This would be accomplished by increasing the estimated beginning balance from $700,000 to $900,000 and saving an additional $200,000 from retirements and budget reductions. Additionally, Mr. Fink reviewed the School Construction Fund and indicated a reduction of $11,080. In order to support those two changes made to the County Administrator, Dr. Teets recommended the Board amend the General Current Expense Budget request from $20,081,567 to $19,681,567 and the School Construction Fund request from $1,308,000 to $1,296,920 of which $323,920 would be in FY2005 and $973,000 would be in FY2006. Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the recommendation.

        The MABE Summer Leadership Conference will be held on June 22-23, 2005, in Howard County.

        The Board discussed a date for the Retirement Dinner. Dr. Teets will check the availability of June 9, 2005 at the Will O'the Wisp, with an alternate date of June 3, 2005, and report back to the Board at the May meeting.

        The School + Business = Partnership Luncheon will be held on May 5, 2005 at Garrett College. All Board members except Mr. Raley plan to attend.

            Part XV - Adjournment

        There being no further business, the Board, by consensus, adjourned the meeting at 9:30 p.m.

            Part XVI - Information Items

        In addition to the following information items, Board members received the 2003-2004 Fact Book, the 2004-2005 MSDE Directory, the 2004 Performance Report/Maryland Report Card, and information on the 8th Annual Family Involvement Conference to be held on May 3, 2005 at the Baltimore Convention Center.

  1. February 2005 Attendance Bulletin
  2. March 2005 Attendance Bulletin
  3. Letter from Gov. Ehrlich dated 03/23/05, responding to BOE letter re medical liability insurance concern
  4. Home & School Connection, April 2005
  5. MSDE News Release: MSDE Study Links Student Mobility to a Drop in Performance (3/24/05)
  6. MSDE News Release: Take 15 for the Health of It . . . (3/25/05)
  7. Letter from Del Edwards, dated 4/6/05, responding to Board letter re medical liability insurance concern.
  8. Bi-Annual Financial Report Certification

 

________________________________________ _______________________________________
Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:   May 10, 2005